hift Note in SAP

By U.Nagarajan, HLL Lifecare Ltd

1. To create comments about a Person, Machine, an Event or other special points occurs within a shift
or happened while executing the process orders that cannot be entered elsewhere in the system.
(i.e., in a confirmation or maintenance notification, for instance).

2. Can be created with reference to a Process order, Work center, a hierarchy, or a resource

PURPOSE
(a) To document all important information and events that is occurring within a shift or while executing the
Process order
(b) Sending the informations to other recipients

SEQUENTIAL STEPS INVOLVED

Notification type for the Shift note-Creation

Assigning Shift Notification type to the required resources

Shift Note creation

Sending Shift note to other recipients

STEPS IN DETAILS

STEP 1

Notification type for the Shift note-Creation

IMG Logistics General Make Settings for Shift Notes Make Settings for Shift Note Type
Menu
path

Step 2

Assigning Shift Notification type to the required resources

SAP LogisticsProduction Process Master Data Resources ResourceCreate/Change

Menu
Path

T. Code CRC1/CRC2
STEP 3

Shift Note Creation using SHN1 & sending to different recipients

Go To SHN1 ,enter the Resource / Work center

After entering the Resource, press enter or click button, the following screen
appears
Enter the required details in the Comment Area

Click button , the following message appears

Click and then save ,the following screen appears:

Click the Recipient column, the following screen appears

Click the Internal user and click the button

Click the button and Select the Persons user ids to whom the shift note to be sent and click the

button
For any attachment to be sent with the Shift note , click and attach the files as follows,
After attaching the required files , Click button, the following message appears

The sent shift note can be viewed through the selected recipient Business Workplace as follows:

Click and then click Unread Documents

Shift note details can be viewed by clicking the shift note display

Note:

(1) Shift note change can be done through SHN2

(2) Shift note display can be viewed through SHN3 or SHN4

(3) The shift note can also be created with respect to:

(a) Process order

(b) Work centre/Resource

(c) Material

(d) Batch

(e) Process order confirmation

(4) While sending the shift note to different recipients, the following selections to be made by optional in
the Recipient column:

(i) By clicking the option,the document will send to the recipient in an express manner

(ii) By clicking the option,the sender gets a Copy of the Shit notein his In-box

(iii) By clicking the option, the recipient receives the document as a blind copy.