JEXCA EXECUTIVE COMMITTEE<PROJECT NAME>

EC MEETING MINUTES, MEETING NO. 11

Meeting Date: 7th October 2015
Meeting Location: JEXCA Office at Planners Tower
Recorded By: Md. Abdullah Al-Matin
Minutes circulation date: 31/10/2015

ATTENDANCE

Prese
Sl Name (Intake) Title Comments
nt
1 Sk. Md Maruf Hasan (10th) President Yes
2 Rezaur Rahman (13th) VP-1 Yes
3 Nazrul Islam (18th) VP-2 Yes
Hasan Mohiuddin Ahmed
4 VP-3 Yes
(22nd)
5 Md. Mahbub Aleem (25th) GS Yes
6 S.M. Mahmud Hasan (27 ) th
DGS No
Md. Shahed Shahriar
7 Treasurer No
Shammi (30th)
8 Barrister Tanim Khan (30th) OS Yes
9 Mamun Shahriar (35th) PS No
Ahmed Fayezi Tamal-Bin-
10 CS No
Saad (37th)
11 Dr. OFG Kibria (10th) Member Yes
12 KaziAhmed Parvez (15 ) th
Member Yes
13 Masrur-E-Elahi (17th) Member No
14 Imtiaz Ahmed (20th) Member No
15 SM Nazmul Haque (29 ) th
Member Yes
16 Ahmmad Ali(33rd) Member Yes
Gazi Masud Md Mahenoor
17 Member No
(35th)
18 Md Abdullah Al Matin (38th) Member Yes
Md Asaduzzaman Hitler
19 Member No
(39th)
Md Ashaduzzaman Ashad
20 Member Yes
(40th)
21 Tanvir Islam (42nd) Member No
Guest/ Members of 12
Reunion Organizing
Committee
1
2
3
Circulation: All EC Members, JEXCA Advisors, Office Copy

MEETING START
Scheduled meeting time: 3.00 pm
Actual meeting time: 3.30 pm

Approval Date: <Date or 'DRAFT'> Page 1 of 4

 Discussions & Decisions
Opening: The meeting started at 3.30 PM after the fulfillment of quorum (i.e. presence of at
least 9 members) with the President of the current EC as the Chair of the meeting and
General Secretary of the current JEXCA EC, Ex-cadet Alim conducted the meeting with the
kind permission from the Chair.

Actions to be
Update
Agenda 1

done
Reunion 2016 account update d by
whom By By
whom when
1) Accounts related to sponsorship: It was noted that 47
organization has provided sponsorship for the Reunion
2016, among which 35 organizations have already deposited
their due sponsorship/advertisement fees to JEXCA account
worth BDT 23845992. Remaining 12 entities are yet to
submit their fees worth of BDT 42 lac. Bill could not be
submitted to 4 organizations like Westin, SQ garments,
Navana , Minister due to appropriate personal of the
organizations could not be identified.
2) Transportation: It was noted that an amount of BDT 73000
was accrued from the collection related to transportation.
3) Registration: JEXCA could collect an amount of BDT
1412800 as subscription fee for the reunion.
4) LM & membership subscription: An amount of BDT
2699375 was deposited by ex-cadets as their Life
membership & membership fee to JEXCA
5) Total: It was noted that a total amount of BDT 32231167
would be deposited if all the collection related to LM, JEXCA
Membership, Reunion subscription, sponsorship &
advertisement fees could be collected.
Agenda 2

Holding Tax

The EC noted that a holding tax amounting BDT 208,000

was imposed on JEXCA office. However, after further
negotiation the amount was decreased to 193,000. JEXCA
president Maruf vai is to further communicate with the
relevant tax office to further lessen the tax amount
Agenda 3

JEXCA Welfare Fund

-The EC agreed to form an FDR worth of BDT 2000000 at

AB Bank kawranbazar branch as JEXCA Welfare Fund;
-In addition, BDT 500,000 would be sourced from JEXCA
general fund to from a separate FDR for the Welfare Fund
-Fund collected through LM must deposited in a bank as LM
fund and an FDR must be formed.

Approval Date: <Date or 'DRAFT'> Page 2 of 4

 Agenda 4

Induction ceremony for 44,45,46 intake

-The EC noted that the GS would explore 2 options for

arranging the induction ceremony.
1. Night stay at a resort out of Dhaka, preferably
Gazipur;
2. JEXCA may arrange a Nou Bihar for all the ex-
cadets & complete the induction ceremony during
the event.
The GS is to submit probable costing for both the options.
Agenda 5

Futsol competion

-The EC decided to arrange an inter house Futsol

completion among the JEXCAITES. A committee was formed
by the EC to arrange the program.
-The committee comprises as follows:
1. Mohiuddin (22)-Convener;
2. Tanvir(42) Member Secretary;
3. Ahamed -Member;
4. Faysal (33)-Member
5. Asad (39)-Member
-The committee is to submit a detail modality of the rules
and expected fund requirements
Agenda 6

FFC, Dhaka

- A meeting must be arranged with the FFC, Dhaka to Next EC

Asad (40th) Nazrul 18th
identify means of cutting down expenses. meeting
Agenda 7

Miscellaneous

1) The EC noted that any use of JEXCA for any formation of

team, group, and participation in any competition must be Treasurer, Next EC
N/A
pre -approved by the EC. Without confirmation from the EC, EC meeting
no cadet can use the name of JEXCA as a brand
2) It was noted that from now onwards the EC will nominate
appropriate ex-cadet to participate in the Cadet College Treasurer, Next EC
N/A
Club EC election. No individual ex-cadet can directly EC meeting
participate in the election.
3) The EC noted that an EC meeting would be organized at the
Palace Resort, Bahubal. The EC would be able to take their Treasurer, Next EC
N/A
family in the meeting.The suitable date would be notified EC meeting
later on, however; it must be after the existing HSC exam
4) JEXCA, Khulna would be requested and suggested to 19 Sep
Treasurer,
increase their activity in the region through arranging N/A
EC
Rev: Next
different activities. meeting

Closing: There being no other business, the meeting ended with vote of thanks to and from
the Chair.

Approval Date: <Date or 'DRAFT'> Page 3 of 4

MEETING END
Meeting Schedule End: 4.00 PM
Meeting Actual End: 4.30 PM

NEXT MEETING
Location: JEXCA Office
Date: TBD
Time: 6.00 pm

Approval Date: <Date or 'DRAFT'> Page 4 of 4