Introduction:

The Arab Unity School was

established in 1969, by Mrs. Z. A.
Taher. She has done her best to
equip the schools with all the
possible facilities and different
activities. Such a possible facility
is the Arab Unity School Library.
Through out the years the school
library is updated with the latest
and most up to date versions of
story books and reference books.
The relation of a library with a
database (MS-Access) is that the
library is the only place where
daily updating of data is required.
All this is done with the help of
Microsoft Access.
 Aims:
The manual work is difficult to be
done by the librarian.
Many errors occur during the
manual input of data.
Manual input of data is very
difficult and time-consuming.
There can be chances of the
librarian to forget something to
be updated, changed, etc.
Management of paperwork is
difficult to handle.
There is no privacy of data on
paper.
Objectives:
 Computerizing the system would
make the work easier for the
librarian.
Updating can be done easily.
The information or data has
privacy or can be kept safe using
passwords.
Searching of data is faster and
easier.
There is more leisure time and
less waste.
There are fewer errors using the
computerized system to enter
the data.

Now I would like to show you an

example how a computerized
system of the library lending and
borrowing system is maintained.

Files and Attributes:

The files which are mainly present
in this system are:
The book file:

FIELD DATA FIELD FORMAT INPUT VALIDATION VALIDATION INDEXED

NAME TYPE SIZE MASK RULE TEXT
BOOK TEXT 4 - L000 - - YES(NO
NUMBER DUPLICATES)
BOOK TEXT 30 - - - - NO
TITLE
AUTHOR TEXT 25 - - - - NO
GENRE TEXT 15 - - - - NO
ISBN NUMBER LONG - 0000 - - YES(NO
INTEGER DUPLICATES)
BORROWER TEXT 25 - - - - NO
NAME
BORROWER NUMBER LONG - 0009 - - YES(NO
NUMBER INTEGER DUPLICATES)
DATE DATE/ - DD/MM/YY - <=DATE() NO FUTURE NO
BORROWED TIME DATES
BE DATE/ - DD/MM/YY - - - NO
RETURNED TIME
BY
DATE DATE/ - DD/MM/YY - - - NO
RETURNED TIME
 FIELD DATA FIELD FORMAT INPUT VALIDATION VALIDATION INDEXED
NAME TYPE SIZE MASK RULE TEXT
BORROWER NUMBER LONG - 0009 - - YES(NO
NUMBER INTEGER DUPLICATES)
BORROWER TEXT 25 - - - - YES(NO
NAME DUPLICATES)
BOOK TEXT 30 - - - - YES(NO
TITLE DUPLICATES)
BOOK NAME TEXT 4 - L000 - - YES(NO
DUPLICATES)
ISBN NUMBER LONG - 0000 - - YES(NO
INTEGER DUPLICATES)
GENRE TEXT 15 - - - - NO
TELEPHONE TEXT 9 - / - - YES(NO
(00)-0 DUPLICATES)
000000
DATE DATE/ - DD/MM/YY - <=DATE() NO FUTURE NO
BORROWED TIME DATES
BE DATE/ - DD/MM/YY - - - NO
RETURNED TIME
BY

The borrower file:

Relationships:
This shows the relationship
between the Library Borrower file
and the Library Book file.

1 2

Relationship 1:
Relationship 2:
Tables Datasheet View:
Library Book Directory Datasheet
View

Library Borrower Directory

Datasheet View
Forms:
Library Book Form

Library Borrower Form

Error Screen Layout in Forms:
Error One: Enter a value in the
field
 Error Two: Values larger than field
size

Queries:
Library Book Query: Design View
Library Book Query: When Run

Library Borrower Query: Design

View

Library Borrower Query: When

Run
Reports:
Library Book Query Report:
Design View

Library Book Query Report: When

Run
Library Borrower Query Report:
Design View

Library Borrower Query Report:

When Run
This was the end of the presentation.
Therefore this proves that the
computerized database would be a
successful method to maintain the records
of students in the library lending and
borrowing system.