INTRODUCTION

1.1 BACKGROUND OF THE STUDY

Database is a collection of logically related files, organized in a manner to satisfy the

needs of an organization. A database is a store of data structured so that access and

update can be made by different people in different ways without needs to change its

design or content for this to happen, it is essential that all data items are logically related

Frang (1994).

Database is always necessary to store date items once, because of it, input cost are

lower. Duplicate letters are largely dominated thereby saving space and ensuring data

consistency. Data is defined as an unprocessed facts. They are raw fact that are

unprocessed. Data does not have meaning. Information are processed data through the

computer, which process different type of information. Information in the computer is

stored in codes. File is the collection of related filed, field is the collection of data items.

Database management system are important, because important information

requirement and non-specialist need easy ways of accessing this information. Large

amount of data with many types of records occurring many times in database

management system. Also in database management system, complex data structures

including many relationships between data items. Many organization will have many use

requirement in data base management system. Organizations will also have many

frequent demand for changes to be made which only inflexible database management

system can cope with WREN (1995).

 Data is viewed as a source to be shared by as many process as possible. As a

result, data must be organized in a way that is flexible and adaptable to anticipation

requirements. The data which they stored in anticipation of requests, and the requests

themselves. Data may be stored as references to documents, microforms or computer

coded text, graphics etc. The service may be offered on a local basis or through a

telecommunication network. Database system may be operated by organizations for their

own benefit or offered to the public on a subscription basic. The output from database

services is either a document or computer data presented, say, on a video display unit or a

voice output.

The main purpose of database is to satisfy the user information needs. The way

in which these needs are expressed largely determined the principles of operation of a

particular database system.

Perhaps the most straight forward request for database is when the user supplies a

complete reference for a document. The job of the service then is to locate a copy of the

document and deliver it to the user. This is usually referred to as document retrieved

service. It may be aided by computers in compelling the index to the documents in store,

and in physically locating a required document as in a computerized warehouse.

More after then not, however, database need are expressed in terms of a request

for data such as, how many patient are being admitted monthly in a hospital? Or what

kind of sickness of a patient? To answer such questions reference must be made to

records stored either in printed form or as computer coded data. The first of there is
often referred to as information retrieval, the later as database search, when the index to

the printed record is computerized Ka D. (1997).

The database distribution system, with the added facility of storage at computer

coded text, offer one approach to reducing, the physical size of records, and to

mechanizing their search and retrieval the records unfortunately, first have to be

converted into computer compatible form, and can be consulted only after reconversion

via some printing or display device.

1.2 STATEMENT OF THE PROBLEM

The difficulties student record department usually force in any institution of

higher learning made us to realize that (computer aid) an online record system is the best

that can happen to Federal Polytechnic Ado-Ekiti. This will save our school the

embarrassment caused by students complaints at the end of the working day.

It was in the view of this that Sundison (1994) pointed out that a typical problem

students have had was moving from school to another school. In a modern society labour

moves quite a bit and many students change schools at least ND/HND in their lifetime.

Every time new students were offered record into a school, there was a problem of

which curriculum the previous school had followed and therefore whether the previous

level tallied with those of the new school DIMPOLU (2001).

Many students neither know their right nor left at the record level in the institution.

Record had frustrated so many students that some even roles a lot of lectures in pursuit

of registration.

1.3 AIM AND OBJECTIVES OF THE STUDY

 The main aim of this project is to design and develop a well-functioning

automated student record system for computer science department.

The original objective of this study is to design and implement automated students

record system in Computer Science department. Its purpose are to have the following:

i. Efficient and safe storage

ii. Quick retrieval of records and information

iii. Proper accounting and file keeping

iv. Quick response to any adhoc enquires

v. Assist in result recording

vi. Assist in CCPA updating

1.4 SIGNIFICANCE OF THE STUDY

It is hoped that the result of this study will serve as tools for helping students who

wish to register for their OND/HND programmes, and will go a long way helping the

staff also. This is easy to achieve OND/HND standard and tested computer programs

handle all sort of complex calculations, storage and retrieval of valuable information

needed from the school.

Also, important is the fact that records prepared with electronic machine can be

stored as long as needed in non-bulky and compact systems.

Works has been done in many areas of computerization, in industry and commerce

but not much has been done in school administration and management system/services.
We have therefore done this work to highlight the use of an online in the important area

of students services.

1.5 SCOPE OF THE STUDY

This work is confined to the Federal Polytechnic Ado-Ekiti that is our area of research

work. This was done to attain a standard output that will be useful to both students and

as well as the staff of college. It also helps in making a quick, accurate, efficient and

reliable data processing.

1.6 RESEARCH METHODOLOGY

The following are the methods used in designing and implementing Automated Student

Records System;

1.6.1 Survey Method: Data were collected and gathered from the source in order to

have a full implementation idea. Also questions were asked from the student affair

department and from other units pertaining to the student record department. This helps

us to know the problems associated with the current system using by the case study.

1.6.2 Flowchart: this is the pictorial representation of our flow of data in the database

starting from the internal, conceptual view to the external view which are the end-users.

Symbols were used in the flowchart to determine the relationship between data and

database.

1.6.3 Choice of Application

Visual Csharp language is used to develop the Automated Student Record system due to

its flexibility and multiplatform. MySQL is also used as the back-end which serves as
data bank. Both Vc# and MySQL was used to implement this application that will serve

and also eradicated this issue arises in manual method of managing student records.

1.7 EXPECTED TO CONTRIBUTION TO KNOWLEDGE

i. This project enhances student to familiarize themselves in using visual csharp tool

that is used to develop the automated students record system.

ii. It also allows student to use SQL statement very well without any forms of

difficulty.
iii. Automated student record system makes records more efficient and stable security

with makes student to know how to handle security problem when dealing with

accessibility control.

CONCLUSION

Automated student record system is an application that is developed to manage

students records and also create modules to each program that involve student. In

managing student record using traditional ways to managing student record, many

problems have been associated with this method of managing student record such as

insecurity, lack of integrity in recording student data, loss of records, replications of

record and others. In other hand, building an automated student record system has

eliminated the above aforementioned problems associated with it. Conclusively, it is

therefore clear that the proposed system outweigh the traditional method of managing

student record.
 CHAPTER TWO

LITERATURE REVIEW

2.1 ROLE OF INFORMATION TECHNOLOGY IN THE ACADEMIC

SYSTEM

The introduction of computer into information technology has massively

improved the information need of organization; the success of this machine is dependent

on the knowledge base. Therefore, one can be prompted to ask aloud what is a

computer Funk (1980) defined a computer as an electronic device that can perform

automatically at a high speed of a sequence of logical operations according to

instructions giving to it inform of pre-arranged program.

Anigbogu (2000) define a computer as an electronic device capable of accepting

data and instruction; process the data base on the instruction to generate result or output

in such a manner that is yet to be equaled by any other known machine to mankind.

Chimezie (1990) define computer by saying that computers are looked upon as obedient

servants who are ever ready to free man from tedious procedures and produce result as

compared with human computing time. Obilikwu (1995) define a computer as a machine

that is capable of accepting input data, store and process the data base on the instructions
giving by the computer users and in this way produce expected result, generally called

output.

World net describes an information system (I.S) as systems consisting of all

communication channels used within an organization and include software and hardware.

It may also be define as a system that collect and process data (information) and provide

it to manager of all levels that use it for decision making, planning, program

implementation and control. The aim of information system to admission, registration,

result processing and clearance in universities using computer software based online

clearance system is to improve the quality and accuracy of information provided to all

involved as well as assisting universities in compiling and reporting information, making

work lesser for the management.

Information technology has been an integral part of academic system since almost four

decades. According to Hewlet (1993) the world is entering an era in which technology

will literally transform every aspect of business, every aspect of life and every aspect of

society.

Since the arrival of internet technology, school system has taken a new shape style

with a blend of convenience and satisfaction. Taylor (1980) says that computer base

education includes both computer-assisted instruction programs that interact with

students in a dialogue and a broader array of educational computer applications such as

simulations or instructions in computer programming. Learning from a student bedroom,

office or anywhere in the world has made its way into university system with the advent

of internet technology. Information technology has always helped the university system
to educate student in better way. To explain few examples. Student online clearance is a

method where the student obtains his/her clearance letter without carrying files around.

This is safe, fast and has no hazels. Filling out the documents and comparing options and

writing for approval is a time consuming process. Through the internet, this process is

made much easier and sometimes the approval is made within minutes. This explains an

efficient way of obtaining clearance and saves time and money for students.

2.2 DATA AND INFORMATION

The concept of data and information are very important in understanding issues

that go with development and implementation of a computer software based online

clearance system. The term data and information are used interchangeably every day

conversation as meaning the same thing. Too many manager and information specialist.

However, these terms have distinct meaning. According to OLeary (1996) data simply

consist of raw unprocessed facts while information is a data that have been processed by

the computer.

Hordeski (1986) gives the following definition of data; A graphic or textual

representation of facts concepts, numbers, letters, symbols or instructions suitable for

communication, interpretation or processing. Data is the basic element of information

that is use to described objects, ideas, conditions or situations.

Lucy (1991) defines data and information as Data is fact events, transactions and

so on, which have been recorded. They are the raw materials from which information is

produced. Information is data that has been produced in such a way as to be useful to the

recipient. Data are fact obtained by observation, counting, measuring, weighing etc,
which are often records of day-to-day transactions of the organization. For example, the

date, amount, and other details of an invoice or cheque, payroll details of payment, the

number of a student living in a particular hostel and so on. Enwerem (1992) argue that

concept of information in an organization sense is more complex and difficult than the

frequent use of this common word would suggest. Oketunji (2002) emphasized that

information is data that have been processed, transmitted by the recipient, interpreted and

understood by the recipient. Here it should be noted that the user, not just the sender is

involved in the transformation of data into information. There is a process of though and

understanding involved and if follows that a given message can have different meaning

to different people. Based on this, one can conclude that data which has been analyzed,

summarized or processed in some other fashion to produce a message or report which is

conveniently deemed management information only becomes information if it is

understood by the recipient. Therefore it the user who determine whether a report

contains information or just processed data.

2.3 COMPUTER-BASED ONLINE INFORMATION SYSTEM

An information specialist Lucey (1991) define computer based management

information system as: the combination of human and computer based resource that

result in the collection, storage, retrieval, communication and use of data for the purpose

of efficient management of operations and for business planning.

Computer based information system is a feature of all large organization

nowadays. The literature identifies four kinds of computer based information:

Transaction processing system (TPS), management information system (MIS), decision

support system (DSS) and executive support system (ESS). Some system record routine

activities: Employees hired, material purchased or produced and the like. Such recorded

events are called transactions. Other system uses this recorded event to help managerial

planning and control. The systems form a pyramid each primarily supporting one another

level of management.

Transaction processing system (TPS): these system record day-to-day transactions

such as customer order, bills, inventory levels and production output. The TPS helps

supervisors by generating data base that act as foundation for other information system.

Management information system (MIS). These summarize the detailed data of the

transaction processing system standard report for middle level managers. Such report

might include production schedules and budget summarizes.

Decision support system (DSS); The DSS provide the flexible tools for analyzes. The

DSS help middle level managers and other in the organization analyze a wide range of

problem, such as effect of event and trend outside the organization. Like the MIS, the

DSS draws on the detailed data of transaction processing system.

Executive support system (ESS): The ESS is easy-to-use systems that present

information in a very highly summarized form. It helps top level management to oversee

the company operation and develop strategic plans. The ESS combines internal data from

TPS and MIS with external data.

2.4 DATA BASES

In the early days of computerization, it was normal to maintain specific files for

individual application. Data where processes centrally in batches and there was little or
no online interrogation of data. This approach is wholly inefficient for most of todays

data processing systems. Supporting this vossen (1991) enumerated the problems that

result from organizing the data using the file system.

There exist a high redundancy between files which result from the fact that the

information is replicated in different places, and that these replications are not controlled

by a central monitor

Inconsistencies might result from the possibilities that a program makes changes on the

files it uses without these changes being made (at the same time) by all other programs

that uses the files.

There exist in flexibility against changes in the application: if new actions or

event arise in the cause of time, these can be realize at a substantial expense of time.

The work of many programmers involved is characterize by low productivity, seems

program maintenance is expensive: if the structure of an existing file has to be modify

during it life time, then all application program has to be modify correspondently Finally,

there is the problem of adopting and maintaining standard (with respect to coding data

format etc.), which is important for exchanging data or for migration to new operating

system released, or even to a new computer system.

To overcome these problems, data bases where developed. It is now common for

large organization to organize their operational data using the data base technology.

The subject of data is adequately covered in many works in data base technology. Clifton

(1983) briefly define data base as a collection of data supporting the operation of an

organization. Quoting CIMA, Lucey (1991) provide a more detailed definition. A data
base is a file of data structured in such a way that it may serve a number of application

without it structure being dictated by any one of those application, the concept being that

programs are written round the data base rather than files being structure to meet the

need of particular programs.

Russel M. (1987) dealt extensively on the need for the use of computer on such

data base system like computerized clearance system. In the world of Dimorji (2003).

At the center of any information system is a data base, which is any collection of

related information grouped together as a simple item. The term can also apply to the

ways in which information is catalogued, analyzed, stored and used manually.

Rossell (2005) was also of the view that without computer, effective handling of

candidate record cannot be achieved effectively in a data base, all the data is defined

together rather than each file being define separately. In fact, all the literature consulted

seem to support the fact that a data base is a collection of structured data with the

structure of data being independent of any particular application. Specify the need for

data base, Oleary (1996) listed the following advantages:

i. Sharing: in an organization, information from one department can be readily

shared with others.

ii. Security: users are giving password or access only to the kind information they

need to know. Thus, the payroll department may have access to employees pay

rate but they would not.

iii. Fewer files: with several departments having access to one files, there are fewer

files therefore, excess storage or what is called redundancy is reduced.

 iv. Data Integrity: older filing system many times did not have integrity i.e. a

change made in the file in one department might not be made in the file in another

department. As one might expect, these can cause serious problems and conflict

when data is used for important decision affecting but department. To advantages

enumerated above, vossen (1991) at abbs.

i. Standard/access protocols can be enforced.

ii. Currency of data can be maintained.

iii. Data/program independent can be maintained.

iv. Conflicting requirement can be balanced among users.

In these days of integrated networks, the database appeared as the most logical

method for organizing the operational data of large organizations. One may as well say

that these advantages give the database the attraction over the traditional file processing

method.

2.5 BENEFITS OF AN AUTOMATED STDUENT RECORD SYSTEM

A well-designed automated student record system will reach more than teachers and

administrators. It will also benefit the students, parents, community, legislators, and

others by providing information on the functioning and success of the education system.

Some of the most important advantages are discussed below.

i. COST SAVINGS AND COST AVOIDANCE

A well-conceived and implemented automated student record system can reduce

the costs of handling the paperwork associated with record keeping. Even when such a

system proves initially expensive and actual reductions in current costs are not achieved,
it is justified given future savings and efficiency. Nevertheless, system developers and

implementers have to contend with two major concerns in order to maximize the cost-

saving benefits of an automated system. First, it is sometimes thought that automated

data systems do not result in actual savings. Granted there are computer purchase costs

and personnel needed to maintain the system. These costs, while not minimal, should pay

for themselves with the usefulness of the data and the reduced time data providers have

to spend on data collections. Concerns about the reliability of computers may also lead

some staff members to continue keeping their old records, "just in case." In fact, during

the early stages of automating data it is often wise to maintain the data in two places, so

that glitches can be resolved before relying solely on the automated system. Once the

system is fully functional, however, the back-up paper system is no longer needed.

Another mistake often made is that organizations automate a paper system instead of

completely redesigning a system that takes advantage of the computer's capabilities as

they exist now as well as thinking about future possibilities. Re-conceptualizing a system

that contains virtually no paper means that redundant activities such as entering data can

be avoided. If, however, you merely automate the paper system, you may achieve fewer

savings than could be achieved through a newly-conceived automated system.

ii. QUICKER RESPONSE

When information from a student record is requested, it is usually needed

promptly. A principal making placement decisions about a new student needs the

previous school's records immediately to assign the student to the appropriate programs

and services. A counselor with a student in crisis needs immediate access to records to
help intervention specialists effectively deliver their services. A school board making a

policy change to a "no-pass/no-play" rule needs analyses to support its decision. A well-

designed student record system allows for timely retrieval of needed information in

these, or similar, situations.

iii. ACCURACY

Data quality is basic to a well-designed student record system. Having clearly

defined data elements that are used consistently promotes data quality. Paper records

have traditionally been considered accurate, although not necessarily complete or

accessible. Maintaining data quality as information is shared, analyzed, and reported is a

characteristic of a well-designed system. Accuracy is vital at every stage, from data

collection, to entry, to maintenance in the system. Accuracy provides users with the

confidence they will require to rely upon a student record system.

iv. GETTING THE NEEDED INFORMATION

An effective automated student record system should provide the information

required on request, easily, and without burdensome trial-and-error searching. From the

first steps of designing the system, the queries that will follow are anticipated and

accommodated. Similar to an office filing system, the adequacy of a student record

system is often judged by how much time and effort are required to find and retrieve

information. Therefore, a key part of the design of a student record system is its process

for access, retrieval, and reporting.

v. MOVING DATA AMONG DIFFERENT EDUCATION AGENCIES

A well-designed automated student record system allows for the easy and efficient

movement of student records among levels of the education system using standard

formats. For instance, when a student moves from one school to another within the same

district, or to another district, the information can be extracted, prepared, and transferred

electronically.

The school receiving the electronic record can download the student record, thus

eliminating the need for re-entering the information. Electronic data can also be received

more rapidly than paper documents, enabling quicker decision-making about the student.

Such a system can also be used to transmit student records to a state education agency

that collects individual student records. It can also be used to transmit student transcripts

to postsecondary institutions where a student is seeking admission.

As you can see, there are many advantages to having an automated student record

system. The move from paper-based record systems to automated systems, or the

upgrade of existing automated systems, means that there is a greater chance that

information will be readily available when important decisions must be made about

improving educational programs and services. Once the decision is made to upgrade your

system, the next step is look at the process needed to design and implement an effective

student record.

2.6 MERIT OF RECORD KEEPING

i. Helps you record business transactions, including income and expenses,

payment to workers, and stock and asset details.

ii. Efficient way to keep financial records and requires less storage space.
iii. Provides the option of recording a sale when you raise an invoice, not when

you receive a cash payment from a client.

iv. Provides the option of recording a sale when you raise an invoice, not when

you receive a cash payment from a client.

v. Easy to generate orders, invoices, debtor reports, financial statements,

employee pay records, inventory reports.

vi. Automatically tallies amounts and provides reporting functions.

vii. Keeps up with the latest tax rates, tax laws and rulings.

viii. Allows you to back up records and keep them in a safe place in case of fire or

theft.
 CHAPTER THREE

SYSTEM ANALYSIS AND DESIGN

3.1 RESEARCH METHODOLOGY

Research methodology involves the specification of procedures for collecting

and analyzing data necessary to define or solve the problem for which the research is

embarked upon. The scope of the research covers the Federal Polytechnic Ado-Ekiti.

A. PRIMARY SOURCE: This involves oral interviews conducted with various personnel

in the Federal Polytechnic Ado, reviewing and sharing their experience about the

difficulties they undergo in using manual Students record keeping system.

B. SECONDARY SOURCE: This includes the use of textbooks, dictionaries, journals,

newspapers and internet downloads to collect data in order to understand the students

information.

C. OBSERVATIONAL METHOD: This involves my personal visit to the case study

during the school session. I observed the roughness of the office, the queue of students

waiting to be attended to, and the difficulties the student faces in retrieving

information in a particular place.

3.2 ANALYSIS OF EXISTING SYSTEM

The existing system is a system that has been carried out in terms of manual

operation. A system in which all the methods of record keeping are of a manual

approaches. Critical analysis of this system reveals that it is a system prone to errors.

Careful analysis also shows that because of the complexities of the manual system,

information of the record kept is difficult to retrieve/access. All the years, Student
 records in the Federal Polytechnic Ado have been carried out through manual system in a

way that requires the clerk/attendant to register the student data; a staff handles two to

three works at the same time. This makes it crowded with students with one or no one to

attend to them. As a result of the crowd, the attendant finds it very difficult to have an

accurate students record.

3.3 PROBLEMS OF THE EXISTING SYSTEM

The Federal polytechnic Ado-Ekiti has following problem/weakness in keeping

record of students.

i. Consumes a lot of time and man power during compilation of records.

ii. Reference to record often becomes a problem because most of the records are not

easily found while some are being lost.

iii. It takes a long time for any mistake to be rectified and sometimes it throws the

system into confusion.

iv. The system does not calculate and give students report at a glance as such, the

degree of decision making in urgent matters are not practicable.

v. Inability to detect faults within the system, in case of rectifying fraud.

3.4AUTOMATION OF STUDENT RECORD SYSTEM

Computerized as defined in chapter one means to convert to computer based

system, to organize, control, or automate something.

Concern with the problems encountered in the previous manual student record

keeping, the new Student record system is taken into consideration. This is to suggest
processing improvements and software that would alleviate problems with the

application process and student record. The proposed new system will improve the

speed, integrity, quality and accuracy of service to students. Many roles for humans in

the manual system could be automated for instance

a. It keeps the records of the students in the database

b. It stores the profile of the staff

c. It updates the records in the database

d. Enable the management to access the records easily

e. Protect the records/documents using password

3.6 OBJECTIVES OF THE AUTOMATED STUDENT RECORD SYSTEM

Building an automated Student record system is aimed at achieving some set of

objectives:

a. Accuracy in the handling of database

b. Easy decision making

c. Strong and reliable database

d. Keep record of the data and time each input is made in the database

e. Flexibility: Easy access

f. Easy backup or duplicating data in disc in case of data loss

g. Division of the Student Data into sections for effective and quality delivery.
 The above designs describe how efficient and effective this application is really is.

It entails some functions that reduce human effort and time when performing their

various roles in their various works. This application has the ability to add, delete and

also update user account from the database without dilly-dally.

3.7 SYSTEM DESIGN:

The major factor taken into consideration in the design of the new system is the issue of

strong and reliable database for effective record/data collection and processing and storage.

SECURITY TABLE

FIELD DATA TYPE CHARACTER

LENGTH
Full name Text 25
Username Text 15
Password Text 15

STAFF MEMBER TABLE

FIELD DATA TYPE CHARACTER

LENGTH
Staff ID Text 12
full name Text 15
Address Text 50
Sex Text `50
Post Text 7
Date of birth Date 15
Age Number 4
Marital status Text 10
Date recruited Date 12
Phone number Number 15
Qualification Text 20
Email Text 30
Basic salary Number 45

STUDENT TABLE

FIELD DATA TYPE CHARACTER LENGTH

Last Name Text 50
First Name Text 50
Middle Name Text 50
Gender Text 8
Marital Status Text 15
Date of birth Date
Religion Text 20
Country Text 30
State of Origin Text 50
LGA Text 50
Email Text 50
Phone No Number 20
Postal Address Text 50
Address Text 50
Next of Kin Name Text 50
Next of Kin Phone Number 20

No
Next of Kin Text 50

Address
Relationship Text 25
Next of Kin Email Text 50
Referee Name Text 50
Referee Address Text 50
Referee Email Text 50
Referee Text 50

Occupation

3.8 OBJECTIVE OF THE DESIGN

 The main objective of this study is to design and develop software that will help to:

a. Minimize the time wasting in processing records

b. Aid in the efficient management of the students record to reflect the current fiscal

records of the department and of the school at large.

c. Aid in generating a report that will be more meaningful to the management.

3.9 PROGRAM DESIGN AND FLOWCHART

Start

Input Section

Document

Direct
Storage

Magnetic Storage
 Fig 3.1 Internal Data Flow

Main Menu

File Option Report Help

New Register
Bio data

Edit Verify
Kin

Remove Delete
All Data
Fig 3.2 Program Menu
Quit
 CHAPTER FOUR
4.0 SYSTEM IMPLEMENTATION AND PERFORMANCE EVALUATION

4.1 IMPLEMENTATION

The automated record keeping is implemented using Microsoft visual C#.net 2015, Microsoft

access database. {MDB/ACCDB}

System implementation follows the approval of the system proposals and its objectives,

thus it is to arrive at a satisfactory, implemented, completed, function evaluated of the automated

system. The system implementation embodies the preparation of resources, including equipment

and personnel with the testing of the system.

4.2 CHOICE OF PROGRAMMING LANGUAGE

The requirement of the automated record keeping system demands that a capable

programming language be used for its implementation. Hence, Microsoft visual C#.net 2015 was

chosen. Visual c#.net 2015 was selected because it offers Rapid Application Development

(RAD) features that enable software developers to put up visually appealing user interface

design in less time. Visual c#.net 2015 includes several features to help you develop applications
that access data, the data source configuration wizard simplifies connecting your application to

data in database, XML web services, and user- created objects. New IDE features in Visual

c#.net include predefined settings, task list and error list enhancements, improved docking

behavior, the IDE navigator window.

The code Editor has several enhancements, such as word wrap, incremental search, code

outlining, and collapse to definition, line numbering, colour printing and shortcuts. Finally, it has

powerful debugging facility that provides useful hints and suggestion for error handling.

4.3 FILE DESIGN

Files held in this project are made up of different data types. These types are integer,

character, double, date, etc. some of the files used are designed and linked with database.

Also in the project design, Microsoft access database was used.

LOGIN TABLE

FIELD DATA TYPE CHARACTER

LENGTH
Full name Text 25
Username Text 15
Password Text 15
4.4 INPUT SPECIFICATION

Inputs are raw materials\data that are fed into the computer for processing. The system

accepts the input through the mouse and the keyboard. The registering of the data of records

is done via the mouse and keyboard. The mouse plays an important role in closing windows,

validating password. The keyboard is used in entering the text into text boxes.
4.5 OUTPUT SPECIFICATION

An output is the information (result) obtain form processing data, which has been fed into the

computer E.g. screen, printer etc. The major output document will be the accounts of the

financial report and the staff files.

4.6 CHOICE OF PROGRAMMING LANGUAGE

So many programming languages were considered in the cause of designing this software.

A lot of factors were put into consideration which includes electronic database access, data

transmission via networks, database security, and database retrieval electronically, multi user

network access, electronic data capture, etc. The choice for (virtual C#.net) VC# 2015 with
 Access Database was made to enable us achieves the above set objectives. Moreover, VC# 2015

is very user friendly and enables the design of an interface that can be modified

programmatically. Also Access database is a robust database that can guarantee database

integrity, database protection, and accommodate small-medium database.

4.7 SYSTEM TESTING

This involves testing the new system that has been designed to reveal any weakness or

deficiency before it is put into full operation or use.

1. We have the Top-Down testing; this testing starts from the system, then to the sub- system,

followed by the modules, the units.

2. Bottom- up testing: This test stars from the units, to the module then the subsystem, finally the

system. The accuracy of this system was tested using data, including wrong data to see if the

new system will achieve its objectives.

 CHAPTER FIVE
SUMMARY, RECOMMENDATION AND CONCLUSION

5.1 SUMMARY

This automated system has been able to enhance the service delivery of Federal

Polytechnic Ado-Ekiti. It gives account of day to day running of the institutions record. You

find out that it takes a long time to access and retrieve records of past months/years, sometimes

instead of rectifying the problem it throws the previous system into confusion. But with this

automated system, the records of the institution are stored, safe and secured, easy access and

retrieval, easy production of reports to managements, accuracy, integrity, time conscious,

reduction of fatigue and exactness are the benefits brought by the automated system.

5.1RECOMMENDATION

It suffices to say that for any meaningful computer based information management to be

integrated into any organization, proper training and orientation has to be given to both staff and

management. Proper training should be given to the data entry staff on how to handle the

computer hardware especially during backup processes. In particular electronic storage media

are usually sensitive to change in temperature or pressure and as such data, can be lost very

easily. The staff should also be briefed on the need and advantage of the current system and how

it will equally assist them in their various field of work.

They should also be informed of the cost of maintaining this new system so that they will

handle it with all carefulness. Training materials should not be presented in an informal way but

with procedures like policies and form etc, they should be circulated to the personnel. This will

at the end, generate the staff appreciation and needed interest to operate the system.
 I thereby recommend this automated system to the management of Federal Polytechnic

Ado-Ekiti to be used in their institution and every other institutions out there that uses a manual

method of record/file keeping of students. They will find this system useful, to aid in their

computerization. Thus, the system will promote effective, efficient and quality services, also

promote the service oriented.

5.3 CONCLUSION

The benefits of using automated student records system cannot be over emphasized.

Because, this system will surely increase the speed of result, accuracy of results, eliminate cases

of loss of data or missing recording notes. Finally, this system will encourage planning, at the

end, the aim of making good service will be achieved. Keep records, because nothing can

substitute good record keeping.

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