Mike Stack Expense Log

DATE OF MAILING: April 19, 2017
Ryan Briggs
City & State PA
Suite 1110
325 Chestnut Street
Philadelphia, PA 19106
Re: Right-to-Know Law Request received April 13, 2017;
Request for copies of records reflecting all expense

reimbursements filed by Lieutenant Governor Stack.
Dear Mr. Briggs:
On April 13, 2017, the Office of the Budgets Agency Open Records
Office received your written request made pursuant to the Commonwealths Right-
to-Know Law (RTKL), 65 P.S. 67.101 et seq. You requested copies of the
following:
Any receipts, vouchers and/or other public reflective of

expense reimbursements filed by Lt. Gov. Mike Stack
between Jan. 20, 2015 and April 14, 2017.
The Office of the Budget has completed its review of your request and
its records and provides you with this final response.
In response to your request, attached with this letter as a single PDF

file are copies of all Travel Expense Statements submitted by, or on behalf of,
Lieutenant Governor Stack during the period January 20, 2015 to April 10, 2017.
Under Section 708(b)(6)(i)(A) of the RTKL, the following certain

personal identification information is exempt from release to a RTKL requester:
A record containing all or part of a person's Social

Security number; driver's license number; personal
financial information; home, cellular or personal
telephone numbers; personal e-mail addresses; employee
Office of the Budget, Agency Open Records Office | Forum Place, 9th Floor, 555 Walnut Street | Harrisburg, PA 17101
Telephone: (717) 787-6496 | Fax: (717) 787-3376 | www.budget.pa.gov | OBRightToKnow@pa.gov
Ryan Briggs
Page 2
number or other confidential personal identification

number.
65 P.S. 67.708(b)(6)(i)(A). The attached Travel Expense Statements contained

numerous instances of partial bank account numbers and credit card numbers, as
well as phone numbers and email addresses which appeared to the Office of the
Budget to be personal in nature. Each Travel Expense Statement also contained
Lieutenant Governor Stacks commonwealth personnel number. Pursuant to
Section 708(b)(6)(i)(A) of the RTKL, 65 P.S. 67.708(b)(6)(i)(A), the Office of
the Budget redacted that information from the attached Travel Expense Statements.
I have personal knowledge of the factual statements made in this

letter, and they are true to the best of my knowledge, information, and belief. I
understand that any false statements herein are made subject to the penalties
(including perjury) of 18 Pa.C.S. 4904 (relating to unsworn falsification to
authorities).
You may appeal the Office of the Budgets redaction of the

information described above. You may appeal to the Office of Open Records by
writing to:
Erik Arneson
Executive Director
Office of Open Records
Commonwealth Keystone Building
400 North Street 4th Floor
Harrisburg, Pennsylvania 17120
If you choose to appeal you must do so within 15 business days of the mailing
date of this response and send to the Office of Open Records:
1. this response;
2. a copy of your original request; and

Ryan Briggs
Page 3
3. the reason why you think the Office of the Budget is wrong for
determining that the record is not public (a statement that
addresses any ground stated by the agency for the denial). If
the Office of the Budget gave several reasons why the record is
not public, then state which reasons you think were wrong.
Also, the OOR has a general appeal form available for you to use on its website at:
https://www.dced.state.pa.us/public/oor/appealformgeneral.pdf.
This letter closes this RTKL request made to the Office of the Budget.
Sincerely,
______________________________
BY: DANIEL SHARAR
AGENCY OPEN RECORDS OFFICER
OFFICE OF THE BUDGET
COMMONWEALTH OF PENNSYLVANIA
Attachment
bdz/OB-2017-RTK-000234_FinalResponse.docx
cc: Daniel Sharar

Office of the Budget RTKL File 20170024
OB Legal File OB-2017-RTK-000234
Name: Michael J Stack Company: COMMONWEALTH OF PA
PersNo: Organization: 00280100-LG Lt Gov Ofc
TripNo: 0525386131 Job Name: Lt Gov
Group: Lieutenant Governor Work Address: 501 N Third St
Subarea: MGT 99 NOT 2nd Fl
Harrisburg PA 17120
Type Content
No. Receipt
Provider Category Hotel Chain
Provider Code Omni Res
Document Number of
Receipt 40018409735
Booked Price 265.05 USD
Additional Text for
Receipt 265.05 USD
Additional Trip Information
End of Statement
Page 2 of 2
Harrisburg PA 17120
3/4/15 003 Hotel room charge - empl paid 592.53

3/4/15 004 TPR BCPO use only -692.38
Nontaxable Paid By Traveler 0.00
Additional Mileage Information

March 4, 2015 Total Mileage 107
From: Harrisburg, PA 17120 To: Philadelphia, PA 19103
Vehicle Type: State Vehicle
From: Philadelphia, PA 19103 To: Harrisburg, PA 17120
Additional Receipt Information

Type Content
No. Receipt
002 Breakfast/Lunch/Dinner Meeting Description meeting with billy Gross
003 Hotel room charge - empl paid Location Philadelphia
Reason meeting with constituents
Provider Code Radisson
Additional Text for had meetings each day in
Receipt Philadelphia
End of Statement
Page 2 of 2
Harrisburg PA 17120

From: Philadelphia, PA 19116 To: Philadelphia, PA 19101
From: Philadelphia, PA 19101 To: Philadelphia, PA 19116

Type Content
No. Receipt
001 Description meeting with Robert Palaima and

Breakfast/Lunch/Dinner Meeting
Jim Bloom
Meeting at The Palm Philadelphia
about Philadelphia Ports
Additional Text for Development
Receipt (Inports and Exports). Both Robert
Palaima and Jim Bloom are non-
commonwealth personnel.
End of Statement
Page 2 of 2
Harrisburg PA 17120
Cheryl,
Thank you for emailing the copy of the ALC. I have approved the expense
report.
Thank you and have a great weekend.
Mark Searer | Fiscal Technician

Bureau of Commonwealth Payroll Operations | Travel Accounting
Pennsylvania Office of the Budget | Office of Comptroller Operations
555 Walnut Street, 8th Floor | Harrisburg, PA 17101-1925
Phone: | Fax: 717.772.5333
www.comptrolleroperations.state.pa.us www.travel.state.pa.us
NOTICE OF CONFIDENTIALITY: This e-mail (including any files transmitted

with it) is intended solely for the use of the individuals or entities
to whom it is addressed and may contain confidential or privileged
information. Any use, distribution, copying or other disclosure of this
e-mail by or to any individual or entity other than those to whom it was
sent is prohibited. If you received this e-mail in error, please
immediately return it to the sender and completely delete it from your
e-mail system.
From: Searer, Mark

Sent: Friday, May 01, 2015 1:22 PM
To: Campman-Schill, Cheryl
Subject: RE: Expense 525386171 for LG
Yes, you may scan the document to me.
Thank you.

Phone: | Fax: 717.772.5333

e-mail system.
From: Campman-Schill, Cheryl

Sent: Friday, May 01, 2015 1:00 PM
To: Searer, Mark
Page 2 of 4
Harrisburg PA 17120
Yes, shall I scan to you?
Cheryl C. Schill | Executive Assistant

Office of the Lieutenant Governor
200 Main Capitol Building | Harrisburg, PA 17120 | Map
Phone: | Cell/Text
E-Mail:
From: Searer, Mark

Sent: Friday, May 01, 2015 11:22 AM
To: Campman-Schill, Cheryl
Cheryl,
Do you have a copy of a hotel receipt or document showing that the hotel
charges were billed to the Agency Lodging Card (ALC) ending in ?
Thank you.

Phone: | Fax: 717.772.5333

e-mail system.
From: Campman-Schill, Cheryl

Sent: Friday, May 01, 2015 11:19 AM
To: Searer, Mark
Subject: Expense 525386171 for LG
Good morning Mark,
That hotel expense was on the Agency Lodging card. I did not find any
additional receipts for this trip. I changed the hotel room to the
agency card, saved it and sent thru to you. Please let me know if I
need to do anything else on this trip. Thanks, Cheryl
Cheryl C. Schill | Executive Assistant

Office of the Lieutenant Governor
Page 3 of 4
Harrisburg PA 17120
200 Main Capitol Building | Harrisburg, PA 17120 | Map

Phone: | Cell/Text
E-Mail:
End of Statement
Page 4 of 4
Harrisburg PA 17120
Type Content
No. Receipt
Provider Code Crowne Plaza
Additional Text for attended conference of Lt.
Receipt Governors in Washington DC
006 Hotel room charge - empl paid Location Wasington DC
Reason conference
Provider Code Crowne Plaza
Additional Text for Removed $936.62 for receipt entry
Receipt #5. Duplicate entry of receipt
entry #1. mfs 4/29/2015

had to book hotel directly per AdTrav
End of Statement
Page 3 of 3
Harrisburg PA 17120
3/21/15 002 Hotel room charge - empl paid -2.12

3/21/15 003 TPR BCPO use only -987.55

From: Annville, PA To: Philadelphia, PA
Vehicle Type: Noncompensated vehicle mileage
From: Philadelphia, PA To: Annville, PA

Type Content
No. Receipt
Additional Text for
Receipt Within GSA allowance
Additional Text for Math error, Reduced $2.12 from the
Receipt $989.67 for a total hotel charge of
$987.55. mfs 4/29/2015
End of Statement
Page 2 of 2
Harrisburg PA 17120
Type Content
No. Receipt
Dinner meeting with Emergency
Management liaison's at the same
location the meal was served.
Person's in attendance were non-
commonwealth persons.
Additional Text for Note: the drinks listed on the

Receipt $199.65 meal receipt at Nico's under
Open Liquor were not alcoholic
beverages. The beverages orders
are
filled at the bar but were not acholic,
Arnold Palmer and Limonada.
Per discussion with travel arranger.
mfs 4/29/2015
007 Breakfast/Lunch/Dinner Meeting Description General business meeting
Lunch meeting with Emergency
Additional Text for Management liaison's at the same
Receipt location
of the meal. Person's in attendance
were non-commonwealth persons.
008 Hotel room charge - empl paid Location New York
Reason general business meeting
Document Number of
Receipt 237788877-
Additional Text for
Receipt 783.20 USD
Breakfast meeting with Emergency
Receipt location the meal was served.
Dinner meeting with Emergency
Receipt location the meal was served.
End of Statement
Page 3 of 3
Harrisburg PA 17120

April 17, 2015 Total Mileage 115
From: Annville, PA 17003 To: Philadelphia, PA
From: Philadelphia, PA 19103 To: Annville, PA 17003

Type Content
No. Receipt
Reason Working in Philly
Document Number of
Receipt HV08CJD
Additional Text for
Receipt 583.20 USD
End of Statement
Page 2 of 2
Harrisburg PA 17120


From: Annville, PA 17003 To: Philadelphia, PA 19103

Type Content
No. Receipt
Reason To meet with consituents at
Rittenhouse Hotel/Park
Additional Text for
Receipt 2.5 rule
Reason To meet with consituents at
Rittenhouse Hotel/Park
Additional Text for Deducted $17.26, appears state tax
Receipt added twice in error. mfs 2/26/2016

From: Searer, Mark
Sent: Friday, February 26, 2016 1:18 PM
To: Pettis, Eric
Subject: Trip 525386234 ( Lt. Governor Michael Stack - Hotel
charges - Local/city occupancy tax - Adjustment
Hi Eric,
I have reviewed the referenced trip submitted for Lt. Governor Michael
Stack for his travel to Philadelphia, PA 4/22/2015 to 4/23/2015. The
hotel receipt indicates the total charges were $284.82 and you submitted
$302.08. It appears that the state sales tax was added twice in the
$302.08 calculation. I deducted $17.26 from the $302.08 hotel charges.
I believe we spoke about the Hotel Occupancy Tax Exemption the other
day. Please note the following:
1. Hotel Occupancy Tax Exemption not applied.

a. Commonwealth travelers lodging in hotels within the Commonwealth
Page 2 of 3
Harrisburg PA 17120
are required to provide the hotel with form REV-1220.

b. This form may be obtained from the travel operations website:
http://www.budget.pa.gov/Services/ForCommonwealthTravelers/TravelResourc
es/Pages/default.aspx.
c. Future trips that do not have the occupancy tax removed may have
the reimbursement reduced by that amount.
d. If the traveler turns in form REV-1220 and the hotel refuses to
remove the occupancy tax, please note that on the trip comments.
Thank you for your time.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
End of Statement
Page 3 of 3
Harrisburg PA 17120

Type Content
No. Receipt
001 Airfare - paid by COPA From 06/12/2015
To 06/14/2015
Provider Category Airline
Provider Code US Airways
Document Number of
Receipt 000377592938891
002 Costs on Behalf of Others-Meal Description Meal to disucss Commonwealth
Buisness
Location Quebec
Reason Needed business event meal
Business Partners Commonwealth Employees and
Coference Members
The purpose of the meal was to
discuss Commonwealth Buisness. I
Additional Text for payed
Receipt for State Trooper Robin Brown and
Trooper Jack Nickelson and my
Special Assistant Dylan McGarry for
the meal.
Buisness
Location Quebec
Coference Members
The purpose of the meal was to
discuss Commonwealth Buisness. I
payed
for State Trooper Robin Brown and
Trooper Jack Nickelson and my
Additional Text for Special Assistant Dylan McGarry for
Receipt the meal.
Attached credit card statement

indicates the $164.88 canadian
dollars
is converted to $136.91 US dollars.
Buisness
Location Quebec
Coference Members
Page 2 of 5
Harrisburg PA 17120
Type Content
No. Receipt
Reduced $14.98 from the submitted
$88.30. The traveler's corporate
travel card (attached) indicates the
Additional Text for currency conversion amount is
Receipt $73.32.
$88.30
-$14.98
$73.32 total mfs 8/12/2015

From: Searer, Mark
Sent: Wednesday, August 12, 2015 8:03 AM
To: Pettis, Eric
Subject: FW: Trip 525386311 ( Lt. Governor Michael Stack, Meal
receipts - International Travel Approval
Good morning Eric,
Thank you for attaching Lt. Governor Stacks credit card statement
showing the converted Canadian Dollar amount ($164.88) to the US Dollard
amount ($136.91) for the meal at Chez Boulay. Thank you for changing
the amount of the meal on the expense report.
I have reduced $14.98 from the $88.30 for the meal at Au Petit to a
total of $73.32 as indicated on the credit card receipt.
I printed a copy of the attached credit card statement and have deleted
it from the attachments. Im blackening out all of the credit card #
except the last for digits for security purposes and re-attaching to the
expense report.
I have approved the expense report for reimbursement.

Phone: | Fax: 717.772.5333

e-mail system.
Page 3 of 5
Harrisburg PA 17120
From: Searer, Mark

Sent: Thursday, August 06, 2015 2:34 PM
To: Pettis, Eric
Subject: Trip 525386311 ( Lt. Governor Michael Stack, Meal
receipts - International Travel Approval
Good afternoon Mr. Pettis,
I have reviewed the above referenced trip submitted for Lt. Governor
Michael Stack for his travel to Quebec Canada 7/12/2015 to 7/14/2015.
The International Travel Authorization (STD-190) was not attached to the
expense report. I was able to obtain a copy of the approval from the
Governors office and Ive attached it to the expense report.
The costs of the two meal receipts attached to the expense report have
been entered as "Business Event Expense Meals". This receipt entry
was created due to the Executive Order 2015-01 [Executive Branch
Employee Gift Ban]. It appears that the meal expenses should be
submitted as "Costs on Behalf of Others Meals".
Incurring on Behalf of Others - A business meeting the Lt. Governor

incurred meal costs for him-self and incurred costs for his staff and/or
members of other agencies and/or non-commonwealth persons. Example,
the Lt. Governor had a business meeting at a restaurant to discuss
official commonwealth business and paid for his meal as well as the
others at the meeting. In this case the costs would be "Incurred on
Behalf of others" and would be the Lt. Governors meal and any others he
incurred for.
Please provide the names of the persons he incurred meal costs for the
$164.88 meal at Chez Boulay (receipt indicates 6 clients) and verify
that it was for a business meeting to discuss commonwealth business.
Also the names of each person he incurred meal costs for the $88.30 meal
at Au Petit Coin Brenton. The majority of the items listed on the meal
receipts were in French. I was able to find menus online for both Chez
Boulay and Au Petit Coin Brenton and I identified each item on the
receipts to the items on the menus (see attached). For future travel
this is to be completed prior to submitting expenses to our office for
review and processing.
I cannot tell from the meal receipts if the amounts are in Canadian
Dollars or US Dollars. If the amounts are in Canadian Dollars a
currency conversion will need to be completed. If Lt. Governor Stack
has his credit card statement showing the US dollar amounts for the two
meal receipts; it is an acceptable receipt for currency conversion
purposes. Or if there is no credit card statement then the acceptable
currency conversion is at the following link to OANDA. If the credit
card statement is available it can be scanned and emailed to me and Ill
convert the currency, you may blacken out the account # for security
purposes

Page 4 of 5
Harrisburg PA 17120
Phone: | Fax: 717.772.5333


e-mail system.
End of Statement
Page 5 of 5
Harrisburg PA 17120
7/9/15 003 Costs on Behalf of Others-Meal 109.87

7/7/15 004 Hotel room charge - empl paid 1,356.63
Nontaxable Paid By Traveler 1,761.59
7/8/15 001 Airfare - paid by COPA 649.20
Total Paid by Company 649.20

Type Content
No. Receipt
To 07/11/2015
Provider Code US Airways
002 Costs on Behalf of Others-Meal Number 1
Description Business Dnr. meeting w/o Sate Lt.
Governors
Location Indianapolis, IN
Reason Discuss state affairs
Business Partners Other state Lt. Governors
003 Costs on Behalf of Others-Meal Number 1
Description Dinner meeting
Location Indianapolis, IN
Reason discuss expanding pharmaceutical
oppt. in PA
Business Partners Executives from Eli Lilly and
Company
004 Hotel room charge - empl paid Location Indianapolis
Reason To stay at the NLGA Confernce
Provider Code Unknown
Additional Text for Was required by the conference to
Receipt stay at this specific hotel.
005 Overnight Subsistence Number 1
Need lunch before trip to NLGA
Additional Text for Conference.
Receipt Lost receipt during the trip. Sorry for
the inconvience. See Missing
Receipt Form Attached. Thanks
Needed snack before flight to NLGA
Additional Text for Conference.
Receipt Form Attached. Thanks.
Page 2 of 6
Harrisburg PA 17120
Type Content
No. Receipt
Needed dinner meal after flying to
Additional Text for IN.
Receipt Form Attached. Thanks.

From: Searer, Mark
Sent: Wednesday, August 12, 2015 8:27 AM
To: Pettis, Eric
Subject: RE: Trip 525386351 ( Lt. Governor Michael Stack - Out
Good morning Eric,
Thank you for attaching the BCPO-3302 for the missing meal receipts.
You entered these meals as "Business Event Expense Meal". I changed
them to "Overnight Subsistence" as the expenses was for food while in
overnight travel. The "Business Event Expense Meal" entry is in
regards to the gift ban which these meals do not fall under that
category.
Thank you for entering the note that the Hotel was required to by the
conference to stay at the hotel. The lodging expenses are being
reimbursed. As we discuss, future travel will need justification when
the hotel rate is more than the maximum allowed GSA rate. For the Lt.
Governor the maximum rate is the GSA x 2.5.
I changed the BLDM expenses to Costs on Behalf of others and the travel
expense report has been approved for reimbursement.

Phone: | Fax: 717.772.5333

e-mail system.
From: Searer, Mark

Sent: Friday, August 07, 2015 2:57 PM
Page 3 of 6
Harrisburg PA 17120
To: Pettis, Eric

Subject: FW: Trip 525386351 ( Lt. Governor Michael Stack - Out
Mr. Pettis,
In my previous email I failed to mention the following:
The Hotel charges were $386.50 (+taxes) per night. The maximum hotel
charge while lodging in Indianapolis IN is $245 per night ($98 GSA
maximum x 2.5 times for the agency head). The justification entered on
the expense report indicates the hotel was the location of the
Conference.
In accordance with the Commonwealth Travel Procedures Manual M230.1

Section 3.7:
3.7 Conference Lodging. Conferences are not always confirmed at the

lowest rate or a government rate. The commonwealth traveler is required
to attempt to find lower cost lodging when the conference rate is higher
than the maximum allowed lodging rate. That effort shall consist of
attempting to obtain a lower rate at the same property or obtaining a
lower rate at an alternative property within close proximity. Booking
requirements (refer to Section 3.2, Booking) must be adhered to. When
required to book with a hotel directly, and the rate is in an acceptable
range, the commonwealth traveler may book through the conference or
hotel directly.
When the conference does not have an official hotel, the commonwealth
traveler is required to obtain a property within reasonable proximity to
the conference at or below the maximum allowed rate, using preferred
properties when possible. Additional transportation cost, if not staying
at the conference headquarters, should be considered in the evaluation.
When it is required by the conference for an attendee to stay at a

particular property and/or confirm the accommodations through the
organization, the commonwealth traveler must include documentation of
this requirement (such as the registration instruction sheet) with the
receipt submission when requesting reimbursement.

Phone: | Fax: 717.772.5333

e-mail system.
Page 4 of 6
Harrisburg PA 17120
From: Searer, Mark

Sent: Friday, August 07, 2015 2:49 PM
To: Pettis, Eric
Subject: Trip 525386351 ( Lt. Governor Michael Stack - Out
Mr. Pettis,
I have reviewed the above referenced trip submitted for Lt. Governor
Michael Stack for his travel to Indianapolis, IN, 7/7/2015 to 7/11/2015.
In order to process the travel expense report an Out-of-State Travel
exception request, Form STD-189, must be approved by the Governors
Office and emailed to me to attach to the expense report. The following
link is to the Out-of-State Travel Exception Request found on travel
operations web page.
The two Breakfast/Lunch/Dinner Meeting expenses appear that they should

be entered as "Cost on Behalf of Others Meal". The main difference
between a Breakfast/Lunch/Dinner meeting (BLDM) and "Cost on Behalf of
others Meal" is that the BLDM is only the cost of the Lt. Governors
meal. The Cost on Behalf of Others Meal is a dinner meeting when the
Lt. Governor pays the meal costs for others at the meeting.
In accordance with the Commonwealth Travel Procedures Manual M230.1

Section 4.5:
4.5 Subsistence Expense Incurred on Behalf of Others. Agency heads are

authorized to incur reasonable expenses on behalf of others. Agency
heads are also authorized to incur reasonable subsistence expenses on
behalf of others and to approve reasonable subsistence expenses incurred
by their deputies on behalf of others when the expenses are incurred as
part of a business meeting under the following circumstances:
o The purpose of the meeting is to discuss official commonwealth

business. (This is provided on the expense report for both meals.)
o The meeting includes either persons not employed by the commonwealth

or employees of other commonwealth agencies whose attendance is relative
to the official commonwealth business being conducted. (Includes Lt.
Governors of other States and the 2nd meal is cost for Executives from
Eli Lilly.)
o The meal is an integral part of the meeting. (Meeting took place at

the location the meals were served.).
When I process the expense report I will change the BLDMs to Cost on
Behalf of others.
The $109.87 meal receipt at the Tavern on South only indicates two three
course meals at $42 each. I found the attached menu on line that lists
what is included in the $42 three course meals. For future travel
itemized receipt are needed for all meal expenses.
Page 5 of 6
Harrisburg PA 17120

Phone: | Fax: 717.772.5333

e-mail system.
End of Statement
Page 6 of 6
Harrisburg PA 17120
Type Content
No. Receipt
Document Number of
Receipt 40020169523
Additional Text for
Receipt 658.00 USD
End of Statement
Page 2 of 2
Harrisburg PA 17120
Type Content
No. Receipt
Reason To Represent State of PA at Race
Business Partners Commonwealth Employees
002 Misc Expenses - Employee paid Description Ticket to attend Pocono Speed Way
Race
Location Long Pond
Reason To Represent State of PA at Race
Business Partners Commonwealth Employees
Cost of attending and event are not
reimburseable through a travel
Additional Text for expense report. The expense will
Receipt need to be submitted through the HR
office/HR service center through a
General Invoice. mfs 9/23/2015

From: Searer, Mark
Sent: Wednesday, September 23, 2015 3:19 PM
To: Pettis, Eric
Subject: Trip 525386491 ( Michael Stack - $240 Pocono Raceway
Ticket
Mr. Pettis,
I have reviewed the above referenced travel expense report submitted for
Lieutenant Governor Stack for a $240 ticket at Pocono Raceway 8/23/2015.
The costs of attending events are not reimbursable through a travel
expense report. The cost will need to be submitted to your HR office/HR
service center to be reimbursed through a General Invoice.
I have reduced the $240 charge from the expense report and processed for
$0 reimbursement. Ive attached a copy of the receipt should you not
have a copy to submit through HR.

Phone: | Fax: 717.772.5333

e-mail system.
Page 2 of 3
Harrisburg PA 17120
End of Statement
Page 3 of 3
Harrisburg PA 17120

October 7, 2015 Total Mileage 89

Type Content
No. Receipt
001 Breakfast/Lunch/Dinner Meeting Description To meet with consituents

From: Searer, Mark
Sent: Thursday, March 10, 2016 2:08 PM
To: Pettis, Eric
Subject: RE: Receipt - Trip 525386661 ( Michael Stack - $89.10
Itemized receipt
Eric,
Thank you. I attached the receipt to the expense report and approved it
for reimbursement.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
-----Original Message-----
From: Pettis, Eric
Sent: Thursday, March 10, 2016 2:01 PM
To: Searer, Mark
Subject: Receipt
Page 2 of 7
Harrisburg PA 17120
We actually found the original itemized receipt. If you don't mind

attaching that to the trip we were working on, that would be great.
Many thanks,
Eric Pettis
Executive Assistant
Lt. Governor Mike Stack
Room 200 Main Capitol Building
Harrisburg, PA 17120-0002
Phone
Fax 717-783-0150
Cell
From: Searer, Mark

Sent: Thursday, March 10, 2016 9:17 AM
To: Pettis, Eric
Subject: RE: Reimbursement - Michael Stack ( 525386661 and
525386631
If the costs are not exact, call the restaurant and ask if their menu
prices have changed since the October 2015 indicated on the menus.
Note, the state sales tax for Philadelphia is 7%.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
From: Pettis, Eric

To: Searer, Mark
525386631
Thanks for all your help Mark. Sorry about all my mistakes. If I find
out what the LG had and it somehow doesnt exactly total $89.10 is that
Page 3 of 7
Harrisburg PA 17120
ok?
Thanks,
Eric Pettis
Executive Assistant
Phone
Fax 717-783-0150
Cell
From: Searer, Mark

To: Pettis, Eric
525386631
Eric,
When you attached the declaration of missing receipts (BCPO-3302) to the

trips, you switched them. The BCPO-3302 for trip 525386631 is dated
10/07/2015. I was advised that indicating breakfast bar that I can
accept it. I corrected the date to 2/17/2016 (see attachment) on the
form and this trip will be approved and forwarded to treasury for
posting of the payment.
For trip 525386661 we cannot accept the BCPO-3302 form for the $89.10
meal cost. We need to know what food items were purchased and their
costs. I located the Palm Restaurants menus and Ive attached them to
this reply. You can circle the menu items purchased and email the menu
back to me, we will accept this as the itemized portion of the receipt
and form for the $89.10.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
Page 4 of 7
Harrisburg PA 17120
From: Pettis, Eric

Sent: Wednesday, March 09, 2016 3:43 PM
To: Searer, Mark
Subject: Reimbursement
Greetings Mark,
I submitted the Missing Receipt Forms. I filled them out the best I
could. Even if they are not 100% perfect, you could try submitting them
since I know there is some leeway for the Lt. Governor with these types
of things. Let me know if you need anything else.
Thanks,
Eric Pettis
Executive Assistant
Phone
Fax 717-783-0150
Cell
From: Searer, Mark

To: Pettis, Eric
Subject: Trip 525386631 ( Lt. Governor Michael Stack - Itemized
meal receipt
Hi Eric,
$20 meal expense submitted for breakfast on 2/18/2016 is not itemized.
An itemized receipt is needed for reimbursement of the meal expense.
Itemized receipts are in accordance with Commonwealth Travel Procedures

Manual 230.1 Section 7.4

Phone: | Fax: 717.772.5333
www.travel.pa.gov

Page 5 of 7
Harrisburg PA 17120

e-mail system.
From: Searer, Mark

To: Pettis, Eric
Subject: Trip 525386661 (722395) Lt. Governor Michael Stack - Non-
itemized meal receipt - Qualification for BLDM
Hi Eric,
Stack for his travel to Philadelphia, PA 10/7/2015. The $89.10 meal
receipt at the Palm Restaurant is not itemized. Itemized receipts are
required for reimbursement of the meal expenses.
We understand there are times that an itemized receipt cannot be

obtained. In situations when it is not possible to obtain required
itemized receipt(s) the Declaration of missing receipt form BCPO-3320
can be found on the Travel web page and click on Travel Resources.
These instances should be rare and require the traveler/travel arranger
to contact the vendor to obtain a receipt before using the form. A
complete explanation of the situation and follow-up efforts with the
vendor is required.

When a Breakfast/Lunch/Dinner meeting (BLDM) expense is being claimed,

specific criteria addressed in the Commonwealth Travel Procedures Manual
230.1 Section 4.4 must be met. Please address the four bullet points
from the Commonwealth Travel Procedures Manual (listed below) and
provide a response detailing how the expense meets each of these
criteria:
o Was the luncheon or meeting planned in advance and included

persons not employed by the commonwealth?
Yes
o Was the meal an integral part of the meeting? Yes
o Was the meal served at the same establishment that hosted the
meeting? Meal served at the same location of the meeting
What was the purpose of the business meeting and the nature of the
business? To talk with constituents about commonwealth business.

Phone: | Fax: 717.772.5333
www.travel.pa.gov
Page 6 of 7
Harrisburg PA 17120

e-mail system.
End of Statement
Page 7 of 7
Harrisburg PA 17120


Type Content
No. Receipt
001 Description Pa Buisness Council Meeting in

Philly

Appon future review the $53.46 meal cost is one person. 2 person's at
the table and the check is for Customer 2. mfs 3/9/2016
From: Searer, Mark

To: Pettis, Eric
Subject: Trip 525386662 ( Lt. Governor Michael Stack -
Qualification for BLDM $53.46
Hi Eric,
Stack for his travel to Philadelphia, PA 10/15/2015. It appears that
the $53.46 meal receipt at the Palm Restaurant is for two persons. If
it is who was the second person the Lt. Governor incurred a meal costs
for?

criteria:

persons not employed by the commonwealth? Yes - PA Business Council
members.
o Was the meal an integral part of the meeting? Yes,held at the same
location as restaurant.
meeting? Was the PA Business Council Meeting held at the Palm
Restaurant?
Page 2 of 3
Harrisburg PA 17120
What was the purpose of the PA Business Council meeting? Yes

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
End of Statement
Page 3 of 3
Harrisburg PA 17120

November 30, 2015 Total Mileage 105
From: Harrisburg To: Wilkes-Barre
December 1, 2015 Total Mileage 105
From: Wilkes-Barre To: Harrisburg

Type Content
No. Receipt
001 Hotel room charge - empl paid Location Scranton
Provider Code Hilton Garden Inn
Document Number of
Receipt 3218501124
End of Statement
Page 2 of 2
Harrisburg PA 17120

From: Harrisburg, PA 17120 To: Wilkes-Barre, PA 18702
From: Wilkes-Barre, PA 18702 To: Harrisburg, PA 17120

Type Content
No. Receipt
001 Description Meal to disucss Commonwealth

Buisness

From: Searer, Mark
Sent: Friday, March 18, 2016 1:22 PM
To: Pettis, Eric
Subject: Trip 525386721 ( Lt. Governor Michael Stack -
Eric,
I have reviewed the referenced trip submitted for the Lt. Governor for
his travel to Wilkes-Barre, PA 12/21/2015. A $423.49
Breakfast/Lunch/Dinner (BLDM) meeting meal expense has been submitted
for reimbursement. The meal receipt indicates that the Lt. Governor
incurred meals for three additional persons. Since he is incurring the
meal expense for others the entry is to be "Cost on Behalf of Others
Meal" Before I approve the expense for reimbursement I will correct the
entry.
In accordance with the Commonwealth Travel Procedures Manual 230.1

Section 4.5 the following information is needed before I can approve the
expense report:
Was the purpose of the meeting to discuss official commonwealth

business?
Yes it was.
Did the meeting include either persons not employed by the

commonwealth or employees of other commonwealth agencies whose
attendance was relative to the official commonwealth business being
conducted?
Yes, there were Commonwealth Employees there.
Was the meal an integral part of the business meeting?
Page 2 of 3
Harrisburg PA 17120
Yes, it was.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
End of Statement
Page 3 of 3
Harrisburg PA 17120

January 3, 2016 Total Mileage 90

Type Content
No. Receipt
Reason To attend Philadelphia Events
Document Number of
Receipt K9YNQQY
End of Statement
Page 2 of 2
Harrisburg PA 17120

From: PhilAnnville, PA 17003 To: Philadelphia, PA 19103

Type Content
No. Receipt
Reason To visit Philly Naval Support Activity
Base
Document Number of
Receipt KD2P1NH
End of Statement
Page 2 of 2
Harrisburg PA 17120


Type Content
No. Receipt
Reason Had events that went very late in the
evening
Document Number of
Receipt KGS79Y6
End of Statement
Page 2 of 2
Harrisburg PA 17120

February 5, 2016 Total Mileage 90
February 7, 2016 Total Mileage 90

Type Content
No. Receipt
Reason Discussion about PA National Guard
with Military
Document Number of
Receipt KJ1T4B9
End of Statement
Page 2 of 2
Harrisburg PA 17120
costs. I located the Palm Restaurants menus and Ive attached them to
this reply. You can circle the menu items purchased and email the menu
back to me, we will accept this as the itemized portion of the receipt
and form for the $89.10.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
From: Pettis, Eric

Sent: Wednesday, March 09, 2016 3:43 PM
To: Searer, Mark
Subject: Reimbursement
Greetings Mark,
I submitted the Missing Receipt Forms. I filled them out the best I
could. Even if they are not 100% perfect, you could try submitting them
since I know there is some leeway for the Lt. Governor with these types
of things. Let me know if you need anything else.
Thanks,
Eric Pettis
Executive Assistant
Phone
Fax 717-783-0150
Cell
From: Searer, Mark

To: Pettis, Eric
Subject: Trip 525386631 ( Lt. Governor Michael Stack - Itemized
meal receipt
Page 3 of 5
Harrisburg PA 17120
Hi Eric,
$20 meal expense submitted for breakfast on 2/18/2016 is not itemized.
An itemized receipt is needed for reimbursement of the meal expense.


Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
From: Searer, Mark

To: Pettis, Eric
Subject: Trip 525386661 (722395) Lt. Governor Michael Stack - Non-
itemized meal receipt - Qualification for BLDM
Hi Eric,
Stack for his travel to Philadelphia, PA 10/7/2015. The $89.10 meal
receipt at the Palm Restaurant is not itemized. Itemized receipts are
required for reimbursement of the meal expenses.

can be found on the Travel web page and click on Travel Resources.
These instances should be rare and require the traveler/travel arranger
to contact the vendor to obtain a receipt before using the form. A
complete explanation of the situation and follow-up efforts with the
vendor is required.


Page 4 of 5
Harrisburg PA 17120

criteria:

persons not employed by the commonwealth?
Yes
o Was the meal an integral part of the meeting? Yes
meeting? Meal served at the same location of the meeting
What was the purpose of the business meeting and the nature of the
business? To talk with constituents about commonwealth business.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
End of Statement
Page 5 of 5
Harrisburg PA 17120
The $13.75 Business Event Expense-Meal has been changed to Overnight

subsistence. The trip has been approved and forwarded to treasury for
posting of the payment.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
From: Withers, Stacey Jo

Sent: Tuesday, June 28, 2016 8:51 PM
To: Pettis, Eric
Cc: Costa, Anthony; Searer, Mark; Winkleman, Gloria; Freeman, Karla;
Burns, Stephen
Subject: Out of State Travel Request - Lt. Governor Michael Stack -
- Trip 525386791
Eric,
The STD-189 attached yesterday to the Lt. Governors trip is from 2015.
This will need removed and attach the approved STD-189 . Anthony
Costa prepares and receives the STD-189 approvals from the Governors
resource account , you will need to contact Anthony to provide the
approval.
In review of the 3/24 Receipt at BLT Steak adjusted to the items

consumed by the Lt. Governor, it claims the entire expense versus his
portion for the Seafood Platter for 3 appetizer ($102.00) and the
Bacon Appetizer ($15.00, if shared) The receipt will need adjusted to
reflect his portion. The 3/23 Receipt at Zaytinya should be reviewed
as it claims 2 entrees, Kebab Platter ($36.00) and Hunkar Begendi
($14.00) If either were shared as an appetizer, the amount should be
divided by the number consuming and the subsistence claim reduced
accordingly.
Thank you,
Stacey Jo Withers | Assistant Director of Travel Operations

Bureau of Commonwealth Payroll Operations | Travel Operations Division
Office of the Budget | Comptroller Operations
555 Walnut Street 9th Floor Forum Place | Harrisburg PA 17101
Phone: | Fax: 717.772.5333 |* Email:
www.travel.pa.gov
Page 3 of 8
Harrisburg PA 17120
This email, including any files transmitted with it, is intended solely
for the use of the individuals or entities to whom it is addressed and
may contain confidential or privileged information. Unauthorized use or
disclosure of this email by or to any individual or entity other than
those to whom it was intended is prohibited. If you received this email
in error, please notify the sender and completely delete the message
from your email system.

Sent: Friday, June 03, 2016 9:56 AM
To: Pettis, Eric
Cc: Costa, Anthony; Searer, Mark; Winkleman, Gloria; Freeman, Karla;
Burns, Stephen
Subject: FW: Out of State Travel Request - Lt. Governor Michael Stack -
- Trip 525386791
Eric,
The attached unapproved STD-189 for Lt. Governor Michael Stack cannot be
processed. This form was filled out after travel with incorrect dates
and changes to estimated costs. We previously discussed, Anthony Costa
prepares and receives the STD-189 approvals from the Governors resource
account , which confirms Paula Wilcoxs response in April when the
attached new STD-189 was sent to her.
You will need to go into the trip, remove the unapproved STD-189, and
obtain the approved STD-189 from Anthony Costa and attach to the trip.
This is required to proceed in the reimbursement audit process.
The second item to allow for continued processing is the two meals
listed below, which included the Lt. Governor, Dylan McGarry and Trp
Rob Brown and does not meet the MD230.1 guidelines for both BLDM or
incurring expenses. The Lt. Governor would only qualify for his portion.
Below are your options:
1. Itemize the receipt for what the Lt. Governor consumed and
reattach the receipt, changing the expense type from BLDM to overnight
subsistence.
2. Remove the BLDM expenses in the amounts of $180.43 and $505.20.
Then, request an Exception to Travel Policy (previously discussed and
template sent) for the Lt. Governor , and if approved, an adjustment
payment would be done.
3. Request the Exception approval now, further delaying processing
of the trip, but this would allow for one reimbursement.
3/23 Receipt for 3 meals submitted in the amount of $180.43

Thank you,

Phone: | Fax: 717.772.5333 |* Email:
www.travel.pa.gov
Page 4 of 8
Harrisburg PA 17120
-----Original Message-----
From: Pettis, Eric
Sent: Thursday, April 28, 2016 1:46 PM
To: Wilcox, Paula
Subject: Out of State Travel Request
Greetings Paula,
I was told that I would need your signature for the attached document.
Thanks,
Eric Pettis
Executive Assistant
Phone
Fax 717-783-0150
Cell

Sent: Thursday, May 05, 2016 11:24 AM
To: Searer, Mark; Pettis, Eric
Subject: RE: LG Trip
Eric,
The approved STD-189 is sent to your office. I believe Anthony Costa is

who submits and receives the approvals. Please reach out to him to
secure the signed approval and attach to the expenses.

Phone: | Fax: 717.772.5333 |* Email:
www.travel.pa.gov
Page 5 of 8
Harrisburg PA 17120


To: Pettis, Eric
Cc: Freeman, Karla; Searer, Mark; Winkleman, Gloria
Subject: RE: Trip 525386791 ( Lt. Governor Michael Stack, Dylan
McGarry and State Trooper - Meals incurred on behalf of - Washington DC
Eric,
The receipt requires itemization to what each person consumed. An

Exception request must be requested for an exception to Travel Policy
for incurring on behalf of others.
Thank you,

Phone: | Fax: 717.772.5333 |* Email:
www.travel.pa.gov
From: Pettis, Eric

To: Withers, Stacey Jo
Subject: RE: Trip 525386791 ( Lt. Governor Michael Stack, Dylan
If I know what each person consumed, is there a form that I can use to
show that instead of just asking for an exception request?
Thanks,
Eric Pettis
Executive Assistant
Page 6 of 8
Harrisburg PA 17120

Phone
Fax 717-783-0150
Cell

Sent: Friday, April 29, 2016 1:38 PM
To: Pettis, Eric
Subject: Trip 525386791 ( Lt. Governor Michael Stack, Dylan
Eric,
The two meals listed below included the Lt. Governor, Dylan McGarry and
Trp Rob Brown and does not meet the MD230.1 guidelines for incurring
expenses. The Lt. Governor would only qualify for his portion, the
receipts need itemized to each person as to what each consumed.

I attached a template if requesting an Exception to the Travel Policy.

If an Exception request is submitted, the trips for Dylan McGarry and
Trp Rob Brown will need entered for reimbursement, to be able to review
the Exception.

Phone: | Fax: 717.772.5333 |* Email:
www.travel.pa.gov
Page 7 of 8
Harrisburg PA 17120
End of Statement
Page 8 of 8
Harrisburg PA 17120
Type Content
No. Receipt
Reason To meet with constituents in
Philadelphia

From: Searer, Mark
Sent: Tuesday, August 09, 2016 12:38 PM
To: Pettis, Eric
Subject: RE: Trip 525386822 ( Lt. Governor Stack - Missing
Receipt - Mileage
Eric,
I have removed the lodging expense and processed the trip for $0
reimbursement.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
From: Pettis, Eric

Sent: Monday, August 08, 2016 11:52 AM
To: Searer, Mark
Subject: RE: Trip 525386822 ( Lt. Governor Stack - Missing
Receipt - Mileage
Sorry about the long wait. You can take this trip out as we will not be
looking for reimbursement for this trip.
Many thanks,
Eric Pettis
Page 2 of 3
Harrisburg PA 17120
Executive Assistant
Phone
Fax 717-783-0150
Cell
From: Searer, Mark

Sent: Thursday, August 04, 2016 10:27 AM
To: Pettis, Eric
Subject: Trip 525386822 ( Lt. Governor Stack - Missing Receipt -
Mileage
Eric,
I was going to review the above referenced trip submitted for the Lt.
Governor for his travel to Philadelphia, PA 3/25/2016 3/26/2016. A
Hotel receipt for the $506.71 charges needs attached to the travel
expense report. The distance traveled also needs to be entered in the
mileage section of the expense report.
Please advise when the above has been completed so that I can continue
processing the expense report.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
End of Statement
Page 3 of 3
Harrisburg PA 17120


can be found on the Travel web page and click on Travel Resources. These
instances should be rare and require the traveler/travel arranger to
contact the vendor to obtain a receipt before using the form. A complete
explanation of the situation and follow-up efforts with the vendor is
required.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
End of Statement
Page 3 of 3
Harrisburg PA 17120

From: Harrisburg, PA To: Pittsburgh, PA
From: Pittsburgh, PA To: Harrisburg, PA

Type Content
No. Receipt
001 Hotel room charge - empl paid Location Pittsburgh
Reason To meet with constituents
Provider Code Kimpton Group
Document Number of
Receipt CI1SUY1J
Additional Text for
Receipt 221.00 USD
We are not worrying about reinbursment for local hotel tax. Thanks.
End of Statement
Page 2 of 2
Harrisburg PA 17120

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
From: Pettis, Eric

To: Searer, Mark
Subject: RE: Trip 525386802 ( Lt. Governor Michael Stack - Non-
Itemized meal receipt
I submitted a missing receipt form and changed the accurate time. Let me
know if thats fine.
Thanks,
Eric Pettis
Executive Assistant
Phone
Fax 717-783-0150
Cell
From: Searer, Mark

To: Pettis, Eric
No, meals while on overnight travel are submitted under overnight

subsistence. The system is not allowing any of the $25.20 to be
reimbursed due to the travel times on the expense report.
Currently the travel dates and times are 4/14/2016 at 18:00 (6:00 PM)
through 4/15/2016 at 09:00 AM. The 18:00 and 09:00 times are the
default times when the hotel is booked through ADTRAV. You will need to
enter the actual travel times and attach an itemized receipt for the
meal. Once the travel times are corrected the system should allow the
Page 3 of 5
Harrisburg PA 17120
$25.20 reimbursement.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
From: Pettis, Eric

To: Searer, Mark
Could I put this in as a miscellaneous expense (employee paid) for the

room service instead?
Thanks,
Eric Pettis
Executive Assistant
Phone
Fax 717-783-0150
Cell
From: Searer, Mark

Sent: Tuesday, May 03, 2016 1:50 PM
To: Pettis, Eric
Subject: Trip 525386802 ( Lt. Governor Michael Stack - Non-
Good afternoon Eric,
I have reviewed the referenced trip submitted for the Lt. Governor
Michael Stack for his travel to Erie, PA 4/14/2016 to 4/15/2016. The
$25.20 room service charge on the hotel receipt is not a valid meal
receipt. An itemized receipt is needed in order to process the $25.20
meal submitted under overnight subsistence for 4/15/2016.
Page 4 of 5
Harrisburg PA 17120


can be found on the Travel web page and click on Travel Resources. These
instances should be rare and require the traveler/travel arranger to
contact the vendor to obtain a receipt before using the form. A complete
explanation of the situation and follow-up efforts with the vendor is
required.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
End of Statement
Page 5 of 5
Harrisburg PA 17120

From: Harrisburg, PA 17120 To: Mansfield, PA 16933
From: Mansfield, PA 16933 To: Harrisburg, PA 17120

Type Content
No. Receipt
001 Hotel room charge - empl paid Location Elmira
Provider Code Microtel
Document Number of
Receipt 172577825
Additional Text for
Receipt 73.00 USD
End of Statement
Page 2 of 2
Harrisburg PA 17120


Type Content
No. Receipt
Reason To meet with constituents
Provider Code Boutique Hotel
Document Number of
Receipt 68720SB007836
Additional Text for
Receipt 153.00 USD
We are not submitting reinbursment for taxes. Thanks.
End of Statement
Page 2 of 2
Harrisburg PA 17120

May 5, 2016 Total Mileage 114
From: Lt. Governor's House To: Philadelphia
From: Philadelphia To: Lt. Governor's House

Type Content
No. Receipt
Reason Commonwealth Buisness
Document Number of
Receipt L2PQWSJ
Additional Text for
Receipt 100.00 USD
End of Statement
Page 2 of 2
Harrisburg PA 17120


From: Lt. Governor's House To: Crabtree, PA
From: Crabtree, PA To: State College

Type Content
No. Receipt
To 05/20/2016
Provider Code American Airlines
002 Hotel room charge - empl paid Location Pittsburgh, PA 15219
We will forgo being reimbursed the
Additional Text for room service and taxes other than
Receipt the state tax that we payed. Thank
you.
End of Statement
Page 2 of 2
Harrisburg PA 17120

June 16, 2016 Total Mileage 120
June 17, 2016 Total Mileage 120

Type Content
No. Receipt
Document Number of
Receipt CI1UTZVK
Additional Text for
Receipt 168.00 USD
End of Statement
Page 2 of 2
Harrisburg PA 17120


July 7, 2016 Total Mileage 110
July 8, 2016 Total Mileage 110

Type Content
No. Receipt
Document Number of
Receipt CI1VJRUX
Additional Text for
Receipt 155.00 USD
Document Number of
Receipt CI1VJRUX
Additional Text for
Receipt 155.00 USD
We will not be filing reimbursement for the $100 room upgrade. Thanks.
End of Statement
Page 2 of 2
Harrisburg PA 17120
Type Content
No. Receipt
Document Number of
Receipt CI1X4UJT
End of Statement
Page 2 of 2
Harrisburg PA 17120
Type Content
No. Receipt
Document Number of
Receipt CI1XH5BK
End of Statement
Page 2 of 2
Harrisburg PA 17120
Type Content
No. Receipt
To 09/22/2016
Reason To Stay overnight for philly events
Provider Code Hyatt
Document Number of
Receipt 26981520
End of Statement
Page 2 of 2
Harrisburg PA 17120

September 28, 2016 Total Mileage 90

Type Content
No. Receipt
Reason To Stay overnight for philly events
Provider Code Mandarin Hotels
Document Number of
Receipt CI1YE17Z
End of Statement
Page 2 of 2
Harrisburg PA 17120
Type Content
No. Receipt
To 10/02/2016
Reason Executive Travel Privilege
Provider Code Westin Hotels
Document Number of
Receipt C951886257
Additional Text for
Receipt 379.00 USD

Awaiting reply from COTO regarding flight for 9/24/2016 and for
10/2/2016. See information in trip 525387104
End of Statement
Page 2 of 2
Harrisburg PA 17120


Type Content
No. Receipt
001 Hotel room charge - empl paid Location Philadephia
Reason to stay overnight
Provider Code Hyatt Place
Additional Text for We are not seeking reinbursment on
Receipt the hotel tax.
End of Statement
Page 2 of 2
Harrisburg PA 17120


From: Harrisburg, PA To: Philadelphia, PA
From: Philadelphia, PA To: Pittsburgh, PA
Additional Information:Approximate distance by Air. Returned from Pittsburgh submitted on
Trip 525387252.

Type Content
No. Receipt
001 Hotel room charge - empl paid Location Philadephia
Not seeking reinbursment for hotel
Additional Text for tax.
Receipt
Executive Travel Privileges
To 11/02/2016
Document Number of
Receipt RXPIEH
End of Statement
Page 2 of 2
Harrisburg PA 17120

From: Harrisburg, PA To: Pittsburgh, PA
From: Pittsburgh, PA To: Harrisburg, PA

Type Content
No. Receipt
Provider Code Westin Hotels
Document Number of
Receipt C881910503
Additional Text for
Receipt 251.00 USD
End of Statement
Page 2 of 2
Harrisburg PA 17120


From: Philadelphia, PA To: Philadelphia, PA Airport
From: Philadelphia, PA Airport To: Philadelphia, PA

Type Content
No. Receipt
001 Hotel room charge - empl paid Location Scottsdale
Reason To stay for conference
Provider Code Marriott
This hotel was booked because it
was the location of the event. Even
though it was higher than the
Additional Text for standard GSA rate, it was logistically
Receipt neccessary to stay at this hotel.
Also, we will not be seeking
reimbursment for the room service.
Thanks.
To 12/02/2016
Reason To attend NLGA Conference
Document Number of
Receipt GNVNHY

From: Searer, Mark
Sent: Thursday, January 12, 2017 10:32 AM
To: Pettis, Eric
Subject: RE: Trip 525387351 ( Lt. Governor Stack - Missing STD-
189 - Hotel Charges - GSA $118 x 2.5 - $295 (2nd) - Scottsdale, AZ
Eric,
Thank you. I have approved the expense report and forwarded to treasury
for review and posting of the payment.
Page 2 of 5
Harrisburg PA 17120

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
From: Pettis, Eric

To: Searer, Mark
Sorry about that Mark. I attached the correct STD-189 form.
Eric Pettis
Special Assistant
Phone
Fax 717-783-0150
Cell
From: Searer, Mark

To: Pettis, Eric <
Eric,
The STD-194 form you attached to the expense report is the wrong form.
Form STD-189 Out of State Travel Exception Request that has governors
office approval, is the form that needs to be attached to the expense
report.

Phone: | Fax: 717.772.5333
www.travel.pa.gov
Page 3 of 5
Harrisburg PA 17120

e-mail system.
From: Searer, Mark

Sent: Wednesday, January 11, 2017 12:52 PM
To: Pettis, Eric
Yes, the hotel charges/reimbursement would be $1,544.76.

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
From: Pettis, Eric

Sent: Wednesday, January 11, 2017 12:37 PM
To: Searer, Mark
If I justify everything except the room service, would I be applying for

$1544.76 then in reimbursement for this trip? Can you run the numbers
for me?
Thanks,
Eric Pettis
Special Assistant
Phone
Fax 717-783-0150
Cell
Page 4 of 5
Harrisburg PA 17120
From: Searer, Mark

Sent: Tuesday, January 10, 2017 8:44 AM
To: Pettis, Eric <
Subject: Trip 525387351 ( Lt. Governor Stack - Missing STD-189 -
Hotel Charges - GSA $118 x 2.5 - $295 (2nd) - Scottsdale, AZ
Hi Eric,
The subject trip has been audited and the below listed issues will
require your correction/additional documentation/attention:
1. There isnt a completed/signed copy of the Out of State Travel

Exception Request form STD-189 attached to the expense report. Please
attach the completed STD-189 form to the expense report which includes
all appropriate approval signatures. The expense report cannot be
processed without the form.
2. The $339.00 daily room rate for the Scottsdale Marriott is more
than the 2.5 times the GSA rate. The GSA rate for Scottsdale AZ is $118
x 2.5 for a maximum of $295.00 per night. Please provide justification
as to why this hotel was booked.
3. The $1,500.46 hotel charges submitted include $23.32 for room

service and one of the $22.54 occupancy taxes. If Lt. Governor Stack is
claiming the $23.32 room service an itemized receipt will need attached
to the expense report and submitted as overnight subsistence.
Note, Out of state travel is not exempt from the occupancy tax.
Therefore the $22.54 tax is reimbursable ($22.54 x 4 = $90.16).

Phone: | Fax: 717.772.5333
www.travel.pa.gov

e-mail system.
End of Statement
Page 5 of 5

Mike Stack Expense Log

Diunggah oleh

Informasi Dokumen

Judul Asli

Hak Cipta

Format Tersedia

Bagikan dokumen Ini

Bagikan atau Tanam Dokumen

Opsi Berbagi

Apakah menurut Anda dokumen ini bermanfaat?

Apakah konten ini tidak pantas?

Hak Cipta:

Format Tersedia

Mike Stack Expense Log

Diunggah oleh

Hak Cipta:

Format Tersedia

DATE OF MAILING: April 19, 2017

Re: Right-to-Know Law Request received April 13, 2017;

Request for copies of records reflecting all expense

Dear Mr. Briggs:

Any receipts, vouchers and/or other public reflective of

In response to your request, attached with this letter as a single PDF

Under Section 708(b)(6)(i)(A) of the RTKL, the following certain

A record containing all or part of a person's Social

number or other confidential personal identification

65 P.S. 67.708(b)(6)(i)(A). The attached Travel Expense Statements contained

I have personal knowledge of the factual statements made in this

You may appeal the Office of the Budgets redaction of the

2. a copy of your original request; and

cc: Daniel Sharar

Additional Trip Information

3/4/15 003 Hotel room charge - empl paid 592.53

Additional Mileage Information

Additional Receipt Information

Additional Trip Information

Nontaxable Paid By Traveler 89.42

Additional Mileage Information

Additional Receipt Information

001 Description meeting with Robert Palaima and

Additional Trip Information

Thank you and have a great weekend.

Mark Searer | Fiscal Technician

NOTICE OF CONFIDENTIALITY: This e-mail (including any files transmitted

From: Searer, Mark

Yes, you may scan the document to me.

Mark Searer | Fiscal Technician

NOTICE OF CONFIDENTIALITY: This e-mail (including any files transmitted

From: Campman-Schill, Cheryl

Yes, shall I scan to you?

Cheryl C. Schill | Executive Assistant

From: Searer, Mark

Mark Searer | Fiscal Technician

NOTICE OF CONFIDENTIALITY: This e-mail (including any files transmitted

From: Campman-Schill, Cheryl

Good morning Mark,

Cheryl C. Schill | Executive Assistant

200 Main Capitol Building | Harrisburg, PA 17120 | Map

Additional Trip Information

3/21/15 002 Hotel room charge - empl paid -2.12

Additional Mileage Information

Additional Receipt Information

Additional Trip Information

Additional Text for Note: the drinks listed on the

Additional Trip Information

Nontaxable Paid By Traveler 583.20

Additional Mileage Information

Additional Receipt Information

Additional Trip Information

4/22/15 002 Hotel room charge - empl paid -17.26

Additional Mileage Information

Additional Receipt Information

Additional Trip Information

1. Hotel Occupancy Tax Exemption not applied.

are required to provide the hotel with form REV-1220.

Thank you for your time.

Mark Searer | Fiscal Technician

NOTICE OF CONFIDENTIALITY: This e-mail (including any files transmitted

Additional Receipt Information

Attached credit card statement