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Subject:

Intellectual Property Office Subsidiary under AstraQom Inc. Timeline


Date: 20 April 2017

I. Subject Overview
II. Proposed Timeline
III. Proposed Work Schedule until 21 June 2017
IV. Proposed Work Schedule 22 June 2017 onwards

I. Subject Overview

Based on the meeting last 19 April 2017:

1. A subsidiary company, that will focus on Intellectual Property (IP) Protection and other
regulatory requirements incidental to the main purpose, will be established;
2. That such subsidiary company is envisioned to offer the same protection services to
other subsidiaries and may extend to IP elements and creations of clients that will get
the services of AstraQom Inc. - such as, but not limited to: Company Recorded
Answering Mails, manuals, guidelines, database, software, and others;
3. That the subsidiary is also expected to form processes and policies when it comes to IP
protection, and update the whole group of the trends in the field;
4. That the subsidiary is also tasked to identify the necessary protection needed for IP
security and also delineate the properties which may not be protected anymore but will
still be secured, for purposes of cost efficiency.

II. Proposed Process

a. Be aware of the business model and all the Services that the company sells/ renders to its clients
and subsidiaries.


b. Based on employees and officers pitches, identify all Intellectual creations/ properties that the
company wants to protect.

c. After pitches, these Intellectual properties shall be categorized as (1) priority (2) least priority (3)
Contract.
a. Intellectual Properties under (1) Priority shall be registered and protected by the CIPO.
b. Intellectual Properties under (2) least priority category may not be registered but shall
have protection guidelines. For instance, website contents may not be copyrighted
anymore if such contents will be copyrighted by the company under their policy or
copyrighted guidelines, or if it is stated in other registered documents such as, articles of
incorporation and in the corporations by laws.
c. Creations and other works under (3) Contract shall not be registered but shall have a
contract with them that will protect the creation. One example of this is the business
model, list of clients, and other trade secrets, which may be protected by a Non-
Disclosure agreement. Such agreements need not to be registered under CIPO but shall
be executed as a public instrument.

d. A database shall be made for easier tracking of the Paper/ Registration Trail and easier auditing.
(Please see the Proposed Database Template)

e. Creation of another database of all the basic IP processes and guidelines of every municipal law
(only the differences per country since we all follow the same treaties including registration/
application fees and duration of the process)

Country files shall be updated from time to time if there will be amendments in the
countrys laws.

Idea: One Folder containing one word file per country, in a cloud storage system.

f. A separate IP spreadsheet (database) and tracker shall be made per subsidiary, and such tracker
will include all the clients under that subsidiary for organization processes. (Please see the file
named: Sample Subsidiary Database)

g. Creation of templates necessary documents:
a. Non- Disclosure Agreement
b. Assignment of Rights
c. Registration Records
d. Transfer of Rights

III. Proposed Timeline (assuming the starting date is the 2nd of May)

Deliverable Person/s assigned Resources Duration/ Remarks
Needed Timeframe
1. Creation of Hannah Laptop, Excel 30 minutes (2 Personal
Database/ Trackers Software May 2017) Resources
2. Pitching in of AstraQom Laptop, Internet 3-7 working days Personal
Properties to be officer/s Connection, (2 May 2017 - 10 Resources
protected Communication May 2017)
mediums
3. 1. Categorizing 3.1. Hannah Laptop, Internet 7-10 working days Personal
Properties to be 3.2. Hannah and Connection, (11 May 2017 - 24 Resources
protected AstraQom Communication May 2017)
3.2. Discussion of officer/s mediums
the Initial 3.3. Hannah
Categories 3.4. Hannah
3.3. Encoding of (encoding) and
Final Categories AstraQom
3.4. Tracking the officer/s (input)
finished
registration/
application
processes of the
items under (1)
Priority
4. Compiling and 4. Hannah and 4 hours (25 May Personal
Organizing Contract AstraQom Laptop, Internet 2017) Resources
Templates Connection,
a. Non- Disclosure Communication
Agreement mediums
b. Assignment of
Rights
h. Registration
Records
i. Transfer of
Rights
5. Creation of IP 5. Hannah Laptop, Internet 2 countries per Cloud Storage c/o
Law Guidelines per Connection, Cloud hour (2 May 2017 AstraQom
subsidiary Storage (if 21 June 2017)
available)
6. Actual Communications 21 June 2017
Registration/ medium to onwards
Tracking/ Applying different countries
of Properties to be
protected



IV. Proposed Work Schedule (until 21 June 2017)

Monday Tuesday Wednesday Thursday Friday
1. Paperwork 7:00 9:00 7:00 9:00 7:00 9:00 7:00 9:00 7:00 9:00
PM EST PM EST PM EST PM EST PM EST
2. 10:00 AM - 10:00 AM - 10:00 AM - 10:00 AM - 10:00 AM -
Paperwork/ 12:00 PM 12:00 PM 12:00 PM EST 12:00 PM 12:00 PM
Meeting EST EST EST EST

a. Personal Schedule:

Philippine Time:

7:00 9:00 AM Extra Time for work (7:00 - 9:00 PM EST)
10:00 AM 2:00 PM Office Work (Commission on Human Rights)
2:00 PM 5:30 PM School Study Time/ Rest
5:30 PM 8:00 PM (9:30 PM on Thursdays) Law School
8:00 PM 10:00 PM Free Time
10:00 PM 12:00 AM Extra Time for work (10:00PM 12:00AM EST)

Saturday and Sunday: Rest

V. Proposed Work Schedule 22 June 2017 onwards

Monday Tuesday Wednesday Thursday Friday
1. Paperwork 6:00 PM 6:00 PM 6:00 PM 6:00 PM 6:00 PM
2:00 AM 2:00 AM 2:00 AM EST 2:00 AM EST 2:00 AM
EST EST EST
2. Meetings 10:00 AM - 10:00 AM - 10:00 AM - 10:00 AM - 10:00 AM -
*if necessary 12:00 PM 12:00 PM 12:00 PM EST 12:00 PM 12:00 PM
EST EST EST EST