recording and processing transactions according to the given rules set by the
management. It eliminate any sort of personal or cheating mistakes.
We will divide this literature in two parts
Departmental Politics
Due to the less interaction between different departments the departmental
politics arises. It hinders the productivity of the organization.
Coordination Problems
It becomes very difficult to have a coordination between different
departments. And it results in loss of overall efficiency of company.
Communicational Problems
Due to lack of regular communication between different departments we
cant measure the growth of the overall company.
Commercial Softwares
Custom Softwares
ERPs
Commercial softwares are handy but they have a high cost which small companies
cant buy. Then comes the ERPs. The problem with ERPs is that they need a proper
consultant to develop all the systems for ERP. The development of the software
need to perform with utmost care. It cost us more and also need lot of time to
develop. So what companies do instead is they go for the custom solution
softwares. Custom software fulfil company needs and also they have speed,
automatic production of documents, accuracy and reliability edge over other
softwares.
System flowchart of the sales procedures for the chosen organization (MARS)
In the above flow chart you can find out how the sales operation in MARS works. The
customers request the order by placing Purchase Order. This PO is received by the
Sales representative and it is recorded. Then this order move forward to Agent for
the contract review. He review the Standard Terms and conditions. If he agrees with
Terms the order is logged for shipment and order is shipped to customer. In between
if the standard terms were not met Agent reverse order for amendments. Now
attorney review these amendments. If he aggress the order move forward otherwise
Agent cancel the order and representative is notified.
Market Study:
The current market of system softwares are very big. Many softwares captures the
market of Australia. The big fishes include Xero which own around 65% of market
share. After this is Intuit which have about 20% of market penetration and Sage 50
have 10 % of market share.
Conclusion:
The company selected is MARS, Australia. They have started their business in
Australia in 1956. They started small but eventually grows to four production units
in Australia and New Zealand. They have employed over 2000 associates. There
organizational structure is hierarchical. This type of structure create lot of problems
like politics, lack of communication and less interest toward company goals. The
development and acquisition of accounting software must be done with due care.
There should be proper arrangement to enter data into new system. The leaders in
the market of accounting software are MYOB, Quick books and XERO. There are
various types of problems which are encountered by the users and customers of the
accounting software or package. So, it must be used with great care and sufficient
number of controls must be implemented so that if anything is wrong, it must be
identified or traced and then corrected on timely basis.