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FORM TP 2015015 JANU ARY 2015

CARIBBEAN EXAMINATIONS COUNCIL

CARIBBEAN ECONDARY EDUCATION CERTIFICATE~


EXAMINATION

INFORMATION TECHNOLOGY

Paper 032 - General Proficiency

ALTERNATIVE TO SBA

1 hour 30 minutes

READ THE FOLLOWING INSTRUCTIONS CAREFULLY.

I. This paper consists of FOUR questions.

2 Answer ALL questions.

3. Number EAC H answer correctly in the answer booklet.

4. Do NOT write in the margins.

5. If you need to rewrite any answer and there is not enough space to do so
on the origi nal page, you must use the extra lined page(s) provided at the
back of this booklet. Remember to d r aw a line through your original
answer.

6. If you use the extra page(s) you M UST write the question number
clearly in the box provided a t the top of the extra page(s) a nd, where
relevant, include the question part beside the answer.

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Answer ALL questions.

. f d mages from the flood in May.


I t an esttmate o a
The National Relief Counci l has been asked to calcu a e

I. SPREADSHEET
ages in the various flood-affected
the va lue oflhe d am
The following worksheet was cr~ated to s.t.or~ and industria l firms .
areas tor households, commerctal orgamzattons
E F
c
NATIONAL RELIEF COUNCIL
FLOOD DAMAGE ESTIMATES ($000's)

TOTAL PRIORITY
LOW
LOW
HIGH
LOW
LOW
HIGH
HIGH
HIGH
LOW
HIGH

(a) What data fonnat has been applied to the numeric data in the wo ..sheet?

................................................................................................................................................
( l mark)

(b) The text in the fi rst row of the worksheet is centred across Columns A to F. What feature
of the spreadsheet software has been used to accomp lish this?


(1 mark)

(c) State the number o f columns and rows used to create the worksheet.


(2 marks)

01229032/JANUARY/ f' 2015


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llllllflltllllllllllllil"- - - - -
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If the total damages for an area is $15,000,000 or more, the area is given a priority of
HIGH, or else it is g iven a priority o f LOW. Write the FUNCTION to insert the priority
for each area.


...................................................................................................................................................
(4 marks)

(e) If the data in the worksheet were sorted in DESCENDING order by the total damages,
which area (block) would be at the top o f the sorted worksheet?

(1 mark)

(0 If the value in cell 88 is changed, state TWO cells whose va lues wi ll change as a result.

(2 marks)

(g) You wish to filter the data in the worksheet to find a ll areas with household damages of
more than $2,000,000 and with HI GH priority status. The results of the filter should on ly
display the AREA , HOUSEHOLD and PRIORITY column headings.

(i) In the table below, write the column headings and corresponding criteria.

(3 marks)

(i i) How many areas will be displayed in the results of the filter?

(1 mark)

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l
(h) The following chart was created from the data in the worksheet.

100,000

80,000

60,000

40,000

20,000

HOUSEHOLD COMMERCIAL INDUSTRIAL

(i) Name the type of chart used.


( I mark)

( ii) State the range of data used to construct the chart.

...
(2 marks)

( iii) What is the purpose of the chart?


(2 marks)

Total 20 marks

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2. DATABASE MANAGEMENT

The National Relief Council maintains a database named ASSISTANCE with two tables to store
infonnation on flood assistance allocated for the various areas. The two tables are listed below.

TABLE I: TYPE

LOSS_ID CATEGORY
HHIOO Household
CM200 Commercial

IN300 Industrial

TABLE 2: GRANT

LOSS_ID AREA AMOUNT


($000's)
CM200 Block 10 450

HHIOO Block 3 320

CM200 Block 6 700

IN300 Block 3 490

HHIOO Block 8 245

IN300 Block 6 700

IN300 Block 10 900

CM200 Block 8 300

(a) State the data type of the AMOUNT field in the GRANT table .

............................................................................................................................... (1 ~~-~k)

(b) State the number of records and fields in the GRANT table .

.............................................................................................................................
(2 ~~ -~~)

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. Nr bl can be used as a primary key.
(C:) State. " ith reaS(m... if any field of the GRA Ia e

.............................................................................................................................(2 ~~-;b)

(d) State the name of the field that should be used to join the two tables.



(1 mark)

(e) The data in the GRANT table has been so rted in ASCENDING order by the AMOUNT
field. State the name of the AREA which would be at the top of the sorted table.


( 1 mark)

(f) The following query was created fro m the database.

F~eld: CATEGORY [ AREA AMOUNT


TYPE: TYPE
Sort:r.:....=._ _ __
GRANT GRANT

Show: I'll I'll ILJ


Criteria: 1---..!,!,:!--_-t-----'==-----t->-:5:-::0~0-....!oi:L-_ _-J
or:.__ _____
(i) State the tables used in this query.


(ii) Wh at fields will be displayed in the resu lts of the query?


(iii) What is the purpose of the query?



(iv) II ow many records will be displa) ed "hen the quen.
"J 1 executed?

..............................................
(4 marks)
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(g) The following results were produced.

LOSS_ID AREA AMOUNT

CM200 Block 10 450

CM200 Block 6 700

CM200 Block 8 300

Complete the query below that would have produced these results.

F1eld:
Table
Sort:
Show: 0 0 0
Critena:
or.

(4 marks)

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(h) The following report was created from the database.

FLOOD ASSISTANCE

C rEGORY AMOUNT AREA

Commercial
300 Block 8
450 Block 10
700 Block 6
Summary for ' CATEGORY' = Commercial (3 detail records)
Sum 1450

Household
24 5 Block 8
320 Block 3
Summary for ' CATEGORY' = Househo ld (2 detail records)
Sum 565

Industrial
490 Block 3
700 Block 6
900 Block 10

Summary for ' CATEGORY'= Industrial (3 detail records)


Sum 2090
Grand Total 4105

(i) State the fie ld used to group the records in the report.

(ii) What other fie ld could be used to group the records in the report?

(iii ) State the fie ld used to sort the records and the order o f sort.


(iv) What does 4 105 represent in the report?


(5 marks)

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- 9-

WORD PROCESSING

The pnm<t') document for a mail merge is ind1cated below.

NATIONAL RELIEF COUNCIL

FROM: Finance Contro ller

TO: AREA ReliefOfficer

SUBJECT FLOOD DAMAGES ESTIMATED

DATE: May 20,2015

Below please find the flood damages estimates which were prepared by our external
consultants.

AREA TOTAL'
((AREA <<TOTAL))

I wish to express our sincere thanks to you and your staff for workmg with the consultants
to complete the estimates within the given time.

Allan Steel

1 Figures represent thousands of dollars

(a) State THREE formatting features used in the first line of the memorandum .

................................................................................................................................... .... ..
(3 marks)

(b) What text alignment has been applied to the first line ofthe memorandum?


(1 mark)

(c) Whatjustification has been applied to the body ofthe memorandum?

............................................................................................................................... (1~~~'k)

GO ON TO THE Nf XT PAGE

1229032/JANUARY/F 2015
1111111111111111111111miiHIIH
0122903211

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TWO icons below.


(d) State the use of EACH of the

(i} ~
Icon I


(ii) I ~. I
Icon 2
.......................................................... (2 '~~~~)

(e) A table is inserted in the primary document. S tate the number of rows and columns used
to create the table.


(2 marks)

(f) What is the name given to the text " 1 Figures represent thousands of dollars" ?


(1 mark)

(g) How many merge fields are in the primary document?

............................................................................................................................... ('i' ~-~ ~'k)

(h) If the spreadsheet created in Question I on page 2 is used as the data source for a mail
merge, how many letters will be printed?

(1 mark)

(i) A letter is sent to the area relief officer for Block 8. What am ount for total damages is
listed in this letter?


(1 mark)

U) The text " Providi ng a helping hand" is to be inserted at the bottom o f each page of a
document. Which word processing feature wou ld be appropriate for this task?


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01229032/JANUARY/F 201 5
- II -

You are given the organization's logo on a flash drive. List THREE steps required to insert
the logo at the top left side o f the document.





(3 marks)

(I) Suppose you have to enter the text " H20 " in your document, what format will you apply
to the number 2 in the text?


(1 mark)

(m) State TWO steps requ ired to move a table to another location in a document.

(i ~~~~)

Total 20 marks

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PRoBLEM OLVING AND PROGRAMMING

Consider the following program written in Pascal.

Line No. Cod es

Program assistance;
Const fixed_all = 5000;
3 child_rate = 2000;
4 var
5 tot_all, nc : integer;
6 begin
7 tot a ll = O
8 Write{' En~er the number of children in the family : ' );
9 Readln(nc);
10 lfnc > 3 then
II nc := 3;
12 tot_ all := fi xed_all + (nc child_rate):
13 {computes the tota l a llowance for the family}
14 Writeln(' Your Hood assistance is ', tot_all);
15 end.

(a) (i) State what data is input into the program.


(ii) Indicate the line number where the program will accept the input.

(iii) State the o utput.

(iv) State the line num ber w here the output will be displayed.

(4 marks)

(b) What is the difference between a variable a nd a constant?


............................................................................................................................. (:i"~~rks)

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the name of a variable u d .


where it is declared. se m the program. Indicate its data type and the line number


(3 marks)
(d) State the name of a const t
an used .m the program. Indicate the line number where .1t .1s
d ec Iared an d the va lue of the constant.


(3 marks)

(e) (i) ~hat type of error would occur if the semi-colon (;) was missing at the end of
lme 12?


(ii) When would this error occur?


(2 marks)

(f) What type of error would prevent the program from giving the correct results?


(1 mark)

(g) What is the purpose of comments in a program? Indicate the line number where a comment
is used .

................................................................................................................................................
(2 marks)
(h) State the name of a control structure used in the program and indicate the line numbers of
the control structure.


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-,
Sblte the line number where a variable is initialized.

.......................................................................................................................(] ;.~;)

(j) What is the purpose of line I I?


............................................................................................................................... (1 ~;~k)

(k) State the line number of ONE arithmetic o peration used in the program.


( 1 mark)

(I) Complete the following trace table based on the program given. Use S as the number of
children entered for a family (nc).

Step nc tot a ll

(4 marks)

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..,

( 4 maru)

TotaJ 30 marlu

L''DOFTE T
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- - - BU'()RE TIME IS CALLED. CHECK' OUR \\ ORK 0 . . THIS TEST.

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