CENTRAL BANK OF INDIA

CENTRAL OFFICE

CO:CR.MON:AGM:11:12: Dated 01-12-2011

ALL ZONAL OFICES REGINAL OFFICES/CFBS/IFB NARIMAN POINT, MUMBAI

Reg: Introduction of uniform inspection report format

Different Zones are using different formats for inspection reports and there is no
uniformity in the reports.
Since inspection of the unit is one of the most important tools of monitoring, a strong
need is felt to come out with uniform inspection format covering all the relevant
points.
Accordingly, our higher authorities have approved inspection report formats as
under to be implemented immediately:

1) Pre Inspection Report

2) Inspection Report for Working Capital Accounts
3) Inspection Report for Projects Under Implementation
4) Inspection Report for existing term loans.
The formats are enclosed as Annexure A, B C & D respectively. In the Inspection
reports for projects under implementation and term loans, we have added columns
for Road Project also.
Introduction of the same will bring uniformity in approach and inspection reports
received could be used as an effective monitoring tool.

Hence you are advised to implement the same with immediate effect.

(V.K.NAGPAL)
ASST GENERAL MANAGER (CR-MON)
 Annx-A

CENTRAL BANK OF INDIA

PRE-INSPECTION REPORT FOR ALL FACILITIES
BRANCH:
1. Name of the Borrower
2. Address: Office/Works
3. Nature of business
4. Nature/Type of Products
5. Installed capacity
6. Average Capacity Utilization during
last/current year
7. Name & designation of the inspecting
official
8. Date and place of Visit
9. Person representing borrower at the
time of visit
10 Asset Classification with other Banks
11 Whether functioning of the unit normal
12 Whether any incidence of
strike/disruption of work noticed since
last one year
13 What is condition of plant & machinery
14 Condition of Godown/sheds where Raw
Material/ Finished Goods etc are stored.
15 In case of manufacturing units, Whether
all statutory permissions received, land
acquired etc.
16 In case of Road Projects, whether all
statutory permissions including right of
way received.
Whether Toll or Annuity
17 In case of Power Projects,
Whether Land acquired
Whether all statutory permissions
received.
Whether fuel linkage is in place.
Whether thermal/Hydro/Gas based
Capacity
PPA entered in to
18 Facilities requested
19 Views/recommendations of the
inspecting official

(Signature of inspecting official) (Counter signed by Branch Head)

Copy to be sent to sanctioning authorit

Annex-2

CENTRAL BANK OF INDIA

INSPECTION REPORT FOR WORKING CAPITAL ACCOUNTS

BRANCH:
1. Name of the Borrower
2. Address: Office/Works
3. Nature of business
4. Nature/Type of Products
5. Installed capacity
6. Average Capacity Utilization during
last/current year
7. Name & designation of the inspecting
official
8. Date and place of Visit
9. Date of last visit and by whom
10. Gist of irregularities pointed out in the
last report & and status thereof
11. Person representing borrower at the
time of visit
12. Date of last review/sanction
13. Sanctioning Authority
14 Asset Classification
15 Sole/Consortium/Multiple
To enclose detailed position of account
with our bank & total indebtness.
16 Whether banks sign Board properly
displayed
17 Insured amount and validity
17.a Details & nature of assets covered
under
Insurance
17.b Whether policy endorsed in favour of
the Bank
17.c Whether insurance covers all risks as
per Banks guidelines
18 Whether stocks are properly stored
19 Methodology adopted for valuation of
inventory.
20 Whether Inventory Management is in
place
21 Total value of Stock
(Give bifurcation of inventory by way of
annexure)
22 Whether details of stock as per stock
register tally with stock statement
23 Book Debts outstanding .
(Age/health wise break up)
24 Comments on quality of stock
25 Whether stock turnover is satisfactory.
Please comment
26 Whether borrowers maintenance of
stock & account Books is satisfactory

27 Whether random physical inspection

now conducted represents a correct
position of stock
28 Whether any stock sent for processing
outside and whether such stocks are
included in value for calculation of DP.
29 Whether the borrower holds stock
received for job work/under DA LC and
whether such stocks are stored
separately and not included for
calculation of Drawing Power.
30 Whether power bills for last 3 months
seen and co-related with production
31 Whether Excise register verified
32 Whether instances of cheque returning
in the account observed.(Drawn on &
Drawn by)
33 Whether sales proceeds are routed
though the account and turn over in the
account is brisk. Please comment if not
routed through the account.(Reasons
are to be enquired and commented in
the report.)
Also comment whether any overdrawing
in the account noticed.
34 Whether purchase commitments are
being met by issuance of cheques/DDs
35 Whether purchase/sale invoices are
verified
36 Whether there is any slow
moving/obsolete inventory

37 Whether functioning of the unit normal

38 Whether any incidence of
strike/disruption of work noticed since
the date of last inspection
39 What is condition of plant & machinery
40 Condition of Godown/sheds where Raw
Material/ Finished Goods etc are stored.
Whether well protected and Fire
Extinguishers installed
41 Date of last consortium meeting
(Enclose copy of the minutes)
42 Any other observation which the
inspecting official would like to make

(Signature of inspecting official) (Counter signed by Branch Head)

Copy to be sent to sanctioning authority

 Annx-3

CENTRAL BANK OF INDIA

INSPECTION REPORT FOR TERM LOANS

(PROJECTS UNDER IMPLEMENTATION)
BRANCH:
1. Name of the Borrower
2. Address: Office/Works
3. Nature of business
4. Nature/Type of Products
5. Installed capacity
6. Name & designation of the inspecting
official
7. Date and place of Visit
8. Date of last visit and by whom
9. Gist of irregularities pointed out in the
last report & status thereof
10. Person representing borrower at the
time of visit
11. Date of last review/sanction
12. Sanctioning Authority
13. Asset Classification
14 Sole/Consortium/multiple
(To enclose detailed position of
account with our bank & indebtness
15 Whether banks sign Board properly
displayed
16 Insured amount and validity
16.a Details & nature of assets covered
under
insurance
16.b Whether policy endorsed in favour of
the Bank
16.c Whether insurance covers all risks as
per Banks guidelines
17 Documented commercial operation date
18 Latest physical status.
Please co-relate physical status with the
implementation schedule given at the
time of sanction and comment whether
implementation is as per schedule.

Give specific comments if

implementation is behind the schedule.
State reasons of the same, measures
initiated by the borrower to ensure
commissioning of project by scheduled
date i.e. by documented date of COD.
 Enclose Lenders Engineer Report, if
appointed and offer comments on the
negative features pointed out, if any in
the report.
19 Latest Financial status and correlate the
same with original cost of project and
means of finance. Submit comments
whether equity contribution as
envisaged is being brought in by the
borrower.
Whether there is cost overrun.
If yes, reasons of the same and source
of funding.
20 Draw down on loan viz-a-viz draw down
schedule and whether disbursement of
loan is on pro-rata basis.
21 Plant & Machinery installed/ being
installed with name of the suppliers and
landed value and comment whether
details of plant & machinery installed
tallies with the Lenders Engineer
Report
22 Comment whether the borrower will be
able to start commercial operations as
envisaged.
23 Whether all statutory permissions in
place
24 Date of Last Lenders meet.
(Enclose Minutes of the meeting)
25 Any other observation which the
inspecting official would like to make

ADDTIONAL INFORMATION IN CASE OF ROAD PROJECTS;

1 Whether Annuity or toll based

2 Total Length of the Road
3 Connecting between
4 Road constructed up to .........Kms
5 Whether Right of Way permission received for
full stretch of Road

(Inspecting Official) (Countersigned by Branch Head)

Copy to be sent to sanctioning authority.

 Annx-4

CENTRAL BANK OF INDIA

INSPECTION REPORT FOR EXISTING TERM LOANS
BRANCH:
1. Name of the Borrower
2. Address: Office/Works
3. Nature of business
4. Nature/Type of Products
5. Installed capacity
6. Average Capacity Utilization during
last/current year
7. Name & designation of the inspecting
official
8. Date and place of Visit
9. Date of last visit and by whom
10. Gist of irregularities pointed out in the
last report & and status thereof
11. Person representing borrower at the
time of visit
12. Date of last review/sanction
13. Sanctioning Authority
14 Asset Classification
15 Sole/Consortium/Multiple
To enclose detailed position of account
with our bank & total indebtness.
16 Whether banks sign Board properly
displayed
17 Insured amount and validity
17.a Details & nature of assets covered
under
insurance
17.b Whether policy endorsed in favour of
the Bank
17.c Whether insurance covers all risks as
per Banks guidelines
18 Whether functioning of the unit normal
19 Whether any incidence of
strike/disruption in production noticed
since the date of last inspection
20 What is the condition of plant &
machinery
21 Whether any expansion in capacity
being carried out.
If yes, source of funding , benefits
accruing to the borrower.
22 Whether term loan instalments being
paid regularly & interest being serviced
as & when charged.
23 Date of last consortium meeting .
(Enclose copy of the minutes)
24 Any other observation which the
inspecting official would like to make
25 In case of Road Projects

TOLL BASED:

Whether toll revenues are as per

estimates.
Give average toll revenues for the last 6
months.

ANNUITY BASED:

Whether Annuity is being received in

time.
Whether operating expenses are in line
with the estimates given at the time of
sanction of term loan.

(Inspecting Official) (Counter signed by Branch Head)

Copy to be sent to sanctioning authority