The white cells include formulas to assist with your project cost calculations.
Labour Costs
Ensure all costs charged against company employees can be validated by timesheets for audit purposes. Eligible
costs are defined as salary or wage plus minimum directly-attributable overheads. Note that full charge-out rates
may be used for external R&D providers if the R&D provider does not significantly benefit from the project, for
example through a licensing, royalty or equity arrangement. Overhead rates are auditable, and further detail will
be required upon request.
Depreciation
Capital costs are not an allowable cost. However, the depreciation or lease/rental costs may be claimed while the
equipment is being used on the project. Alternatively, the end-of-project residual value can be deducted from the
capital expenditure costs and the balance claimed. A range of options can be used. You should explain your
approach and reasons for any purchases of new equipment, depreciation and residual value calculations.
This sheet helps you to calculate the eligible overhead rate for your business.
TOTAL COMPANY SALARIES $0 For the same period as the overheads above, internal staff only
For further guidance on calculating Overheads please refer to the document titled 'How to cost a Business R&D Investment Proposal', specifically the section on overheads
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Internal NZ
External Other (approved)
Other (ineligible)
Name (*Complete
this field using the
Objective 1 tasks Employee Hours Rate Cost Name Hours Rate Cost Item Cost Total task cost
dropdown
selection*)
Name (*Complete
this field using the
Objecitve 2 tasks Employee Hours Rate Cost Name Hours Rate Cost Item Cost Total task cost
dropdown
selection*)
Objective 3 tasks Name Employee Hours Rate Cost Name Hours Rate Cost Item Cost Total task cost
Objective 4 tasks Name Employee Hours Rate Cost Name Hours Rate Cost Item Cost Total task cost
Modification or
Term applied Depreciation Rent costs make good
Purchase Depreciation Depreciation Rent cost/ Total Cost to
Item to project (in Residual Value over project over project costs NOT Justification
Price rate cost/month month project
months) term term included in cost
breakdown
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TOTAL CLAIMED DEPRECIATION AND EQUIPMENT COSTS $ -
Residual Capital Value (Book Value) on Prototypes, Plant & Equipment built as part of the project
Item $ Justification
% of total
Objective 1 Objective 2 Objective 3 Objective 4 Objective 5 Objective 6 Objective 7 Objective 8 Total
project
Internal costs
A Current employee $ - $ - $ - $ - $ - $ - $ - $ - $ -
B New employee $ - $ - $ - $ - $ - $ - $ - $ - $ -
C Subtotal $ - $ - $ - $ - $ - $ - $ - $ - $ -
External costs
D R&D partner(s)/Experts $ - $ - $ - $ - $ - $ - $ - $ - $ -
E Materials/Consumables $ - $ - $ - $ - $ - $ - $ - $ - $ -
F Subtotal $ - $ - $ - $ - $ - $ - $ - $ - $ -
Other costs
I Subtotal $ -
Totals
J=C+F+I Total project cost (GST exc) $ - $ - $ - $ - $ - $ - $ - $ - $ -
(B+F+I)/J Project cash component
Current employee
New employee
Current employee
New employee R&D partner(s)/Experts
R&D partner(s)/Experts Materials/Consumables
Materials/Consumables
Depreciation etc.
Depreciation etc.