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I. Procurement of Stock.

What should be my accounting entry in procurement?


For Domestic Procurement of Raw Material
During GR
Material Stock Dr.
GR/IR clearing Cr.
During Excise Invoice Credit
Cenvat Account Dr.
Cenvat Clearing Cr.
During Invoice Verification
Cenvat Clearing Dr.
GR/IR Clearing Dr.
Vendor Payable Cr.
For Domestic proceurement of Capital Goods
During GR
Material Stock Dr.
GR/IR clearing Cr.
During Excise Invoice Credit
Cenvat Account Dr. (50%)
Cenvat On-hold Dr. (50%)
Cenvat Clearing Cr.
During Invoice Verification
Cenvat Clearing Dr.
GR/IR Clearing Dr.
Vendor Payable Cr
Subsequent of Capital Goods
Cenvat Account Dr. (50%)
Cenvat On-hold Cr. (50%)
For Import Procurement of Raw Material
During Customs Duty Clearing invoice
Custom Clearing Dr.
Custom Payable Cr.
During GR
Material Stock Dr.
GR/IR clearing Cr.
During Excise Invoice Credit
Cenvat Account Dr.
Custom Clearing Cr.
During Invoice Verification
GR/IR Clearing Dr.
Vendor Payable Cr.
For Excise Duty Credit of Raw Material without PO
Cenvat Account Dr.
Cenvat Clearing Cr.
For Excise Duty Reversal through Excise JV
Cenvat Clearing Dr.
Cenvat Account Cr.
What should be my accounting entry when the goods are issued through MM and
excise invoice is created (J1IS & J1IV)?
During Excise Invoice Creation
Cenvat Suspense Account Dr.
Cenvat payable Cr.
For TR6C Challan
PLA Account Dr.
PLA on hold Account Cr.
During Fortnightly Utilization
Cenvat payable Dr.
Cenvat Account Cr.
PLA Account Cr.
Note: Cenvat Suspense Account should be cleared apprpiately using FI JV's.
What should be my accounting entry in subcontracting reversal / Recredit ?
For Subcontracting Challan Reversal
Cenvat Reversal Dr.
Cenvat Account Cr.
For Subcontracting Challan Recredit
Cenvat Account Dr.
Cenvat Reversal Cr.
What should be my accounting entry in SD ?
For Factory Sale
During Billing Document
Customer Account Dr.
Sales Account Cr.
Cenvat Suspense Account Cr.
During Excise Invoice Creation
Cenvat Suspense Account Dr.
Cenvat payable Cr.
For TR6C Challan
PLA Account Dr.
PLA on hold Account Cr.
During Fortnightly Utilization
Cenvat payable Dr.
Cenvat Account Cr.
PLA Account Cr.
For Stock Transfer through SD
No Accounting entries for Proforma Billing Document
During Excise Invoice Creation
Cenvat Suspense Account Dr.
Cenvat payable Cr.
For TR6C Challan
PLA Account Dr.
PLA on hold Account Cr.
During Fortnightly Utilization
Cenvat payable Dr.
Cenvat Account Cr.
PLA Account Cr.
Note: Cenvat Suspense Account should be cleared apprpiately using FI JV's.
II. Central Excise
RG 1 - Production & Issues or Inputs form Production and Sales
RG 23A Part I - Link Stock Register, only Product details and Quantity details.
RG 23A Part II - Cenvat Credit on Incoming Materials & Duty Paybale on Outgoing
Materials or on Sales (Monthly Register)
Excise PLA Register - TR 6 Challans
Form No. 5 Register - For Return Goods (Form D3 to be submitted to Excise Dept.,)
In SAP the Movement you save the MIGO Transaction, it automatically generate FI
Document. It will create the following entry.
i). Inventory Raw Material A/c Dr
To GR/IR Clearing A/c Cr
In MIGO Transaction itself, you can post Excise by choosing capture and post Excise
Invoice. The FI Document will be as follows.
ii). RG 23 A Basic Excise Duty A/c Dr
To Canvat Clearing A/c Cr
After doing MIGO, you execute MIRO. In this transaction also SAP will generate FI
document automatically. The Entry will be as follows:
iii). GR/IR Clearing A/c Dr
Cenvat Clearing A/c Dr
VAT Setoff A/c Dr
To Vendor A/c Cr
III. Flow of Entries for a Normal Manufacturing Activity:
I. On Receipt of Raw Materials: (MIGO-movement type:101)
Dr. Inventory of Raw Materials 100
Dr. Inventory of Operating Supplies 20
Dr. Inventory of Packing Materials 10
Cr. GR/IR Clearing A/c 130
II. On Invoice Verification: (MIRO)
Dr. GR/IR Clearing A/c 130
Cr. Vendor A/c 130
III. On Goods Issued for Production: (MIGO-movement type:261)
Dr. Consumption of Raw Materials 100
Dr. Consumption of Operating Supplies 20
Cr. Inventory of Raw Materials 100
Cr. Inventory of Operating Supplies 20
IV. On Semi-Finished Goods Received form Process: (MIGO-movement type:101)
Dr. Inventory of Semi-Finished Goods 120
Cr. Cost of Goods Manufactured (Semi-Finished Goods)120
type:261)
Dr. Consumption of Semi-Finished Goods 120
Dr. Consumption of Packing Materials 10
Cr. Inventory of Semi-Finished Goods 120
Cr. Inventory of Packing Materials 10
VI. On Finished Goods Received from Process: (MIGO-movement type:101)
Dr. Inventoyr of Finished Goods 130
Cr. Cost of Goods Manufactured (Finished Goods) 130
VII. On Finished Goods Issued for Sales: (VL01N-movement type:601)
Dr. Cost of Goods Sold (Finished Goods) 130
Cr. Inventory of Finished Goods 130
VIII. On Raising Bill for the Customer: (VF01)
Dr. Customer A/c 145
Cr. Sales A/c 145
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