Ritchie Community League Meeting

Thursday March 2nd, 2017

--AGENDA--

Location: Ritchie Community League - Small hall

Time: 7:00-9:00pm

In attendance:
Laura, Dave, Peter, Caroline, JoAnn, Ed, Brayden, Cathy (both with City of Edmonton), Susan (CRC City of Edmonton), Keri, Sam, Leah, Dallas,
Cecilia, Max, Simon, Tammy, Allan, Tracy
1) Opening Business (7:07)

a) Call to order
-introductions
-

b) Approval of the minutes from Feb. 2nd, 2017

Dallas, Simon

c) Approval of agenda
Dave, Dallas

2) Introductions and welcomes

3) Special Guest Cathy Great Neighborhoods Coordinator

Renovation on NW corner will be underway soon
Focus on infrastructure on behalf of the city
$250k on street scape
Comment form distributed, to submit comments to Cathy, she collect at the end of the meeting
Project phase strategy, concept, design, build, operate
Forums held and input taken to inform the concept
Site notes:

Water main under the SE corner was a factor, had to set back amenities based on waterline
placement
Planting were more portable
 Ritchie Community League Meeting
Thursday March 2nd, 2017
--AGENDA--

Three existing trees are being maintained

Mix of hard surface and landscaping
2 m radius around trees is left bare for root integrity, some material will be around those areas
Landscaping beds are found throughout
Hardy, drought resistant plants with mulch bed, will be a setback to preserve the plants from the
snow removal
If a tree has to be removed to access the water main, there will be something placed there after the
fact
Water main is it a concern that was feedback given from the utilities this was a precautionary
step
Biek racks and locations city standard bike racks are currently planned and custom bike racks can
be considered,
Considerations for community league contribution benches they are City standard, this is an
option
Custom bike rack can be considered
Circular poster board will have to recirculate it
Give a list in order of priority they will map out where they will be and in - will need
Anything over and above the current design will need to receive circulation of feedback from
different departments (transportation and utilities)
Plaque is available to accommodate
Is there a break down of the budget approximately $125K to the street lights
$101K budgeted for the landscaping, benches and
Once through design there will be a costing process
If design goes forward Fall 2017 OR Spring 2018
If we wanted public art it would need to be a designate public art piece
Website Edmonton.ca/ritchiecornerstore
Feedback are there trash cans on site?
Seeking feedback through the website,
 Ritchie Community League Meeting
Thursday March 2nd, 2017
--AGENDA--

All feedback on or before March 31, 2017

Summary of all comments will be placed on the webpage
Question cost how much does a bench cost approximately $6000 can provide us that
information
Plaque could it be mounted on its own can be its own structure or
It apprears that the business access is going to change no, that is out of scope of this project and
there is no indication that it will be addressed by the businesses
Future renewal along that road might influence this but it is a private property
Water fountain, was it considered it was rendered when there was unlimited funding but there is
not enough funding for it
Benches is there a consideration for the safety of the benches as they have their back to the
traffic because of the water line the benches need to placed in the location
Will we hear back in May if you submit comments, you will receive
Costs will be provided when we provide them a list
If there is significant changes that the community league would like to see, that needs to be
provided

Custom bike racks as a pilot, there is some challenges to place a custom piece, considerations for
maintenance City would maintain anything unsafe and replace with the City standard, as it ages
and degrades, the City will replace with the City standard, anything the City installs will be
maintained at City Standard

Pavers the City standard is not pavers so there needs to be additional pavers purchased

Edmonton Art Council can make the piece as part of the City inventory if art is considered then
there would be a space allocated and
The renderings are the result of what has been internally circulated, will only need to recirculate if
 Ritchie Community League Meeting
Thursday March 2nd, 2017
--AGENDA--

there is significant changes

Has been posted to the webpage and on Facebook

4) CRC Report Susan (7:55)

Highlights
o art piece grants available in the Edmonton Arts Council, be specific with budget and space
that is available
o Under a major restructuring
o Role review to the CRCs roles, feedback to Council and Directors
o Community League president will receive a letter to inform of those changes
o Reminder grants all done online, need an ID to do grants, do it sooner than later, some
glitches give some time for that process
Bike safety instructor training, breathe City Hall poster and green shack, equipment loaning process
Grants there are many related to Canada 150 Celebrations have until Dec. 15 th to run and event
Spring Green Shack-May6-May 24th, Bike Safety Avonmore- June 2nd 5-8pm
Update our Contact information with the EFCL, City is disseminating information through the EFCL
channels
Tressel bridge Meeting coming soon
Questions upkeep and notification can the slide by inventoried as a piece of the park any piece
of equipment is the property of the City if it is ever unsafe, then the City would remove it
Cost of benches amenity project - $3500 per bench

5) Standing Reports (8:09)

a) President

Hall Revitalization and Abundant Communities to

EFCL Winter general meeting attended on Tuesday night SOCAN issue is almost resolved,
 Ritchie Community League Meeting
Thursday March 2nd, 2017
--AGENDA--

completed negotiations with ReSound and have a proposal forward to SOCAN

Looking at bulk recreation
Great Neighborhood Race - $1000 in pledges - $400 to League, $400 to EFCL, $200 to admin of
the race April 29th
Plan to help league with door to door knocking is almost mirroring what Abundant Communities
is doing through summer students sell memberships and provide information pilot project
for 10 communities
Question membership percentage approximately 10% - about 5500 in Ritchie approximately
544 memberships (many of those being family memberships)
Consider it as a grant possibility for to offset the project
Plan Whyte there is currently no high rise buildings approved for Ritchie, made a good contact
with the Strathcona Community League
10 AM - Saturday morning Mike Nichol open house at Blue Chair

b) Treasurer (8:22)

Report will be distributed after the meeting

Up to date to the end of Feb.
$31,000 in deficit which is typical for a non-Casino year
Larger expenses that were re-cooped
Soccer registration helps to balance this off, this will show up at year end, this might be delayed
as the SE Soccer Association will provide a cheque to the League once they are reconciled
Larger expenses Ritchie Hall Revitalization Committee design phase expenses
Provide any feedback on presenting information to Simon for consideration
Question soccer expense every month new nets, jerseys, soccer balls, registration tends to
be $10-15k program spent close to $7500
Motion to accept
Simon, Allan

c) 4 Corners JoAnn
 Ritchie Community League Meeting
Thursday March 2nd, 2017
--AGENDA--

JoAnn to host a meeting before the end of the month

Will provide a list to them
Who would like to be involved
o JoAnn will send a Doodle poll to the Board

d) Hall Coordinator
i) Review of report

Statistics included in the report

Rent weekly to a worship group Missionary Church, working with us on regular black outs
Some reports of sewer smell
Bin of meetings supplies kept in the storage room, projector in both the
Help request Sunday March 12 morning Tammy will cover off
Tomorrow 7 PM let them in and walk through
Saturday does not want the silver and black stickers

e) Abundant Communities (8:36)

Open house Monday night many people signed up as block connectors, keeping the
momentum going
Short presentation at 7:15 and meet and greet, mixer at different stations
Abundant Communities Social Event at Arts barn last night met many other Abundant
Community Black Connectors and Neighborhood Connectors
Some experienced members from other communities will be in attendance on Monday night,
learning from other communities and sharing ideas
Request some of the Board to attend on Monday
Ritchie quiz will be put together and pictures send that to Tammy or Caroline
 Ritchie Community League Meeting
Thursday March 2nd, 2017
--AGENDA--

Video will be circulated

6) Event Update

(Focus update on volunteer and budget requirements and key highlights)

a) Chili Cookoff (8:43)

Poster is ready
License is signed off
Ticket on sale 43 sold in 2 days, approximately 150 available
Contestant entries currently 8 entries for competitors
Possibility of an incentive to boost the resident participation
Board members please wear your gear
Space is limited so there may not be space for extras
Abundant Communities might use some space
Judges Portia Clark, Bacon Hound, Retired champions, Craig Martel local promoter will be hosting

b) Community League Day (8:49)

Meeting earlier this week
Car show, breakfast, displays, food trucks, raffle, car making event, celebrating for the Canada 150
Grant through City of Edmonton
Grant 25% of the costs covered
Citizenship ceremony requested
Sam attempting to connect with Indigenous peoples to be invovled
Canada Day store might want to put up a booth
Car club invited to
Motion
Ask Immigration Canada to host a Citizen Ceremony at the Community League Event
Allan, Laura
Taking a sponsorship with Mainstreet Cruisers for $200
Allan, Ceclia

Suggestion Prince of Whales Armory and Fort Edmonton Archivist

 Ritchie Community League Meeting
Thursday March 2nd, 2017
--AGENDA--

Henderson Directories has ownership

c) DIYalogue (8:57)
Tammy and Caroline attended a workshop tool kit to enhance community engagement
Materials shared, will be posted to the webpage

d) Soccer (9:05)
Registration Feb. 12th
Approximately 73 kids signed up
Late registration - Otwell March 12th
Sunday was better than on a week night
Volunteers brought for a number of positions

7) New Business

a) Casino (8:59)
Casino Advisor with AGLC will be using his team
Sign-up app has been distributed for volunteers
Recruitment of volunteers a priority
2 months before key volunteers need to be sorted out, focus on completing those (5 people 2
months in advance)
On Labour Day weekend location is selected as the Argyll location triple shift
Some soccer volunteers have put their name forward
Need to recruit 50 people for a triple, 32 people for a double shift
Leah and Peter to connect

b) Neighborhood watch (9:08)

Update Attended a meeting
Tip: tin foil around credit card
AGM Neighborhood Watch new election need a Treasurer recruiting

c) Bike rack location (9:10)

 Ritchie Community League Meeting
Thursday March 2nd, 2017
--AGENDA--

Voting for bike racks voting will be sent out later this weekend
Bike rack locations sent later this weekend

8) Looking ahead
a) Recruitment for 2017/18 Board (9:15)
Acknowledgement that we will have many vacant Executive positions
If you are thinking of moving into a different role, talk to those people
May 25th is set for the AGM
Term limit 5 year limit Simon is at that limit in his current role
For next meeting please come with intentions of what you are thinking of the next year
b) Future events and program checking in

Adjourned 9:19

Attachments:
CRC Report print copies from Susan
Hall report