MINUTES OF LIVELIHOOD COORDINATORS MEETING

December 6, 2012
DOLE-NCR Conference Room

HIGHLIGHTS:

A. The meeting was called by Director Alan Macaraya for the SDOs and
Livelihood Coordinators to gather updates on liquidation of loan and grants,
dormant accounts for write-off and cash advances of SDOs per Field Offices.
The meeting was also attended by FO Directors, IMSD Chief, Budget Officer
and the Accountant.

B. The meeting started with an opening prayer lead by Ms. Alice Del Mundo,
Livelihood Coordinator of PAPAMAMARISAN Field Office. The first part of the
meeting was presided by OIC-ARD Nelson Hornilla. He gave updates on the
following:

DOLE Overall performance which included in the top 10

performing agencies. He also explained the process of the
Productivity Based Bonus. He also gave emphasis on the
liquidation of all SDOs to liquidate before the year ends
likewise the dormant and non-dormant accounts. He
instructed to continue the monitoring not only for the
dormant accounts but to all unliquidated grants, specifically
those who have bigger amount. In addition, he asked all
SDOs their respective issues and concerns that may cause
the delay in the process of liquidation as well as in making
their cash advances. One of the concerns of the SDOs was
the delayed reimbursement of staff of their TEV that caused
the delay of their liquidation, OIC-ARD Hornilla gave
instruction to the Accounting Division to not accept TEV
Reimbursement coming from the field offices instead tell
them to return it to their respective field offices.

Part two is the presentation and updates of the liquidation of

grants per field offices this was presented by Ms. Marianne
Rose Cueto-Danes, Accountant. And the liquidation rate after
the conduct of the monitoring. This was presented per field
office. Ms. Lorna Obedoza, Chief-TSSD Developmental
instructed all livelihood coordinators to continue the
monitoring since theres still funds for the conduct of
monitoring likewise to submit the documents accounts for
write-off per field office with complete documents.
AGREEMENTS REACHED:

1. SDOs to liquidate all cash advances before the year ends.

2. To submit the dormant accounts for write-off with complete

documents on December 17, 2012

3. Late TEVs will not be accepted at the Regional Office.

4. Field Offices to continue the conduct of monitoring of unliquidated

livelihood grants together with TSSD Coordinators.

5. TSSD-Developmental to request the SEC and CDA Certification of non-

existing as part of the documentation for write-off.

Prepared by:

AURORA E. HALCON
Senior LEO

Noted by:

LORNA R. OBEDOZA
Chief, TSSD-
Developmental