Running head: PROJECT MANAGEMENT

Project Management

Name

Institution
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Project Management Tools Contribution to the Project

Gantt charts It is used in understanding the visual display of the

planned time of activities and better controlling of a

project through effective communication.

PERT charts It used into define and monitoring activities in finishing

the project. It helps to improve the scheduling and

planning of activities and forecasting of resources for the

project.
Kanban boards The Kanban boards are used to aid in the visualization of

the events through improvement of a communication

system, the progress, and other matters it is used in agile

project management.
Planning poker It is used in agile project management for estimation of

time and resources for the project. It also makes the

project more enjoyable, fast and efficient.

Gap analysis It helps to analyze the requirements of the projects and

their efficiency and the strategies to be applied to ensure

the objectives of the project have been achieved.

Question Two

Document/source of information Explanation

Project brief It is used to giving the concrete and critical requirements

of the client. Therefore, it helps the project manager to

know the scope of the project through the customer's

needs.
Memorandum of understanding Is used to apply for funds and is used to ensure the

objectives, goals and the targeted audience of the project

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have been met.

Budget plan The budget plan of a project is used to estimate the time

and resource requirements and the capital available. Used

to measure the resources for the project.

Risk management plan It is used to establish strategies associated with the

project. The plan identifies the possible risks that are

related to the project.

Stakeholder register It Identifies the type of interested parties and their role in

the project. Also, it recognizes the benefits for each

category of stakeholder.
Communication plan Establishes the methods of communication during the

process of project operations. Therefore, it measures the

effectiveness of communication tools used for the project

Question Three

The process of identifying and managing risks involves identification of risks. It is done by

establishing the things that will hinder the achievement of objectives. The next step is finding the

causes of the risks and identifying controlling the risks. It can be done by establishing the

resources available to reduce the occurrence of the risks. Different descriptors such as likelihood,

consequences, and the risk rating should be established to help in measuring and managing the

risks. Other controls should be put if the risk is high and a decision should be made in regards to

high or extreme risks. Finally, the risk management plan should be monitored and reviewed.

Question Four

Legislations Explanation
Environment and safety laws They are used to ensure the project is sustainable and uses
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resources and practices that protect the environment. They

involve habitat management and sustainability.

Labor laws They guide human resource activities such as recruitment,

working conditions, and remuneration. The policies also

provide a guideline on the treatment of workers and the

relationship with the employers

Contract laws The contact legislations are based on the different contracts

undertaken between the project management and other entities

such as project sponsor, suppliers, and the clients.

Dispute resolutions or These laws guide the objects on the platform to be used to

adjudication resolved disputes that might arise from the project

management. For example, there might be an arbitration

clause that identifies mediation as an alternative dispute

resolution to be used.
Data security laws These are rules set by the company to secure the project data

and information. It can include restriction of entry into the

data storage and processing areas.

Assessment Two

Task 1: Definition of Project

The project for this assignment will be based on effective interview skills. The interns will be

taken through the process of a meeting in regards to their job description. It will give them an

opportunity to learn skills that can be used for their future meetings (Binder, 2016). Practical

interview skills constitute the process of preparing oneself for the interview (pre-interview),

conducting the interview (actual interview) and post interview. Therefore, they will learn the dos

and the donuts.

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Project Charter

The Project Charter is used to give authority to the project manager to work with the project

team to accomplish the project tasks. The Project Charter for this initiative will be as follows;

General Project Information

Project Name: Effective Interview Skills

Project Sponsor: Coffee House

Project Manager: (Insert student name)

Email Address: (Insert)

Phone Number: (Insert)

Organizational Unit: Internship

Process Impacted: Interview

Expected Begin Date: (Insert)

Completion Date: (Insert)

Cost Estimations: 10 million dollars

Green Belt Assigned:

Black Belts Assigned:

Problem, Issue, Aims and Objectives and Deliveries

Project Problem: training the interns on effective interview skills

Project Purpose: to help the trainees acquire effective interview skills

Business Case: Coffee House intern training on effective interview skills

Goals and objectives: acquisition of effective interview skills by the trainees. Guide the interns

on the pre-interview, interview, and post-interview preparedness.

Deliveries: the interns will be expected to gain knowledge on different but general questions

asked in regards to their profession and the methods to be used to answer them.
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Project Scope and Schedule

Within scope: the project is expected to be done in the organization's interns and regards to its

needs.

Outside Scope: the trainers will be acquired from the external environment. It will be associated

with the government and market regulations.

Project Resources and Costs

Project Team: will consists of five interns, two trainers and one line project manager

Support Resources: finances (10 million dollars), premises, laptops and projectors and transport

facilities.

Special Needs: writing materials, charts and food

Project Benefits and Risks

Process Owner: qualified recruit interns who will become permanent employees in the

organization.

The primary stakeholders: the interns will gain knowledge on interview preparedness

Risks: Loss of data from the database such as physical theft and malicious online attack (data

breach). Injuries during the process of moving from one premise to another as the training will

be done in different buildings

Stakeholders and Communication Plan

The primary stakeholders will be Coffee House shareholders and the interns.

Communication plan: sending of emails after acquiring email addresses of the team members,

oral delivery, and written delivery. Charts will be used to do the presentation

Task 1.2: Email to Project Initiator (Human Resource Manager)

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Dear (Insert)

By the project title, we request for your approval for the project and make any recommendations

regarding the project charter and stakeholders register and communication plan.

Task 2: Project Plan

The effective interview skills training project will be done on the Coffee House interns. It will be

carried out within two weeks, and the cost will be 10 million dollars. The objectives of the

project are to equip the trainees with skills to prepare them for interviews in the future. Further, it

will help them to be permanently employed by the company after their internship program.

Task 3

Sub-task 3.1

The group members could introduce the project, analyze the tools for project management and

the legislations. However, the risk management plan process proved too difficult for them, and

this was their core need in training.

The response from the emails suggested that the group members needed support in

understanding the process of risk management plan.

Sub-task 3.2

The team needs to understand the process of risk management, and therefore the strategy will be

on training them on the risk management process of the project. The team members will be

trained on how to identify the different risks associated with the project and other steps used to

analyze them and control them. Lastly, they will be taken through on how to monitor and review

the process of risk management plan.

Task 3.3

Risk Management Plan

Assessment of project risks: the information system of the organization will be assessed to find
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any vulnerability that might lead to data breaches.

Security policies such as the creation of passwords and restriction of other individuals to the

project areas will be established.

Medical resources will be provided to cater for any health issue that might arise during the

project process.

Budget Plan

The whole project will cost 10 million dollars, and this is due to the following estimations;

Project trainers: 500,000 dollars

Project resources (training items): 5 million dollars

Food and transport: 2 million dollars

Other items: 2.5 million dollars

Task 3.4

Implementation and monitoring of project

The training will take place in two weeks, and the interns and other human resource involved

will be made to the project and its benefit to the organization and stakeholders.

Actual Expenses

Project trainers: 650,000 dollars

Project resources: 4 million dollars

Food and transport: 3.1 million dollars

Other items: 2 million dollars

Email
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The training will be taking place in the classroom, and it has been scheduled at 4.00 pm. The

group members will be required to ask questions on the process of project management plan and

therefore expected to understand it at the end of the session.

Achievement Summary

The group members could know the process of risk master plan and able to come up with few

risks regarding the project. It shows that all the needs were met as there was a positive response

after the session on identification of risks and formulation of the process.

Task 4

Emails will be sent to the relevant individuals in the project. The documents that will be sent will

be the project charter, stakeholder registration, budget plan, risk management plan, the Gantt

chart and the project plan.

Task 5

In conclusion, the project was done regarding the needs of improving the interview skills of the

interns in the organization (Alotaibi et.al, 2016). From the different activities, the team could

learn how to create the project charter, financial forecasts, resource and schedule estimations,

communication plan, risk management plan and a project plan.

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References

Alotaibi, A. B., & Mafimisebi, O. P. (2016). Project Management Practice: Redefining

Theoretical Challenges in the 21st Century. Project Management, 7(1).

Turner, R. (2016). Gower handbook of project management. Routledge.

Binder, J. (2016). Global project management: communication, collaboration and management

across borders. CRC Press.