GurukulXpress

SCHOOL MANAGEMENT
SYSTEM

©Cultivate Solutions 2009

 Overview

GurukulXpress is complete school management system which provides a

flexible and scalable solution to meet needs as per your requirements and
budget.
A robust and configurable system with flexible licensing model:
o Less IT investment cost upfront.
o Highly scalable based on changing business needs.
o Business continuity by providing on tome services, total security and backup of
information.
o Different level of services: Gold, Silver & Bronze based on business criticality and
needs.
o Managed in-house solution: We customize and deploy the solution to your
premises and provide services as required.
• In-house business/ IT department takes the control of the solution, we stay in
the background to ensure business continuity.
• Supported with all three service levels depending upon location and business
needs.

©Cultivate Solutions 2009

 Important Modules

Gurukul Gurukul Gurukul

Gurukul File
Admittance Payroll Accounting
Manager
Management Wizard Pro

Gurukul Gurukul Guurkul

Gurukul
Scholar Workforce Inventory
Medical Care
Monitor Governor Master

Gurukul Fee Gurukul

Gurukul Gurukul Event
Attendance
Administrator Library Genie Manager
Tracker

Gurukul Gurukul Gurukul

Gurukul
Student Scheduler Hostel
Alumni Sleuth
Examiner Protocol Supervisor

©Cultivate Solutions 2009

 Business Benefits

o Manage all your staff, student and business information through a

single system.
o Online presence and collaboration- communicate on time in cost
effective and secure way. Be close to your students and their parents,
teachers and staff and other key stakeholders such as suppliers, investors
and regulators.
o Managed and timely billing and payments – students, staffs and
suppliers.
o Be online and keep in touch with your Alumni.
o Customized Reporting for superior decision making and history
tracking.
o Take out unnecessary paper based processes and reduces overall
operations cost.

©Cultivate Solutions 2009

 Feature: Business Information

o Student Information:
• Master information e.g. Student's detail, address and other registration
information.
•Yearly academic information, results, subject wise progress, assignments and
research, extra – curricular activities, medical history etc.
oStaff and other employee Information:
•Employee details including history of employment, department, career and
performance management.
o Suppliers Information:
• Daily operations like mess/food supply, books, clothing/ uniform and other
supplies.
o Other Information:
•Events and school activities, time-table of classes and attendance record, online
prospectus and admission process including test including test, if required.

©Cultivate Solutions 2009

 Feature: Online Collaboration
o Students/ Parents:
•Online course syllabus, events calendar, time-table, attendance record, results
and academic progress report.
•Workflow based request management – leave application, books, uniform and
other school supplied product/services.
•Online collaboration with other students / parents- through emails, blogs and
forums.
•Students only- online assignment submission.
o Staff and other employee:
•School e-mail, online time table and other events calendar, reminder services
(email/SMS).
•Access to specific class/ students information to update/track academic
progress and results.
•Online course, assignment and other academic information management.
o Back-office automation:
•Computer based record keeping and reporting.
o Suppliers: Online order placement and fulfilment.

©Cultivate Solutions 2009

 Feature: Secure Billing & Payments
o Parents:
• Track tuition, living and other fees information.
• Pay online through universally accepted credit/debit card, online banking and
e-cheques.
• Plan your fee payments(monthly, quarterly, bi-annual or yearly), set reminders
for timely payments and communicate online directly with accounts team for
discrepancy resolution.
o School’s account team:
• Track fee payments, generate and communicate for exception reports, other
book keeping.
• Track and pay timely to your suppliers online.
• Match bank transactions and collaborate for discrepancy resolution.
o Management team:
• Financial planning and superior decision making for investments, future
business growth.

©Cultivate Solutions 2009

 Feature: Website & Alumni Services
o Website:
• Show your presence, online prospectus, admission form, results and activities
to attract new students.
• Be close to your investors, show your business growth and future prospects.
• Get mandatory compliance and regulatory certifications and show it to the rest
of the world.
o Alumni Services:
• Communicate with your alumni, let them manage their profile on the school
page and stay in touch.
• Invite alumni to events and activities, boost your current students morale
through talk shows, alumni profiles.
• Build the strength of your school with the strength of your alumni and their
career.

©Cultivate Solutions 2009

 Other Features
o Management information reporting:
• Keep a track of necessary events, activities, students academic progress, build
progressive plan accordingly.
• Track your financial and other operational processes and align it with future
growth strategy.
• Have all required information in front of you, on time and complete, to take
superior business decisions.
o Remove paper based processes:
• Manage information in much secure way than in paper files.
• Be on time when it comes to billing, payments and approvals like mark sheet to
parents, leave applications, yearly communication and event invitations.

©Cultivate Solutions 2009

 Next Steps
o What needs to be done now:
• Contact us and we will provide full business requirement analysis for free.
• Based on the solution required and your budget, we will work in close
collaboration with you to finalised a suitable deal.
• We will customize and deploy the solution as per agreed model either hosted or
in-house.
• We will provide a complete user guide and training to your employees, staff
members, students and parents wherever required(online and in person).
• Once up and running, we will ensure that this solution adds value to your
organization by supporting business continuity, managing exceptions and
building extra capabilities as required by the business.

©Cultivate Solutions 2009

 Why GurukulXpress?

•Save stationary cost

• Save time of all levels of staff & students
• No data redundancy
• Complete decision support system
• Less manpower required
• Comprehensive MIS reports
• Regular new version’s available for free
• online and on phone -24x7 support system
• Detailed help in documental, graphical and video formats.

©Cultivate Solutions 2009

 Thank You

Cultivate IT Solutions and Management Pvt. Ltd.

No.302, Vaishali 6/74
Ghaziabad, (UP) 201010
Phone: (+91) 124343227
Mobile:(+91) 9711967416
E-mail: info@cultivate.co.in
Website: cultivate.co.in

Technology Partner: Xpress IT Solutions Ltd.

Suite 6, Bourne Gate
Poole, Dorset – BH12 1DY
United Kingdom
Phone: (+44) 7837172056
E-mail: contact@xpress-global.com
Website: xpress-global.com

©Cultivate Solutions 2009