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MUHAMMAD NAWAZ SHAREEF UNIVERSITY OF AGRICULTURE, MULTAN

OFFICE OF THE TREASURER MULTAN


PHONE# 061-9201712

Issued To: _________________________________________

FOR PROVISION OF 100 KVA GENERATOR

Date:___________________

MUHAMMAD NAWAZ SHREEF UNIVERSITY OF AGRICULTURE (MNSUA), MULTAN

www.mnsuam.edu.pk

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TENDER DOCUMENT
OFFICE OF THE TREASURER (MNS-UAM) MULTAN

TERMS/CONDITIONS AND SPECIFICATION OF ITEMS

Name of the Firm:___________________________________________________________

Adress:____________________________________________________________________

NTN No:_____________________________________ (Please attach copy)

GST No:______________________________________(Please attach copy)

Phone No:_______________________________ Mobile: ___________________________

Name of the Authorized Person:________________________________________

NIC No. of Authorized Person____________________________(Please attach copy of CNIC)

Amount of earnest money Rs._____________ Name of Bank____________________


City_______________ CDR No: _____________________ Date:____________________/2016.

A- 1 TERMS & CONDITIONS

1. The tender will be issued and processed in accordance with the PPRA Rules 2014.

2. As per PPRA Rules 2014 Rule 38(b) , bids will be offered in single stage-two envelope
procedure marked TECHNICAL PROPOSAL and FINANCIAL PROPOSAL.

3. The covering envelope should be marked at the upper left corner, the category of the tender.

4. The firm should be registered with Income Tax and Sales Tax department. Registration
Certificate issued by Income Tax department in the name of firm should be attached with the bid.
One year Bank Statement, Income Tax Return filed for the last year, Company /Firm profile are
to be attached. Offer without above said formalities will be rejected.

5. Firm should not be black listed, suspended or removed from the approved list of contractors
from any Department / Agency (Affidavit should be attached).

6. The rates quoted in the Tender should be inclusive of all Taxes and the offered rates shall be
valid for 45 days.
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7. Rates of Cable shall be quoted in per meter length including trenching /PVC Pipe and boring
for earthing.

8. The Item(s) must be supplied within 30 days from the date of issuance of Supply Order. In
case of failure, the Supply Order shall stand cancelled and the Call Deposit will be forfeited.

9. The tender will only be received through sealed envelopes. The tender submitted incomplete,
or after due date and time will not be entertained in any case.

10. The quoted rates shall be ex-MNS University of Agriculture, Multan including unloading,
installation and commissioning with cabling, earthing etc.

11. The bidder will be liable to pay all Govt. Taxes.

12. Successful bidder will be bound to supply Generator as per approved specifications.

13. In case of any dispute, the decision of Worthy Vice-Chancellor would be final and that
decision will not be challenged in any court of law.

14. Tender will be opened by the Purchase Committee in the presence of bidders or their
representative who wish to be there.

15. Payment will be made after the delivery, final inspection and installation of Generator on
turn key basis.

16. The quotation received with over-writing, cutting, mutilation and doubtful figure will be
rejected. Moreover all pages of tender documents must also be properly signed and stamped.

17. Conditional offer shall not be entertained.

18. Rates should be quoted both in figures and words.

19. The nominated inspection Committee will conduct joint inspection in the presence of bidders
or their nominee.

20. The University reserves the rights to reject all or any tender(s) without assigning any reason.

21. All tender shall accompany the earnest money @ 2% of the estimated price of the tender in
the shape of Call Deposit in favor of the Treasurer, without which the offer will not be
entertained.

22. Performance Guarantee / Bid Security @ 5% of the contract amount will be required from
the successful bidders to be furnished before the issuance of the Supply Order in shape of call
deposit and same will be returned after successful completion of the warranty period.

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23. In case the Firm/ Contractor fails to execute the contract obligations in accordance with the
terms and condition laid down in the contract, the security deposit shall be forfeited and the
Items will be replaced / repaired at the cost and risk of the Firm / Contractor. And the Firm shall
be black listed in addition to right of claiming any other penalty/damages.

24. The bidder shall supply documentary evidence of successful installation and satisfactory
performance of 100 KVA Generator supplied to at least three Government/public sector offices,
preferably to Agriculture, Department.

A-2 BID EVALUATION CRITERIA

1. Technical Evaluation
2. Financial Bid

A-3 WARRANTY & MAINTENANCE

3. Minimum 2000 hours guarantee on site may be mentioned on the quotation/tender.


4. Supplier will be responsible for providing free of cost after sale services during warranty
period.
5. The Contractor will be bound to repair / replace the defected item during the warranty
period within 10 days of complaint. In case he fails to do so, the University will be
authorized to get repair the defective item from the security amount of the supplier.
6. The Contractor will be bound to abide by all Rules & Regulations / Instructions/
Directions issued by the Government/Muhammad Nawaz Shareef University of
Agriculture, Multan, in addition to the above mentioned Conditions.

Name:________________________

Signature:______________________

Stamp:_________________________

Date:__________________________

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MUHAMMAD NAWAZ SHAREEF UNIVERSITY AGRICULTURE, OF MULTAN

Check list

The provision of this check list is essential pre-requisite along with submission of technical bid.

The Firm must fill & sign this check list and accordingly attach the mentioned documents to
assess the eligibility to accept the technical bid.

Note: Attach this check list on front page of the Technical Bid,

Sr. Item Name Yes/No Page#


No
1. Original receipt for purchase of tender.
2. 2% bid security in shape of CDR
(Original with Financial proposal and photocopy of CDR
(amount concealed) with technical proposal).
3. Technical proposal/specifications/annexure filled as per
comparison sheet provided along with tender documents
duly signed & stamped by the firm.
4. Acceptance of terms & conditions/ tender documents
duly signed and stamped by the firm.
5. Bid form signed & stamped by the firm.
6. Manufacturer/principal/ authorized/sole agent/authorized
dealers Certificate
7. Manufacturing license in case of manufacturer.
8. Technical brochures indicating products specifications/
features attached
9. Attested copies of international certifications/certificate
regarding quality of production for conformity with
international standards
10. Sale Tax/ Income Tax registration certificate.
11. Last year Sale Tax/Income Tax paid certificate.
12. Bank statement of the firm for last year attached.
13. Affidavit on judicial paper of Rs. 100/- stating that the
firm is not black listed.
14. Experience certificate of firm (established since.)
15. List of equipments supplied to Government
Universities/ Institutions.etc
16. After sale services availability certificate on firms letter
pad.
17. Certificate for free replacement/repair during warranty
period of firms letter pad.
18. Price reasonability certificate on firms letter pad.
19. Any other documents in favor of bid

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SCHEDULE OF REQUIREMENT

Total
Quantity Rate
Sr. No. Items name Specification amount

100 KVA As per Annex-A


1 01
GENERATOR

Note: The estimated price of the Tender is Rs.30,000,00/-

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Annex-A

TECHNICAL SPECIFICATIONS OF 100 kVA DIESEL GENERATOR SET


Type CBU imported/foreign assembled, direct coupled, floor mounted
Preferred countries EU, USA, Japan or China (In case of China, the product shall be
of origin manufactured and assembled only by the principal owned company)
Rated output power Standby: 110 kVA (88 kW); Prime: 100 kVA (80 kW)
Canopy Locally made and fitted with lock and key, sound proof with acoustic level:
78 dB @ 1.0 m, rust proof powder/polyurethane paint, with built in space
for tool kit and battery.
Starting batteries 01 Nos. 12 V, 145 Ah
Tool kit Standard as per manufacturer specs
Built-in features AMF, emergency stop button and over/under voltage shutdown
Base Frame Welded steel with anti-vibration mountings
Control panel OEM built and coupled, digital, LCD backlit electronic with OFF/ AUTO/
TEST/MAN controls, display of all parameters of the engine and alternator
such as main and gen-set voltage, gen-set current, frequency, rpm, power
G E N E R A L

factor, kWh energy meter, fuel level, oil pressure, coolant temperature,
battery status, power production in kVA, alarm messages,
overvoltage/under voltage shutdown, over frequency shutdown, overload
shutdown. RS 232 port for PC.
Literature Operation manual and technical brochure showing specifications and
compliance standards
Warranty 2000 hours or one year whichever is less

1. ATS Panel: locally assembled with Telemechanique/GM/Schneider


contactors of at least 150 Amp. Capacity
2. Power cable: 70 mm2, 4 core copper of Pakistan/newage or equivalent.
3. Earthing cable: 50 mm2, single core copper wire, double earthing, one
for engine and one for the alternator up to 120 ft. below ground surface
Accessories 4. Control cable: 2.5 mm2, 4 core, pvc-pvc.
5. Foundation: Bed size to be more than 1.0 m of the canopy dimensions in
all directions, concrete 1:2:3 ratio, bed to be 30 cm below ground level
and 20 cm above ground level, steel reinforcement in two layers using
12 mm dia round bars spaced 30 cm apart

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Type 4 stroke, turbocharged, diesel fuel, silencer with all prefilled fluids
Structure 4 cylinders vertical in-line, direct injection
Min. rated power Standby: 130 hp; Prime: 120 hp
ENGINE

Rated speed 1500 rpm


Cooling system Closed cycle water-cooled (coolant) with radiator and fan
Fuel tank capacity 190 L or sufficient for 8 hours of operation @ 100% load
Air filter Replaceable element, dry
Preferred brands Perkins, John Deere, Caterpillar or Cummins
Type 3-Phase, Self excited, AVR, opera-table up to 50 oC ambient temperature
ALTERNATOR

Output rating 400/230 V AC +/-0.5%


Frequency 50 Hz
Power factor (cos ) 0.8
Preferred brands Stamford or Newage (UK), Leroy Somer (France), Caterpillar (China) or
equivalent
Over speed limit 2250 rpm

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