Appendix A

Questionnaire

This questionnaire was designed to aid in determining students common

problems encountered on the services of LIMA Office of Student Affairs. Please answer
honestly all the items included here. Rest assured that answers shall be held in utmost
confidentiality. Put check on the space that corresponds to your answers.

Part I Respondent Profile

Gender

Male _______

Female _______

Age

15-17 _______

18-20 _______

21 and above _______

Civil Status

Single _______

Married _______
Part II Common problems Encountered on the services of LIMA Office of Student
Affairs

This part aims to determine the common problems encountered on the services of LIMA
Office of student affairs. Please check the box that corresponds to your answer based
on the following five-point likes scale:

4-Always

3-Often

2-Sometimes

1-Never

4 3 2 1

1.Limeted supervision and/or regulation of Student

activities

2.Excessive document requirements for the recognition

of student organizations

3.Inefficiency of the lost and found section strategies

4.Inconsistency on the implementation of sanctions for

student violations/offenses

5.Delayed actions on addressing student complaints

6.Delayed processing of Identification (I.D) Card

Application

7.Delayed processing of Applications for Student Locker

Rental

8.Too many requirements for the Issuance of temporary

gate pass - temporary car pass

9. Long procedure for the issuance of Uniform Waiver &

Parents Consent form
 LYCEUM OF THE PHILIPINES UNIVERSITY
Lyceum International Maritime Academy
Cuta, Batangas City

September 15, 2016

C/M. Orence, Arnulfo C.

Dean of LIMA
This University

Dear Sir:
Greetings!
We are conducting a research entitled common problems encountered on the services
of LIMA Office of Student Affairs. In view of this we could like to act ask to your
permission for us to conduct survey among the selected BSMT student of this semester
(1st sem AY 2016-2017).
We ensure that the data we will gather will be used for research purpose only and shall
be treated with utmost confidentiality.
Thank you very much for your optimistic response.

Respectively yours;
Cdt.Delas Alas, John Kyle
Cdt. Maulion, Spencer C.
Cdt. Orlanes, Jonh Lerry C.
Cdt. Salazar, Ronnie

Noted by,

Prof. Chona D. Andal

Thesis Adviser
LITERATURE REVIEW

The Office of Student Affairs (OSA) is the primary frontline office of the University

with the students. The OSA oversees the implementation of policies that support the

academic pursuits and total development of students. Likewise, it takes care of the

different aspects of a healthy and productive student life outside of the home of every

student.

Student development as process education is bounded through out-of-class

activities. These activities are specifically designed for the holistic development of the

students; fostering optimal growth; accommodating individual differences and

responding to the psycho-social needs of students. Social learning experiences are

carried through carefully selected curricular and extra-curricular activities.

Student Services

The Student Affairs Office supports programs that encourage the concept of total

student development. It is committed to provide an environment conducive to personal,

social, emotional, spiritual and organizational development through involvement in

student activities. It continues to plan, implement, evaluate and support programs and

services to meet student needs.

Orientations is also a means to introduce parents and families to what campus

life social and academic- may be like for their students. The over-arching goal of

campus orientation is to guide and ease the transitions of freshman students in to the

academic and social experience of college life.

Most orientation programs end when classes begin. By providing extended

orientation programs that focus on topics such as study skills, time management, and
 test taking, orientation programs can help to instill a commitment to learning that

encourages freshman to aim for academic excellence. Student affairs practitioners

can collaborate with academic affairs by facilitating or hosting these topical

discussions.

Orientation has often been a student affairs function, assigned to an entry-level staff

member. However, current trends in orientation programs highlight the academic

preparation of freshman course placement testing and academic advising as faculty

and administrative services have become more involved in the orientation program.

Orientation programs provide an opportunity for cross-functional work teams, which

are a means for campus collaboration. Orientation programs for nontraditional students,

traditional students living in residence halls, minorities, athletes, commuter students,

students with disabilities, discipline-specific orientations can provide opportunities for

representatives from a variety of campus services and offices to come together to

design the presentation of activities.

At Stanford University the goal of LLCs is to develop inclusive communities that

intensify intellectual life of the campus and the residence halls. A live-in faculty or staff

member is identified as a Resident Fellow. The main task of the Resident Fellow is to

make distinct and practical connections between academic opportunities and residential

life. Resident Fellows provide academic counseling. They are encouraged to bring in

other faculty for debates, presentations, film series, workshops, as well as actively

teaching courses in the residence halls. As a liaison to Residence Life, the Resident

Fellows supervise the resident advisor staff, coordinate community service projects and

cultural excursions such as fine art events and other intellectually-rooted field trips.
Student Discipline -The Student Affairs Office, in its objective to develop good moral

character and personal discipline among LPU students, enforces discipline by

consistently implementing the provisions in the Student Handbook. Promotion of

discipline is a duty shared by all members of the LPU community. Implementation of

sanction is implemented to correct student misbehavior and not to penalize students. All

the discipline initiatives are geared toward the attainment of its ultimate goal--- to

develop LPU Students to become responsible, law abiding and productive citizens.

Student Activities

LPU encourages students to participate in school activities and join recognized

organizations that will supplement their formal education, provide for substantial

experiences, greater productivity and creative endeavors. LPU reserves the right to

exclude any student from participating in such activities that may interfere with his

studies.

Co-curricular activities are pursued to enrich the learning experiences of the

students. They are meant to complement, and not to interfere with their studies.

All cocurricular activities must be approved by the respective Deans within thirty

(30) days from the opening of the semester.

Extra-curricular activities are meant to supplement classroom instruction and co-

curricular activities. All extra-curricular activities shall be subject to review and

approval by the College Dean and the Dean of Student Affairs. Supervision of

these activities is the responsibility of the faculty adviser.

Student Organizations - It is the LPUs policy to encourage students who have the time

to join recognized student organizations that will supplement their forma education,

serve as vehicles for practical and meaningful experiences, greater productivity and

creative endeavors, the provision of the Guidelines on Student Organization Activities.

The establishment and operation of student organizations are governed by the

basic requirements prescribed in this Manual the provisions of the Guidelines on

Student Organizations and the rules and regulations adopted by the University from

time to time, subject to the laws of the republic.

Policy on Academic Qualifications of Student Joining Recognized Student

Organizations - Lyceum of the Philippines University, in its pursuit to be the center of

academic excellence, provides avenues for human resource development through the

formation of student organization. In order that the mission-vision of the University shall

be maintained and realized, it sets certain standards for student membership in any duly

recognized student organization. Thus any student who wishes to be a member of any

recognized student organization shall possess the following qualifications, namely.

a. Must be officially enrolled in Lyceum of the Philippines University with at least

9 units or regular load in a semester. Provide, that applicants/candidates for the Lyceum

Supreme Student Council (LSSC) must have a minimum of 15 units or regular load;

b. Must be of good moral character;

 c. Must not have failing/unofficially dropped (UD) grade in any subject in the

previous semesters attended. Any failing/unofficially dropped (UD) grade incurred in any

semester while being a member shall mean outright disqualification from the

organization;

d. Must not have been punished for any offense specified in the student Manual

and/or must have no pending criminal case in court or previous conviction of offense/s

involving moral turpitude;

e. Must not be a member of any radical or subversive organization,

fraternity/sorority or any organization which employs violence in the recruitment of

members. Non-disclosure of the fact of membership in any organization as above-

stated shall subject the member concerned to administrative sanction and/or

disqualification; and

f. To qualify as Officers of the Organization, the following documents must be

submitted to the Adviser of the Organization who will certify the compliance thereof to

the OSA:

1. Photocopy of the Registration Form; and

2. Certificate of good moral issued by the Barangay Chairman.

ID and Uniform - ID Cards. Each student shall secure immediately after enrollment the

prescribe identification card which he shall wear in entering and while inside inside
University premises with the official LPU lanyard. Students who violate this rule shall be

subjected to disciplinary measures.

Prompt Reporting of Lost IDs. Lost or stolen ID cards shall be reported promptly

to the Office of Student Affairs or his/her equivalent as soon as discovered, i. e., by the

next class day. Failure to do so shall establish the presumption that it has been lent out.

Pending acquisition of a new ID, the student shall be issued a gate pass duly signed by

the Dean of Students Affairs, his/her equivalent or authorized representative.

Wearing of Uniforms and Exemptions. All students shall be required to wear daily

the prescribed student uniform. Students not in uniform shall not be admitted in the

University and to their respective classes. Furthermore, colored and/or printed shirt

under the prescribed uniform is not allowed. Exemption from wearing the school uniform

may be granted by the OSA on a case to case basis subject to existing policy.

When Uniforms Are Not Required. Students are not required to wear uniforms

during the summer term or on such day as may be allowed, provided that proper dress

code is observed.

Proper Grooming and Haircut. Students are expected to always maintain proper

grooming. Caps/hats and colored shirt under the prescribed uniform are not allowed.

Male student shall maintain proper haircut not exceeding the collar line of the uniform.

Dyed or colored hair is also prohibited. Earrings among male students and multiple

earrings for female students are not allowed.

Guidelines and Policies

Prescription of Offense - All student cases and/or violation committed must be reported

to OSA with in ten (10) days from knowledge thereof. Otherwise, OSA waivers its right

to hear such case and render decision thereon.

Conversion of Disciplinary Action - The penalty of suspension may be converted to

communities service, attendance in a seminar and/or workshop, related learning

experience (RLE), additional academic requirements and such other activities, whether

in the alternative or cumulative, depending upon the degree or severity of violations, as

may be deemed appropriate by the Office of Student of Affairs or his duly authorized

representative.

Preventive Suspension - Definition. Preventive suspension is the temporary exclusion of

a student or students from the University premises or any part thereof. It is not an

administrative or penalty sanction. It is an emergency measure taken in self defense of

and for the purpose of avoiding an imminent and continuing danger of a serious evil for

the academic community.

Preventive suspension from classroom. . A professor/instructor may dismiss a student

for the duration of the class hour for unruly behavior of acts disruptive of classroom

instruction.

A professor/instructor may summarily dismiss or suspend a student from his

class for a maximum of three class hours if in his considered opinions, there is

immanent in continuing danger to the safety and well being of the class or any of its
members or of classroom disruption arising from his continued presence or attendance.

In this case, the written approval of the Dean of the College or Department is required.

Preventive suspension beyond three class hours requires approval of the management

committee.

Preventive suspension from University Premises. In order to prevent an imment or

continuing danger of a serious evil to the University or any of its members arising from

the presence or attendance of a student/s or, the Office of Student Affairs or his/here

equivalent upon recommendation of the Chief of Security concurred in by the Vice

President for Institutional Affairs may temporarily and preventively bar him/them from

entering the University premises for a maximum period of eight (8) class days during the

regular semester or four class days during the summer term. Beyond this period, the

preventive suspension measure requires the approval of the President. The period of

preventive suspension shall, however, be deducted from the penalty of suspension that

might later be imposed on the student/s by the Office of Student Affairs. In the event of

a finding of innocence in a subsequent hearing, the absences incurred during the period

of preventive suspension shall not be counted against the student and he shall be

allowed to take the examination missed, if any.

Administrative Sanctions - Violations of this guidelines and Implementing Rules and

Regulations empowers the Recognizing Authority to revoke the official recognition and

the non-renewal of recognition to the offending organization.

Officers and members of the organization violating the provisions of this

Guidelines and the Implementing Rules and Regulations may be subjected to

disciplinary action, inclusive of reprimand, suspension, dismissal or exclusion from the

Lyceum of the Philippines University, depending upon the seriousness of the violation

committed, but only upon due hearing.

The administrative sanction mentioned in the immediately preceding section is

without prejudice to criminal prosecution.

The recognized student organization/s should follow strictly the memo and

deadlines of the Office of Student Affairs. Failure to submit the said requirements on

time will receive the following sanctions:

a. First offense Written Warning;

b. Second Offense Written Warning with explanation;

c. Third offense disqualification to participate in the search for most

outstanding organization for the year:

d. Fourth Offenses Revocation of Recognition and non-renewal of the student

organization for next school year.

Student Responsibilities

Students are invested with the following obligations and responsibilities:

1. To study conscientiously and achieve the best possible academic performance

with honor and integrity;

2. To uphold the basic principles and ideals of the school and contribute to the

attainment of its objectives;

3. To exercise their rights in a responsible manner with due regard for the rights of

others;

4. To preserve the academic atmosphere by observing discipline and by

maintaining harmonious relationships with faculty members, administrative

personnel, and fellow students; and

5. To abide by the rules and regulations of the school and as mandated in the

Student Handbook.