PRINCIPALS REPORT FOR GOVERNANCE MEETING

DATE: 6 April 2017

1.

Strategic Aim 1
All Students across each year level will be supported and purposefully engaged in learning and achievement across each curriculum area. Parent Voice
will be included as a tool for lifting student achievement. The information reported to the Governance will be valid, useful and reliable thereby enabling
analysis for review and reporting purposes and evidence based consideration for further support.

1.1
Set and Monitor Student Achievement
Targets.
1.2
Enhance the teaching of literacy throughout
the school.
1.3
To participate in the school wide focus of
sustainability of ICT.
1.4
Deliver curriculum across the school to
ensure all children have the opportunity for
success in essential learning and skill areas
of NZC (National Priority).
Goal setting meetings were held on 4,5, and 6 April these involved children, parents and teachers.
Learning goals were set around reading, writing, maths and Mackenzie Kid values. We have had a very
high buy in rate and wonder if this is because they were during the day.
New RTLit has been appointed, Ginny has made contact and met with her on Friday 10th February and she
now visits the school most Tuesdays to work with the teachers of the students accepted onto the
programme. Regular discussion at staff meetings around best practise. Have asked to be part of ALL for
2017 and this was confirmed with MOE during the visit in week 6. 4 hrs PD undertaken by all staff at TOD
around some shared understandings around literacy at Fairlie Primary.
The ICT plan 2016-2018 has been updated (to be tabled). iPads purchased for $140 at end of 3 yr lease
instead of re-leasing new ones. Steve investigating the cost of purchasing others on lease that are due for
renewal this year.
School wi-fi upgrade completed.
The staff attended 5 x TOD in the holidays. 4 of the five days focussed on curriculum and the staff have co-
constructed some shared understandings around best practise. The overview of these is on the staff room
wall. The more detailed documents are on the shared google drive.
Ginny has updated the Fairlie Primary Curriculum document to reflect current practise. This will continue to
be worked on during Term 2 with teaching staff to ensure it reflects what is being taught.

Discussions around best practise are held both formally and informally.

1.5 School wide data from the end of 2016 was submitted by Steve (report attached). The intervention was
Provide effective School wide Numeracy useful for the children in it but has not lifted overall teacher capability in the school. We have a curriculum
and Literacy programmes. plan to work with this year and Steve has given us some planning guidelines and templates.
 Karyn provided an outline of the results for literacy at the end of 2016. Unfortunately some of this is
incorrect and has been revised. This data has been submitted to the MOE.

1.6 Our participation in SAF is highlighting our interpretation of NS data and the most effective actions needed
Use effective assessment practices. to improve the educational outcomes for our pupils. At last weeks session 2 parents were present. The
session discussed what we are doing well regarding engagement with whanau. This is an area that we
have worked hard on.
1.7
Provide programmes/activities to cater for Beginning of year testing is complete and the middle syndicate have been trying some very basic MLE team
children with Special Abilities and Talents teaching. This has not proved to be that successful and classes will go back to single cell teaching for term
(National Priority). 2 while we work on ironing out the reasons. Children who have been identified as below the NS are being
taught in addition to this means that they are seen twice a day by a teacher instead of once. We have
some applications in with the RTLB and RLit that are being considered at the moment for funding.
1.8 Steph has taken over as the new entrant teacher this year. She has spent considerable time preparing for
Provide for effective student transition into the start of the school year including visiting the Kindy and Early Learners in the holidays. There are visits
the school. planned to both and the Kindy is beginning a regular visit programme which will include a shared library time
with the junior room. A formal new entrant visit programme is now in place before children turn 5 years old.
There is also a new starting school booklet which goes out in an information pack. The junior class roll is
now 14 with 9 of these children beginning school this year. Our school roll is currently 87 with 8 children to
come in term 2 that we know about. This will take our roll to 95.

1.9 Discussions around main curriculum areas have been held. This will be a focus for 2017 with pedagogy and
Use of effective Teaching Practices. research being the main driver. Staff meeting has had a focus around using the spirals of inquiry to drive
our teaching and appraisal programmes. We are part of the Mackenzie COL which is currently part of PD
with Core Education and the focus is also around the spirals of inquiry.

1.10 SAF has changed its focus for us to look more at teacher capability and what we are actually doing e.g the
Focus the schools professional whys not the hows. Steve is aware of the needs of the school in terms of capability and is targeting this in
development on improving the quality of his sessions.
teaching and learning.

Strategic Aim 2
Leadership will be supported through appraisal, analysis and review, so that Governance is assured that it contributes to effective teaching and learning
in a collaborative, safe and stimulating environment.

2.1 Police Vets Have been carried out with non-core vets being sent through when appropriate.
All current staff and parents attending camp have been vetted. The process is taking around 2-3 weeks
which is quite quick.
Ensure the school meets its obligations as a
good employer.
2.2
Consultation of Maori Whanau on
programmes and targets for student
achievement (National Priority).
2.3
Report effectively to parents and the
community.
Strategic Aim 3
Governance and Management will be further strengthened by complying with the relevant regulatory and statutory requirements with an emphasis on
Health and safety in 2016.
3.1
Ensure the schools governance and
management structures are appropriate for
achieving strategic goals.
3.2
Develop strategic and annual plans (policies
and procedures) for all operational areas.
3.3
Monitor the achievement of the strategic
goals.
3.4
Regularly assess Governance and
Management performance.
We intend to do this as a more informal process eg indivicual meetings rather than a large one. Discussions
around this will happen with staff during term 1. Students identified as Maori on our roll will also have this
identified as an area of focus during goal setting meetings to ensure we understand their aspirations for their
learners.
Seniors Yr4-6 had written reports against NS in December. Junior school reports go out on anniversary
dates at 20, 40, 60, 80, 100, 120 weeks. Interim reports for seniors are sent home week 9 of term 2.
Facebook being used regularly .Parent and staff database has been updated week 1 of term. Hard copies
of any school notices and newsletters will go home with eldest in the family. Newsletters are also posted on
the new website.
ClassDojo used to keep in touch with parents new initiative.
There have been two further Strategic goals added.
Governance and Management will effectively manage and administer finance to work within the
operational budget.
Governance and Management will effectively establish a supportive environment that promotes
the wellbeing and engagement of both students and staff.
These are currently under review. The policy committee has reviewed the cultural diversity, staff leave and
separated parents, day to day care and guardianship policies for term 1. EOTC policy and programme is
able to be viewed in the staffroom. Advised via newsletter.
These have been looked at and the Principal is currently updating the 2017 annual goals.
Terri and I are met with the Principals Appraisal (Judith Catton) and have begun the Principals appraisal
process. We meet with her again mid year. I also have a mentor, Jacqui Duncan, whom I meet with again
on Friday.
 Strategic Aim 4
Governance and Management will effectively manage and administer finance to work within the operational budget.

4.1 There have been numerous phone calls and emails to Bruce to discuss budget items.
Ensure the integrity of financial data.
4.2 This is done on a regular basis checking the SUE report, invoices, staff expenditure etc.
Plan and monitor operating income and
expenditure.
4.3 There is a theft and fraud prevention Policy in place. This is forwarded to the auditors annually
Protect financial and physical resources
from theft or fraud.
4.4 The 5yp and 10y property plans are being reviewed. Priority has been given to identified needs ; fencing,
Plan and monitor expenditure on capital painting and gardens. The repairs to the old block have been completed. Neville has begun painting and
works and long term property maintenance. we have sent out a letter to local businesses asking for their support (attached). We also intend to
spraypaint the roof if there is enough paint donated. Local painters have offered their spray painting
machines to helpl

4.6 As the Health and Safety officer I have taken on the regular checks of property and any potential hazards
Minimize hazards to all students and and complete these checklists. Staff on duty are required to do a playground check as part of their duty
visitors. round. We now have a caretaker in place (John Shaw) and John has taken over the daily, weekly and
monthly safety checks. He met with the council to sign off our site check for the year on Monday. Ginny
completed a 2 day first aid course.

Strategic Aim 5
Governance and Management will effectively establish a supportive environment that promotes the wellbeing and engagement of both students and
staff.

5.1
Ensure there is a positive tone, a sense of
pride and engagement in the school that
supports the learning and well-being of
students and all staff.
We have had a very heavy focus on this aspect of our school. We started with major changes to play areas
and bell times at the beginning of the term. We are insisting on manners and respect in the classroom and
playground. There are very few incidences in the playground of any type of undesirable behaviour. We
have sold this message at assembly and any social or sporting functions we have run. We have a new
website which we keep up to date. We have an increased presence and usage of the new school closed
Facebook page and are constantly posting items on there. We have been trying to showcase our best
practise. The RTLB did a second audit on our playground behaviour and found 0 incidences of minor or
major behaviours. This is pleasing. We have shared this information with our community via our newsletter.

5.2
An annual review shows that the
Governance has provided for the fair and
proper treatment of employees in all
aspects of their employment.
5.3 A student well-being survey indicates
no significant issues.
We are had a school picnic which had a great turn out the atmosphere was very relaxed and positive.
Do you know ? Instead of a meet the teacher type evening we trialled a different format. We had 14 people
attend and while this wasnt the numbers we had hoped for it certainly informed those parents more fully
around what we are doing.
Maths Buddy this is a cloud based programme that individualised each childrens maths. Parents can log
in at home. We hosted the introductory evening at FPS and invited the surrounding schools.
I have endeavoured to make contact with each staff member each day and check they are OK. My door is
always open for staff to pop in and chat. Many take up this offer and let me know how they are and if there
is anything I need to be aware of.
If staff are away I catch up with them when they are back and check the course etc went well.
If staff work late or are here early I check that they are OK too and not to pressured.
Terri has resurveyed the community and staff and will release these results soon.
REPORTS ATTACHED: Finance/ICT Strategic Plan 2016-2018

2. FINANCE:

School donations will be resent before the end of term. We will put a reminder in the newsletter.
Home and School have recently purchased some tools and equipment for the caretaker.
We have had some IRF funding from the MOE deposited for a student in the junior room. This funding has just run out and the student is now
resourced with a TA for 1 hr per day funded from the RTLB. We will be asking for this to be increased as there are some safety concerns.
We have a new TA in place for MOE funded student in the middle syndicate.

3. COMPLIANCE REPORTING:

Student absences have been monitored and followed up. Meeting with non-attendance officer regularly and we have one student on the non
enrolment attendance register.
SUE reports have been checked for accuracy and signed along with information on Banked Staffing.
Governance has been made aware of any education outside the classroom activity taking place and approved the risk management and outing
procedures.
All teachers hold current registration with the NZ Teachers council.
Novopay has been informed when a person is on leave or holiday.
All teaching staff have set both personal and professional goals as part of the appraisal process. There is regular review against the RTC
requirements. Class descriptions are due to be rewritten.
 Karyn Dunbar leave to attend a concert.
LEAVE APPLICATIONS

Concerns and compliments Various compliments see facebook page, my emails :)

CURRENT ROLL: 84
New entrants (Korimako) 14

Yr 2-4 (Kakapo) 24

Yr 2-4 (Kereru) 26

Yr 5/6 (Takahe) 23

Maori 14

Indian 1
Chinese 1
Other 5
Stand Downs / suspension 1

RISK MANAGEMENT PLANS Camp documentation with all safety action plans, behaviour management plan for student who was suspended.

PRINCIPALS DIARY
Various meetings with RTLB, Kindy, Non attendance officer, health nurse, Principals at schools in the cluster.
Parent meetings.
Home and School meeting
Mackenzie college meet the teacher
Mackenzie College meeting with Principal
Visited both Tekapo and Mt Cook schools and met with Principals (while on Mt Cook at camp)
Attended senior camp for 2 days
Suspension meetings
Attended 2 day first aid course
Life Education caravan in school 3 days
Netball coach in school once a week
MOE meetings property, senior advisor, COL
COL meeting with other schools
 Reading together programme started
Wi-fi upgrade happened.
Visited Fairlie Early Learners and MacKenzie Kindergarten
Met with Jason Reid, MacKenzie College
Met with NZZSTA field officer Owen Edgerton
Met with NZEI Ashburton staff member
Met with Jacqui Duncan mentor
Met with Lisa Stevenson new attendance officer
Met new Resource Teacher of Literacy
RTLB various meetings regarding children
RLit meetings regarding applications for children and help for teachers of these students
Various uniform committee meetings

BANKED STAFFING
Our banked staffing situation is looking good. The money we have had refunded from our claims to date should be
enough to cover our liability with only a few days owning (advised by Cherie Hunt, MOE). This is a much better situation
than what we previously thought.