E. Letters of Appointment For: I) Temporary Employee

E.
Letters of Appointment for
I) Temporary employee
Date :
To
_________________
__________________
Dear Sir
With reference to your application dated ______________ for the post of

_____________________ in our organization and subsequent interview you had with us, Company is
pleased to appoint you on the post of _______________ on the following terms and conditions:
Terms and conditions

1. Your employment is purely of temporary nature with effect from ________ for maximum for a
period of ________ months or till the completion of Temporary work whichever is earlier.
1a. If for any reason the temporary work is not completed within the expected time or company gets
more temporary work, period of your temporary employment may be accordingly extended but
your appointment will continue to be temporary only.
2. During the period of temporary employment, you will be entitled to a consolidated salary of
Rs.________ and you will not be entitled to any other benefits/privileges/concessions applicable
to permanent employees except the statutory benefits, if any. You will observe punctuality and be
regular in your attendance.
3. Your services are liable to be transferred to any other section/department in the same
Establishment or to any other Establishment (existing or which may be set-up in future) anywhere
in the county.
4. You may also be sent on deputation to any other organisation under the same management or
under different management any where in the country.
4a. You will keep us informed of any change in your residential address.
5. On Expiry of period of temporary employment your services will automatically come to our end.
5a. During the tenure of temporary employment, your services are liable to be terminated without any
notice if found unsuitable for the job.
6. On termination of your employment you will immediately hand over any property or article or
document entrusted to you by the Company to enable the company to settle your accounts and the
company reserves its right to deduct from the dues payable to you for any loss or damage caused
to the companys property on account of any act or negligence on your part, in addition to any
other methods of recovery.
7. You are not entitled for claiming absorption against regular vacancy.
8. During the tenure of your service, you will not, without our consent, allow yourself to be
employed by any one or carry on any business or trade.
9. You will be bound by the Standing Orders / Rules or Regulation of the company.
For and on behalf of _____________
I confirm that the above terms and conditions are correct reproduction of what I have discussed and agreed
upon with the management.
Date : Signature
II) Part-time employee

To
______________
______________
Dear Sir,
Pursuant to your application dated and the subsequent interview which you had with
the undersigned on in connection with your part-time employment as a in this
establishment, we are pleased to appoint you in the part-time post of on the following terms
and conditions.

(1) That you shall be regular and punctual and shall not remain absent from duty without prior
permission of the Management.
(2) That your duty commences regularly from to in the morning and from to
in the evening. (Necessary additions/amendment may be made) and you shall report for
duty as above without fail.
(3) That you will be paid a consolidated salary of Rs per month.
(4) That you shall also attend duty on Sunday and other public holidays as and when called if the
exigencies of service so require.
(5) That you are required to carry out your duties/responsibilities and instructions diligently to the
complete satisfaction of your superiors/ management.
(6) That you are required to hold in safe custody, the records, apparatus and other articles or tools
given to you and in the event of any damage or loss, the management shall have the right to
recover the same from your salary, apart from initiating any other disciplinary action as deemed fit
and proper.
(7) That you shall desist from disclosing or divulging to any person or persons any trade secret or
know-how of the establishment, that might have come to your knowledge during the tenure of
your employment.
(8) The management has right to depute you to any other unit/establishment of the company or rotate
you among various jobs as required by the administrative exigencies.
(9) As a part-time employee, you are not entitled to the status of a workman within the meaning of
the Industrial Disputes Act, 1947.
(10) As a part-time employee, you are not entitled to any rights benefits, or privileges like bonus or any
other allowances etc. admissible to whole-time employees of the establishment.
(11) The Management reserves its right to terminate your services at any time without assigning any
reasons thereof at (indicate the paid of notice) notice or wages in lieu thereof.
(12) That your employment in the establishment shall be at the sole discretion of the management.
We are enclosing a copy of this letter to be returned by you duly signed as a token of your acceptance of the
aforesaid terms and conditions by ___________________and advise you to report for duty
(indicate the date)
Your faithfully,
For M/s. ______
Manager/Any other competent persons
III) Apprentice / trainee

Mr. ___________
(Name and address)

____________________
Date: _________
Mr./Miss/Mrs. _____________
This refers to your application dated ______________ for appointment as an Apprentice /

Trainee / in our organization and subsequent interview followed by discussions in respect of terms of
appointment, wherein both the parties agreed on the following terms and conditions recorded below:
1. Duration of Your apprenticeship/Training period shall be _______ in the first instance which
Training may be extended further or terminated earlier without giving any notice or
assigning any reasons. In the absence of any formal extension or termination you
will be deemed to be on training.
1.1 Commenceme Your training will commence w.e.f. _________
nt of Training
2. Discipline You will adhere to the instructions of your
superiors and abide by the shift schedules and rules of discipline either existing
or enforced from time to time.
3. Regularity and You will adhere to regularity, punctuality, and shall learn the trade/work
Punctuality diligently.
4. Transfer In order to give you wider exposures, during training, you may be transferred to
any other section or department in the same establishment or you may be
transferred to any other establishment (existing or which may be set up in future)
under the same management anywhere in the country.
5. Deputational You maybe sent on deputational training to any other organization anywhere in
Training the country which may or may not be under the same management.
6. Suspension If the management at any point of time finds that the atmosphere in the
Termination of establishment is not conducive for imparting training, your training appointment
Training may be terminated forthwith without any notice or any payment in lieu of notice
or may be suspended till further order without payment of any stipend during the
period of suspension and such suspension period will be exclusive of training
period agreed upon.
7. Tests and You will undergo all kinds of Tests/Exams - written, oral or practical during
Exam training. Unless you pass these Tests and Exam, you will not be declared having
successfully completed the Training
8. Restrictive While undergoing training, you will not take up any other course, study, training
Covenant assignment, job or any other kind of vocation or business, part-time or full time,
non disclosure without written permission of the management. Membership of Local/public
bodies without management permission.
9. Scope of On successful completion of training and on obtaining Certificate of Training you
Employment may apply for employment in the Company provided there exists a vacancy. The
above training will neither create any right of employment or right of preference
in the Company.
10. Confirmation Please confirm the above terms having been correctly reproduced and being
agreed upon by making your endorsement below.
For _____(Name of Company)
Date:
upon with Management.
Date: Signature of Appointee
IV) Fixed term employment

To,
_______________
_______________
_______________
Dear Sir/Madam
In response to your application dated _______ and your subsequent interview, we have the
pleasure in offering to employ you in our Company as __________ on the following terms and conditions.
1 Nature of : your appointment is purely tenure based/purely on contractual basis at ______

employment project. The employment shall be for a period of ____ year from the date of
joining and stands automatically terminated on the expiry the above period of
___ year or the completion of the project without requiring the management
either to give any notice or compensation on such termination.
2 Commencement : your employment commences from the *date of your joining or with effect
of employment from _________
3 Salary/wages : you will be paid a consolidated salary of Rs. ______ per month and the
Company is entitled to effect there from statutory deductions, if any, (if any
other allowances are payable, they can also be mentioned)
4 Transfer/ : The management reserves its right to transfer or depute you for work to any of
deputation its units and establishments existing or to be set up in future or from one shift
to another at any time during your tenure of employment
5 Duties and : you shall discharge your duties with utmost discipline, devotion, diligence and
responsibilities efficiency and should be punctual and regular in your attendance. The
Management expects you to meet the production norms, stipulated from time
to time
your normal shift working hours will be_____ hrs. per day with a break of
_______ hour. If so required, you shall also work in different shifts.
During the fixed tenure of your employment, if you remain absent for
________ days, without prior
permission, the management shall have the right to terminate your services
forthwith, apart from deducting wages on no work no pay basis
6 Confidentially : You shall not divulge to any person/Company/ Firm/Establishment, any
knowledge, information, production processes, methods, ideas etc. concerning
the Company, which you might acquire during the tenure of your employment.
7 Miscellaneous : During the tenure of your employment, you will be bound by the Standing
Orders/Rules/Regulations or terms of appointment if any, made from time to
time relating to your service conditions
If any information furnished by you at the time of your employment, is found
false, the Company reserves its right to terminate your employment without
notice or salary in lieu thereof. Your continuance in job is subject to your
medical fitness. During the tenure of your work, if no work is available, for
any reason, whatsoever, you will be laid off without salary/compensation
(Note: if Standing Orders / Rules provide for payment of salary /
compensation, the same is payable)
8 Address for : You are required to inform any change in residential address, at which
communication communications can be sent.
If the above terms and conditions are acceptable to you, please return the copy
of this letter duly signed in token of having accepted the same. You are
required to report for duty.
Yours faithfully,
Signature of the Competent Authority

with Stamp and Seal of the Company
Copy
I have read the above terms and conditions and the same are acceptable to me.
Date : Signature of the candidate/applicant
Note : Employers may modify the draft to suit their requirements by amending, adding or deleting
any clause.
Additional clauses are given below to be inserted if required
Other : You will not be entitled to any other benefit as admissible to permanent employees
benefits except the statutory benefit, if any
Restrictive : While in employment of the Company you will devote your whole-time attention to
covenants the company and will not engage yourself for gain or otherwise in any other
employment, avocation, business nor you will undertake any course or study or
training without written permission of the management
Termination : Notwithstanding what is contained in clause no. 1 above, your services during the
tenure can also be terminated by giving 48 hours notice and without assigning any
reason
Settlement of : On termination of your employment for whatsoever reason, you will immediately
Accounts hand over all documents, specifications, data or any other article or property of the
Company entrusted to you to enable the company to settle your accounts
* delete whichever is not applicable
V) Trainee at clients company (Tenure Post)

Date:
To
Mr._________
Dear Mr.________
We have pleasure in appointing you in our company as _________ on the following terms and
conditions :
1. Nature of Post : Your post is a tenure post as you will be sent on deputation for a fixed
period to companys client. Initially you are appointed for a period of
_______ On expiry of the above tenure, your services will
automatically come to an end without any further notice or
communication
2. Renewal of : Depending upon the renewal of agreement between our company and
Tenure the client for sending persons on deputation to the client and subject to
your suitability to the job, your above tenure maybe renewed in writing
with mutual consent of both the parties on such terms as may be
acceptable to both the parties
3. Nature of Duties : You will be deputed at our clients establishment to render __________
services and other services incidental thereto or connected therewith.
4. Supervision and : While on deputation, although you will be working at the
Control establishment of our companys client, but you will remain under the
supervision and control of our company for the purpose of your
transfer, promotion, revision in service conditions, overall performance
of your work and termination from service etc. and the same will be
decided by our company. However you will receive instructions for
day to day performance of your duties from companys client and you
will abide by such instructions given by them.
5 Responsibilities 5.1 While rendering __________ services, you must effectively, diligently
and to the best of your ability perform all responsibilities implicit in the
_________ job and you will ensure results. You will be expected to
work extra hours to achieve the results whenever the job so requires.
5.2 You will be required to engage yourself exclusively in the work

assigned by our client while you are on deputation and you will not
take up any independent or individual assignment (whether same is
part time or full time, in an advisory capacity or otherwise) directly or
indirectly without the express written consent from our company.
5.3 You will ensure that you will not directly or indirectly engage in any
activity or have any interest in or perform any service for any person
who is involved in activities which are or shall be in conflict with the
interest of our company or interest of our client where you are deputed.
6. Compensation : While in employment of our company, you will be eligible to receive
the following:
(a) Consolidated salary of Rs. _____per month.
(b) (If any allowances payable, details may given against these clauses)
(c) Same as above
(d) Same as above
7. Confidentiality : The nature of your job demands highest level of honesty, integrity,
secrecy and confidentiality and you will maintain the same and you
will not use or divulge or disclose any such confidential information
except required under obligation of law or as may be required by our
client in the course of your deputation. This covenant shall endure
during your employment and for a period of one year from the
cessation of your employment on deputation (irrespective of the
circumstances or the reasons for the cessation)
8. General 8.1 We trust that you have not provided us with any false declaration or
willfully suppressed any material information. If you have, you will be
liable for removal from services without notice.
8.2 Please note that you are required to inform us if there are any
agreement oral or written which you have entered into and which relate
to your commitment under this agreement.
8.3 While in employment if you indulge in any act of misconduct, you may
be suspended pending enquiry without salary and the matter will be
dealt with as per the relevant standing orders/ Rules/Regulations.
8.4 If during the tenure of your employment, while on deputation or
otherwise, if no work is available for any reason whatsoever you may
be laid off without any salary or compensation.
8.5 During the tenure you may be sent on deputation to any other client of
the company located anywhere in India.
8.6 You will not be entitled to any salary if you refuse to do any work
assigned to you or refuse to join duty when sent on deputation. You
shall also work on shifts if so required.
9. Separation : Notwithstanding what is stated hereinabove, if during the period of
deputation, your services are not found satisfactory, the same may be
terminated with 24 hours notice and without any extra compensation.
Similarly you will be at liberty to resign from services by giving 24
hours notice.
10. Handing Over of : On cessation of your employment at the clients establishment, you
charge will hand over charge to the client truthfully and sincerely and return
all the documents or properties of client in your possession. In
discharge of the above obligation, you will obtain a No-objection
certificate from the client company. On receipt of the above No-
objection certificate, your full and final dues will be settled.
Please confirm that the above terms are acceptable to you and that you accept the appointment by signing a
copy of this letter of appointment.
Yours sincerely
For
I agree to accept employment on the terms and conditions mentioned in the above letter.
VI) Unskilled contract worker

Date:
To
____________
____________
You are appointed as an unskilled worker in our Company w.e.f to do house keeping
work or any other unskilled work.
(mention any other unskilled work for which the worker is recruited)
1. You will be entitled to wages not less than the minimum wages prescribed for the scheduled
employment as applicable to our company under the Minimum Wages Act.
No wages are payable in case of stoppage of work or refusal to work by you.
2. You will be entitled to other statutory benefits applicable to contract workers.
3. You will abide by the shift timings and other regulatory procedure in force at clients Establishment
where you will be posted including operating and safety procedures applicable to such
Establishments.
4. Since our Company is undertaking jobs in various Establishments on contract, your services can
be transferred from one Establishment to other anywhere in the Country, where our Company has
the contract or may have the contract in future.
5. Subject to clause No. 6 herein below, your appointment is only for a period of _____ months and
on the expiry of ____ months, it will automatically come to an end without any notice unless
renewed in writing.
6. Notwithstanding anything contained in the above terms, your services can also be terminated
without any notice or compensation in lieu of notice in the following contingencies:
a) On expiry or termination of our contract with the Principals.
b) On your being found medically unfit or suffering from continuous ill-health.
You can resign by giving one month notice or the company will have the right to deduct one
months wages in lieu of notice.
7. You will not be entitled to wages or salary on your refusal to do the assigned work or refusal to
work at the transferred place for the period of such refusal and will also be liable for disciplinary
action.
8. While on duty you will not indulge in any act adversely affecting our rendering of services to our
client or by any other acts of misconduct.
9. You will not seek employment in our Principals Establishment in which you are deputed.
Please sign the duplicate as a token of acceptance of the above terms.
Yours faithfully
I accept the above terms for M/s... ..
Name and Signature .......................................

Signature of the Authority for the Company
VII) Contract labour
Date:
To
_____________
_____________
Sub.: Appointment of Contract Labour
With reference to your interview the Management is pleased to Appoint you as on the following
terms and conditions.
1. Your contract of employment is for a stipulated period i.e. w.e.f. _______to _____ and it will
come to an end at the expiry of the above period unless renewed or extended in writing and the
parties will be at liberty to terminate this contract by giving 24 hours notice to either side or wages
in lieu of above notice.
2. You will be paid minimum wages as prescribed by the Government of Maharashtra and your other
service conditions subject to the terms mentioned in this appointment letter will be governed as
per the statutory rules.
3. You will not be entitled to wages in case of no work or stoppage of work or refusal of work or
refused to accept transfer and you will be paid proportionately less wages in case of go-slow or
similar tactics.
4. You can be transferred from one establishment to another under the same Contractor anywhere in
India, even to the establishment which the contractor may take after your appointment.
Please sign the duplicate as a token of your acceptance.
Yours faithfully
Signature for and on behalf of the Company
VIII) Contract employee by a company which undertakes work at other

Company/ Establishments
Date :
To
___________
___________
Dear Sir,
With reference to your application dated ____________ for the post of and the subsequent
interview by _____________, we are pleased to appoint you on the post of ________.
Your appointment has been made for a period of ______ months from the date of joining, purely on
probation and the probationary period may be extended from time to time at the discretion of the company.
If found necessary probationary period may be extended at the discretion of the Management or may be
dispensed with earlier either during the probation or the extended period of probation. Unless confirmed in
writing, you will be deemed as a probationer after the expiry of the probationary period or the extended
period of probation. Your services will therefore be liable to be terminated without notice or specifying any
reasons. No notice of termination will be necessary on the expiry of the original or extended probationary
period.
During the probationary period, you will be paid a consolidated salary of Rs. _____ per month during the
tenure of your service and you will be placed in the proper grade after you are confirmed in writing. You
will be governed by the following terms and conditions:
1. You are aware that the Company is taking contract at different places and you can be deputed to
any of the establishment/Company/Firm/Factory where the Company has taken the contract doing
certain jobs whether it is in town/out of town, whether in city/outside to city and/or any where in
India and hence your services will be at the assigned place for stipulated period and thereafter if
there is any requirement, you can be assigned job with new firm/company/factory and in event
when there is no work, your services are not required. In other words, you will be assigned work
for stipulated period only.
2. You will act within the frame-work of organisational structure and policies and directions as may
be laid down by the management from time to time. During your tenure of employment, you will
be governed by the Standing Orders / Rules or Regulations of the company.
(delete whichever of the two is not applicable)
3. You will be awhole time employee and will not undertake any other business, work or public
office on payment or otherwise except with the written permission of the Management.
4. The management may transfer you for work in any section/department assigned from time to time
with different establishment/companies where it has undertaken contract work in any part of India
as it may consider necessary in its discretion from time to time.
5. In the event of any misconduct committed by you, you are liable to be suspended from service
without pay pending inquiry into any charges of misconduct against you till the final decision in
the matter.
6. Your continuance in service of the management is subject to your remaining physically and
mentally fit. As and when required by the management, you will submit yourself to medical
examination by a physician of the choice of the management.
7. Your appointment is terminable either by the management or by yourself without assignment of
any reason on either side, after giving one months notice or of one month salary in lieu thereof.
8. In case there will be any change in your address, you will intimate us in writing within three days
from the date of such change.
9. Your absence for a continuous period of 8 days (including absence when leave though applied for
but not granted) or over-stay for a period of 8 days would make you to lose your lien on the job
and your services shall automatically come to an end without any notice or intimation from the
managements side.
10. Grant of earned leave will depend upon the exigencies of work and shall be at the discretion of the
management. For availing leave, you will have to apply in the prescribed form to the appropriate
authority and seek prior approval for such leave. Similarly, for extension of leave, an application
will have to be made in writing before the expiry of the leave originally sanctioned. While making
such application you will state your address during the leave period. Mere submission of
application will not mean that the leave has been sanctioned.
11. Sick leave exceeding two days shall be granted only for certified sickness. Application for grant to
sick leave must, therefore, be accompanied by a medical certificate acceptable to the management.
If no medical certificate is submitted, leave application will not normally be considered for
adjustment against sick leave. Proper leave application must be submitted immediately upon
falling sick together with the medical certificate. Late submission of application may be liable to
be marked absent. On returning from sick leave, if not found medically fit, you will not be allowed
to resume duty until completely recovered from sickness and on production of a certificate of
fitness from the medical practitioner acceptable to the management.
Note : Please note that in case the contract worker is employed in a factory he is governed by
leave provisions of Factories Act and in case of establishment within a meaning of Shops and
Establishments Act he is governed by the leave provision of the respective Shops Act.
12. You will be bound by any rules and regulations enforced by the management from time to time
in relation to conduct, discipline, medical leave and holidays on any matters relating to service
conditions which will be deemed as rules, regulations and order in the part of these terms of
employment.
13. That the continuation of your service is subject to your being found medically (physically and
mentally) fit.
14. You are liable to retire on your attaining the age of ____ years or earlier if found medically unfit.
15. In matters not herein specified, you will be governed by such rules of the management as are in
force from time to time.
16. You will be governed by Labour Laws applicable to our Company and will be covered under
E.P.F. applicable to our Company.
This letter is being sent to you in triplicate. Please return two copies of the same, duly signed, by
you as a token of your acceptance of the above terms and conditions for our records.
Yours faithfully,
For M/s_______
Partner/Director/Manager/Authorised Persons
I accept the appointment and the conditions mentioned above.
Date: (Signature)
IX) Candidate employed in a cinema theatre

Dated:
To
_____________
_____________
_____________
Sub.: Appointment to the post of __________
With reference to your application dated _______ and interview on ________ , we are pleased to offer you
the post of ________________________________ in our cinema theatre subject to the following terms and
conditions. (indicate the designation of the post)
Designation : Your designation shall be __________

Joining for duty : You are required to join duty on _________
Probation : You will be under probation for a period of _________ months which can be
extended by further period of ________ the management reserves its right to
terminate your services without notice and without assigning any reason during the
period of probation
(If the employee is governed by the certified standing orders or Rules or Regulations
in respect of duration of probation or termination during probation, the clause may
accordingly be, modified)
Salary : You will be paid a consolidated salary of Rs. _______ per month.
(please note that the wages cannot be less than the minimum wages prescribed for
unskilled, semi skilled, skilled employees, under Minimum Wages Act 1948)
The management is entitled to effect statutory deductions, if any, applicable to you.
Duties and : You are required to perform the following duties, (please list out the responsibilities
Responsibilities of the particular post)
You are required to perform the above duties and any other duty, assigned to you
from time to time, diligently and with devotion.
Punctuality and : You should be punctual and regular in attending your duties and shall not remain
attendance absent without prior sanction / permission
Transfer deputation : Depending on administrative exigencies, the management reserves its right to rotate
and rotation you, among other jobs or transfer or depute you to another unit / office of the theatre
Leave : You are eligible for leave as per certified standing orders / Rules / Regulations of the
company
Medical fitness : Your continuance in employment is subject to your medical fitness
Restrictive : During your tenure, you shall not allow yourself to be employed for gain by any
covenant person/firm/ establishment. If so, the management reserve its right to terminate your
employment without notice.
Communications : In case of any change in the address at which the communications can be sent, you
are required to intimate the management immediately
Termination : During the period of probation, the management can terminate your service without
notice and without assigning any reason and subsequent to your confirmation, if the
circumstances so warrant, your services can be terminated with one month notice or
one month wages in lieu thereof further, in the event of any information, furnished
by you, being found false, you render yourself liable for termination without notice
Standing Orders/ : You are governed by the certified standing orders or Rules or Regulations if any in
Rules /Regulations respect of your conduct and discipline
Suspension : In the event of any allegation / lapses requiring investigation / enquiry, the
management reserves its right to suspend you and you will be paid subsistence
allowance at the rates admissible under standing orders / Rules or Regulations, if
any,
If the above terms and conditions are acceptable to you, you are advised to sign on the copy as a token of
your acceptance and return to the under signed
You are advised to join duty latest by ______________
Yours faithfully,
Signature of the competent Authority with

Stamp and Seal of the Theatre
On the copy ____
I have accepted the above terms and conditions and willing to join duty on _________
Signature of the candidate

X) A Probationer
Date:
To
Mr. __________________
__________________
Dear Sir
With reference to your application dated ______________ for the post of ____________________
in our organization and subsequent interview you had with us, the Company is pleased to appoint you on
the post of ________________ on the following terms and conditions :
1. With effect from ________you will be placed on probation for a period of 3 months from the date
of your joining. The above probationary period may be extended for another 3 months at the
discretion of the company.
(Please see our key points on probation on Page No. 12)
2. While on probation you will be entitled to a salary of Rs. _____________ and other benefits such
as
a. _____________
b. _____________
subject to taxes as applicable,
OR
You will be entitled to a consolidated salary of Rs. ________ per month, subject to taxes as
applicable.
3. While on probation you will perform your duties assigned to you, including any other work
assigned to you by your superiors.
4. On expiry of the above probation period or extension thereof unless you are confirmed in writing,
you will be deemed to be on probation.
5. During your probation, your performance will be under review and assessment by the
management and if mananagement is not satisfied with your ability or performance, your services
are liable to be terminated without notice and without assigning any reason. On completion of
your probation or on completion of the extended period of probation, your probation will
automatically comes to an end without any further notice or intimation.
You can discontinue during the period of probation by giving _____ days notice or by paying
_____ days wages in lieu of notice. Similarly, the management also reserves its rights to terminate
your service during probation by giving _____ days notice or _____days wages in lieu thereof
without assigning any reason. You are also liable for termination for suppression of any
information or for furnishing any false information with a view to obtain employment.
6. In order to give you wider exposures during probation, you may be transferred to any other section
or department in the same establishment or you may be transferred to any other establishment
(existing or which may be set up in future) under the same management anywhere in the country
without any additional benefits. While on probation at the transferred place you will be governed
by the rules applicable at the transferred place.
7. On satisfactory completion of your probation you will be placed in the proper grade and will be
confirmed in writing, if found suitable.
8. You may also be sent on deputation to any other organisation under the same management or
under different management any where in the country.
9. You will be, during the period of probation, governed by the standing order/rules/regulations
10. On termination of probation, you will hand over any property or article or document entrusted to
you by the Company to enable the company to settle your accounts.
For & on behalf of _________________
Date:
Signature
XI) Regular employee (probationer cum permanent)

Date:
Mr.__________
(Address)
The Company is pleased to appoint you on the post of __________ with effect from ___________ on
the following terms and conditions which will apply to you while you are on Probation as well as while you
are employed as a Permanent Employee.
1. With effect from _________you will be placed on probation for a period of 3 months from the date of
your joining. The above probationary period may be extended for another 3 months at the discretion of
the company.
While on probation you will be entitled to a salary of Rs. _____________ per month subject to taxes as
applicable.
__________
__________
OR
You will be entitled to consolidated salary of Rs._________ per month subject to taxes as Applicable.
2. On expiry of the above probation period or extension thereof, you will continue to be on probation
unless you are confirmed in the service.
3. During your probation, your performance will be under scrutiny / assessment by the management. If
during probation the management is not satisfied with your ability or performance, your services are
liable to be terminated without notice and without assigning any reason.
4. On satisfactory completion of your probation you will be placed in the proper grade and will be
confirmed in writing, if found suitable.
5. On confirmation you will be entitled to a consolidated salary of Rs.__________ per month subject to
taxes
6. During your Employment as a permanent employee you will be entitled to privilege leave of 21 days
with wages during a calendar year as per Companys policy.
You can accumulate your leave upto 42 days in a year.
7. You will also be entitled to 4 Paid Holidays i.e. On 26th January, 15th August, 1st May and 2nd
October or any other holiday declared by the Company.
8. If eligible, you will be covered under the Employees State Insurance Act and Employees Provident
Fund Act.
9. You will be entitled to Gratuity as per law.
10. Duties & Responsibilities
a) You will perform during working hours all kinds of work assigned to you as per the instructions of
your superiors.
b) You will also perform any other incidental work if and when required and if and when instructed
to do so by your superiors.
c) You will be responsible for keeping your place of work neat and clean.
d) You will not cause any hindrance to the movement of men, materials and vehicles to and from the
Establishment.
e) You will not indulge in any act prejudicial to the business or goodwill of the Company.
11. You will adhere to regularity and punctuality. You will be liable to be shut out if you fail to report
within 15 minutes of the scheduled time. In the event you are permitted to report late, such late
reporting will be adjusted against your casual leave at the rate of 4 days late reporting in a month per
one day of casual leave.
12. Transfer : You are liable to be transferred to any other Section or Department in the same
Establishment or you may be transferred to any other establishment (existing or which may be set up in
future) under the same management anywhere in the country without any extra remuneration or
benefits.
Your refusal to join duty at the transferred place will be deemed as break in service.
You will not be entitled to make any claim of salary, or wages or allowances or benefits till you first
resume duty at the transferred place.
13. Deputation : You may be sent on deputation to any other organisation anywhere in the country which
may be under the same management or under different managements. (Existing or New).
14. Retirement : You will retire from services of the Company on attaining the age of _____ years or
_____ years of service in the Company, whichever is earlier. Date of Birth i.e. ________entered in
your service record will be considered for the purpose of determining your date of retirement.
Date of birth on the basis of which you are appointed will not be permitted to be altered.
Your full and final accounts will be settled on furnishing a certificate from the Head of Accounts
Department of the Company that you do not owe any loan or amount to the Company and you have
handed over the possession of vehicle or residential premises or any other property of the Company
including utility kit and equipment entrusted to you by the Company.
15. Your continuance in service of the management is subject to your remaining physically and mentally
fit. As and when required by the management, you will submit yourself to medical examination at the
cost of the Company by a physician appointed by the Company for the purpose.
16. Termination:
Your appointment is terminable either by the management or by yourself without assignment of any
reason on either side, after giving ____ days notice. Your services can also be terminated by the
management by giving you ___ days wages in lieu of notice.
Your service will also be liable for termination for suppression of any information or for furnishing any
false information with a view to obtain employment.
17. Correspondence and address for communication

Company will correspond with you directly or at the address given below:
Address: _______
e-mail: ________
Fax: _________
In case there will be any change in your address, you will intimate the Company in writing within three
days from the date of such change.
Any letter sent by the Company by Registered A.D./Speed Post/ Through Courier at the above address
will be deemed as proper service.
Any Communication sent by e-mail or Fax at the above e-mail address or fax number will be deemed
as proper service.
18. Your continuous absence for ____ days or more without any communication to the management by
itself will be proof of your voluntary abandonment of services and accordingly your name will be
removed from the muster roll.
19. Grant of earned leave will depend upon the exigencies of work and shall be at the discretion of the
management. For availing leave, you will have to apply in the prescribed form to the appropriate
authority and seek prior approval for such leave. Similarly, for extension of leave, an application will
have to be made in writing before the expiry of the leave originally sanctioned, which should reach the
company at least _____ days prior to expiry of leave. While making such application you will state
your address during the leave period. Mere submission of application will not mean that the leave has
been sanctioned and unless leave is sanctioned or extended in writing you will not be treated to be on
leave.
20. You will be bound by any rules & regulations enforced by the management from time to time in
relation to conduct, discipline, medical leave and holidays or on any matters relating to service
conditions which will be deemed as rules, regulations and order in the part of these terms of
employment.
21. Please confirm the above terms having been correctly reproduced and being agreed upon by making
your endorsement below.
For _________ (Name of Company)
Date ..
I confirm that the above terms and conditions, are correct reproduction of what I have discussed and agreed
upon with Management.
Date..
Signature of Appointee
XII) Sales representative
Date:
To
____________
____________
____________
Dear Mr. _________
With reference to your application dt. _____ and interview on _____,
We are pleased to appoint you as Sales Representative in our organization for marketing of our
products. You will be subject to rules and regulations of the company issued from time to time and the
company reserves its right to amend at any time the conditions of employment. Following are the terms and
conditions of your appointment:
1. Date of Joining : Your appointment will be effective from ---------------------

2. Place of work : You are required to work as . (give the territory details), but the company
Transfer and reserves its right to transfer you to any place where they have branches or
deputation may open new branches or assign you duties with any of its associate
companies or its branches or departments.
3. Job profile : You will be responsible for canvassing and promoting the sale of products
manufactured by the company with in the territory assigned to you.
4. Salary a) You will be paid a consolidated salary of Rs. . subject to
deduction of income tax or any other statutory deduction if applicable.
b) You will also be paid outstation allowance while you are on tour and the
outstation allowance will be mutually decided with your immediate
superior along with the itinerary.
5. Conveyance : You will be given reimbursement of actual expenses of two wheeler but you
Allowance will not be paid maintenance charges in respect of the two wheeler used by
you.
6. Probation : You will be on probation _______for a period of three months from the
date you resume charge and the period may be extended or reduced
depending on your performance. During the period of probation your
services can be terminated without any notice or assigning any reason
thereof.
7. Duties : Your duties will be mutually decided between you and your immediate
superior.
8. Medical : You will be subjected to medical examination by companys doctor who
Examination will certify that you are fit to carry out duties allotted to you.
9. General : During the period of employment you shall
a) diligently carry out all instructions given to you from time to time.
b) devote your time and attention exclusively to the business and affairs of the
company and not engage, either directly or indirectly, in any business or
activity in any capacity, either full time or part-time, without prior written
permission of the company.
c) treat all confidential documents, information and knowledge acquired in the
course of duty or in your official capacity or otherwise as confidential and
shall not, during or after your service with the company, divulge secrets of
the company to anyone.
d) Take the responsibility of achieving the targets and objectives given to you
from time to time. You shall communicate any change in address to which
communications can be sent. In the event of any information furnished by
you at the time of employment being found false, your services are liable
to be terminated without notice.
e) Date of birth furnished by you at the time of employment as recorded in
service record is final and is not liable to any change subsequently.
f) All communications are deemed to have been received by you when once
they are sent to the address furnished by you. You shall communicate any
change in address immediately.
10. Termination : Either party shall have the right of termination of this agreement by giving
the other party one months notice.
11. Retirement : You will stand retired from the service of the company on reaching the age
of-----------------years
12. Restrictive : You will not take up employment in any form or manner including
covenant consultancy with the companys competitor for a period of ______ months
immediately from the date of cessation of the employment from the
company for whatever reasons
13. Service Conditions : You will be governed by Standing Orders /Rules / Regulations of the
company with regard to leave conduct and discipline. In case of any
negligence, omissions / commissions, the company has right to suspend you
pending investigations / enquiry
Kindly confirm acceptance of this letter. We are expecting you to join on the appointed date and we hope
that you will be an asset to our organization.
Yours faithfully,
For
XIII) Supervisors (Tenure Post)

Date:
To
Mr.__________________
Dear Mr./Miss/Mrs. _____________
With reference to your application dated ______________ for appointment as ___________ in our
company and subsequent interview followed by discussions in respect of terms of Appointment, wherein
both the parties agreed on the terms and conditions recorded below:
1 Nature of : Yours is a tenure employment for execution of _________ project and it will
Employment automatically come to an end on the completion of above project or ____ years unless
the above tenure /project is extended in writing with mutual consent.
OR
Yours is a tenure employment for a maximum period of _____ year and it will
automatically come to an end on the expiry of above tenure unless the above tenure is
extended in writing with mutual consent
2 Commencement : W.e.f. _____________________
of employment
3 Salary : You will be entitled to a salary as per details below subject to taxes as applicable.
4 Duties and 4.1 You will be mainly responsible for Supervision of project work by allotting work to
Responsibilities your subordinates, supervise their work and performance and in the event, they need
any help or assistance to provide the same.
4.2 This post being in supervisory cadre, you must effectively, diligently, honestly and to
the best of your ability perform all responsibilities and ensure results;
4.3 You will be expected to work extra hours as and when the need arises without any
extra compensation.
5 Restrictive : While in employment of the company, you will not engage yourself for gain or
Covenants otherwise in any other employment, avocation, business nor you will undertake any
course or study or training without written permission of management.
6 Termination/ : Notwithstanding what is contained in clause No.1 above, your service can also be
Resignation terminated by giving ____ hours notice and without assigning any reasons. You can
resign by giving one months notice.
7 Settlement of : On termination of your employment for whatsoever reason, you will immediately
Accounts hand over all documents specifications, data or any other article or property of the
company entrusted to you to enable the Company to settle your accounts.
8 Medical fitness : Your appointment is subject to your mental and physical fitness.
For and on behalf of _______________
Date:
Signature
XIV) A foreman / supervisor / production incharge

To
____________
____________
Subject : Terms and conditions of appointment.
Dear Sir,
Please refer to your application dated and the subsequent interview which you had
with us on in connection with your appointment as a Foreman/Supervisor/Production
Incharge ....................... . in this organisation. In this connection, we have the pleasure
to offer you the post of ............................. (herein mention the post) at Rs per month on
the following terms and conditions with effect from
1. That you will be on probation initially for a period of months from the date of your
joining. The said period of probation is liable to be further extended at the discretion of the
management.
2. That during or at the expiry of the said period of probation or the extended period of probation, the
management shall have the right to terminate your services without any notice or assigning any
reasons thereof.
3. That you will continue to be on probation till your services are confirmed in writing by the
management and on confirmation your services shall be liable to be terminated on one months
notice or salary in lieu thereof except on disciplinary grounds in which case, no such notice or
payment in lieu thereof shall be necessary.
4. That after confirmation, if you are found absent for eight days without prior express permission in
writing of the management or if you proceed on leave without prior sanction or over-stay the
sanctioned leave without first getting it sanctioned then your services would be liable for
termination purely at the discretion of the management without any reference being made to you.
5. That in case you remain absent from duty habitually without prior permission or sanction of leave
for three days in a month then your services will be liable for termination purely at the discretion
of the management.
6. That your appointment and continuance in employment of the management is further subject to
your being found medically fit and the management shall have the right to get you re-examined
from any registered Medical Practitioner/ Surgeon / Physician as appointed by the management
whose decision shall be final and binding.
7. Date of birth on the service record as furnished by you is final and not liable to change
subsequently. You will be retired on attaining age of _____ years.
8. That you will be the whole-time employee of the company and will not engage yourself in any
work similar in nature to that of the company and/or in which you may for the time being be
engaged by the company and/or engage yourself anywhere in your work, profession or
employment either honorary or otherwise during the period of your employment with the
company.
9. That you will not appear in any examination without the prior permission in writing from the
management and it will be the sole discretion of the management to grant such permission or not.
10. That in case of any change in the address during the course of employment, it will be your duty to
intimate the management in writing within three days from the date of such change and would get
the change so recorded in the Register of Addresses maintained for the purpose by the company.
11. That all communications sent to you by the management at your last given address will be deemed
to have been received by you.
12. That you will also receive any communication when any communication is delivered to you
personally and shall sign the copy of the same in token of its having been received.
13. That you will not utilise, disclose or divulge to any person or persons any trade secret or know-
how of the company.
14. That in case any act or omission constituting misconduct is alleged against you, you will be placed
under suspension pending enquiry and will not be entitled to any wages during the period of such
suspension.
15. That your services will be liable to be transferred from one place to another and/or from one
department to another and/or from one post to another and/or from one factory to another or from
one branch/unit to another either presently located or to be set up in future purely at the discretion
of the management and on account of exigencies of work.
16. That you will perform the duties assigned to you by the management and will produce goods as
per instructions and specifications given to you from time to time by the management.
17. That you will be responsible for the safe custody of the machines and tools entrusted to you and in
case of any damage or loss, the management shall have the right to deduct the money value of
such things from your salary or wages, besides taking such other action as the management may
deem fit and proper in the circumstances of the case.
18. That in your capacity as you will maintain high standard of efficiency, integrity and
secrecy and will keep liaison between the company and the workers working under your
supervision and control and will be responsible for the execution of the decisions taken by the
management from time to time.
19. That besides supervision, it will also be your duty to keep and maintain true accounts of the goods
produced by the workers under your supervision.
20. That you will maintain all records of incoming and outgoing materials.
21. That you will be responsible for the maintenance and upkeep of all fire fighting equipment and
will ensure the safety of the factory premises as well as of the workers.
22. That it will be your duty to assign and supervise the work of the workers working under you.
23. That you will be governed by the rules and regulations framed from time to time by the company
including the standing orders. Your retirement, leave and other benefits are governed by them.
In case the above terms and conditions are acceptable to you then please return duplicate copy of
this offer of appointment after affixing your signature on the same as a token of your having
accepted the above terms and conditions and report for duty from the date as mentioned above.
Yours faithfully,
Manager/General Manager/Managing Director/

Any other competent person
XV) Marketing senior executive (Tenure Employment)

Date:
To ______________
This refers to your Application dated ______________ for appointment as an _____________________ in

our organization and subsequent interview followed by discussions in respect of terms of appointment,
wherein both the parties agreed on the terms and conditions recorded below:
1 Nature of Yours is a tenure employment for a maximum period of ___________ or till the
Employment completion of the assignment whichever is earlier and it will automatically come
to an end on happening of either of the contingency.
OR
Yours is a tenure employment, initially for a period of ________ and it will
automatically come to an end on the expiry of the above period without any further
notice. After completion of the terms, you may apply for renewal of tenure or fresh
tenure if exist provided during the previous tenure your performance rating was
not below---------------------.
2 Commencement of W.e.f. __________
employment
3 Salary or wage You will be entitled to a consolidated salary of Rs.-----------per month.
4 Other Benefits You will not be entitled to :
a.
b.
5 Duties and 5.1 You will be responsible for Marketing, Managerial and Administrative functions
Responsibilities such as conceiving, planning and executing business / marketing strategies;
5.2 You will, honestly, diligently, effectively and to the best of your ability perform
your duties and Responsibilities some of which are illustrated in the job profile
annexed to this letter and ensure results.
extra compensation.
5.4 You will not disclose to any person business plans, processes, methods, reports,
manuals or any other marketing material orders which you come know during your
employment with the Organisation. Breach of this clause can make you liable for
liquidated damages. Your continuance in service is subject to your being mentally
and physically fit.
6 Restrictive While in employment of the Company, you will not engage yourself for gain or
Covenants otherwise in any other employment, avocation, business nor you will undertake
any course or study or training without written permission of management.
7 Termination Notwithstanding what is contained in clause No.1 above, your services can also be
terminated by giving 48 hours notice and without assigning any reasons.
8 Settlement of On termination of your employment for whatsoever reason, you will immediately
company entrusted to you to enable the company to settle your accounts.
For & on behalf of M/s.__________
Date:
Signature
XVI) Managerial cadre (Tenure Post) (Managers and Senior Executives)
Date:
To _________________
This refers to your Application dated ______________ for appointment as an _____________________ in

our organization and subsequent interview followed by discussions in respect of terms of Appointment,
wherein both the parties agreed on the terms and conditions recorded below :
1 Nature of Yours is a tenure employment for a maximum period of ___________ or till the
Employment completion of the assignment whichever is earlier and it will automatically come to
an end on happening of either of the contingency.
OR
Yours is a tenure employment, initially for a period of_________ and it will
automatically come to an end on the expiry of the above period without any further
notice. After completion of the terms, you may apply for renewal of tenure or fresh
tenure if provided during the previous tenure that your performance rating was not
below-----------.
2 Commencement W.e.f. _________________
of employment
3 Salary or wage You will be entitled to a consolidated salary of Rs.---------------per month.
4 Other Benefits You will be entitled to :

a.
b.
5 Duties and 5.1 You will be responsible for Managerial and Administrative functions such as
Responsibilities conceiving, planning, executing business strategies, supervising and controlling
operators / functions assigned is you.
5.2 You will, honestly, diligently, effectively and to the best of your ability perform your
duties and Responsibilities some of which are illustrated in the job profile annexed to
this letter and ensure results.
5.3 You will be expected to work extra hours as an when the need arises without any
extra compensation.
manuals or any other marketing material orders which you come to know during your
employment with the Organisation. Breach of this clause can make you liable for
liquidated damages.
6 Restrictive While in employment of the Establishment, you will not engage yourself for gain or
7 Termination Notwithstanding what is contained in clause No.1 above, your service can also be
terminated by giving 48 hours notice and without assigning any reasons.
8 Settlement of On termination of your employment for whatsoever reason, you will immediately
Accounts hand over all documents, specifications, data or any other article or property of the
For & on behalf of _______________
Date:
Signature
XVII) Managerial cadre (Managers and Senior Executives)

Date:
To
_____________
_____________
This refers to your Application dated ______________ for appointment as _____________________ in our
organization and subsequent interview followed by discussions in respect of terms of Appointment, wherein
both the parties agreed on the terms and conditions recorded below :
1 Designation You are hereby appointed in the Company as a ---------------------------- Manager.

2 Employment You will be placed on Probation for a period of six months commencing from your
Status date of joining the service and you will be on probation until confirmed in writing.
3 Salary & other During probation you will be paid consolidated salary of Rs.________ per month.
Benefits Besides you will be entitled to statutory benefits, if any, applicable to you.
4 Transfer During probation, your services are liable to be transferred anywhere in the country on
the existing marketing territory of the company or the territory which if may acquire in
future. On transfer, you will have to make your own accommodation arrangement.
5 Deputation You may also be sent on deputation to any other establishment anywhere in the
country.
6 Termination During probation if your work is not found satisfactory or you are not found suitable
for the post, your services will be terminated without any notice and without assigning
any reason.
7 On Confirmation
7a Salary or Wage You will be entitled to a consolidated salary of Rs.------------- per month.
7b Other Benefits You will be entitled to ------------ (mention details)
8 Duties and 8.1 You will be responsible for Managerial and Administrative functions such as
Responsibilities conceiving, planning and executing business strategies as well as supervising the sales
personnel.
8.2 You will, honestly, diligently, effectively and to the best of your ability perform your
duties and responsibilities some of which are illustrated in the job profile annexed to
this letter and ensure results.
extra compensation.
manuals or any other marketing material orders which you come to know during your
employment with the Company. Breach of this clause can make you liable for
liquidated damages.
9 Restrictive While in employment of the Company, you will not engage yourself for gain or
10 Date of birth Your date of birth as recorded in the service record is final and is not liable to change
subsequently.
11 Retirement You will retire on completing the age of ------- years
12 Address for All communications are deemed to have been received by you at the address furnished
communication by you. You shall communicate change in your address if any.
13 Service condition You will be governed by the Standing Orders / Rules / Regulations of the company
with regard to your leave and absence.
14 Conduct and You are liable for disciplinary action for any act of negligence, omissions and
discipline commissions including suspension as per the Standing Orders/ Rules / Regulations.*
15 Termination Your service can also be terminated without any notice and without assigning any
reasons. You will be required to give the management 3 months prior notice in writing
before resigning. At your request the management may waive the notice period as
decided by the management. You will be entitled to your dues only after completion
of handing over of charge to the management. Your service will be also be liable for
termination for suppression of any information or for furnishing false information with
a view to obtain employment.
16 Settlement Of On termination of your employment for whatsoever reason, you will immediately
For and on behalf of M/s. _____________
Date:
Signature
* Note: if the establishment is not governed by standing orders or has no rules or regulations of its own
the relevant clauses in model rules and regulations given in this book may be incorporated in the letter
of appointment.
XVIII) General manager of factory

To
____________
____________
Sub.: Letter of Appointment
Please refer to your application dated - for the post of and your recent interview and
discussion you had with us. We are pleased to appoint you as General Manager of Factory in our
organization under the following terms and conditions.
1. You will be in the senior Management grade and your gross annual package would be Rs .
You will responsible for -
(a) formulating and planning production policies of the Company

(b) Determining strategies for implementing the policies.
(c) Providing direction, technical guidance and know how
(d) Exercising general supervision and control.
2. You will be on probation for months from the date of your joining and will be considered
for next appraisal thereafter.
3. During the period of probation, your services could be terminated giving one month written notice
or one month salary in lieu there of. After confirmation in the event of your resignation or
termination of service, either side will have to give a notice of one month or pay one month gross
salary in lieu of such notice.
4. During your employment you may be liable to be transferred or deputed to any of the offices,
divisions, department /units or to any other town/city anywhere in India or abroad, without any
change in the terms and conditions of your employment either existing or to be set up in future.
5. During your employment the terms of employment will be governed by the policies and rules
framed from time to time covering Provident Fund, Leave Travel Assistance, ESI, Medical,
Gratuity, discipline conduct or any other matter pertaining to companys policies and affairs in
force from time to time.
6. You shall not divulge, communicate or pass any information related to any aspect of the Company
more particularly the details of manufacturing process, technical know how, administrative
matters, security matters to any one not employed by the company in any form, failing which you
shall render yourself, liable for termination with immediate effect.
7. This appointment is subject to your being found and certified physically and mentally fit by a
qualified registered medical practitioner nominated by/ acceptable to for which purpose, you are
required to under go annual medical check up.
8. You will faithfully carry out all lawful orders and directions given by the Companies Managing
Director/Directors/Proprietor/partner/Firm/Organization and work to promote the interest of the
organization.
9. You are Subject to the rules and regulations of the company as to leave, absence conduct and
discipline during the tenure of your employment.
10. You shall not take up any employment, part time or fulltime with any other company, firm,
individual and competitor or indulge in any profitable business connected with the dealings or
activities of the company during the tenure of your service with the company, failing which your
services are liable to be terminated.
11. After joining the Company, if you are selected for an assignment abroad for a short or long term
duration, you will be required to submit, your original certificates with the company for a mutually
acceptable duration generally, the duration will be the duration for which you are being sponsored
abroad. You will retire from service on completion of age - years and for this purpose,
the date of birth in the service record is final and is not liable to change subsequently.
12. You will draw a salary and perquisites as under
Basic pay
Special pay
Performance
Linked pay
Perquisites
Housing Accommodation Rent free furnished accommodation and expenses for maintainence
there of
Leave Travel Expenses/allowances once in a year for self and family Subject to a ceiling of one
month salary.
Car Allowance as per rule
Entertainment/Telephone/Expenses as per rules
Club Membership for two Clubs
Servant/Gardener Expenses/Salary as per rules
13. In Consideration of your employment with the company, the receipt of salary and other
employment benefits from the Company and other good and valuable consideration and for
reasons more specifically set out in the agreement/Bond, you during the employment with the
Company and for a period of 3 years after you ceases to be an employee of the Company for any
reason whatsoever, shall not.
(i) take up employment., with any other person, firm or company body corporate or
organization of any other kind whatsoever, engaged in or proposed to be engaged in any
activity similar or substantially similar to the one of the Company.
(ii) involve yourself directly or indirectly alone or in association as officer, sole proprietor,
director, investor, lender, lessor, consultant, advisor or otherwise or have an interest in
any business, similar or substantially similar to the company.
(iii) Carry on either yourself or in association with any other person any business or be
associated in any manner with any business which in the opinion of the company similar
to or competitive with that carried on by the company such opinion of the company shall
be final and binding on you.
14. Maintaining Secrets and Confidentiality
(1) You acknowledge that you may gain access to the confidential information relating to company
during the term of your employment.
(2) You may refrain from divulging to any outside persons or concerns any information or secrets
connected with Technologies that you may come across during performance of your duties.
(3) You agree that you shall during your employment with the company maintain the secrecy of
confidential information and shall not disclose or divulge the confidential information to any
person or persons except in the proper course of his/her duties. You further undertake that after
cessation, for any reason whatsoever, of his/her employment with the company, you shall not
disclose or divulge the confidential information to any person or persons.
(4) You are aware that your obligation relating to confidentiality survives the termination of your
employment you will be liable to pay damages and be subject to injunctive or other relief for any
breach of this obligation.
(5) Intellectual Property Rights (IPRS) such as copyrights, patents trade marks, secrets etc. with
respect to any invention, design, including solutions you may develop while in employment of the
company shall remain the exclusive ownership of the company and you shall have no right, title or
interest therein.
(6) You will treat all client information including other information connected with business,
financial, places, customers list, making data and other related information strictly confidential.
(7) Any information or data made available to you by the company and any innovation, employment
in process, design etc effected in the course of your employment will belong to the company and
you would keep them in strict confidence and you will not use them to the detriment of the interest
of the company
(8) You are made aware that you will be liable to be sued for causing any financial loss or damages or
damage to the image, reputation or goodwill of the company with malafide intention thereby
crippling the functioning of the company.
(9) You will authorize the company and also authorize and request each former employer and persons,
firm or corporation given as reference to answer any and all question that may be sought in
connection with this application or concerning you or your work habit character or skill or any
action in any transaction.
(10) You would declare your interest financial or otherwise in any company or firm or any other
individuals who have dealings with us in any capacity. In the event you acquiring or becoming
interested in any business in future in such company or partnership or firm or individual, you
should immediately disclose the nature and extent of your interest.
(11) All disputes arising out of this contract of employment are subject to Sec. 27 of the Arbitration and
conciliation Act (26 of 1996) and referable to Arbitration and the award of the Arbitrator is final
and binding on the parties.
(12) Please sign the duplicate copy of this appointment letter and return it to us as your acceptance of
the appointment and the terms and conditions. You are requested go through the contents of the
appointment letter before signing the duplicate copy. You are requested to join your duties at the
earliest but not later than -. This appointment shall be effective from the date of your
joining the duties.
Wishing you all the best and welcoming you to our team.
Date
Signature.
I have gone though the terms and conditions in the above pages of appointment letter and here below
append my signature in acceptance of the same. I have also initialed the previous pages as my acceptance
of terms.
XIX) General Manager/Senior Executive in a Software Company

Date:
To,
Dear Mr.
Sub. : Appointment
Please refer to your application dated _____ for the post of _______ and your recent interview and
discussions with us in connection thereto, we are pleased to appoint you in our organization, as under the
following terms and conditions:
1. You will be in the Senior Management Grade as __________and your gross annual package would
be Rs. _____. You will be responsible for:
(1) Formulating and planning policies of the company

(2) Determining strategies for implementing the policies
(3) Providing technical guidance and direction
(4) Exercising general supervision and control
2. You will be on probation for ________ months and will be considered for next appraisal
thereafter.
3. During the period of probation, your services could be terminated by giving one month written
notice or one month salary in lieu thereof. After confirmation, in the event of your resignation or
termination of service either side will have to give a notice of one month or pay one-month gross
salary in lieu of such notice.
4. During your employment you may be posted/transferred or deputed to any of the offices/
divisions/departments/units of or to any other town/city any where in India or abroad, without any
change in the terms and conditions of your employment either existing or to be set up in future. In
case you are posted abroad during your employment, you will have to sign a separate service
contract with us.
5. During your employment the terms of employment will be governed by the policies and rules
framed from time to time. These rules will cover Provident Fund, Leave Travel Assistance, ESI,
Medical, Gratuity, discipline, conduct or any other matter pertaining to company policies and
affairs.
6. You shall not divulge, communicate or pass any information related to any aspect of the company
to any one not employed by the company in any form, failing which you shall render yourself
liable for termination with immediate effect.
7. You shall not divulge any information relating to your remuneration to any of your colleagues in
the company except to your head of the department and shall maintain utmost integrity and
honesty in dealing with companys funds, any breach of the above conditions will render you
liable for termination.
8. This appointment is subject to your being found and certified physically and mentally fit by a
qualified registered medical practitioner nominated by/ acceptable to for which purpose, you are
required to under go annual medical check-up.
9. Your leave, absence, conduct and discipline during the tenure of your employment are subject to
the rules and regulations of the company in this behalf.
10. You shall not take up any employment part time or full time with any other company, individual
firm competitor or indulge in any profitable business connected with the dealings or activities of
the company, during the tenure of your service with the company, failing which, your services are
liable to be terminated.
11. After joining the company, if you are selected for an assignment abroad for a short or long term
duration, you will be required to submit your original certificates with Company for a mutually
acceptable duration. Generally the duration will be the duration for which you are being sponsored
abroad. The papers for sponsorship abroad will be processed only after meeting this condition.
You will retire from the service on completing the age of - years.
12. The salary and perquisites are as under
Basic Pay
Special Pay
Performance linked pay
Perquisites
Housing accommodation Rent free furnished accommodation and expenses for maintenance
thereof
Leave Travel Expenses/allowances once in a year for self and family subject to a ceiling of one
months salary
Car allowance as per rule
Entertainment / Telephone / Expenses as per rules
Club membership for two clubs
Servant / Gardener Expenses / Salary as per rules
Note : The perquisites may be modified as per companys rules.
Maintaining secrets and confidentiality
1. You acknowledge that you may gain access to an possession of confidential information relating to
company during the term of your employment.
2. You shall refrain from divulging to any outside persons or concerns any information and secrets
connected with Technologies that you may come across during the performance of your duties.
3. You will treat all matters relating to company in strict confidence and not disclose them to
outsiders except with the prior written authorization of company. In particular, you are expected to
maintain complete confidentiality in respect of work methods at our company, systems developed /
modified by company for its clients and software developed or modified or acquired by the
Company.
4. You are prohibited to copy or sell companys software packages outside without Companys prior
permission. You acknowledge that conditions of this appointment are reasonable and necessary to
protect disclosure of confidential information belonging to the Company and any disclosing
thereof will cause irreparable damages, hardship and injury to the Company.
5. You are aware that your obligations relating to confidentiality survive the termination of your
employment and you will be liable to pay damages and be subject to injunctive or other relief for
any breach of aforesaid obligation.
6. Intellectual Property Rights (IPRs) such as copyrights, patents, trademarks, secrets etc. with
respect to any software product including any solutions developed by you while in the
employment of company shall remain the exclusive ownership of the Company and you shall have
no right title or interest in respect of such IPRs.
7. Confidential information includes all IPRs, information regarding quality control, business,
financial information, places, customers list, marketing data and any other information that are
generally not known to the public.
8. You will treat all client information as confidential and not disclose them to outsiders except when
authorized.
9. In the course of your association with us, you may come across information that is of a vital and
confidential nature, pertaining to our industry. It is therefore expressly agreed, as an important
component of this appointment, that you will not associate yourself, either directly or indirectly,
either during your association with us or for a period of two years thereafter, with any industry of a
competitive nature.
10. Any information or data made available to you by the company or by the customers or by any
other party, or any innovation or improvement in process, design, etc., effected in the course of
your association with us will belong to the company and will be kept by you in strict confidence
and will not be used by you to the detriment of the company interests at any time.
11. In the course of your service with us or even after your discharge from our service, if any malafide
intention on your part is established, resulting in crippling of the companys functioning, or
causing to the company financial loss, or damage to its image, the reputation or goodwill, the
company has the right to sue you under relevant laws and seek redress.
12. You will authorize the company and also authorize and request each former employer and persons,
firm or corporation given in the application form as reference to answer any and all questions that
may be sought in connection with this application or concerning you or your work, habit, character
or skill or any action in any transaction.
13. You should declare your interest, financial or otherwise in any company or firm or any other
individuals who have dealings with us in any capacity. In the event of yourself acquiring or
becoming interested in future in such a company or partnership or firm or individual, you should
immediately disclose the nature and extent of your interest.
14. On the termination of your services, you shall not engage in a business on your own account or as
a partner with another employer in a like business so as to cause damage to the business interests
of our company or the market it sells to for a period of ________ year from the date of cessation
of employment.
15. Please sign the duplicate copy of this appointment letter and return it to us as your acceptances of
the appointment and the terms and conditions. You are advised to go through the contents of this
appointment letter before signing the duplicate copy.
You are requested to join the company and report for duty on ____________________
Date:
Signature
I have gone through the terms and conditions in the above pages of appointment letter and here below
append my signature in acceptance of the same. I have also initialed the previous pages as my acceptance
of terms.
Signature of the Candidate
Documents required at the time of joining the Company
1. Copies of mark sheets of
SSC
HSC / Intermediate
Graduation (all the years)
Post graduation (all the years)
Diploma / Other qualifications
2. Copies of Degree certificates
Graduation
Post graduation
Others
3. Stamp size photographs 2 Nos.
4. Passport size photographs 2 Nos.
5. Medical fitness certificates from a registered medical practitioner

6. Copy of the relieving letter from previous employer (if previously employed)
7. Copies of experience certificates from all previous employers (if previously employed)
8. Copy of last Salary slip / salary certificate (if previously employed)
XX) Retainership basis

Date:_______
Mr/Mrs. ____________
RE: RETAINERSHIP
Dear Sirs,
This refers to the discussions the undersigned had with you for utilizing your Professional/expert services.
The terms which were mutually agreed upon are recorded below.
1. That w.e.f. ____________ you will take up the assignment of ___________ at .. and will
handle the said assignment and all work incidental to or preparatory to or connected with the
above assignment.
2. You will provide your services during the retainership arrangement as per our requirements or as
directed by the Company from time to time.
3. You will ensure that the schedule of assignment is properly maintained.
4. You will be retained on a Retainership fee of Rs (all inclusive, subject to statutory deductions
at source, if any, including Income Tax and Service Tax).
Except your Retainership fee, you will not be entitled to any other amount or benefit of any nature.
5. In the event of non-performance or part performance of the assignment, the company will have
right not to pay or pay proportionately your Retainership fees.
6. This Retainership arrangement is for a period of One Year and on expiry of the period it will
automatically come to an end unless renewed in writing. During the said period, this Arrangement
can be terminated by the Company without giving any Notice or Reasons. You can terminate this
arrangement during this period by giving one Month Notice.
7. During the tenure, your services are liable to be transferred to any present or future establishment
of our (Company) or client any where in the country.
8. The management may also send you on deputation to any other organisation or establishment
anywhere in the country, established presently or in future.
9. Restrictive Covenants : While in retainership of our company, you will not engage yourself for
gain or otherwise in any other employment, avocation, business nor you will undertake any course
or study or training without written permission of management.
10. While providing services during retainership arrangement you will not disclose any confidential
information or data in respect of companys business to any other person which could adversely
affect the business of the company.
11. In the course of your Retainership period with us and by virtue of the position held by you, you
may acquire information, technical or otherwise which is confidential to the firm, or its
subsidiaries or affiliates, its customers, subcontractors or any other individuals or companies
having any kind of association or relationship with the firm, and/or its affiliates or subsidiaries,
you will not, except as required by your services as a professional, use or disclose or authorize
anyone else to use or disclose any of such information either during your retainership period or
thereafter for so long as such information is not publicly or generally known.
12. You will not disclose to any public papers, journals, pamphlets or affiliates or cause to be
disclosed, at any time, any information or documents, official or otherwise relating to the
Company or its subsidiaries or affiliate except with prior written approval.
13. Settlement of Accounts : On termination of your employment for whatsoever reason , you will
immediately hand over all documents, specifications data or any other article or property of the
Company or its client entrusted to you to enable the company to settle your accounts.
Please confirm by putting your signature below the agreed terms that the same are correctly
recorded.
I CONFIRM THE AGREED TERMS ARE FOR AND ON BEHALF OF ______________

CORRECTLY RECORDED
( )
SIGNATURE OF RETAINER
XXI) Chief Executive Officer

Date :
To
Dear Mr._____________________
Sub.: Appointment
Please refer to your application dt and Subsequent interview and discussions had with us we
are pleased to appoint you in our organization on the following terms and conditions.
1) You will be in the senior management grade as and reporting directly to Chairman
and your Gross Annual package would be Rs .You will be responsible for
(i) Formulating and planning policies of the Company.
(ii) Determining strategies for implementing the policies
(iii) Providing technical and logistic support, guidance and direction.
(iv) Exercising General Supervision and Control
(v) Adopting new techniques and new initiatives expansion programme with a view to have a
competitive edge over other competitor.
(vi) Spreading the Brand name of the Companies Products and popularizing in new Global
Markets
(vii) Appointing Brand Ambassadors
(viii) Innovate improve quality of product services.
(ix) Maintaining Financial discipline with maximization of turn over and profitability
(x) Develop tools and other systems
You will be on probation for months and will be considered for confirmation subject
to next appraisal
2) During the period of probation, your services could be terminated by giving one month written
notice or one month Salary in lieu thereof. After confirmation, if you wish to resign from the
company service, you will be required to give one months notice in writing to the company or one
months salary in lieu thereof. Similarly the company may terminate your employment by giving
you one months notice or one months salary in lieu thereof.
3) During your employment the terms of employment will be governed by the policies and rules
framed from time to time. These rules will cover Provident Fund, Leave Travel Assistance, ESI,
Medical Gratuity, discipline conduct or any other matter pertaining to company policies and
affairs.
4) You shall not divulge any information relating to your remuneration to any one in the company.
5) This appointment is subject to your being found and certified physically fit by a qualified
registered medical practioner nominated by/acceptable to for which purpose, you are required to
undergo annual medical check up.
6) Your leave, absence, conduct and discipline during the tenure of your appointment are subject to
the rules and regulations of the company in this behalf.
7) You shall not take up any employment part time or full time with any other company, individual,
firm, competitor or indulge in any profitable business connected with the dealings or activities of
the Company, during the tenure of your services with the company, failing which, your services
are liable to be terminated.
8) After joining the Company, if you are selected for an assignment abroad for a short or long term
duration, you will be required to submit your original certificates with the company for a mutually
acceptable duration. Generally the duration will be the duration for which you are being
sponsored abroad. The papers for sponsorship abroad will be processed only after meeting this
condition. You will retire from the service on completing the age of years.
9) The salary and perquisites are as under
Basic Pay
Special Pay
Performance linked Pay
Perquisites
Housing Accommodation Rent free furnished accommodation and expenses for maintenance
there of Leave Travel Expenses/Allowances once in a year for self and family subject to a
ceiling of one months pay.
Salary Car Allowance as per rule
Entertainment/ Telephone / Expenses as per rules.
Club Membership for three clubs
Servant/ Gardner Expenses/ Salary as per rule
Note: The perquisites may be modified as per companies rules.
Maintaining Secrecy and Confidentiality
(i) You must protect confidential information and trade secrets and prevent such information from
being improperly disclosed to others inside or outside the company. During the course of
employment, you may learn confidential information about the company that is not known to the
general public or to competitors. Information of this sort is considered the trade secret if it
provides the company with a competitive or economic advantage over its competitors.
Confidential information or trade secrets should not be disclosed outside the company or use for
your own or someone elses benefit. This obligations apply both during and subsequent to your
employment with the company.
(ii) You will treat all matters relating to the company in strict confidence and not disclose them to
outsiders except with the prior written authorization of the Company. In particular, you are
expected to maintain complete confidentiality in respect of methods of work at our Company,
systems developed/modified by the Company for its clients including that of software.
(iii) You are prohibited to Copy sell companys software packages outside without Companys
permission. You acknowledge that condition of this appointment are reasonable and necessary to
protect disclosure of confidential information belonging to the company and any revelation there
of will cause irreparable damages, hardship, injury to the company.
(iv) You are made aware that your obligations relating to confidentiality survive the termination of
your employment and you will be liable to pay damages and be subject to injunctive or other relief
for any breach of aforesaid obligation.
(v) You are responsible for protecting the privacy, confidentiality and security of information
entrusted by the company.
(vi) All Intellectual property Rights (IPRS) such as copy right, patents, trade marks, trade secrets,
design rights, logos, knowhow and intangible industrial or commercial property etc. with respect
to all products developed in the Company shall remain the exclusive ownership of the Company
and you will prevent their dissemination or disclosure to any competitor. In other words you must
protect and when appropriate enforce companies intellectual property rights. The companies
intellectual property is among its most valuable assets. It refers to creations of the human mind
that are protected by various national laws and international treaties, in a fashion similar to real
property (i.e. land).
(vii) You will protect from disclosure all information regarding quality control, business, financial
information, places, customers list, marketing data and any other information that are generally not
known to the public. You will maintain the confidentiality of all information that you will be
exposed to and will not divulge any information pertaining to the operations of the company or
any of its affiliates to anyone without express written permission of the company.
(viii) You will treat all client information as confidential and not disclose them to outsiders except when
authorized. You must be alert to any situation that could compromise the position of trust you hold
as an employee of the company and avoid any kind of conflict between your personal interest and
those of the company. You may engage in outside activities that do not conflict with the companys
interest, interfere with responsibilities of its employees or damage or misuse its reputation, trade
marks, relationship, confidential information or other property. You should avoid damaging the
conflicts of interest and from situations that create a perception of impropriety.
(ix) You will be bound by all rules, regulations, policies and other orders issued/amended by the
company from time to time in relation to working hours, conduct, discipline, leave, medical,
retirement and any other matter as though these rules, regulations, policies and orders were part of
this contract of employment.
(x) Any information data made available to you by the company or by the customers or by any other
party, or any innovation or improvement in process, design etc. effected in the course of your
association with us will belong to the company and will be kept by you in strict confidence and
will not be used by you to the detriment of the companys interest at any time.
(xi) In the course of your services with us or even after your discharge for whatever reasons, if it is
established that due to your malafide intention the functioning of the Company was crippled and
company suffered financial loss or damage to its image or to its reputation and good will, then the
Company has the right to sue you under relevant laws.
(xii) You should never use your position with the company, or information acquired during your
employment in a manner that may create a conflict or the appearance of a conflict between your
personal interest and the interests of your company or its customers, associates and clients.
(xiii) You will authorize the Company and also authorize and request each former employer persons,
firms or corporation given in the application form as reference to answer any and all questions that
may be sought in connection with this application or concerning you or your work, habit, character
any transaction.
(xiv) You should declare your interest, financial otherwise in any company or firm or any other
individuals who have dealings with us in any capacity. In the event of yourself acquiring or
becoming interested in future in such a company or partnership or firm or individual you should
individually disclose the nature and extent of your interest.
(xv) In Consideration of your employment with the company, the receipt of salary and other
employment benefits from the company and other good and valuable consideration and for reasons
more specifically set out in the agreement/Bond, you during your employment with the Company
and for a period 3 years after you cease to be an employee of the Company for any reason
whatsoever shall not_________
(1) Take up employment with any other person firm, company, body corporate or
organization of any kind whatsoever, engaged in or proposed to be engaged in any
activity similar or substantially similar to the one of the company
(2) Involve yourself directly or indirectly alone or in association with others, whether as
principal officer, sole proprietor director, agent, partner, joint venturer, investor, lender,
lessor, consultant, or having any interest in any business similar to or substantially
similar to the company.
(3) Carry on either yourself or in association with any other person any business or be
associated in any manner with any business which in the opinion of the company is
similar to or competitive with that carried by the company. Such opinion of the company
shall be final conclusive and binding on the employee.
(4) In the event a dispute arises in connection with any of the terms of the contract of
employment as set out in the agreement separately either as to interpretation or
implementation or alleged breach of the provisions, you will attempt in the first instance
to resolve such dispute through friendly consultations and if the dispute is not resolved
through friendly consultations then either party may refer the dispute for resolution by
binding arbitration to a Director in charge of the affairs of the company.
(5) On receipt of a request to refer the dispute to arbitration from the company or the
employee, the said Director shall with in 7 days propose 3 names for acting as Arbitrator.
And from and out of the said 3 persons the employee shall nominate one person to be the
sole Arbitrator. In the event of the Employee not choosing one among the 3 persons with
in a period of 7days of their nomination, then the said Director shall nominate one among
the three persons to act as sole Arbitrator to adjudicate the dispute.
(xvi) Please go through the contract and sign the duplicate copy of this appointment letter and return it
to us as your acceptance of the appointment and the terms and conditions thereof.
You are requested to join the company and report for duty on
Date
Signature
I have gone through the terms and conditions of the above pages of appointment letter and here
below append may signature in acceptance of the same. I have initialed the previous pages as my
acceptance of the terms.
Signature of Candidate.
XXII) Consultant
Date:
Mr/Ms.__________
Dear Mr/Ms ________________
With reference to Your application dated ___________ and subsequent interview/ discussions you
had with us, you are appointed as a Consultant in our organization on the following terms and conditions
which are mutually agreed upon.
1. You will be engaged as a Consultant for ___________with the Company for all its locations in
India for a period of _________ commencing from ________. On completion of the period, this
arrangement will automatically come to an end unless renewed for a period of _________ on
mutually agreed terms and conditions.
You will provide consultancy service on all matters relating to the above area/subject/ work.
2. During this tenure period you will be paid an all inclusive fixed consultancy charges of
Rs._______ (Rupees ______) per month subject to taxes.
3. During the tenure of this agreement, the same can be terminated by giving ________ notice in
writing by either side or by paying amount equivalent to this notice period.
4. As a Consultant you will not divulge or make known any dealings, accounts, or any other
information relating to the companys current and future business without the written consent by
the company.
5. You will be responsible for safekeeping and return in good condition and order all our
property/documents which may be in your use, custody and charge. On termination or expiry of
the agreement, you will return the companys documents or property immediately.
6. You are requested to mention your PAN Number on all claims (where applicable).
7. On completion/termination of agreement, you will not join any organization/ company which is
engaged in similar business directly or indirectly for a period of _______, without prior written
consent of the Company.
8. During your engagement with our company any intellectual property which may arise out of this
relation will exclusively belong to the Company.
9. The agreement is subject to exclusive jurisdiction of Courts in Mumbai.
Please sign the duplicate copy of this letter as an acceptance of the above terms and conditions of
the agreement.
Yours faithfully
For
Read and accepted the above terms and conditions of the agreement.
Signatures with date

Mr/Ms.____________
XXIII) A personal driver

To,
Shri ________
________
________
Dear Sir,
Sub.: Appointment as a personal driver.
Further to your personal interview in the above matter, you are hereby appointed as a personal driver on the
following terms and conditions.
1. You will be paid a salary of Rs per month, with effect from the date, you report for duty.
2. You are required to renew your license on expiry and keep it live.
3. You shall exercise care and caution while driving and desist from rash and negligent driving.
4. You shall keep the vehicle clean and look after its maintenance.
5. You shall drop the undersigned from office to home and back and also drive family members on
private trips.
6. You are purely in the personal employment of the undersigned.
7. Your services can be terminated by the undersigned without notice and without assigning any
reason.
Yours Sincerely,
Signature
XXIV) Letter of intent

(To an employee who has been selected for appointment)
Date:
To
Mr. ___________
___________
___________
Sub.: Letter of Intent - Post of _______
Dear Sir,
With reference to your application for the post of _____________, as advertised by us and your subsequent
interview by the H.R. department, we are pleased to inform you that you have been selected to the above
post. Your appointment will be as per the terms of the appointment letter and the Standing Orders, Rules
and Regulations applicable to you.
You are required to join your duties on __________ at our office at _________ and produce copies of the
following documents along with the originals for verification, for personnel records:
1. Birth Certificate/School Leaving Certificate for proof of age.

2. Certificates in support of Educational Qualification.
3. Certificates of Work Experience.
4. Document showing last drawn pay
5. N.O.C. from last employer.
This letter does not constitute your appointment and the regular letter of appointment will be issued to you
after joining. Your appointment will be effected on your formal acceptance of the terms of appointment
offered to you and completion of prescribed formalities.
You are required to sign the duplicate copy of this Letter of Intent and return it to us by way of
acknowledgement and acceptance of its terms.
Your faithfully,
Authorised Signatory
XXV) Personal Secretary-cum-Stenographer

To,
_______________
_______________
Sub : Terms and Conditions of appointment
Dear Sir,
Please refer to your application dated ..................... and the subsequent interview/test which you had with
us on ............... in connection with your appointment as Personal Secretary-cum-stenographer in this
Company. In this connection, we have the pleasure to offer you the post of Personal Secretary-cum-
Stenographer on the following terms and conditions :-
1. That initially you shall be on probation for a period of............... months from the date of your
joining and the said period of probation is liable to be extended by another............months or more
purely at the discretion of the management.
2. That during or at the expiry of the said period of probation or the extended period of probation, the
management shall have the right to terminate your services without any notice or without
assigning any reasons.
3. That you shall continue on probation till your services are confirmed in writing by the
management.
4. That on confirmation, management has the prerogative to terminate your services by giving shall
be liable to be terminated on one months notice or salary in lieu therefor except on the
disciplinary grounds in which case no such notice or payment in lieu thereof shall be necessary.
5. That in your appointment if you shall absent yourself without prior express permission of the
management; and/or shall proceed on leave without prior sanction or permission in writing of the
management and/or over-stay the sanctioned leave, your services shall be liable to be terminated
purely at the discretion of the management. No sick leave will be sanctioned unless you produce
medical certificate.
6. That your appointment and continuance in employment of the company is also subject to your
being found medically fit and the management shall have the right to get you re-examined from
any doctor as it thinks fit and proper at any time during the course of your employment in this
company.
7. That you shall be the whole-time employee of the company and shall not engage yourself in any
work similar in nature to that of the company; and/or engage yourself anywhere in any work
profession or employment either honorary or otherwise during the period of your employment
with the company.
8. That as Personal Secretary-cum-Stenographer of the company, you shall keep high standard of
efficiency, integrity and secrecy.
9. That in your capacity as Secretary-cum-Stenographer you will take down dictation in stenography,
to transcribe, type letters, memorandum, reports etc.; to receive, open, sort, distribute letters and
other incoming mail; to maintain files of letters, reports, catalogues and other documents; to attend
to telephone calls and take message; to receive visitors; to arrange hotel accommodation and/or
travel reservations for the visitors, to maintain visitors diaries; to compose and type routine
letters, to take follow up action; and/or to issue reminders: to compile routine departmental
reports; to keep the typewriter in a neat and clean condition; to do any other duties which are
ancillary and incidental thereto; and also to perform the duty or duties which are specifically
entrusted or assigned to you from time to time by the management.
10. That you shall not divulge and/or disclose any secret or know-how of the business of the company
during or after leaving service of the company.
11. That you shall at all times, abide and/or be governed by the rules and regulations formed from
time to time by the company and/or instructions issued in this behalf by your superiors from time
to time.
12. That in case of any change of address while in service of the company, it shall be your duty to
intimate the same in writing to it within three days from the date of such change and shall also get
the change so effected/recorded in the Register of Addresses maintained for the purpose by the
company.
13. That all communications sent to you by the company at your last given address shall be deemed to
have been delivered to you at the correct address.
14. That you shall receive any communication whenever one is offered or delivered to you personally
or otherwise and shall sign the duplicate or the peon book in token of its having been received by
you.
15. That in case any act or omission constituting misconduct is alleged against you, you shall be
placed under suspension pending enquiry and you shall not be entitled to any salary during the
period of such suspension.
16. That your services shall be liable to be transferred from one place to another; and/or from one
department to another; and/or from one post to another purely at the discretion of the company;
and/or due to exigencies of work.
17. That you shall be retired on attaining the age of __ years and/or when you become medically unfit;
and/or to be unfit to perform the job efficiently whichever is earlier.
18. That the grant of annual increments shall depend upon your performance, efficiency, discipline
and financial position of the company.
In case, the terms and conditions mentioned above are acceptable to you, then please affix your
signatures on the attached duplicate of this letter in token of your having accepted the same as
binding on you and join duty within a week from the receipt of this letter, failing which it shall be
presumed that you are not interested in the appointment/offer and it shall be treated as cancelled.
Yours faithfully,
Manager/General Manager/Managing Director

Dated................
Accepted
XXVI) Contract Employee

(Note: Letter of appointment will be on the printed letter head of the Company (Contractor) containing
name and address of the Company (Contractor). Nature of employment can be
Probation/Temporary/Casual/Fixed Period)
Date :
To :
___________
___________
Dear Sir,
With reference to your application dated ____________ for the post of ________ and the subsequent
interview by _____________, we are pleased to appoint you on the post of ________.
A. Probationer
Your appointment has been made for a period of months from the date of joining,
purely on probation and the probationary period may be extended from time to time at the
discretion of the company. If found necessary probationary period may be extended at the
discretion of the Management or may be dispensed with earlier either during the probation or the
extended period of probation. Unless confirmed in writing, you will be deemed as probationer
after the expiry of the probationary period or the extended period of probation. Your services will
therefore be liable to be terminated without notice or specifying any reasons. No notice of
termination will be necessary on the expiry of the original or extended probationary period.
During the probationary period, you will be paid a consolidated salary of Rs per month
during the tenure of your service and you will be placed in the proper grade after you are
confirmed in writing.
B. Temporary
With reference to your application dated ____________ for the post of ________ and the
subsequent interview by _____________, we are pleased to appoint you on the post of ________.
Your appointment is purely for a temporary period of ___________months. After the completion
of temporary period, this period can be extended in writing and /or your services can be terminated
any time during the temporary period or extended period without assigning any reason or giving
any notice thereof.
You will be paid a consolidated salary of Rs._______ per month.
C. Casual
subsequent interview by _____________, we are pleased to appoint you as a Casual Worker for a
period of ___________. You will be paid a salary of Rs._______ per month during this period
and after the expiry of said period your services will automatically stand terminated.
D. Fixed Period
subsequent interview by _____________, we are pleased to appoint you on the post of
____________. Your appointment will be for a fixed period of ___________ and thereafter your
services will automatically stand terminated. You will be paid a salary of Rs._______ per month
during this period.
(Note : This appointment will be in accordance with the provisions of Section 2(oo) and 2(bb) of
Industrial Disputes Act, 1047)
1. You will be paid salary as per grade applicable to you and increment will be granted on
your satisfactory and loyal discharge of duties at the place you have been assigned the
work and the same can be withheld in case the standard of work and/or your conduct is
found substandard and accelerated if the same is found commendable at the sole
discretion of the management.
2. You are aware that the Company is taking contract at different places and you can be
deputed in any of the establishment where the Company has taken the contract doing
certain jobs whether it is in town/out of town, whether in city/out city and/or any where
in India.
(Note : Wages/salary is payable to the employee of contractor as per Minimum Wages

applicable to the Contractors establishment and / or wages as per any statute which is
applicable to particular state but the employees of the contractor is not entitled to wages.
salary given to the employees of the Principal Employers establishment which is in
accordance with the Judgement of Indian Labour Organisation & Ors v. D.H.
Deshmukh, Presiding Officer, VI Labour Court Bombay reported in 1996 II CLR P.630
(DB). Kindly see the Page No. 503, 610, 807 for the ratio on Judgement & proforma)
3. You will act within the frame-work of organisational structure and policies and directions
as may be laid down by the management from time to time.
4. You will be whole time employee and will not undertake any other business, work or
public office on payment or otherwise except with the written permission of the
Management.
5. The management may transfer you for work in any section/department assigned from
time to time with different establishment/companies where it has undertaken contract
worker in any part of India as it may consider necessary in its discretion from time to
time.
6. Your services will automatically be terminated on your attaining the age of

superannuation as per management rules in force from time to time.
7. You are liable to be suspended from service without pay, pending inquiry for charges of
misconduct against you, till the final decision in the matter.
8. Your continuance in service of the management is subject to your remaining physically

and mentally fit. As and when required by the management, you will submit yourself to
medical examination by a physician of the choice of the management.
9. Your appointment is terminable either by the management or by yourself without

assigning any reason on either side, after giving one months notice or payment in lieu
thereof.
10. In case there will be any change in your address, you will intimate us in writing within
three days from the date of such change.
11. Your absence for a continuous period of 8 days (including absence when leave though
applied for but not granted) or over-stay for a period of 8 days would make you to lose
your lien on the job and your services shall automatically come to an end without any
notice or intimation from the side of the management.
12. Grant of earned leave will depend upon the exigencies of work and shall be at the
discretion of the management. For availing leave, you will have to apply in the
prescribed form to the appropriate authority and seek prior approval for such leave.
Similarly, for extension of leave, an application will have to be made in writing before
the expiry of the leave originally sanctioned. While making such application you will
state your address during the leave period. Mere submission of application will not mean
that the leave has been sanctioned.
13. Sick leave exceeding two days shall be granted only for certified sickness. Application
for grant to sick leave must, therefore, be accompanied by a medical certificate
acceptable to the management. If no medical certificate is submitted, leave application
will not normally be considered for adjustment against sick leave. Proper leave
application must be submitted immediately upon falling sick together with the medical
certificate. Late submission of application may be liable to be marked absent. On
returning from sick leave, if not found medically fit, you will not be allowed to resume
duty until completely recovered from sickness and on production of a certificate of
fitness from the medical practitioner acceptable to the management.
14. You will be bound by any rules & regulations enforced by the management from time to
time in relation to conduct, discipline, medical leave and holidays on any matters relating
to service conditions or Model Standing Order or Certified Standing Order etc which will
be deemed as rules, regulations and order in the part of these terms of employment.
15. Annual increment will be based on performance of duty, if found satisfactory during the
past year of service in terms of efficiency, regularity, punctuality and discipline and the
same may be withheld if the performance is found unsatisfactory or accelerated in case of
exceptionally good performance.
(Note: This clause is discretionary)
16. You are liable to retire on your attaining the age of 58 years or earlier, if a found
medically unfit.
17. In matters not herein specified, you will be governed by such rules of the management as
are in force from time to time.
18. You will be governed by Labour Laws applicable to our Company and will be covered
under E.P.F., ESIS applicable to our Company.
This letter is being sent to you in triplicate. Please return two copies of the same, duly signed, in
token of your acceptance of the above terms and conditions for our records.
Yours faithfully,
Date Partner/Director/Manager/Authorised Persons
I accept the appointment and the conditions mentioned above.
(Signature)

E. Letters of Appointment For: I) Temporary Employee

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E. Letters of Appointment For: I) Temporary Employee

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E.

Letters of Appointment for

With reference to your application dated ______________ for the post of

Terms and conditions

For and on behalf of _____________

II) Part-time employee

Terms and conditions

(3) That you will be paid a consolidated salary of Rs per month.

Manager/Any other competent persons

III) Apprentice / trainee

(Name and address)

This refers to your application dated ______________ for appointment as an Apprentice /

Terms and conditions

For _____(Name of Company)

Date: Signature of Appointee

IV) Fixed term employment

1 Nature of : your appointment is purely tenure based/purely on contractual basis at ______

Signature of the Competent Authority

Date : Signature of the candidate/applicant

Additional clauses are given below to be inserted if required

* delete whichever is not applicable

V) Trainee at clients company (Tenure Post)

5.2 You will be required to engage yourself exclusively in the work

VI) Unskilled contract worker

No wages are payable in case of stoppage of work or refusal to work by you.

2. You will be entitled to other statutory benefits applicable to contract workers.

Please sign the duplicate as a token of acceptance of the above terms.

I accept the above terms for M/s... ..

Name and Signature .......................................

Sub.: Appointment of Contract Labour

Please sign the duplicate as a token of your acceptance.

VIII) Contract employee by a company which undertakes work at other

IX) Candidate employed in a cinema theatre

Sub.: Appointment to the post of __________

Designation : Your designation shall be __________

You are advised to join duty latest by ______________

Signature of the competent Authority with

Signature of the candidate

(Please see our key points on probation on Page No. 12)

subject to taxes as applicable,

For & on behalf of _________________

XI) Regular employee (probationer cum permanent)

You can accumulate your leave upto 42 days in a year.

9. You will be entitled to Gratuity as per law.

10. Duties & Responsibilities

17. Correspondence and address for communication

For _________ (Name of Company)

XII) Sales representative

Dear Mr. _________

With reference to your application dt. _____ and interview on _____,

1. Date of Joining : Your appointment will be effective from ---------------------

XIII) Supervisors (Tenure Post)

Dear Mr./Miss/Mrs. _____________

For and on behalf of _______________

XIV) A foreman / supervisor / production incharge

Subject : Terms and conditions of appointment.

Manager/General Manager/Managing Director/

XV) Marketing senior executive (Tenure Employment)

Dear Mr./Miss/Mrs. _____________

This refers to your Application dated ______________ for appointment as an _____________________ in

Terms and conditions

For & on behalf of M/s.__________

Dear Mr./Miss/Mrs. _____________

With reference to your application dt. _ and interview on _,

This refers to your Application dated for appointment as an _______ in

This refers to your Application dated for appointment as an _______ in