MAISA ALFARES

P.O.Box : 851396 11185

Jordan Amman
Maisa.al-fares@echofield.eu
Mobile: + 962 79 652 652 7 / +962 79 582 7070

OBJECTIVE
Managerial position in Administration, Finance, Logistics and Human Resources.

CAREER SUMMARY
More than 18 years in Admin, Finance, HR, Logistic with the European commission Humanitarian Aid
and Civil Protection office (None Profit Organization)
More than 5 years in Accounting/Finance with UN
Experience as Finance & Administration manager
Experience in Human Resources (payroll, recruitment, training, employment package, etc.)
Experience in Budgeting management and analysis
Experience in accounting and Finance (payments, financial reports, schedule loans, real estate, etc.)
Experience in Logistics (procurements, vehicle fleet management, office opening / moving / closing /
phasing out, etc.)
Excellent computer Skills
Excellent organizational and administrative skills
Excellent auditing skills
Multitasking person working under pressure and Meeting tight deadlines
Working in a multi-cultural environment

WORK EXPERIENCE

European Commission Humanitarian Aid and Civil Protection Office (ECHO)

AMMAN JORDAN
Title: Administrative coordinator 1st September 2015 - up-to-date
o Administrative, HR & Finance support to ECHO offices in the region;
o Coordinating between field offices & Headquarter;
o Coordination and supervision of Admin team in the offices;
o evaluation of preparedness of ECHO office, including deployable kits;
o Opening new offices, closing offices, moving and phasing out offices;
o Budget management (monitor and analyse budget proposals, amendments and forecast of field office/s);
o Analyse and assess financial needs of the ECHO field office/s;
o Verification and approval of payments of running costs of ECHO office/s and punctual expenditures;
o manage the cash-flow of the office;
o Organize and supervise all financial operations (on-going accounts, final payments, money transfers,
bank reconciliation, cash inventories etc.);
o Establish and analysis of all monthly financial reports concerning the budgetary and the financial
situation;
o Auditing offices within the region;
o Human Resources focal point (Recruitment, contracting, training, evaluation, etc.);
o Establishment of the annual procurement plan of offices (launching and follow-up of calls for tender,
contracts, delivery, payment etc.);
o Supervision of the inventory (office materials, stocks, ICT infrastructure, etc.);
o supervision of the ICT infrastructure (maintenance, repair, etc. of computer materials);
o Follow-up of protocol procedures
o Follow up on security matters relating to staff, accommodation and office practices
o follow-up of logistical matters
 MAISA ALFARES
During this period I was in charge of ECHO Beirut, Damascus, Sanaa, Ankara, Gaziantep and Belgrade
offices.

European Commission Humanitarian Aid and Civil Protection Office (ECHO)

AMMAN JORDAN
Title: Administrative & Finance Officer 2005 31st August 2015
o Administrative, HR & Finance support to all offices in the region
o Coordinating between field offices & Headquarter
o Verifying and Approving payments
o Checking monthly financial reports
o Budget management for Amman & the region (analysis, forecast, amendment)
o Monitor and analyse the region budgets
o Human Resources focal point (Recruitment, contracting, training, etc.)
o In charge of staff training
o Supervising Admin team
o Participate in opening new offices and closing/phasing out offices
o Auditing offices within the region
o Focal point for the new office management tool implemented in 2014
o Monitoring and follow up contracts

Title: Administrative & Finance Assistant 2002 2004

o Administrative & Finance support to two offices in the region
o prepare payments
o Checking monthly financial reports
o Monitoring and follow up contracts
o Budget analysis, forecast, amendment
o Participate in the recruitment and training for new staff
o Supervising Admin staff
o Participate in opening new offices
Title: Accountant (part time) 1998 2002
o prepare monthly journal vouchers
o process accounts and prepare financial reports
o prepare bank reconciliation
o process mission claim settlement
o advise and prepare budget amendment and forecast

Forward Fashion 2000 - 2001

AMMAN JORDAN
Title: Finance & Administration Manager
o prepare financial statements and reports
o controlling and monitoring the issuance of the letter of credit ( L/Cs)
o conduct negotiation with banks
o reporting to owners the financial status
o administrating staff performance & recruitment

General Mediterranean Jordan 1998 - 2000

AMMAN JORDAN
Title: Finance & Administration Manager
o Establishing the accounting system
o Administrating staff performance
o Preparing financial statements
o Controlling & monitoring the issuance of letter of credit ( L/Cs)
o conduct negotiation with banks
o implementing new system to analyze transactions involved with contractors
o reporting to owners the financial status and development of the project

United Nation - Economic and Social Commission for Western Asia (ESCWA) 1993 1998
AMMAN JORDAN
Title: Finance Assistant
o reallocation to Beirut ( permanent headquarter)
2/5
 MAISA ALFARES
set up the new office
establishing the accounting system
training new staff
o Monitoring daily balances and maintaining the accounts up-to-date
o Controlling the issuance of the obligations
o Assist in budget analysis
o Data entry for vouchers
o Prepare journal vouchers
o Audit & edit vouchers
o Controlling staffing table
o Control overtime budget
o Reconciliation for inter-office-vouchers ( between UN offices)
o Prepare diskette reported to Head Quarters

Title: Finance Clerk

o Preparing monthly payroll and send it to Head Quarter
o Checking payroll reports received from Head Quarter
o Prepare journal vouchers
o Settlement of education grants and mission claims
o In charge of the medical insurance plan
o Bank reconciliation

Ibrahim Trading Establishment 1991 - 1993

AMMAN JORDAN
Title: Senior Accountant
o prepare financial statements and reports
o controlling and monitoring the issuance of the letter of credit ( L/Cs)
o conduct negotiation with banks
o reporting to owners the financial status
o preparing vouchers
o bank reconciliation
o monthly payroll

Bu Khamseen Commercial Corporation 1988 - 1990

KUWAIT
Title: Accountant
o prepare journal vouchers
o bank reconciliation
o follow up the rental lease system
o analyze and follow up the schedule loans with central bank
o follow up the flow of the external stocks, internal stocks and the real estate
o bank reconciliation

AL-HUDA Tourism / Holiday Inn (part time) 1989 - 1990

KUWAIT
Title: Accountant
o prepare journal vouchers
o bank reconciliation
o bank reconciliation
o monthly payroll
o preparing the financial statement for the years 1988 & 1989

ACHIVEMENTS

- First National staff in ECHO Offices worldwide to be promoted as Administrative coordinator ( the
position is limited to Expat)
- First staff in ECHO Offices worldwide to be promoted as Administrative and Finance Officer
- Participation is the opening of ECHO office in Iraq/Baghdad in 2003
- Participation is the opening of ECHO office in Beirut/Lebanon in 2006
3/5
 MAISA ALFARES
- Participation is the opening of ECHO offices in Salloum/Egypt, Zarziz /Tunis, Tripoli and
Benghazi / Libya in 2011
- Develop a tool for calculation the mission settlement, the tools is adopted by ECHO Headquarters
as an official tool since 2006
- Develop a tool for cash flow and budget management , the tools is adopted by ECHO Headquarters
as an official tool since 2010
- Develop a tool for calculation salaries, the tools is implemented in several ECHO offices (Amman,
Jerusalem, Beirut, Tbilisi, Algeria, Bangkok, India, Afghanistan, Pakistan, Sri Lanka)
- Develop a tool for accounts management for NONE accountant, the tools is implemented in several
ECHO offices (Gaza, Tbilisi, Damascus, and during the crisis is Libya, Tunis and Egypt)
- Running two system in parallel for ECHO offices in Amman, Yemen, Turkey, Syria and Erbil,
noting that the new Office Management Tool is complicated 2014
- Data migration, training staff and implementing the office management tool in Algeria, Beirut,
Jerusalem and Gaza offices 2014.

EDUCATION / TRAINING

EDUCATION:

Certified Nonprofit Accounting Professional (CNAP) 96% - January 2014

Fiscal Management Associates Institute USA/AUB

Project Management Professional (PMP) Training Course July 2017 (on going)

Cambridge International Diploma in Business with Distinction degree

University of Cambridge /Talal Abu-Ghazaleh College of business

Human resources Management 30 Hours October 2010

Effective Business Communication 30 Hours October 2010
Business Finance - 30 Hours May 2011
Business organization and Environment - 30 Hours October 2011

B.A. Degree Accounting 1989 (Honour list 5 semesters)

Kuwait University
Faculty of Commerce, Economic and Political Science

GRADUATE SCHOOL: ALJABRIYA Secondary School - Kuwait - 93.6%

TRAINING/PROFESSIONAL DEVELOPMENT

Security Trainings:-
- Hazardous Environment Awareness Training (HEAT) - navigation, mines, driving, Communication
Radio & SAT equipment and Radios, First Aid,
o Danish Refugee Council (DRC) Lebanon/Beirut Oct. 2014
o GEOS EUROPE Jordan/Petra - Dec.2009
- Trauma & Psychological First Aid (PFA) InterHealth
o February 2017
o November 2015
- Fire, Communication , Medical Training - HAWKI Nov.2012
- First Aid Training
o Jordan Red Crescent January 2017
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 MAISA ALFARES
o DRC Oct.2014
o HAWKI Sep.2014
o HAWKI Nov.2012
o GEOS EUROPE Dec.2009
o Jordan Red Crescent Aug 2004

Computer:-
Infor EPACK Developer 03-2017
EXCEL
o June 2012 by Microsoft
o Financial Analysis using MS-EXCEL TAG Academies 20 hours May 2011
o August 1997 by UN
Programing:
o Visual Basic
o BASIC programming
o D-BASE III - Jan 1988 /Feb1990
o TURBO PASCAL Mar 1988
o FORTRAN Programming - (A+ degree)
o COBOL Programming Jan-Jun 1989 (A+ degree)
DOS Jan 1987
LOTUS Introduction and Advance Jan 1987 & December 1993

Language:-
French course: level I (refreshment) by French Cultural centre 50 hours August 2016 ( not
completed due to workload)
French course: level II at Berlitz school Sep2014 (not completed due to workload)
French course: level I (refreshment) at Berlitz school Dec2013 98%
French course: level I, II last one by French Cultural centre 50 hours - Dec2012

Other:-
- Financial Modelling and Valuations February 2016 - KPMG
- Refresher Training for the trainer March 2015 (one day)
- Training for the trainer June 2014 (one day23/6/2014)
- Negotiation Skills 20 hours TAG Academies November 2011
- Technical and Business Writing - 20 hours TAG Academies April 2011
- Creative problem solving and decision making 20 hours TAG Academies July 2010
- Business Managerial Skills 7 hours - TAG Academies/AQABA May 2009
- International sales conference EPSON CANADA APRIL 2000
- Entrepreneurial and Business Awareness UN June 1997
- Office Administration UN June July 1997
- Info Technology courses
- Communication skills UN - July-August 1997
- Job Market Approaches UN - July-Sep 1997

5/5