Design
FICO_Special_ Purpose_ Ledger
Document Details
Disclaimer
If you are reading a copy of this document (i.e. print out of controlled electronic document or an electronic
copy of a wet ink signed paper document) you may be reading an uncontrolled version. Before making
updates, please ensure that you are using the latest version.
Approved
Approved
Reviewed
Reviewed
Yasaswini
0.1 22/02/2011 Initial Draft
Poola
Yasaswini
0.3 27/02/2011 Incorporation of Solution Architect Review Points
Poola
Yasaswini
0.4 02/03/2011 Incorporation of Solution Architect Review Points
Poola
Yasaswini
0.5 03/03/2011 Incorporation of Solution Architect Review Points
Poola
Yasaswini
0.6 07/03/2011 Incorporation of Solution Architect Review Points
Poola
Yasaswini
0.7 08/03/2011 Incorporation of Solution Architect Review Points
Poola
Page 1 of 17
Yasaswini
0.8 11/03/2011 Incorporation of Solution Architect Review Points
Poola
Referenced Documents
Name Location
PL310_5.6.1_Special_Purpose_ledger LDMS
Page 2 of 17
Table of Contents
Page 3 of 17
2.3 Configuration Items Country Localisations 6
3. L6: Define Ledgers Error! Bookmark not defined.
3.1 Configuration Rationale 7
3.2 Configuration Items Common 7
3.2.1 Customising Task.............................................................................................................. 7
3.2.2 Configuration Items.......................................................................................................... 7
3.3 Configuration Items Country Localisations 8
4. Revision History 9
5. Appendix 9
1.
Page 4 of 17
1. Purpose of this Document
The AstraZeneca European ERP (EERP) Programme aims to provide a common European regional
approach to Manufacturing Operations, enabling end-to-end Lean business processes supported by a
single harmonised ERP platform. European ERP is based on implementing on the existing Europe SAP
platform leveraging functional components from the Asia Pacific template and local SAP country
instances. SAP has been selected as the ERP platform to support the Global Operations change
strategy implementing to 4 European countries (Sweden, UK, France and Germany).
During the Plan phase which was conducted from January to April 2010, Level 1, 2 and 3 business
processes were developed and confirmed as part of the PL150 Solution Blueprint. These processes
were further developed to Level 4 and 5 (process steps) and confirmed as part of the PL310 Business
Process Design in the Analyse phase.
The purpose of this document is to take all business processes developed during plan and analyse
phases which will:
Provide sufficient detail to allow system configuration build activities
Serve as a repository for core application configuration design
Be used to validate the configuration and ensure the documentation is in line with business
requirements gathered
Be used during the build of RICEFW items to review how the system is configured when
developing custom objects
Be used by other work streams to review how the system is configured and then analyse
how it will integrate into respective tasks.
One AP322 Configuration Rationale and Design will be produced for each SAP Module, Level 3
Node and will include multiple Level 4 and 5 nodes.
As per current BAU processes, Fusion will be used to initiate changes to the configuration. The
AP322 will be uploaded to EERP Fusion as a Problem Log. The Fusion problem log will be the
delta configuration proposed for the existing Europe SAP configuration.
SPL Overview
Special Purpose ledger is used to sStore and report data which meets specific criteria of business
reporting requirements. Currently, GMSO units use SPL ZH to report to SCORE. Following EERP,
The operations units in Sweden will also need to use SPL ZH to report to SCORE. As a result, the
following changes will be executedThe purpose of this configuration rationale is to outline the
changes required to the ZH Ledger.
Page 5 of 17
GMSO reporting to HAL and AFFIRM
Sweden GMSO today do not process sales within SAP, and therefore they do not report to SCORE
from Europe SAP. Following E-ERP, all Sweden sales will be processed in Europe SAP and
therefore both GMSO and Operations units will need to report to SCORE from Europe SAP.
Therefore it is required to extend the SPL to support the additional requirements of these
Operations units.
Please note: Operations reporting to SCORE is classified with Organisational Units which are
described as Operations. However for AFFIRM and statutory reporting these sales are considered
as Corporate Sales. Therefore the Business Area which is populated in SAP is that relating to
Corporate, Z001. Throughout the remainder of this document, Sales will be referred to as
Operations sales, but where a Business Area in SAP is required for logic of processing, it will be
the Corporate Business Area Z001.
At the time of writing this document, the first in-scope country for the EERP solution will be
Sweden. However there will be subsequent countries adopting this solution in line with their
respective go-live dates in EERP:
SE E - 01/08/2011
UK 01/02/2012
DE 01/10/2012
FR 01/10/2012
1. :
2. OperationsCorporate Business Area Z001 to record all sales relevant data in SPL-ZH.
3. Fields Plant and SCORE Local Organisation unit to be added to SPL (ZH) table structure.
4. Field Plant populated for all countries and all Business areas. There will therefore be a
regression impact on SPL as this field will be available and populated for the existing countries
on the Europe SAP platform.
5. Field SCORE Local Organisation unit to be populated for Corporate Z001 Operations
Business Areas, for the E-ERP countries, based on entries in a new bespoke table. This field
will not be populated for existing countries on the Europe SAP platform nor for E-ERP country
GMSO Business Areas.
L1 Financial Accounting
L2 Special Purpose Ledger
L3 L4 L5 L6 L7 Section
Special Purpose Basic Table Definition Define 6
Page 6 of 17
Table
Ledger Settings group
Define 7
Special Purpose Basic LedgerDefine ledger
Master Data
Ledger settings ledger
Page 7 of 17
regenerate these fields and this will need to be considered when moving the SPL field
changes through the environments.
14. Program RGBCFL00 regenerates the User Exits and the Table Field changes
15. Regression testing for the impact of the addition of the fields to the SPL will be the
responsibility of the EERP project.
1.5 Definitions
Term Description/Definition
SCORE Sales Contribution Reporting: A group wide financial system supporting the AZ
organization capturing and reporting external and inter-company sales, product
profitability, pricing, and profit in stock (PURP).
Page 8 of 17
Term Description/Definition
For Operations Units: SCORE Organisation Unit needs to be derived in a unique manner. The reason
being, SCORE Organisation Unit is a three dimension composite of Company Code, Plant and Profit
Centre. It has been identified that a change in SPL is required in order to easily retrieve the SCORE
Local organisation Unit. This configuration is aligned to the SCORE local Organisation unit at the
SCORE level. As a result, two fields Plant and SCORE local organisation unit will be added onto the SPL
ZH. These two fields will also be configured to populate the actual entries (in section 3.2).
These SPL configurations need to be created in the development client and transported to the respective
test and Production clients in SAP.
It will also be necessary to run SPL transaction GCCG (program RGBCFL00) to regenerate these fields
and this will need to be considered when moving the SPL field changes through the environments.
Length 4 6
Step 5: Enter the standard transport request box which would pop up.
Page 10 of 17
3. L76: Define Ledger
Page 11 of 17
3.2.2 Configuration items
Population of Plant and SCORE Local Organisation Unit
Step 5: At the end of the existing entries, Tthe following two receiver-sender relationships
will be established a) Plant b) SCORE Local Organisation Unit.
User Exit EU139 User Exit number to be confirmed will populate the SCORE Local Organisation Unit
onto the SPL ZH (Field ZZSCORE_GRPCDE)
The validation for Sweden is such that every sales posting in SPL would populate the field SCORE local
Organisation Unit (ZZSCORE_GRPCDE) and display onto the SPL ZH.
SCORE-Local Organisation Unit Code The SCORE Local Organisation Unit Code is a derived from a
combination of Company Code, Profit Centre and Plant, which needs to be derived fromusing entries in
a custom table ZF156112_SCR_ORG. This table only contains the entries for the Corporate and
Operations units in the Business. Sweden GMSO are not included in this table, as they will continue to
follow the processing logic of SCORE Organisational Unit being derived on extract (see AP352_156114_
SCORE Sales, Discounts & Rebates Extract)ZF156112A.
Page 12 of 17
(The User Exit and table ZF156112_SCR_ORG itself will be developed as part of
AP352_156112_SPL_User Exits.)
The logic of the User Exit is such that every sales posting in SPL for Corporate Business Area Z001,
would populate the field SCORE local Organisation Unit (ZZSCORE_GRPCDE) and if a value is found,
would display onto the SPL ZH (HAL Ledger)
Prerequisite
This User exit will be effective after Go-Live of Sweden (i.e. posting date after 01.08.2011),
when any GL account postings with the following 3 conditions are met:
GL account within the set Z_SE_REV_ACCOUNTS,
Company Code within set Z_SWEDEN_BUKRS, and
Corporate Business Area Z001
Logic
User Exit U13 is triggered and if the Company Code, Plant and Profit centre combination entries
are available in table ZF156112_SCR_ORG, then the field ZZSCORE_GRPCDE (SCORE
Local Organisation unit) will be populated on to the SPL-ZH.
See Appendix A for details of the SCORE Local Organisation Units for Sweden
Table ZF156112_SCR_ORG
At the time of issuing the first version of this Configuration Rationale, these are the Plants and
Reporting units identified for Sweden. See Appendix A for details of the SCORE Local
Organisation Units for Sweden.
For the full table design see document AP352_1516112_SPL_User Exits
The validation for Sweden is such that every sales posting in SPL would populate the field SCORE local
Organisation Unit (ZZSCORE_GRPCDE) and display onto the SPL ZH.
Validation
User Exit EU9 is triggered and if the Company Code, Plant and Profit centre combination
entries are available in table ZF156112_SCR_ORGZF156112A, then the field
ZZSCORE_GRPCDE (SCORE Local Organisation unit) will be populated on to the SPL-ZH.
If there are no entries found, this field will remain blank.
Page 14 of 17
For the further EERP country rollouts it will be necessary to review this update logic, in order to
extend it appropriately for those countries.. As a part of EERP, the following key decisions have
driven the Country specific configuration for Sweden.
Going forward, the Sweden Z001 (Operations) Business Area would be reporting to SCORE via EERP.
This requires Special Purpose Ledger (SPL) - ZH to extend to the Sweden- Operations Business area.
The below mentioned code ensures that Business Area Z001, for all Sweden Company Codes (Set
Z_SWEDEN_BUKRS), and all Sales relevant GL account (Set Z_SE_REV_ACCOUNTS) generates
and stores information on SPL-ZH
These SPL configurations need to be created in the development client and transported to the respective
test and Production clients in SAP.
Step 109: In order to Aadd the prerequisite beneath to the existing coding follow steps 11 to
steps 32 (existing pre-requisite is not to be changed):
OR
((
Business Area = 'Z001') AND (
Company Code IN Z_SWEDEN_BUKRS ) AND (
G/L IN Z_SE_REV_ACCOUNTS (Enigma Sales SCORE accounts for Sweden Corporate) ) )
Page 15 of 17
(Short Description Company Code)
Step 20: Select tab IN
Step 21: Select Set Directory and choose Z_SWEDEN_BUKRS
Step 22: Select tab AND
Step 23: Select From the Table Fields table, select Structure ACCIT_GLX
Step 24: Choose and double click the field ACCIT_GLX-HKONT short description G/L
Step 25: Select tab IN
Step 26: Select Set Directory and choose Z_SE_REV_ACCOUNTS
Step 27: Select )
Step 28: Select )
Step 29: Go to MenuSettingsExpert Mode and align the entire text to text as in step 10
Step 30: Go back by clicking the green arrow.
Step 31: Select Save Icon
Step 32: Select the correct transport number from the standard transport pop up.
Question: Do you need to include transport information here? AP322_FICO_Global Settings does
3. Revision History
Date Version Description Author
22/02/2011 0.01 Initial Draft Yasaswini Poola
24/02/2011 0.02 Further updates to clarify use of SPL Liz Dickinson
for Sweden and to include new
bespoke table
27/02/2011 0.3 Incorporation of Solution Architect Yasaswini Poola
Review Points
02/03/2011 0.4 Incorporation of Solution Architect Yasaswini Poola
Review Points
Incorporation of Solution Architect
03/03/2011 0.5 Yasaswini Poola
Review Points
Incorporation of Solution Architect
07/03/2011 0.6 Yasaswini Poola
Review Points
Incorporation of Solution Architect
08/03/2011 0.7 Yasaswini Poola
Review Points
Incorporation of Solution Architect
11/03/2011 0.8 Yasaswini Poola
Review Points
4. Appendix
Page 16 of 17
102610 Sweden Operations
N/A
Page 17 of 17