CONTNUM MFGPART ACCPART

GS-99F-9999A PART NUMBER ACC PART NUMBER 5

GS-99F-9999A PART NUMBER ACC PART NUMBER 7
GS-99F-9999A PART NUMBER 2 ACC PART NUMBER 5
GS-99F-9999A PART NUMBER 2 ACC PART NUMBER 7 Accessories Part Number. This column
accessory to the manufacturers part n
GS-99F-9999A PART NUMBER 3 ACC PART NUMBER 6 "B".
GS-99F-9999A PART NUMBER 3 ACC PART NUMBER 7
GS-99F-9999A PART NUMBER 4 ACC PART NUMBER 7

Manufacturers Part Number

VA Medical contracts are

formatted V797P-9999A.

Additional notes: You may have multiple accessories for one manufacturer part #. See lines 1 and 2 for example.
Part Number. This column attaches the
he manufacturers part number in column

nes 1 and 2 for example.

VENDNAME DIVISION V_STR1 V_STR2 V_CITY V_STATE
ABC COMPANY VSC 2011 CRYSTAL DRIVE SUITE 900 ARLINGTON VA

Company Name Address 1 City State

Address 2
Division Name
V_CTRY V_ZIP V_PHONE V_FAX V_WWW V_EMAIL
US 22202 877-495-4849 703-305-7944 http://vsc.gsa.gov vendor.support@gsa.gov

Phone
Website Address
VSC Password
Country Fax
Purchase Order Portal Email Address

Zip Code
PASSWORD DUNS_NO
@gHT$UJp 123456789

VSC Password

If your Duns number begins with zero, format this

column as text.
CONTNUM SIN MOL
GS-99F-9999A 132-51 500000
GS-99F-9999A 132-51IA 0
GS-99F-9999A 132-34 500000 The maximum order limit for each sin ca
GS-99F-9999A 132-51IB 0 http://vsc.gsa.gov/lookup/sin_mol.cfm. T
GS-99F-9999A 132-8 500000 sins is zero.
GS-99F-9999A 132-8CA 0
GS-99F-9999A 132-8CB 0

Special Item Numbers (SIN). If a SIN number has Sub-SIN (a 2 digit extension) this denotes a Sub-SIN
category. In these cases at least 1 Sub-SIN is required for each SIN that has this function, see lines 1
and 2 for an example. Sub-SIN extensions and the correct format of the SINS can be found at
http://vsc.gsa.gov/lookup/sin_mol.cfm.

VA Medical contracts are

formatted as V797P-9999A.
um order limit for each sin can be found at
sa.gov/lookup/sin_mol.cfm. The maximum order limit for all sub-
.

n) this denotes a Sub-SIN

this function, see lines 1
can be found at
CONTNUM MFGPART OPT_PART GROUP OPT_CODE OPT_QTY
GS-99F-9999A PART NUMBER 128 MB MEMORY I 1
GS-99F-9999A PART NUMBER 256 MB MEMORY S 1
GS-99F-9999A PART NUMBER 512 MB MEMORY S 1
GS-99F-9999A PART NUMBER A-100WATT SPEAKERS I 2
GS-99F-9999A PART NUMBER A-75 WATT SPEAKERS S 2
GS-99F-9999A PART NUMBER 3 CD Rom DRIVES I 1
GS-99F-9999A PART NUMBER 2 Floppy Drive FLOPPY A 1

Option Part Number

Manufacturers Part Number to which the option is Quantity
attached. Part numbers can be used multiple
times if the item has several options. See lines 1 -
5.

Column "D" is Group Name. Options of the same kind should have the same Group
Name. Lines 1 - 3 are types of computer memory, with the Group Name "Memory".
Options with the same Group Name will be in the same drop down list on
Advantage, with the ability to select only 1 item from that Group Name. You will
create your own Group Names that apear on Advantage.

VA Medical contracts are

Column "E" is the Option Type. You have 4 choices "I" means this option is inclu
formatted as V797P-9999A.
option. "A" the item can be added to the base product. "O" none can be selected
that is first "I" for included. Line 1 is 128 MB of memory which is included with th
memory or 512 MB. You must have something included "I" before you can substi
between items, use the code "A". Code "A" does not require additional codes to
 OPT_UNIT OPT_PRICE OPT_DESC OPT_MFG
EA 0 description of item KINGSTON TECHNOLOGIES
EA 100 description of item KINGSTON TECHNOLOGIES
EA 150 description of item KINGSTON TECHNOLOGIES
EA 0 description of item HARMON KARDON
EA -25 description of item HARMON KARDON
EA 75 description of item SONY
EA 400 description of item SONY

Manufacturer Column "K" indicates if an item can be d

reduced cost. Only items with the code "
be deleted. If an "I" included item can be
Unit of Issue Description base product, make this column "TRUE".
"TRUE", column "H' does not need the (-)
number. See line 6 for an example.

Column "H" is the Price Field. Denote the additional cost for a "S"
substituted or "A" added item. If a lesser item can be substituted for a
reduced cost, place a (-) negative sign in front of the number. Note:
There is no charge for "I" included items, these items are included with
the base price.

es "I" means this option is included with the base product. "S" the item can be substituted for an included
duct. "O" none can be selected from this group. If you want to substitute an item "S", you must have an item
emory which is included with the product "I". The buyer can substitute 125 MB or memory for 256 MB of
cluded "I" before you can substitute "S". If an option can be added and it does not require making a choice
not require additional codes to correspond with it.
 IS_DELETED
0
0
0
0
0
1
0

umn "K" indicates if an item can be deleted for a

uced cost. Only items with the code "I' in column "E" can
deleted. If an "I" included item can be deleted from the
e product, make this column "TRUE". If this line is
UE", column "H' does not need the (-) in front of the
mber. See line 6 for an example.

r an included
ust have an item
r 256 MB of
aking a choice
CONTNUM MFGPART MFGNAME PRODNAME
GS-99F-9999A PART NUMBER IBM DESKTOP COMPUTER
GS-99F-9999A PART NUMBER 2 IBM LAP TOP
GS-99F-9999A PART NUMBER 3 IBM MONITOR
GS-99F-9999A PART NUMBER 4 3COM KEYBOARD
GS-99F-9999A ACC PART NUMBER 5 BELKIN MOUSE
GS-99F-9999A ACC PART NUMBER 6 BELKIN POWER CORD
GS-99F-9999A ACC PART NUMBER 7 BELKIN POWER CORD

Manufacturer Product Name

Contractor Part Number
Manufacturers Part Number for base
Product Description has a maxi
products. Accessories are also
columns "F" "G" "H" and "I". Ea
included here if applicable.

VA Medical contracts are formatted

as V797P-9999A.
VENDPART PRODDESC PRODDESC2 PRODDESC3 PRODDESC4 NSN
VSC PART 1 Description of item
Description of item
Description of item
Description of Item
Description of item
Description of item
Description of item

Contractor Part Number NSN number

Product Description has a maximum value of 1000 characters split between

columns "F" "G" "H" and "I". Each column has a limit of 250 characters.

Column "K" = length, "L" = width, "M" = heig

shipping item. Required if ANY of the F.O.B p
columns "AF" "AG" "AH" and "AI" are "O" "G
"W".
 VALUE1 VALUE2 VALUE3 DVOLUME D_VUNIT ISSCODE QTY_UNITQP_UNIT STDPACK
24 10 35 CF EA
CF EA
3 17 15 CF EA
CF EA
CF EA
CF EA
CF BX 2 BX

Weight is required if "K" "L" and

Only used if FOB = 'O'. "M" are required.
Always "CF" cubic feet.

Quantity Product Unit

Shipping Package Cube.
Only required if "K" "L"
" = length, "L" = width, "M" = height of and "M" are required.
em. Required if ANY of the F.O.B points in
AF" "AG" "AH" and "AI" are "O" "G" or

Quantity Per Unit

Unit of issue. In SIP go to Help/Contents/Import Data/SIP Lookup
Tables/Unit of Issue Table for the 2 digit codes. Note any code with SIN: All SIN in the IMOLS spre
an asterisk in that table will require columns "Q" and "R". See line 7 used at least once in column
for an example. product or service, delete it fr
the SIP software.
 WEIGHT SIN PPOINT INCR_OF P_WWW WARNUMBWARPERI P_DELIV LEADTIME
20 132-8CA US 0 STND 30 AF
132-8CB US 0 LIFE 30 AF
132-8CA US 30 DAY 30 AF
132-8CA US 1 YEAR 30 AF
132-8CB US 3 MONTH 30 AF
132-8CB US 2 WEEK 30 AF
132-8CA US 0 NONE 30 AF

Warranty Number
Weight is required if "K" "L" and
"M" are required.
Warranty Period

Time of Delivery in days

ntity Product Unit Product Specific Website
Production Points: Visit
http://vsc.gsa.gov/lookup/ppcc.cfm for a list of Lead Time: code "AF" De
Production Points. If your item has 2 Production of Order,"AE" Shipped A
Points use column 'W" for the second Production
Point.

SIN: All SIN in the IMOLS spreadsheet or the SIP software must be
used at least once in column "U". If it is not being used with a
product or service, delete it from the IMOLS spreadsheet and/or
the SIP software.
 UNIT1 UNIT2 UNIT3 TYPE1 TYPE2 TYPE3 ITEMTYPE UPC
IN IN IN LN WD HT P
LN WD HT P
IN IN IN LN WD HT P
LN WD HT P
LN WD HT A
LN WD HT A
LN WD HT A

Universal Product Code

Unit of measurement: In SIP go to

Help/Contents/Import Data/SIP Lookup
me of Delivery in days Tables/Unit of Issue Table. Only required if Product Code: "P" for Products and "A" for
length width and height are required. Accessories. Both products and accessories are
located in IPRICE and IPROD. Code "A" will requ
Lead Time: code "AF" Delivered After Receipt an additional spreadsheet "IACCXPRO" to link t
of Order,"AE" Shipped After Receipt of Order. accessory to the product.
Required if there is a value in
column 'K", "L" and "M"
 Product Code

"P" for Products and "A" for

Both products and accessories are
CE and IPROD. Code "A" will required
preadsheet "IACCXPRO" to link the
he product.
CONTNUM R_NAME R_STR1 R_STR2 R_CITY R_STATE
GS-99F-9999A VSC 2011 CRYSTAL DRIVE SUITE 900 ARLINGTON VA

State Country
Address 1 Address 2

Name of the Dealer or Sales

Office. City

VA Medical contracts are formatted

as V797P-9999A.
 R_CTRY R_ZIP R_PHONE R_FAX R_EMAIL
US 22202 877-495-4849 703-305-7944 vendor.support@gsa.gov

Country

Zip Code Fax

Email address of individual or support center that handles
customer order status inquires. This email address will receive
Telephone
Purchase Orders for this Dealer or Sales Office location.
port center that handles
is email address will receive
Sales Office location.
CONTNUM AK AL AR AZ CA CO CT DC
GS-99F-9999A 1 2 3 3 3 3 3 4

All states with the same zone pricing will have the same zone number. Numbers must be 1-9.

VA Medical contracts are

formatted as V797P-9999A.
 DE FL GA HI IA ID IL IN KS KY
4 5 5 5 5 9 9 9 9 8

ber. Numbers must be 1-9.

LA MA MD ME MI MN MO MS MT NC
8 8 8 7 4 4 1 1 1 1
ND NE NH NJ NM NV NY OH OK OR
1 1 1 1 1 1 1 1 1 1
PA PR RI SC SD TN TX UT VA VI
1 1 1 1 1 1 1 1 1 1
VT WA WI WV WY
1 1 1 1 1
CONTNUM SCHEDCAT A_NAME A_PHONE A_FAX C_DELIV MIN_ORD
GS-99F-9999A 70 JOHN SMITH 877-495-4849 703-305-7944 30 100

Fax Time of
Schedule Number Telephone Delivery
(in days)
Minimum Order
Contract Administrator
Prompt Pay: Column "H" is the d
Column "I" are the number of da
Columns 'H" states there is a 10
pay within 25 days "I".
VA Medical contracts are formatted as
V797P-9999A.
 PRMPT_DISC PRMPT_DAYS PPOINT PPOINT2 FOB_AK FOB_HI FOB_PR FOB_US
10 25 US JP D D D D

Catalog Effective Date

inimum Order Production Points

ompt Pay: Column "H" is the discount %.

lumn "I" are the number of days (if paid in).
lumns 'H" states there is a 10% discount if you
y within 25 days "I".
F.O.B Points: code "D" Destination "O" Origin freight
prepaid by seller "G" Origin freight prepaid by buyer
GBL "N" No delivery to this destination. Column "L" is
Alaska, "M" Hawaii, "N" Puerto Rico, and "O" .
Continental US. Refer to your GSA Contract for your
F.O.B points.
 EFF_DATE WARNUMBER WARPERIOD REV_NUM CAT_MODS LEADTIME
5/10/2005 0 STND AF

Catalog Effective Date

Modification Number

Lead Time: code "AF" Delivered after Receipt of Order

Warranty Number "AE" Shipped after Receipt of Order "AX" From Date of
Award to Date of Completion (Services Only)
Origin freight
aid by buyer
Column "L" is Warranty Period
d "O" .
ract for your
 A_EMAIL REF_FILE
vendor.support@gsa.gov TermsandConditions.doc

Email Address

F" Delivered after Receipt of Order

Receipt of Order "AX" From Date of
mpletion (Services Only)

File name of textfile which can be attached to describe services

or Terms and Conditions. The textfile must be save in the
C:/Program Files/Sipv7/Textfile subdirectory.
CONTNUM FABTYPE COLOR COLOR_NUM
GS-99F-9999A COLOR RED #RED
GS-99F-9999A COLOR BLUE #BLUE
GS-99F-9999A FABRIC SILK #SILK

Color Number

Color or Fabric

Fabric Type: COLOR, FABRIC, FINISH,

LEATHER, PVC, VENEER OR VINYL

VA Medical contracts are formatted

as V797P-9999A.
CONTNUM MFGPART EMSGCODE RECYCLED URL
GS-99F-9999A PART NUMBER J Paper
GS-99F-9999A PART NUMBER AB Plastic
GS-99F-9999A PART NUMBER 4 BD

508 URL

Manufacturers Part Number

Type of Recycled Content

Environmental Codes: These codes can be found in SIP

Help\Import Data\SIP Lookup Tables\Environmental Message
VA Medical contracts are
Table
formatted as V797P-9999A.
found in SIP
nmental Message
CONTNUM MFGPART GSAPRICE TEMPRICE TPRSTART TPRSTOP
GS-99F-9999A PART NUMBER 600 550 5/20/2005 12/31/2005
GS-99F-9999A PART NUMBER 2 1500 0
GS-99F-9999A PART NUMBER 3 425 0
GS-99F-9999A PART NUMBER 4 9.00 0
GS-99F-9999A ACC PART NUMBER 5 5.00 0
GS-99F-9999A ACC PART NUMBER 6 6.50 0
GS-99F-9999A ACC PART NUMBER 7 15.25 14 5/15/2005 11/20/2005

GSA Price
Manufacturers Part Number

Start/Stop dates. After the end date expired, the

VA Medical contracts are normal GSA price will appear on Advantage.
formatted as V797P-9999A.

Temporary Price. Only if you have sale List Pricing. Must be eq

pricing. GSA price

Additional note: Formulas are not allowed in any of the pricing fields. Format columns as
number with 2 decimal places.
 MLP ZONE_NUM
700 00
1700 00
450 00
10 00
5.00 00
6.50 00
17.99 00

Zone Number: Format as a text column. This field will correspond with
IZONE.xls if you have zone pricing for your items. If you do not have zone
ate expired, the pricing this column will be 00
Advantage.

List Pricing. Must be equal to or greater than

GSA price
CONTNUM MFGPART BREAK1 DISC_PCTRANGE1 ENDRANGE1 BREAK2
GS-99F-9999A PART NUMBER 550 0 4 10 500
GS-99F-9999A PART NUMBER 3 0 5 3 10 0

Manufacturers Part Number

Quantity Breaks: You have 7 quantity breaks, each break has 4 columns. GSA price for
the break, Discount percent off the GSA price, Start and End range for the break.
Columns C,D,E,F are the first quantity break. Columns G,H,I,J are the second quantity
break and so on.

VA Medical contracts are formatted as

V797P-9999A.

Additional note: You cannot use both GSA price and discount percent. Example: in line 1 column "C"=GSA pr
If you want a percent off the GSA price you would use column "D" and column "C" would be zero. For each p
you must stay with that format for that product. You cannot have a set price for the first range and a percenta
product if you choose. You do not have to use all 7 quantity breaks. Once your breaks have ended use 999999
quantity breaks. Line 2 column "J" is the ending number for the second break. The second break indicates a
 DISC_PCT2 RANGE2 ENDRANGE2 BREAK3 DISC_PCT3 RANGE3 ENDRANGE3
0 11 20 450 0 21 30
10 11 99999999 0 0 0 0

has 4 columns. GSA price for

End range for the break.
,H,I,J are the second quantity

mple: in line 1 column "C"=GSA price and "D" = percent discount. The GSA price for order ranges of 4 - 10 is 550$.
mn "C" would be zero. For each product once you determine if you want to use a set GSA price or a percentage
for the first range and a percentage off for the second range. However you can use the opposite for the next
our breaks have ended use 99999999 in the end range to signify infinity. Example: The second product only has 2
ak. The second break indicates a 10% discount for an order range of 11 to infinity.
 BREAK4 DISC_PCT4 RANGE4 ENDRANGE4 BREAK5 DISC_PCT5 RANGE5
400 0 31 99999999 0 0 0
0 0 0 0 0 0 0

s of 4 - 10 is 550$.
or a percentage
e for the next
roduct only has 2
ENDRANGE5 BREAK6 DISC_PCT6 RANGE6 ENDRANGE6 BREAK7 DISC_PCT7
0 0 0 0 0 0 0
0 0 0 0 0 0 0

Yes/no field. Y if discounts are based on the quantity of the product pu

discounts are based on the total purchase price of the product.

Yes/no field. Is this a temp

 RANGE7 ENDRANGE7 QMSG IS_QTY IS_TEMP ZONE_NUM
0 0 Y N 00
0 0 Y N 00

d on the quantity of the product purchased. N if

chase price of the product.

Yes/no field. Is this a temporary price? Must be 'Y' or 'N'.

Zone number: If you used zones refer to the IZONE spreadsheet for the zone
number. If you do not have zones, this colums will be 00. Format this column as
"Text".
CONTNUM MFGPART BPANUM BLIN BPAPRICE
GS-99F-9999A PART NUMBER GS-00F-A999 500
GS-99F-9999A PART NUMBER 2 FA1234-00-A-0011 6789110 1400

BPA Number BPA Price

GSA Price or Manufacturer List price if no

GSA price.
Manufacturers Part Number

BPA Line Item Number - from BPA

VA Medical contracts are document
Discount type. Leave blank
formatted as V797P-9999A. "1" if volume discounts are
discount ranges are by dol

Additional notes: SIP will allow up to a total of 7 Quant

per line item. Once your breaks have ended use 999999
signify infinity.
 MLP DISC_TYPE ST_RANGE1 END_RANGE1 PR_BREAK1
700 1 5 10 497
1700 2 3 6 0

PA Price Discount BPA price for the first

Start range for the first break. Enter "0" if using column
break. K.
ice or Manufacturer List price if no
ice.
End range for the first
break.

Discount type. Leave blank if no volume discounts offered. Enter

"1" if volume discounts are by quantity range. Enter "2" if
discount ranges are by dollar

P will allow up to a total of 7 Quantity Volume Discounts

our breaks have ended use 99999999 in the end range to
 DISC_PCT1 ST_RANGE2 END_RANGE2 PR_BREAK2 DISC_PCT2
11 16 490
2 7 10 0 3

BPA price for the first

Start range for the
nter "0" if using column Percentage off of the regular
second break.
BPA price for the second
break.

End range for the

Percentage off of the regular
second break.
BPA price for the first break.

Discount BPA price for the second

break. Enter "0" if using column O.
 ST_RANGE3 END_RANGE3 PR_BREAK3 DISC_PCT3 ST_RANGEEND_RAN PR_BREAK
17 22 483 27 32 478
11 16 0 4 21 26 0

entage off of the regular

price for the second
.
DISC_PCT ST_RANGEEND_RAN PR_BREAKDISC_PCT ST_RANGEEND_RAN PR_BREAKDISC_PCT
33 38 471 39 44 464
5 27 32 0 6 33 38 0 7
ST_RANGEEND_RAN PR_BREAKDISC_PCT7
45 50 457
39 44 0 8
CONTNUM MFGPART DEF_PHOTO PHOTO2 PHOTO3
GS-99F-9999A PART NUMBER photo.jpg photo2.jpg photo3.jpg

Manufacturers Part Number

Filename of second photo.

VA Medical contracts are formatted

as V797P-9999A.
Filename of third photo.

Default Photo: Filename of first photo. This is the default photo that will be shown with
product/accessory. This should be the largest and best photo. Photos must be located i
c:/Program Files/Sipv7/Photo or in the c:/Sipv7/Photo directory. The name of the photo m
contain the file extension of .jpg or .gif. The only special character allowed in the name
photo is an underscore. The photo can not exceed 1MB.
 PHOTO4
photo4.jpg

Filename of fourth photo.

me of third photo.

ult photo that will be shown with

t photo. Photos must be located in
directory. The name of the photo must
ial character allowed in the name of the
B.