o When there are local restrictions for import preventing Supply Chain from

conducting international procurement

Only one vendor/supplier can satisfy the technical requirements because of unique
technical competence or expertise. (The technical requirements must be valid and
verifiable.)
Only one source possesses patents or exclusive rights to furnish the item or service.
(For example, the product is available only from the manufacturer, software
developer, etc.)
An IRC donor has requested, in writing, that we use a specific source.

Procurement Process Waivers and Sole/Single Sourcing justification should be the

exception, not the rule, and should never be based on lack of advance planning.

These waiver guidelines do not apply when an emergency is delcared by IRC. In this case,
refer to Section 6 and the Emergency Procurement Protocol (Appendix P45).

Note: If a Sole Source Supplier is required under a EuropeAid funded

grant then approval must be requested from EuropeAid by the country
grants team prior to initiating the procurement. Proof after the fact is
unacceptable.

Sole/Single Source Supplier or Procurement Process Waiver Request

Process

Supply Chain and CD or DDO Regional Supply

Program Staff Chain Director
SC Lead in-country CD or DDO After review, if in
discusses the situation review and sign the agreement with the
with the requesting Request Form request, the RSCD
program (P44) sends Request
The requestor (of the Form (P44) and
waiver) prepares SC Lead sends to
Request Form (P44), RSCD for review, supporting
including market verification, documents to
survey, process confirmation, and GSCD for
documentation and int'l clarification approval
quotes, as needed.
Send Request Form
(P44) to CD OR DDO
for review and intial
approval

Note: Approved Procurement waivers and Sole/Single Source

requests shall be filed with the procurement transaction documents.
No additional note to file is required.
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