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Cargo Community System - CSS

Presented by Nityam Khosla,


President, Consolidators Association of India (CAI)
28th October 2015

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Table of Content
Cargo Community system
Introduction
Export Consolidation Process
Business Summary
Process Interaction
As is and To be Process

Import Consolidation Process


Business Summary
Process Interaction
As is and To be Process

Future Vision
Challenges foreseen
Our Expectations Way forward

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Introduction
Centralized Port Community System (CCS) is an initiative by Indian Ports Association (IPA) intended to provide a
single window system for the Port communities in India to securely exchange the documents and information
electronically with their stakeholders involved in the maritime transport and logistics chain including the trading
partners and government agencies. It also expected to provide global visibility and access to the central database
to all its stakeholders through internet based interfaces.

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Export Consolidation Process
Business Summary
Process Interaction
As is and To be Process

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Sea Export Consolidation
Summary of the activities carried out by various departments:

Sales Operations Documentation Accounts


Sales visit / enquiries Cargo Receiving Issuance of HBL Document
scrutinization
Negotiation with Survey and Labelling Invoicing
Vendors / customers Freight audit
Container stowage Release of MBL
Quote creation and planning Receivable
Freight Cargo monitoring
Order finalization Equipment manifest and dispatch
procurement and Brokerage
placement commission
processing
Inter-CFS transfer

Stuffing

Movement to Port

Onboard
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Sea Export Industry Stakeholder Interaction
External parties involved in the Sea Export Consolidation process at each stage

Sales Operations & Planning Customer service /


Documentation

Customers (CHA / Local or Shipping line


International forwarder / Customs Shipping Line
Industry Direct Shipper Nominated CFS Customers
Stakeholders Overseas Agents Transporters
Marine Surveyors

Cargo details Carting slip Sailing schedule


Input
Shipping bill Labelling HBL docs / Supporting
docs CLP / Shipping Bill
Survey Report
CLP / Shipping Bill

HBL / MBL release


Rate Quote Carting Report Cargo freight manifest
Output
Booking Details Container Procurement Carting / Booking /
Stuffing Container Customs Stuffing / Onboard 6
CLP confirmation
Movement report
Limitations in the existing export process
- Challenges and suggested solutions
Item
AS IS Process TO BE Process Expected Benefits
Category
a) Consolidator can retrieve the
Shipping Bill checklist details and
same from CCS basis which Carting
CHA generates the shipping bill scan copies of other documents
Form can be issued to CHA
checklist from ICEGATE and submits to commercial invoice, packing list &
Shipping Bill
Consolidator at the time of cargo relevant bank documents to be
b) Can also aid during the cargo
carting available to the Consolidator via
physical examination basis which
CCS
final S/B can be printed

Post cargo carting, the This will enable both the


Carting order The carting confirmation
Consolidator sends a notification customer and his CHA to access
notification details to be available in CCS
to the Customer the relevant information

Plot letter to be available in CCS


Plot letter Plot letter is issued by Liner for empty Eliminates manual handling of
enabling Transporter and Empty
(Empty Pickup container pickup which is handed over documents between Liner, Empty
yard to retrieve the same directly
Letter) to the Transporter by the Consolidator yard Transporter and Consolidator
from the system.

The Mate receipt can be made Enables online retrieval of Mate


Mate receipt collected from Liner
Mate receipt available by Liner in CCS for the receipt, eliminates manual follow-
within 15 days of vessel sailing
Consolidator ups by Consolidator

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Limitations in the existing export process
- Challenges and suggested solutions
Item
AS IS Process TO BE Process Expected Benefits
Category
a) Customers can directly obtain the
Customs to update final
stuffing intimation from CCS instead
Customs endorsed CLP' is CLP information in CCS to
of receiving it from the Consolidator
Customs CLP submitted to the Port authorities at enable visibility to Port,
b) Port authorities need not rely on
the time of container gate in Customer and
manual submission of Customs CLP
Consolidator
at the time of Form 13 issuance

Consolidator collects and submits The Gate endorsed CLP


Gate Real time information available to
the 'Gate endorsed CLP (with S/B information to be
endorsed CLP both Consolidator and Liner
and CLP) to Liner available in CCS

Basis the 'gate endorsed


Basis the 'gate endorsed CLP'
CLP', Liner to auto
Receiving information, Liner issues the Real time information available to
dispatch the Receiving
Confirmation 'Receiving confirmation' to Consolidator from the Liner
confirmation via CCS to
Consolidator
Consolidator

Customs to update
Movement letter is submitted to Movement letter details
Movement Real time information to both CHA
CFS by Customs for container in CCS to enable CFS /
letter and Consolidator
movement from CFS to Port CY Consolidator to retrieve 8
the same
Limitations in the existing export process
- Challenges and suggested solutions
Item
AS IS Process TO BE Process Expected Benefits
Category
Consolidator sends the advance
This will eliminate the need for
Loading list loading confirmation to the Liner The loading confirmation from
the Consolidator to inform the
details and obtains the final loading Liner to be available via CCS
customers
confirmation (via emails / calls)

This will provide real time


The vessel sailing information is information to all stakeholders
On Board passed on by Liner to the The Liner to update the vessel and avoid to and fro
confirmation Consolidator who then sends a sailing confirmation in CCS correspondences between
notification to the customer shipping line / Consolidator / end
customer

HBL information (SI) to be


made available by customer in
The HBL information (SI) is sent to
CCS which can have an EDI
Consolidator by the customer
interface in the relevant format
(local forwarder / direct shipper)
HBL available both to the Eliminates duplicate data entry
via Inttra or email which is then
information Consolidator / customer. Final by Consolidator and Customer
updated in the Consolidator ERP
confirmation can also be
and communicated back for
obtained from customer via
customer confirmation
CCS basis which MBL filing can
be carried out 9
Import Consolidation Process

Business Summary
Process Interaction
As is and To be Process

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Sea Import Consolidation
Summary of the activities carried out by various departments:

CS /
Sales Operations Accounts
Documentation
Sales visit / enquiries Pre-shipment De-stuffing Document
information scrutinization
Enquiry negotiation Segregation of MCC
Data entry shipments Freight audit
Quote submission
Manifest submission Procurement of MCC Billing
Order finalization empty units (for MCC
Un-cleared Operations and Inter- Supplier payments
shipments reporting CFS movement
Billing back to origin
Return of empty agents
units

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Sea Import Industry Stakeholder Interaction
External parties involved in the Sea Import Consolidation process at each stage

Customer service /
Sales Operations & Planning Documentation

Customers (CHA / Local Shipping line


or International Customs Shipping Line
Industry forwarder / Direct Nominated CFS Customers
Stakeholders Consignee)
Customers (CHA)
Overseas Agents
Marine Surveyors

Job order / Bill of entry


Pre-alert information
Customer details Pick up Letter
Input HBL / MBL details
CLP
Buy rates
Offloading letter Un-cleared shipments
MCC Operations

CAN / Freight invoice


Movement to CFS
File docs with line
Cargo details Procurement / Return of
Output empty units to yard SMTP manifest
Quotation
Re-stuffing and Cargo plan
movement to ICD Pre-alert 12
Limitations in the existing export process
- Challenges and suggested solutions
Item Category Current Process To be Process Expected Benefits

a) Carrier IGM and Console


IGM details available in CCS to act as a single
Icegate needs to be repository containing
manually submitted to information on IGM EDI, Job
Interlinking CFS along with Job order order, cargo destuffing
These details to be
between CFS for container movement etcvisible to CFS / Customs /
available in CCS
/ Customs from Port CY to CFS Consolidator / Customer
b) Cargo de-stuffing eliminating the need for
information needs to be multiple systems to retrieve
manually passed on from and send information
CFS to Customs

In case of a container seal Seal mismatch cases to


discrepancy, we only know be sent as a EDI trigger
Container Avoid delays due to
about it post container arrival from CCS to the CFS
seal number containers being put on hold
to CFS. Due to this, it is put on immediately upon
hold container arrival

CCS to provide a Enables transparency in the


Customs Currently a few amendment provision for customs amendment handling process
Amendment categories are done manually amendments to be and helps maintain a record 13
done online history
Future Vision
Challenges Foreseen Our Expectations Way forward

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Challenges foreseen
Development and implementation of CCS should factor the following issues

Non-uniformity of Message Formats

Level of Automation

Non-standard directories and codification schemes

Lack of Standardization of Procedures

Legal requirements for bringing hard copies

Unstructured form of information exchanged

Requirement for re-engineering the processes


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Active participation of the stakeholders


Our Expectations Way forward
Future vision of how CCS can transform our Industry functioning

Submission of Expected benefits in using CCS as an interface:


information in
structured
formats. Faster transmission of messages / Information /
reports.

Optimal re-use of Transmission to multiple parties at the same time.


information.
Possibility of a 2 way communication.

Cost saving for stakeholders.


Greater efficiency
and better service
provisions. Transparency and visibility to timelines,
procedures & tariffs.

Statistical Analysis
of Data generated
for improving the
services.
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You are today where your thoughts have brought you,

You will be tomorrow where your thoughts take you.

Thank you!!!

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