CLASS 0

@ ~ol;\~~RT~~NKOF THE PHILIPPINES

Official Depository of the Republic of the Philippines

EXECUTIVE ORDER NO. 085

Series of 2015

IMPLEMENTING GUIDELINES ON THE USE OF THE ONLINE SIGNATURE

VERIFICATION SYSTEM (OSVS)

A. RATIONALE

As part of the Bank's Strategic Plan on customer service and optimal business processes
and to enable the Bank to be more competitive in the banking industry thru the
employment of a web-based system that facilitates signature verification of Over-the-
Counter (OTC) transactions, the following guidelines are hereby issued.

B. OBJECTIVES

The OSVS aims to achieve:

1. quick retrieval/access of scann~d signature images and signing rules,

resulting to shorter processing time spent on signature verification of OTC
transactions;

2. faster verification of OTC transactions (Le., LBP check deposits and

, withdrawals/encashment);

3. negotiation of Inter-Branch LBP checks (Le., encashment and deposits) at

any LBP Branch; and

4. provision of additional backup file of specimen signatures of holders of

Current Accounts (CAs), Modified Disbursement System (MDS) Accounts and
eligible Savings Accounts (SAs).

C. SYSTEM OVERVIEW

The OSVS is a signature verification system accessed thru web browsers. It allows
the Bank to quickly access and view the scanned signature images including the
account information (Le. account name, account number, authorized signatory's
signature, signing rules/ limits and special instructions) of its clients for faster visual
signature verification necessary to process OTC transactions at its LBP Branch of
Account or LBP Accommodating Branch.

Further, the system has the following capabilities:

Add, edit and delete scanned Specimen Signature Card (SSC) images and signing
rules/instructions
Change the status of an account (e.g., from dormant to normal/active status)
Search, view, check the approved account and scanned image with Account
Number as search criteria LANDBANK Plaza, 1598 M.H.deIPilar corner Dr.J.Quintos 5ts.,
Malate, Manila. 1004' Tel. Nos. 522-0000' 551-2200' 450-7001
www.landbank.com

';".:
 CLASS 0

Generate required reports in Adobe portable document format (.pdf) and

Microsoft Excel (.xls) format

D. COVERAGE

These guidelines shall cover the signature verification for the following accounts and
checks thru OSVS:

Passbook SAs (Php Regular SAs, Easy Savings Plus (ESP) and US$)
CAs (with or without Automated Teller Machine [ATM] access)
MDS Checks
Manager's Checks (MC)
Gift Checks (GC)
Demand Drafts (DO)

OTC transactions that involve the following accounts shall not be covered by the
OSVS:

ATM SAs
High Yield Savings Account (HYSA)
Checkless CAs
Continuous Form Checks (CFCs)
Time Deposit Accounts
Cash Card Accounts

E. DEFINITION OF TERMS

TERM DEFINITION

Account Information File file that contain deposit account information such as
(AIF) Account Number, Account Name, Date Opened
account status (whether terminated, dormant, new
account)
.

Account Loader Facility a service program in the OSVS that loads the initial
customer, accounts, signatory information and other
AIFs into the Sign Base database

Automated Signature- software engine with the capability to verify signatures

Verification System and signing rules, instead of or prior to the verification
(ASVS) by a human operator

Client Information and a Bank form where clients indicate their required
Specimen Signature Card personal information and their specimen signatures
(CISSC)

Dormant Account account that has no monetary activity for 2 years for
SAs and 1 year for CAs

Implementing Guidelines on the Use of the Online Signature Verification System (OSVS) Page 2 of 14
 CLASS D

IB LBP Checks LBP checks negotiated at any LBP Branch other than
the LBP Branch of Account
..

LBP Accommodating an LBP Branch that processes the transaction of

Branch clients whose accounts are maintained in other LBP
Branches

LBP Branch Bank unit involved in branch banking

operation/deposit -ta king activities including Cash
Department, Extension Offices (EOs) and other
Servicing Units (SUs)

LBP Branch of Account Branch where the client's account is maintained

LBP Mother Branch LBP Branch with an attached Offic~ (i.e. Extension
Office) under its supervision

"No Right" a signing rule indicating that the signatory is not

allowed to transact or authority is not defined/with
special instruction

On-us Checks LBP checks negotiated at the LBP Branch of Account

OSVS Consolidator ..
an OSVS Application Software component that
provides the following OSVS functionalities: Data files
generation as input to OSVS, consolidated reports
generation, data back-up and data purging

SignBase a component of the OSVS where the necessary

information for signature verification purposes are
stored and maintained

SignPlus the product suite of SoftPro (the software developer)

that includes SignBase, SignInfo, Sign Doc, SignWare,
SignPad, and SignTelier

Signing Requirements a Bank form accomplished by the LBP Branches that

Form (SRF) contains the signing rules and instructions of the
client's account

"Singly" an ASVS term that means only one signatory is

required

SSC a Bank form that contains the authentic specimen

signature and information of the account holder

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 CLASS D

F. GENERAL GUIDELINES

1. The OSVSshall be used by LBPBranches in the signature verification of OTC

transactions in lieu of manual verification/validation against the physical SSC
copies.

2. Accessto OSVS

a. OSVSshall be accessedthru web browsers in specific terminals by the

designated Operations Analyst (OA)-Verifiers and Tellers.

b. Accessof authorized users shall be based on approved Security Matrix

(Annex A). Enrolment shall be covered by a duly approved User
Request/Certification of Access Rights Form (UR/CARF, Exhibit 1) to
be processed by the User Administrator and Security Administrator.
The UR/CARFshall be transmitted by the LBP Branches concerned to
System Implementation Department (SID) thru LBPNotes or thru fax.

c. Access of authorized SID users in the OSVS shall be defined in the

ASVS.

3. The OSVSshall make use of accounts enrolled at the ASVS SignBase which
shall be used for verification purposes. Each account shall contain account
information, account rules, account signatories, effectivity date, special
instructions, and signatures based on submitted scanned signature images
and SRFs(Exhibit 2).

4. The Central Clearing Department (CCD) shall continue to handle the

capturing of client information and account signing rules, cropping and
uploading of specimen signatures pursuant to existing guidelines on ASVS.

5. For SAs, capturing of client information and account signing rules, cropping
and uploading of Specimen Signatures shall be handled as follows:

a) LBPBranchesconcerned shall submit to SID the following:

1) scanned SSCs for cropping, uploading and updating in the

ASVS

2) List of Scanned SSC Images (Exhibit 3) of individual and

institutional/corporate accounts

3) duly approved scanned SRF summanzlng the signing

instructions/rules based on client instruction, for institutional/
corporate accounts

Note: .Scanned signature images without the corresponding SRF or

check mark on the Signing Instructions box (i.e? ':4nyone';
':4ny Two'; ':411of the Following") shall be considered as
signed ''Singly'~

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 CLASS 0

b) Cropping and Uploading of Specimen Signatures

1) SID shall access the ASVS and assign the corresponding

signing rules indicated in the SRF to the scanned signature
images.

The following data shall be encoded by the SID cropper in the

ASVSSignBase:

i. Account Number
ii. Validity period of the Specimen Signatures
iii. Account Signing Rules
iv. Account Information i.e., special instructions and if
account rules are any of the following:
I
I

Three (3) or more signatures are required

If facsimile signature is used
Account has minimum limit

2) SID shall upload the scanned signature images to the ASVS

SignBase.

Note: AIF from the Technology Management Group (TMG)

thru a designated shared folder shall be downloaded
and incorporated in the SignBase database using the
Account Loader Facility.

6. Data Center Management Department (DCMD) shall replicate daily the ASVS
SignBasefrom the ASVSserver to the OSVSServer.

7. SID shall change the account status in SignBase based on the downloaded
AIF from TMG:

a) "Normal" to "Dormant" - account status change to be effected

automatically upon loading of the AIF in the OSVSConsolidator

b) "Dormant" to "Normal" - account status change to be done manually

upon receipt of updated scanned SSCs from the originating LBP
Branch

Note: LBP Branch shall ensure activation of accounts previously

classified as Dormant in the Financial Information Access
System (FIAS) Terminal before sending the updated scanned
SSCtoSID.

8. Updating of Specimen Signatures

a. SID shall furnish LBPBrancheswith a monthly List of Not Yet Updated

SSCs(Exhibit 4).

Implementing Guidelines on the Use of the Online Signature Verification System (OSVS) Page S of 14
 CLASS D
,". " . . ",,'

Note: OSVS Consolidator shall automatically create a "No Right"

signing rule for signatures that are not yet updated (once the
5-year period from the date of the scanned signature image
has been reached).

b. LBP Branches shall provide SID with updated scanned images of SSCs
not later than the next banking day.

c. SID Croppers shall delete the old signatures in the ASVS Sign Base
once the updated scanned signature images are received. Same shall
be approved by the supervisor.

d. The LBP Branch of Account shall perform tagging of accounts in the

FIAS Terminal (Le., tag as "64" - Update Signature Cards) of SSCs still
in transit to SID for uploading in ASVS (e.g., changes in authorized
signatories, rules or limits of a particular account or SSC updates).

Notes:

1. The LBP Branch of Account shall immediately untag the

updated account based on the List of Approved Accounts
(LAA, Exhibit 5) downloaded from the Integrated
Documents and Reports Archival and Retrieval System
(IDRARS).

2. Any IB transaction involving the "tagged account" shall

require confirmation from the LBP Branch of Account,
regardless of amount.

9. Signature Verification thru OSVS

a. LBP Branch users shall have read-only access in the OSVS to view
signatures for SA, CA, MDS accounts including authorized signatures
for MCs, GCs and DDs.

b. Verification of client signatures thru the OSVS shall be performed by

the following personnel:

Personnel Covered Transactions

Customer Associate Withdrawal from Peso and

(Teller) Dollar SA at LBP Branch of Account
within Teller's limit

IB withdrawal from Peso SA within

Teller's limit

OA-Verifier/Branch Withdrawal from Peso and Dollar SA

Operations Officer (BOO)/ at LBP Branch of Account beyond

Implementing Guidelines on the Use of the Online Signature Verification System (OSVS) Page 6 of 14
 CLASS D

Branch Service Officer Teller's limit

(BSO)/Head IB withdrawal from Peso SA beyond
Note: . The BSO shall be used Teller's limit
for LBP Branches
without BOO and shall
be used throughout
Encashment/deposit of LBP Checks
these guidelines (CA, MDS, MC, GC and DO) at LBP
whenever applicable. Branch of Account/Accommodating
Branch

Other transactions, covered by

documents such as but not limited to
the following:
1) Authority For Fund Transfer

2) ATM Card Request/Update Form

(ACRUF)for ATM CA

3) List of Due and Demandable

Accounts Payable-Authority to
Debit Account (LDDAP-ADA)

4) Advice of Checks. Issued/

Cancelled (ACIC)

5) Application for Manager's

Check/Demand Draft/Electronic
Money Transfer/ Travelers
Check/Gift Check (AMDETG)

6) Checkbook Requisition Slip

(CRS)

c. The Teller/OA/BOO/BSO/Headshall input the Account Number of the

client/customer to access and view their scanned signature image(s)
and corresponding signing rules for verification.

d. Dormant accounts shall not be processed thru OSVS. The account

status shall be checked through the:

1) OSVS by the OA through the "Dormant Status" field (Le., if

field is tagged as "1", the account is dormant, if blank, the
account is active).

2) Consumer Transaction (CT) Terminal (Le., thru Code 714

inquiry) by the Teller.

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 CLASS D

10. Confirmation requirement on SA withdrawals shall be as follows:

a. Withdrawals at LBP Branch of Account thru representatives amounting

to P100,000.00 and above shall be confirmed thru telephone with the
depositors.

b. IS withdrawals above PSO,OOO.OO shall be subject to telephone

confirmation with the LBP Branch of Account.

Note: IB withdrawals thru representatives shall not be allowed

11. Negotiation of Checks

a. Negotiations of LBP Checks shall be directly debited from the

depositor's account.

b. Accommodating LBP Branches shall scrutinize all checks presented, as

to security features.

c. All IB check encashments shall require presentation of one (1) valid

photo-bearing ID by the payee prior to verification/negotiation.

d. Verification of Regular Checks with ACIC

1) On-us Checks

The OA shall validate the check details (i.e. account and check
number, payee's name, date and amount) against the
hardcopy of ACIC submitted by the Government Entity (i.e.
Local Government Unit, Government Owned and Controlled
Corporation or National Government Agency) prior to OSVS
verification.

2) IB LBPChecks

a) The OA shall perform checking of Government Entity-

issued checks through the FIAS Terminal, if same is
covered by ACIC (i.e., when the field User Code 1 is
tagged as "004" in IM2A).

b) The OA shall validate check details (i.e., account and

check number, payee's name, date and amount)
through the FIAS Terminal (ACR3) prior to OSVS
verification.

e. IS negotiations for MCs and GCs regardless of amount shall be

confirmed thru telephone with the LBP Branch of Account.

Notes: 1) MCs and GCs can be encashedjdepoSlted at any LBP

Branch.

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 CLASS 0

2) MCs and GCs negotiated within the LBP Branch's

clearing cut-off time shall be taken up as Miscellaneous
Transaction and shall be sent to clearing on the same
darr while those negotiated after the LBP Branch's
clearing cut-off time shall be booked as Checks and
Other Cash Items (COC!). Same shall be forwarded
through regular clearing the next banking day and the
corresponding COC!shall be reversed.

f. Encashmentsjdeposits as "On-us" of DDs shall be limited at paying

LBP Branches and shall be subject to existing procedures in handling
DDs. Deposits at other LBP Branches shall follow the usual clearing
procedures.

g. MDS checks

1) Negotiation of MDS checks shall be limited at the LBP Branch

of Account or between LBP EO and LBP Mother Branch only.

Note: MDS checks presentgd at LBP Branches other than the

LBP Branch of Account shall be taken up as deposit~
subject to the usual clearing process.

2) Matching of the check details (i.e. account and check number,

payee's name, date and amount) against the AcrC shall
continue to be observed by the LBP Branch of Account.

3) Any deviation from the existing procedures in handling MDS

checks shall be subject to the approval of the Branch Group
Head concerned.

h. Confirmation requirement for checks prior to negotiation shall be as

follows:

1) On-Us Checks amounting to P100,OOO.OO and above shall be

confirmed thru telephone with the depositor.

2) IB LBPChecks

a) Checks above PSO,OOO.OOshall be confirmed with the

LBP Branch of Account by the LBP Accommodating
Branch thru telephone.

b) The LBP Branch of Account shall confirm with its

depositor, issued checks amounting to P100,OOO.OO
and above.

3) MDS checks amounting to PSOO,OOOand above shall be

confirmed thru telephone with the drawer.

Implementing Guidelines on the Use of the Oniine Signature Verification System (OSVS) Page 9 of 14
 CLASS D

i. Checks payable to single proprietorship maybe encashed subject to

presentation of at least one (1) valid photo-bearing ID of the
proprietor and submission of business documents (i.e., Department of
Trade and Industry registration and current mayor's permit).

Note: Presentation of additional lOs may be required by the

approving LBP Branch Officer to ensure the identity of the
proprietor.

j. All IB negotiated checks processed thru OSVS and debited outright

shall be sealed in an envelope, properly labeled and sorted per Branch
prior to sending to CCD for distribution to Destination LBP Branch/es.
The envelope shall be marked/stamped with "NO CLEARINGVALUE".

k. All LBP checks, regardless of the LBP Branch of Account, shall be

processed thru OSVS even beyond the LBP Branch's clearing cut-off
time.

I. All IB LBP check negotiations not uploaded in the OSVS shall require
confirmation from the LBP Branch of Account, regardless of the
amount, using the OSVSIB Confirmation Slip (OIC~ Exhibit 6).

m. Checks payable to corporate/institutional clients/government entities

shall be for deposit only.

12. Withdrawals/check negotiations subject to confirmation (telephone/fax/email)

with LBP Branch of Account shall be confirmed with the BSO/BOO/Head.

13. Transactions which pass through the OSVSverification shall be charged with
the following OSVSservice fees:

OSVS
Nature Amount
Service Fee
IB LBP check encashment Over P10.000 P100
P10,OOOand below PSO
On-us check encashment Reqardless of amount Free
IB LBPcheck deposit Reqardless of amount . Free
On-us check deposit Reqardless of amount Free
SA withdrawal at LBPBranch of Regardless of amount Free
Account
IB SA withdrawal Reqardless of amount Free

Notes: a. IB LBP check deposits and IB SA withdrawal transactions

outside the political region of the LBP Accommodating Branch
shall be charged separately based on amount set by the LBP
management (e.g., Cash Department [under NCR] accepting
deposit for account opened and maintained at LBP UPLB
Branch [under Region IV-A-CALABARZON]).

Implementing Guidelines on the Use of the Online Signature Verification System (OSVS) Page 10 of 14
 CLASS 0

b. Checks issued by agencies covered with special arrangement

on IB encashmenC (i.e., Home Development Mutual Fund,
Philippine Health Insurance Corporation, Supreme CourC
PhilposC etc.), shall be free-of-charge.

c. Transactions between a Mother Branch and its EO, or vice

versa, shall be free-of-charge.

14. The ASVS Consolidator shall be updated daily based on AIF file from TMG-
DCMD to ensure that status of all accounts at SignBase is updated (i.e.,
whether "Dormant", "Closed", "Terminated", or "Purged").

15. There shall be a scheduled purging of the ASVS audit records (e.g., user log-
in/log-off, modules visited, user activities) every five years (5) or whenever
necessary.

16. All problems/errors encountered in the OSVS shall be documented using the
System Feedback Form (SFF, Exhibit l) and shall be submitted to the
Application Administrator for evaluation and proper disposition. Resolution
shall be communicated by the Application Administrator to the reporting unit
thru fax or e-mail.

G. DETAILED PROCEDURES

The Detailed Procedures on the use of the OSVSare attached as Annex B.

H. REPORTS

The following reports shall be prepared/generated by SID:

Report Name Recipient Frequency

List of Accounts Due for Updating LBP Branches Monthly

List of Accounts Retrieved and Head Office and Systems As needed

Viewed Technology Audit
Department (HOSTAD)/
LBP Branches

List of Not Yet Updated SSCs LBP Branches Monthly

List of Approved Accounts SID/LBP Branches As needed

I. DUTIES AND RESPONSIBILITIES

1. The duties and responsibilities mentioned in EO No. 75, Series of 2015,

Guidelines on Security and Access Controls on Information Technology
Systems shall be observed by the following units relative to OSVS:

Implementing Guideiines on the Use of the Online Signature Verification System (OSVS) Page 11 of 14
 CLASS D

LBP Units Assigned Roles

a. Banking Services Group (BSG) System Owner

'"
b. Branch Banking Sector (BBS) Data Owner

c. SID Application Administrator/User

Administrator

d. Information Technology Security Security Administrator

Office (ITSO)

e. Network Operations Department System/Network Administrator

(NOD) (Windows)

f. Retail Banking Systems Application Support Unit

Department (RBSD)
g. DCMD System/Database Administrator
(Advanced Interactive Executive
[AI X])

2. In addition to the assigned roles above, the following functions shall be

performed by SID, ITSO and DCMD:

a. SID shall:

1) Provide assistance/support to system users for system-related

queries;

2) Convert and upload to ASVS the SSCs and encode details of

corresponding SRFsreceived from LBP Branches; and

3) Coordinate with RBSDfor any changes in the OSVSapplication

(e.g., system upgrades and/or enhancements, etc.) that would
affect the ASVS.

b. ITSO shall implement changes in business parameters as approved by

the System Owners of both ASVSand OSVS.

Note: Any changes in the parameters of the OSVS SignPlus and

Consolidator shall be referred and confirmed with the System
Owner of ASVS since the changes will also affect the ASVS
SignPlus and Consolidator.

c. DCMD shall handle the daily replication and back-up of the ASVS
SignBase from the ASVS Server to the OSVS Server. Back-up
procedures shall be based on existing back-up policies being observed
by the Bank.

Implementing Guidelines on the Use of the Online Signature Verification System (OSVS) Page 12 of 14

CLASS D

3. LBP Branches shall:

a. Require clients to use black ink in affixing signatures during opening

of accounts and updating of SSCs, and ensure that signatures do not
overlap/are confined within the spaces provided in the SSC;

b. Send to SID the scanned SSCs and SRFs of newly opened accounts
including scanned updated SSCsand List of Scanned SSCImages; and

c. Send confirmation to LBP Branch of Account for IB transactions whose

SSCsare not yet updated in the OSVSusing the OSVS IB Confirmation
Slip.

4. CCD shall:

a. Continue to handle thru the ASVS the capturing of client information

and account signing rules, cropping and uploading of Specimen
Signatures, for CAs and MDS accounts, including the LBP Branches'
signatories to the MCs, GCsand DDs;

b. Coordinate with RBSD and SID for any changes in the ASVS
application (e.g., system upgrades and/or enhancements, etc.) that
would affect the OSVS; and

c. Continue to add new LBP Branches in the ASVS database for

replication in the OSVS.

J. INTERNAL CONTROL

1. The policies and procedures on the maintenance, security, and access control
in OSVS shall be observed in accordance with EO No. 75, Series of 2015,
GUIdelines on Security and Access Controls on Information Technology
Systems.

2. Access to client signatures in the OSVS without any corresponding

transactions shall be strictly prohibited. The audit logs shall be reviewed to
monitor this activity.

3. Any alterations made on the SRF shall be countersigned in full by the

authorized officer/signatory of the LBP Branch concerned prior to transmittal.

4. All IB negotiated checks processed thru OSVS shall be sorted per Destination
LBP Branch and sealed in properly labeled envelopes before forwarding to
CCD (i.e., "osvs Negotiated Checks - Name of Destination LBP Branch").

Implementing Guidelines on the Use of the Online Signature Verification System (OSVS) Page 13 of 14
 CLASS D

K. CONTINGENCY MEASURES

In case OSVS is unavailable, manual signature verification shall be performed as

follows:

1. "On-Us" Accounts:

The Teller shall verify using the client's signature located on the passbook
flap and the OA, using the SSCs on file.

2. IB Accounts:

a. For SAs, verification shall be performed using the client's signature on

the passbook flap including IDs presented. Same shall be subject to
confirmation with the LBP Branch of Account for transactions above
PSO,OOO.OO.

b. For CAs, MCs, GCs and DDs, LBP Branches shall accommodate subject
to confirmation with the LBP Branch of Account using the OSVS IS
Confirmation Slip.

L EFFECTIVITY

These guidelines shall take effect upon approval.

~e~
/ ~~:_o,.-J~_E:
PICa
President & CEO
Date: Septarter 23, A)l5
INorth NCRBG Cluster B

Implementing Guidelines on the Use of the Online Signature Verification System (OSVS) Page 14 of 14
 CLASS D
Exhibit 1
Date: _
Land Bank of the Philippines Sent to Fax No. _

USER REQUEST ICERTIFICATION OF ACCESS RIGHTS FORM

Reauestina Unit: I Tel No,fLocal I I BR/Deot Code
Division/Unit: I BU Code:
Name of LBP User 10 in User Conforme* / Function/ REMARKS
Action Employ'ee/User Name Designation
System 10 system Signature Role

* USER CONFORME

This is to certifv thatl am fully aware of the access riqhts requested herein and same is necessary in the oerformance of mv current function. ,

AUTHORIZATION Validated by: (User Administrator)

I hereby authorize the implementation of the above request and that I have briefed the
above user/s of his/her access rights to above-mentioned system and that he/she is
fully aware of the limitations relative to the access rights granted to him/her.
Implemented bv: (Securitv Administrator)
Processed by/Date Reviewed by

Head Of Unit/Date .

REMINDERS: /

System : System in which the uSersare to be enrolled (e,g. Deposit, FMS, Network, LotusNotes, etc.)
Action : A-Addition; C-Change in Unit/Position/User's Personal Information; D-Deletion; R-Reset Password; De-Deactlvate/Disable/Delimit
Employee ID : For regular employees - LBP 10; For Contractual/Others - please indicate "CONTR"I"OTHR"
User ID : User ID used to login the system (may be assigned by User Administrator)
Function/Role Role defined in system, I.e. Support, Author, Approver, Reviewer, Document Maker/Checker, Admin IS, Admin BU, SFP Maker/Checker
Remarks : disclose other required information or specific instruction

Ref: EO se Distribution: CODV1-User Unit; cODv2-UserAdmin

 CLASS D
Exhibit 2

Signing Requirement Form

Signing Requirement Form is a summary of the Client's

instructions/rules or board resolution.

LANDBANK OF THE PHILIPPINES DATE

BRANCH

ACCOUNT NAME:
ACCOUNT NO:

1. Signing Instructions. D - singly D - any two

D - group (pis. indicate Signing Rules)

2. Signing Rules

Name of Authoi-i~ed Minimum Maximum

Group
Signatory Amount Amount

Note: This supersedes all previously issued SRF/s.

Remarks/Additional Instructions:

Prepared by: Approved by:

Branch Head

Signing Requirement Form Page 1 of 1

 CLASS D
Exhibit 3

List of Scanned SSC Images

________ Branch/EO Date: _

INDIVIDUAL:
NO.
ACCOUNT NO.OF
INO. ACCOUNT NAME OF
NUMBER SIGNATORY lIES
SSCs

, .

Total

CORPORATE/ INSTITUTIONAL 'with respective SRF):

NO.
ACCOUNT NO.OF
NO. ACCOUNT NAME OF
NUMBER SSCs SIGNATORY lIES

Total

Prepared by: Checked by: Approved by:

Operations Analyst BSO Branch/EO Head

 ..'

Date: _ CLASS B
Time: _ Exhibit 4

Landbank of the Philippines

List of Not Yet updated Signatures - per Branch

Branch
No Account No Name of Signatories Date Expired

Total Count

This is a system generated report, no signature is required

 .
,:i

CLASS B
ExhibitS
LANDBANK OF THE PHILIPPINES
LIST OF APPROVED ACCOliNTS

Date: _
Time: _

Accounts Name
Branch Code & Branch Name ..

Total=
I Branch Code & Branch Name
f

Total=

This is a system generated report, no signature is required

 'I- . ' ;. '.'"
, " "

.~.~_ "r , .' '.

~_ t
'r '.
CLASS B
Exhibit 6

MEMORANDUM

FOR ____________________
Branch/EO
FROM ____________________
Branch/EO
SUBJECT OSVS INTERBRANCH CONFIRMATION
DATE

Please confirm the following withdrawal/encashment/on-us deposit of the following account/s:

Accuracy of check Confirmed with

Validity of With Stop
details VS. ACIC/or the Drawer (for
Account Account Authorized Payment Order
Amount Signatory!
AMDETG
(SPO)/Hold
checks
Number Name (MC/GC/DD) on file PlOD, 000 and
ies Order
above
y N Y N N/A Y N N/A Y N N/A

(Note: If MC,GC or DD, please leave the account number blank and indicate MC or GC or DD on the
Account Name)

Kindly send back your confirmation to our email address ~, or fax line
________ ' You may contact us through telephone number for
any queries.

Thank you.

Signature over Printed Name of

BSO/BOO/Head of Accommodating Branch/EO

Confirmed by:

Signature over Printed Name of

BSO/BOO/Head of Branch of Account/EO
 ",f ), '

CLASS 0
Exhibit 7

SYSTEM FEEDBACK FORM

documents if necessar

with attachment without attach ment

Contact Person/Numbers: Noted b

For Systems Implementation Department use SFF Control No

Analvsis Date:

[ ] Recommendation [ ] Instruction

Handled by: Noted by: ,

t

Referred to []RBSD []ESD []EBSD []DCMD []NOD []_ (Other Units)

Date: [ ] Recommendation
Resolution/ Analvsis [ ] Instruction (please check)

Handled by: Noted by:

Unit Head

System Feedback Form Page 1 of 1

....-
CLASS 0
AnnexA.l
ASVS SECURITY MATRIX
AS OF 15 JUNE 2015
 CLASS D
AnnexA.2
OSVS SECURITY MATRIX (SignPlus Client)
AS OF 18 JUNE 2015

Systems Implementation Branch

Department (SID) {Customer
Menu Audit Associate /Operations
Supervisor
Cropper Specialist {Teller)/OA
(COD/ ADM/HEAD)
(Verifier) )
File
Login ./ ./ ./

Logout ./ ./ ./

Search for Account F3 ./ ./ ./

Search for Unbound Variants ./ ./ ./

Audit Search ./ ./

Audit Compare ./ ./

Save Workspace CTRL-S ./

Clear Workspace ./ ./ ./

Select BNO ./ ./ ./

Pause ./ ./ ./

Exit ./ ./ ./

Edit
New Signatory CTRL-N ./

New Variant ./

New Rubber Stamp ./

Edit Signatory ./

Edit Account ./

Edit Rules ./

Edit Groups ./

Copy Signatories ./

Delete Signatory CTRL-Delete ./

Delete Fraudulent ./

Assign Variants
Display
Display Account ./ ./ ./ ./

Display Signatory ./ ./ ./ ./

Display Rules ./ ./ ./ ./

Display Groups ./ ./ ./ ./

Display Signatories View ./ ./ ./ ./

Search Signatory ./ ./ ./ ./

Load All Signatures

Scan
Scan Signature ./
I
Edit Signature ./
I
Verify
Verify Account ./

Account changed by ./

Not Verified Accounts ./

 CLASS D
AnnexA.3

OSVS SECURITY MATRIX (CONSOLIDATOR)

AS OF 18 JUNE 2015

Systems
Implementation
Department (SID)
Menu AUDIT ITSO

Supervisor
(COO/ADM/HEAD)

Transaction Date
ASV Interface
ACtC
TECH 1
TECH 2
TECH 3
Reports
Audit Trail by Cropper ./

Audit Trail by Account Verified ./

Audit log.QnjOff OSVS ./

Audit OSVS Consolidator ./

Ust of Loaded AIF at Account loader ./

Ust of Accounts with not Verified Status ./

Summary Production of Cropper ./

Ust of Approved Accounts ./

Ust of UnUpdated Slgnatures.Per Branch ./

Ust of Account signatures for updating within 6 months ./

list of Checks For Technicalities level 2

Ust of Checks For Technicalities level 3
list of ASVS Rating Result.local\RcglonaIICCs
Summary Per Branch ASVS
Summary Per Branch Technicality
Summary Per Branch ACIC Verification
Summary Pcr Branch
Summary Pcr AREA/Branch
Confirmation Sheet
./
Closed Dormant and Exemption Details
Ust of Matched ACIC without Check Images at ACIC Verification
Production Per User
Ust of Users In ASVS Consolidator
Ust of User - ASVS SlgnPlus
Volume of Existing Accounts per Branch ./

Ust of Closed and Dormant Accounts ./

AudIt log by System/Transactlon ,; ./ ./

./ ./ ./
Audit Extract System/Transaction
Utilities
./
Account Loader Create
./
Account loader Update
./
Account loader Delete-Manual
Auto Delete Closed Account After 1 year
Create AIF For MCs
Backup of Signplus Results
Purge of Signplus Results
Search of Data from Backup
Approve All Checks with Technicalities
Create Consolidated Reports
UnLock User ,;

Release Branch
Maintenance
Branch
./
Group Access
User ./

Excmption
Parameters ./

ASV Tools
Day's Final Proccssing
Getter
Account loadcr ./

./ ./ ./
Exit
. .
CLASS D
AnnexA.4
OSVS SECURITY MATRIX-BRANCH
AS OF 18 JUNE 2015

BRANCH
(Customer
ITSO
Menu Associate/Operations
(BNO 002)
Specialist (Tellerl/OA
(Verifier))

Display ,/ ,/
Edit
Verify
SB Administer ,/
SignTelier Verification
SB Reports
Audit ,/
Variants
SC Reports
VBD
SC Administer
View Decisions
.
SC Archive
.

PTSV
VC
VSVl
VSV2
VSV3
VSV4
VTV
Configuration ,/
CRS
. ,/
",
CLASS 0
AnnexB

DETAILED PROCEDURESON THE USE OF THE ONLINE SIGNATURE

VERIFICATION SYSTEM (OSVS)

PIERSON/UNIT
ACTIVITY
RESPONSIBLE

A. Processing of New/Updated SSCs

Operations Analyst (OA) 1. Set the scanner to the required resolution (200 dpi)
(Verifier), LBP Branch
2. Load and scan batches of the following:

a. Duly accomplished SSCs of individual

accounts; and

b. Duly accomplished SSCs of corporate

accounts or accounts with multiple
signatories and SRF

3. Prepare the List of Scanned SSC Images

4. Send electronically the List of Scanned SSC Images

together with the scanned SSCs and SRF files to
SID

Note: Standard file naming convention to be used

shall be the account number of the
respective account preceded by the
corresponding Bank Number (BNO) prefix
(i.e., 002+account number).

OSVS Cropper, SID 5. Receive and check the scanned SSCs and SRF files
against the duly approved List of Scanned SSC
Images

6. Check the completeness of information in each SSC

including overlapping of signature; in case of
discrepancy, return scanned SSC to LBP Branch
concerned

7. Log-in and upload the scanned SSC and SRF files at

the ASVS SignPlus and manually match the account
number and account name encoded in each
scanned SSCs against the uploaded AIF at ASVS

Notes:

a. AIF generated by TMG from Deposit (CA/SA)

Svstem and uploaded in the desiqnated shared
 CLASS D
AnnexB

PIERSON/UNIT ACTIVITY
RESPONSIBLE
folder shall be downloadedand incorporated by
DCMD in the SignBase database using the
Account LoaderFacility.

b. In case of discrepancy-refer the scanned SSC

and SRF to LBP Branch concerned for
confirmation.

8. Input the required account data in the following

input fields at ASVS SignPlus based on scanned
SSCsand SRFs:

a. Account Information
b. Account Rules
c. Account Signatories and effectivity date
d. Special Instructions
e. Cropped Signatures (200 dpi)

9. Input special instruction "Can Sign Up to _ (Date)

Only" for signature with validity period at SRF

10. Accounts with one facsimile and one original

signature shall be assigned with Account Rule as
"Singly"

Note: For corporate/institutional accounts-

scanned signature images without the
correspondingscannedSRFor check mark
on the Signing Instructions box (i.e.,
':4nyone';. ':4ny Two'; ':4/1 of the
Following") shall be assumed by SID that
the accountis to be signed ''Singly':

11. Save dqta at SignPlus and have it checked by the

OSVSSupervisor (Cropper Supervisor)

OSVSSupervisor, SID 12. Check the quality of the loaded scanned SSC
images as follows:

a. Scanned SSCimage should be clear

Note: If scannedSSCis not clear, said SSC
image shall be referred to OSVS
Cropper for deletion and
coordination with LBP Branch
concerned

b. Information in the scanned SSC should tally

with AIF
Detailed Procedures on the Use of th? Online Signature Verification System (OSVS) Page 2 of6
 CLASS D
AnnexB

PIERSON/UNIT
ACTIVITY
RESPONSIBLE
Note: If information in the scanned SSC
does not tally with the AIF, same
shall be referred to OSVSCropper for
coordination with LBP Branch
concerned.

c. Signing Rules should be properly defined

Note: If Signing Rules are not properly

defined- same shall be referred to
OSVSCropper for editing.

13. Approve the scanned SSC images, if in order

OSVS Cropper, SID 14. Once the SSC images have been approved,
generate/print the LAA for the day and forward
same to OSVS Supervisor for checking

OSVS Supervisor, SID 15. Check the generated/printed LAA and affix initials,
if in 'order

16. Forward LAA to OSVS Unit Head for approval

OSVS Unit Head, SID 17. Approve the LAA by affixing signature

B. Loading of AIF and Updating of Account Status at SignBase thru ASVS

Consolidator Account Loader Facility
.

OSVS Supervisor, SID 1. Load daily the following files from TMG thru the
ASVS:

a. New AIF - thru Account Loader Create

1) Run designated IP address to

access the designated shared folder
for SID

2) Copy.txt file (NEWDATE) from

shared folder to designated OSV-AIF
drive/folder

3) Generate "List of accounts from AIF

to be created" and export to
designated OSV-Report Folder

4) Execute the Account Loader Create

Detailed Procedures on the Use of the Online Signature Verification System (OSVS) Page30f6
 .... ~ ..
'

CLASS D
AnnexB

PERSON/UNIT
ACTIVITY
RESPONSIBLE
.
processes at ASVS Consolidator
Utilities and ASVTools to upload new
AIF

b. Account Status Change from "Normal"

to "Dormant" /"Closed" or "Dormant"
to "Normal" - thru Account Loader
Update (to be performed daily)

1) Run designated IP address to access

the designated shared folder for SID

2) Copy.txt file (DRMDATE) from

shared folder to designated drivel
folder (for dormant accounts)

3) Copy .txt file (CLSDATE)from shared

folder to designated drive/folder (for
closed accounts)

4) Generate "List of accounts from AIF

to be updated" and export to
designated OSV-ReportFolder

5) Execute the Account Loader Update

processes at ASVS Consolidator
Utilities and ASV Tools to update
Account Status

c. Terminated/Purged Account File - thru

Account Loader Delete

1) Run designated IP address to access

the designated shared folder for SID

2) Copy .txt file (DELDATE)from shared

folder to designated drive/folder and
rename file (from Ter.Pilot to
del.Pilot)

3) Generate "List of accounts from AIF

to be deleted" and export to
designated OSV-ReportFolder

4). Execute the Account Loader Delete

processes at ASVS Consolidator
Detailed Procedures on the Use of the Online Signature Verification System (OSVS) Page4of6
 CLASS 0
AnnexB

PERSON/UNIT ACTIVITY
RESPONSIBLE
Utilities and ASV Tools to Delete
Terminated/Purged Account
.

C. Verification thru OSVS

Customer Associate/Operations l. Enter User Name and Password in the OSVS

Specialist (Teller)/OA
(Verifier)/BOO/BSO/Head, LBP 2. Select BNO from the drop-down list:
Branch
CA/MDS/MC/GC/DD/Other Documents - 001
SA - 002

3. Input account number to be verified

Notes:

1) For CA~ MDSand SA~ affix "00" before the

10 digit accountnumber.

2) For MC~ GC~ DDs and documentssigned

by other LBP Branches' authorized
signatories (i.e. IB confirmation slip,
endorsement memo, etc.), the following
conventionshall be used:

03+BBB+07+0000~ wherein BBB stands

for the three (3)-digit BranchCode

4. View scanned signature images and signing rules

5. Verify transaction and sign on documents

D. Labeling of Negotiated Checksfor Sending to CCD

Customer Associate/Operations 1. Scan and save the soft copy file of the negotiated
Specialist (Clearing Assistant), checks
LBP Branch
2. Sort the checks per destination LBP Branch

3. Seal the checks in an envelope per Destination LBP

Branch with the following label: "OSVS
Negotiated Checks-Name of Destination LBP
Branch"

4. Place all the sealed envelopes in a single envelope

with the followinq label: "OSVS NeQotiated
Detailed Procedures on the Use Of the Online Signature Verification System (OSVS) Page50f6
 CLASS 0
AnnexB

PERSON/UNIT ACTIVITY
RESPONSIBLE
Checks-Central Clearing Department'

Note: Existing procedures in sending negotiated

MCS- GCs and DDs thru Outward Checks
for Clearing (OCC) shall continue to be
observed.

Detailed Procedures on the Use of the Online Signature Verification System (OSVS) Page 6of6