1

SPONSORSHIP & EXHIBITION PROSPECTUS

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INVITATION TO SPONSOR

On behalf of the Australian National Committee on Large Dams

Executive and the Conference Organising Committee, I invite you to
the ANCOLD 2017 Conference in Hobart, Australia.
We welcome and value the ongoing partnerships we share with past
sponsors from ANCOLD conferences and encourage new sponsors
to take up the marketing opportunities and brand exposure on offer.
As 2017 marks the 80th anniversary of ANCOLD we invite you to be
part of this historic celebration by joining us in Hobart.

Emma Birch
ANCOLD 2017
Conference Convenor
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KEY CONTACTS
Leishman Associates
Michelle Miller - Association and Conference Manager
E: michelle@laevents.com.au P: +61 3 6234 7844

Sandra Leathem Sponsorship Manager

E: sandra@laevents.com.au P: +61 3 6234 7844

Conference Organising Committee

Emma Birch (Hydro Tasmania) Convenor
E: emma.birch@hydro.com.au P: +61 401 554 402

Sean Fisher (Tasmanian Irrigation) Sponsorship

E: sean.fisher@tasirrigation.com.au P: +61 428 872 526

ANCOLD Executive
Steven Fox (GHD Pty. Ltd.) Chairman
via secretariat E: ancold@ancold.org.au

Shane McGrath (SGM Consulting (Aus) Pty Ltd) - Vice Chairman

via secretariat E: ancold@ancold.org.au

ABOUT ANCOLD
The Australian National Committee on Large
Dams Inc. (ANCOLD) is an Australian based
non-government, non-profit and voluntary
association of organisations and individual
professionals with a common technical
interest in dams. Formed in 1937, 2017
marks 80 years of ANCOLD.
ANCOLD currently has 51 member
organisations covering all aspects of the
dams industry, and 193 individual associate
members.
Associate Members are typically specialist
professional civil, mechanical, electrical
and environmental engineers or allied
practitioners working in the dam industry.
4
Corporate Members comprise a range of
public and private sector dam owners,
consultants, contractors, government
agencies and other organisations with a
professional interest in dams.
ANCOLD is not an advocate for dams but
an apolitical industry body that focuses
on disseminating knowledge, developing
capability and providing guidance in
achieving excellence for all aspects of dam
engineering, management and associated
issues.
www.ancold.org.au
 5
FAST FACTS

Trade Exhibition runs between 25-27 October

Pre Conference Workshop will be held on 25 October
Technical Conference will be held on on 26 - 27 October
Location is the Wrest Point Conference Centre in Hobart,
Tasmania, Australia
270+ delegates expected **
The conference theme is Great Expectations for New and
Existing Dams - Aging Dams, New Ideas
ANCOLD will be celebrating its 80th anniversary and invite
exhibitors to follow this historical theme at their stands.
** Expected delegate numbers are based on historical fact and are not guaranteed
 6
PREVIOUS SPONSORS & EXHIBITORS

Reasons to Partner with ANCOLD
2016 TESTIMONIALS
The Adelaide conference was extremely well
attended providing numerous opportunities
to network amongst the industry decision
makers and maintain contact with
established and potential clients from all
over Australia and New Zealand in the one
venue. For AVK it was a great opportunity to
introduce the newly established Dams Group
comprising Glenfield Valves, Orbinox and
Premier Valves.
AVK Australia
The ANCOLD 2016 conference delivered
a rich and diverse program of technical
presentations, delivered by recognised
industry experts in their fields on the theme,
Dams a Lasting Legacy. The conference was
well attended and provided an excellent
opportunity for networking and discussions
between peers and newer entrants to the
Dams industry.
SunWater - Dams Industry
The ANCOLD/NZSOLD Conference in
Adelaide this year was a fantastic, well run
event. BOSFA found the interaction with
attendees very positive plus the technical
content was very good. We are looking
forward to attending the next ANCOLD
Conference in Tasmania.
Bosfa-Dramix
As a first time exhibitor at ANCOLD I found
Leishman-associates to be extraordinarily
helpful and especially patient with my
many questions and missed deadlines. The
knowledge sharing aspect of the conference
was most enjoyable, this was especially
evident with some of the very clever
presentations and discussions that follow
afterwards.
engys
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Align your organisation with
Australias national association
advancing excellence in dams
technology and the management of
dams in Australia.
Enhance your brand presence at the
most successful industry conference
on the calendar.
Engage and connect with hundreds
of professionals involved in
Australias dams industry directly
relevant to your target market.
Demonstrate your commitment to
the industry.
Increase your brand awareness and
profile amongst industry leaders and
peak body representatives, opinion
shapers and professionals working
within the dams industry.
Build long term relationships with
potential and existing customers.
Generate leads for new business.
Develop key relationships with other
sponsors and exhibitors.
Interact/network with delegates in a
fun, social and dynamic environment.
 8
WHO YOU WILL
MEET AT ANCOLD 2017
8%
Over 100 different organisations are
represented at each conference.
Over 50% of delegates are ANCOLD
Associate Members or Employees of 22%
Member Organisations.
All Australian states and territories are
represented by delegates.
An international presence with
representatives from New Zealand, USA, 37% 6%
South Africa, Switzerland attending in
2016.
Both government and private sectors 7%
represented.
A large majority of delegates that are
industry leaders decision makers (see
graph) 20%

Managers

Team Leaders/Coordinators/Officers

Analysts/Planners/Research/Advisors/
Consultants
Principals/Chairmen/Directors/Associates

Engineers

Unknown Didnt State


OVERVIEW OF
SPONSORSHIP PACKAGES
Sponsorship packages
are linked to key events or
opportunities within the
conference program. All
prices shown are in $AU
and are inclusive of GST.
9
Gordon Sponsorship Package $21 000
Major Conference Sponsor
Great Lake Sponsorship Package $15 750
Conference Dinner Sponsor
Pedder Sponsorship Packages $10 500
Welcome Reception
Post Conference Tour Sponsor
Pre Conference Workshop Sponsor
Crotty Sponsorship Packages $7 875
Satchel
Wi Fi
Mobile App
Devils Gate Sponsorship Packages $5 250
Conference Program
Delegate Name Badge
Chairmans Young Professionals Lunch
Conference Supporter Packages
Technical Session $4 000
ANCOLD Young Professional Best Paper $3 500
Barista Cart (one day) $2 700
End of Conference Drinks $2 100
Day Refreshment Break $2 100
Trade Booth (Early Bird) $3 150
Trade Pod (Early Bird) $3 000

GORDON SPONSORSHIP PACKAGE
MAJOR Entitlements
Exclusive sponsorship and
CONFERENCE acknowledgement as the Major
SPONSOR Conference Sponsor
Company logo to feature on each page
$21 000 of the ANCOLD Conference website
Recognition as the Major Conference
Sponsor in all conference promotional
material, including conference program,
pocket program and venue signage*
10
Company logo and profile in the
electronic conference handbook and
conference website (including link)
Opportunity to address the conference
during a plenary session (10 minutes)
Opportunity to display signage at the
conference (sponsor to supply signage.
Maximum of 2 pull up banners to be
displayed)
One 6m x 2m trade exhibition booth
Four registrations to attend the technical
conference (excludes Pre Conference
Workshop, Post Conference Tour and
Conference Dinner)
One full page advertising space in the
electronic conference handbook on the
inside front cover (artwork to be supplied
by sponsor)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert

GREAT LAKE SPONSORSHIP PACKAGE
CONFERENCE
DINNER
SPONSOR
$15 750
The Conference Gala Dinner will
be held at the Museum of Old and
New Art (MONA), an art museum
located within the Moorilla winery.
Entitlements
Exclusive sponsorship and
acknowledgement as the ANCOLD
Conference Dinner Sponsor
Logo recognition in all conference
promotional material, including
conference program, pocket program
and venue signage*
Company logo and profile in the
electronic conference handbook and
conference website (including link)
11
Recognition as the Conference Dinner
Sponsor on dinner menus and signage
(sponsor to supply signage, maximum of
two pull up banners)*
Opportunity to provide a gift to all
attendees at the dinner (at sponsors own
expense)
Opportunity to welcome guests to the
Conference Dinner (5 minutes maximum)
One 6m x 2m trade exhibition booth
Four registrations to attend the technical
conference (excludes Pre Conference
Workshop Post Conference Tour and
Conference Dinner)
Four Conference Dinner tickets
One full page advertising space in the
electronic conference handbook (artwork
to be supplied by sponsor)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert

PEDDER SPONSORSHIP PACKAGES
WELCOME Entitlements
Exclusive sponsorship and
RECEPTION acknowledgement as the ANCOLD
SPONSOR Conference Welcome Reception
Logo recognition in all conference
$10 500 promotional material, including
The Welcome Reception will be conference program, pocket program
held on the waterfront lawn at and venue signage*
Wrest Point. Company logo and profile in the
electronic conference handbook and
conference website (including link)
12
Opportunity to welcome guests to
the Welcome Reception (3 minutes
maximum) and verbal recognition of
sponsorship at the opening of the
Welcome Reception
One 3m x 2m trade exhibition booth
Two registrations to attend the technical
conference (excludes Pre Conference
Workshop, Post Conference Tour and
Conference Dinner)
One full page advertisement in the
electronic conference handbook (artwork
to be supplied by sponsor)
Opportunity to display signage at the
Welcome Reception (sponsor to supply
signage, maximum of two pull up
banners)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert

PEDDER SPONSORSHIP PACKAGES
PRE CONFERENCE Entitlements
Exclusive sponsorship and
WORKSHOP acknowledgement as the ANCOLD Pre-
SPONSOR Conference Workshop sponsor
Logo recognition in all conference
$10 500 promotional material, including
conference program, pocket program
and venue signage*
Company logo and profile in the
electronic conference handbook and
conference website (including link)
13
Organisation signage displayed during
the Pre Conference Workshop (sponsor
to supply, maximum of 3 pull up banners)
Opportunity to welcome guests to the
Pre Conference Workshop (3 minutes
maximum)
One 3m x 2m trade exhibition booth
Two registrations to attend the technical
conference (excludes Pre Conference
Workshop, Post Conference Tour and
Conference Dinner)
Two registrations to attend the Pre
Conference Workshop
One full page advertisement in the
electronic conference handbook (artwork
to be supplied by sponsor)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert

PEDDER SPONSORSHIP PACKAGES
POST Entitlements
Exclusive sponsorship and
CONFERENCE acknowledgement as the ANCOLD
TOUR Conference Post Conference Tour
sponsor
SPONSOR Logo recognition in all conference
$10 500 promotional material, including
conference program, pocket program
and venue signage*
Company logo and profile in the
electronic conference handbook and
conference website (including link)
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Opportunity to address the tour
delegates at the Post Conference Tour (3
minutes maximum)
One 3m x 2m trade exhibition booth
Two conference registrations to attend
the technical conference (excludes Pre
Conference Workshop Conference
Dinner and Post Conference Tour)
Two registrations to attend the Post
Conference Tour
One full page advertisement in the
electronic conference handbook (artwork
to be supplied by sponsor)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert

CROTTY SPONSORSHIP PACKAGES
SATCHEL Entitlements
Sponsorship of the ANCOLD Conference
SPONSOR Delegate Satchels including logo
$7 875 recognition on each satchel along with
the ANCOLD logo
Logo recognition in all conference
promotional material including venue
signage*
Company logo and profile in the
electronic conference handbook and
website (including link)
One 3m x 2m trade exhibition booth
WIFI Entitlements
Sponsorship of the ANCOLD Conference
SPONSOR Wifi
$7 875 Logo recognition in all conference
promotional material, including venue
signage*
Company logo and profile in the
electronic conference handbook and
website (including link)
Logo recognition as the Wifi Sponsor on
access instruction information
Custom network name can be named
after your organisation
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One registration to attend the technical
conference (excludes Pre Conference
Workshop, Post Conference Tour and
Conference Dinner)
One half page advertisement in the
electronic conference handbook (artwork
to be supplied by sponsor)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert
One 3m x 2m trade exhibition booth
One registration to attend the technical
conference (excludes Pre Conference
Workshop, Post Conference Tour and
Conference Dinner)
One half page advertisement in the
electronic conference handbook (artwork
to be supplied by sponsor)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert

CROTTY SPONSORSHIP PACKAGES
CONFERENCE
MOBILE APP
SPONSOR
$7 875
The conference mobile app provides
delegates with the ability to upload their
own profile, connect with other delegates,
and provide feedback in real-time regarding
the conference sessions. The app also allows
sponsors and exhibitors to post a company
profile along with a website link and logo.
DEVILS GATE SPONSORSHIP PACKAGES
CONFERENCE
PROGRAM
SPONSOR
$5 250
Entitlements
Sponsorship of the ANCOLD Conference
Mobile App
Logo recognition in all conference
promotional material and venue signage*
Company logo and profile in the
electronic conference handbook and
website (including link)
One registration to attend the technical
conference (excludes Pre Conference
Workshop, Post Conference Tour and
Conference Dinner)
Entitlements
Sponsorship of the ANCOLD Conference
Program
Logo recognition in all conference
promotional material, including
conference program and venue signage*
Company logo and profile in the
electronic conference handbook and
website (including link)
Company logo to appear on each page
of the Conference Program
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One half page advertisement in the
electronic conference handbook (artwork
to be supplied by sponsor)
The mobile app branded with your
company logo. Signage displaying how
to use the app featuring your company
logo
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert
One registration to attend the technical
conference (excludes Pre Conference
Workshop, Post Conference Tour and
Conference Dinner)
One half page advertisement in the
electronic conference handbook (artwork
to be supplied by sponsor)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert

DEVILS GATE SPONSORSHIP PACKAGES
DELEGATE Entitlements
Sponsorship of conference name badges
NAME BADGE including logo recognition on each name
SPONSOR badge along with the ANCOLD logo
Logo recognition in all conference
$5 250 promotional material, including
conference program and venue signage*
Company logo and profile in the
electronic conference handbook, Smart
App and website (including link)
ANCOLD Entitlements
D
Sponsorship of the ANCOLD Chairmans
CHAIRMANS
L
Lunch for Young Professionals
LUNCH FOR YOUNG Logo recognition in all conference
O
promotional material, including
PROFESSIONALS
S
conference program and venue signage
SPONSOR Company logo and profile in the
electronic conference handbook and
$5 250 conference website (including link)
Opportunity to provide corporate
merchandise for all delegates at the lunch
(at sponsors own expense)
17
One registration to attend the technical
conference (excludes Pre Conference
Workshop, Post Conference Tour and
Conference Dinner)
One half page advertisement in the
electronic conference handbook (artwork
to be supplied by sponsor)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
Legislation
One satchel insert
Opportunity to address the delegates
during the lunch session (5 minutes only)
One registration to attend the technical
conference (excludes Pre Conference
Workshop, Post Conference Tour and
Conference Dinner)
One half page advertisement in the
electronic conference handbook (artwork
to be supplied by sponsor)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert

CONFERENCE SUPPORTER PACKAGES
TECHNICAL Entitlements
Sponsorship of an ANCOLD Technical
SESSION
D
Session.
SPONSOR
L
Logo recognition in all conference
promotional material, including
$4 000
O
conference program and venue signage*
S
(Multiple available)
Company logo and profile in the
electronic conference handbook and
conference website (including link)
Verbal recognition by the session chair
prior to and at the conclusion of the
sponsored session
Company logo to appear on the screen
in the session room prior to and at the
conclusion of the session
ANCOLD YOUNG Entitlements
Sponsorship of the Young Professional
PROFESSIONAL Best Paper Award presented at the
BEST PAPER ANCOLD 2017 Conference
Logo recognition in all conference
AWARD promotional material, including
$3 500 conference program and venue signage*
Company logo and profile in the
electronic conference handbook and
conference website (including link)
Company logo to feature on the award
certificate
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Opportunity to display one pull up
banner in the sponsored session room
(to be provided by the sponsor)
One registration to attend the technical
conference (excludes Pre Conference
Workshop, Post Conference Tour and
Conference Dinner)
One half page advertisement in the
electronic conference handbook (artwork
to be supplied by sponsor)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert
One registration to attend the technical
conference (excludes Pre Conference
Workshop, Post Conference Tour and
Conference Dinner)
One half page advertisement in the
electronic conference handbook (artwork
to be supplied by sponsor)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert

CONFERENCE SUPPORTER PACKAGES
BARISTA Entitlements
Sponsorship of the Barista Cart for one
CART day of the conference
SPONSOR Logo recognition in all conference
promotional material, including
$2 700 conference program and venue signage*
(2 available)
Company logo and profile in the
electronic conference handbook and
conference website (including link)
Opportunity to brand the Barista Cart
area. For example provide extra furniture
or promotional attire for staff to wear to
further promote your brand (funded by
sponsor)
END OF Entitlements
Sponsorship of the End of Conference
CONFERENCE Drinks
DRINKS Logo recognition in all conference
promotional material, including
SPONSOR conference program and venue signage*
$2 100 Company logo and profile in the
electronic conference handbook and
conference website (including link)
Company literature may be displayed
on the catering stations during End of
Conference Drinks (sponsor to supply
literature)
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Opportunity to display signage in the
Barista Cart area (sponsor to supply
signage. Maximum of 2 pull up banners
to be displayed).
One half page advertisement in the
electronic conference handbook (artwork
to be supplied by sponsor)
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert
Company logo displayed on the catering
tables during drinks
Opportunity to display up to two pull up
banners during the End of Conference
Drinks (sponsors to supply)
Company will be verbally acknowledged
by the Chair prior to the networking
session
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert

CONFERENCE SUPPORTER PACKAGES
DAY Entitlements
Sponsorship of a Day Refreshment Break
REFRESHMENT for one day of the technical conference
BREAK (includes lunch, morning and afternoon
breaks)
$2 100/DAY Logo recognition in all conference
(2 available) promotional material, including
conference program and venue signage*
Company logo and profile in the
electronic conference handbook and
conference website (including link)
20
Company literature may be displayed
on the catering stations on the day of
sponsored break (sponsor to supply
literature)
Company logo displayed on the catering
tables during sponsored breaks
Company will be verbally acknowledged
by the Chair prior to and directly after
the refreshment breaks
Delegate list supplied in accordance
with Australian Privacy and Anti-Spam
legislation
One satchel insert
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ADVERTISING PACKAGES
Advertising space will be available in the
electronic Conference Handbook which will
be distributed to all conference delegates. KEY EXHIBITION DATES AND TIMES
Advertising in the Conference Handbook
will provide excellent exposure for your Please note, dates and times are a guide only and may be subject to change.
organisation. Task Day Date Time
Outside Back Cover $1 000 Exhibitor bump in Wednesday 25 October 0700 - 0930
Inside Front Cover $ 850 Exhibition open Wednesday 25 October 1000 - 1600
Inside Back Cover $ 850 Exhibition open Thursday 26 October 1000 - 1600
Full page $ 500 Exhibition open Friday 27 October 1000 - 1600
Half page $ 250 Exhibition closes Friday 27 October 1600
*The appearance of sponsors logos on Exhibitor bump out Friday 27 October 1600 - 1800
printed materials will be subject to printing
deadlines. Sponsors will be advised of
deadlines upon receipt of the signed
sponsorship agreement.

SATCHEL INSERTS $650

This is your opportunity to deliver your
message directly to your target market by
providing a promotional item for inclusion
in each delegates satchel. A maximum size
of up to A4 with a thickness of 4 individual
pages (8 printed pages) can be included OR
a suitable promotional item.

TRADE EXHIBITION STANDS
Taking an exhibition stand is a great way
to position your organisation, connect with
conference delegates and promote your
services. With the trade exhibition area
open for the duration of the conference,
thats a whole lot of quality exposure for
your organisation. All conference lunch and
refreshment breaks will be held in the trade
exhibition area to ensure a high traffic flow of
delegates.
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EXHIBITION STAND FEATURES
DETAILS One 3m x 2m (2.35m high) Trade Booth
or one 2m x 2m (2.35m high) Trade Pod
Exhibition booths are sold per single
according to the following pricing structure. Black laminate back and side walls
Organisation name on white fascia board
Trade Trade in black writing (30 characters)
Booth Pod
1 x 4amp/100w power outlet (extra
3 m x 2m 2 m x 2 m
power available on request)
Early Bird till 15/7/16 $3150 $3000 1 x dressed trestle table & 2 x chairs
supplied
Logo recognition in all conference
Standard after 15/7/16 $3900 $3750 promotional material, including
conference program and venue signage*
Company logo and profile in the
electronic conference handbook and
conference website (including link)
One exhibitor registration to the Pre
Conference Workshop and Conference
Technical Sessions including daily
catering and the Welcome Reception
(does not include Post Conference Tour
or Conference Dinner)
One satchel insert
Delegate List supplied in accordance
with Australian Privacy and Anti-Spam
legislation

CUSTOM BUILT DISPLAYS,
FURNITURE HIRE &
FASCIA SIGNAGE
If youd like to stand out from the crowd
and customise your booth with additional
furniture and features, please contact Scene
Change our Exhibition Build partner or
check out their catalogue at http://www.
scenechange.com.au/exhibitions/
Conference specific contact details will be
given out with the Exhibitor Guidelines.
Please note, all custom built structures need
to conform to the venues trade exhibition
requirements and will require approval from
the Conference Manager.
ADDITIONAL TICKETS
& REGISTRATIONS
If you require extra personnel to staff
your exhibition stand additional exhibitor
registrations must be purchased.
The cost for an additional exhibitor
registration is $675 and includes:
Attendance at the Pre Conference
Workshop and Conference Technical
Sessions
Daily catering
Attendance at the Welcome Reception
Does NOT INCLUDE THE CONFERENCE
DINNER (tickets may be purchased
separately for $170 ea)
This Exhibitor/ Sponsor registration is
significantly reduced from the standard
delegate fee in recognition of your
companys support of the event. Please
note there is a maximum of two additional
exhibitor registrations per sponsor or
exhibitor.
24
PUBLIC LIABILITY
INSURANCE
Australian regulations require all exhibitors
to have adequate Public Liability Insurance
cover based on a limit of indemnity to the
value of $10,000,000 or above. This refers
to damage or injury caused to a third party/
visitor on or in the vicinity of an exhibition
stand. Exhibitors are required to submit their
Public Liability Insurance Certificate along
with their booking form.
If you would like to purchase exhibitor Public
Liability Insurance for the duration of the
conference, we can arrange this for you with
H2 Conference Insurance at a cost of $100
AUD. Please tick this option on the booking
form.
 25
ANCOLD 2017 CONFERENCE BOOKING FORM
ANCOLD 2017 - C/- Leishman Associates SPONSORSHIP/EXHIBITION PACKAGE PAYMENT
113 Harrington Street, Hobart TAS 7000 I would like to invest in the following package Payment can be made by direct deposit to
Telephone: 03 6234 7844 Package: Leishman Associates
ABN: 22 103 078 897 Value $: Request a tax invoice for payment
To book your selected sponsorship and/ .................................................................................................. I have directly deposited funds to your
or exhibition packages please return to account
sandra@laevents.com.au CHECKLIST
This check list does not apply to satchel Name of bank: Commonwealth Bank
PRIMARY CONTACT inserts or advertising bookings. of Australia
Account name: Leishman Associates
Company Name: Yes, I have provided an electronic copy of BSB: 067 000
the company logo (jpg & eps files) Account no: 1036 5932
..................................................................................................
Yes, I have provided the company Swift code: CTBAAU2S
Contact Person:
website address
.................................................................................................. Prices quoted in the package are in
Yes, I have provided 75 word promotional
Position: Australian Dollars and inclusive of GST
text (text exceeding 75 words will be
.................................................................................................. edited)
Postal Address: I have read and agree to the Event
EXHIBITORS ONLY Sponsorship & Exhibition Terms and
.................................................................................................. Conditions.
Yes, I have provided a copy of my
State: Postcode:
companys Public Liability Insurance
.................................................................................................. Certificate (only necessary for exhibitors) Signature:
Telephone:
No, I wish to purchase Public Liability ..................................................................................................
.................................................................................................. Insurance at a cost of $100.
Mobile: Date:
..................................................................................................
..................................................................................................
Email:
..................................................................................................
Company Web Address:
..................................................................................................

EVENT SPONSORSHIP & EXHIBITION
APPLICATION TERMS & CONDITIONS
The following terms and conditions apply to your application to
sponsor and/or exhibit:-
1. Definitions
Event means the event referred to in the Booking Application
Form.
Exhibition/Sponsorship means the exhibition and/or
sponsorship as detailed in the Booking Application Form.
GST means GST within the meaning of the GST Act.
GST Act means A New Tax System (Goods and Services Tax)
Act 1999 (Cth) (as amended).
Us/We means Leishman Associates Pty Ltd (ACN 103 078
897) as Conference Managers representing the Conference
Committee and the Host Organisation.
You means the entity submitting the Booking Application Form
to sponsor and/or exhibit.
2. Application
You will submit the Booking Application Form for the
Exhibition/Sponsorship.
3. Approval
The Exhibition/Sponsorship will be confirmed upon return to
You of the approved Booking Application Form, together with
a tax invoice for the full amount of the Exhibition/Sponsorship
fee, 50% of this total is payable within 7 days. The deposit
is non-refundable and will be deducted from the booking
fee. Your company logo and profile will only feature on the
conference website once this deposit has been paid.
4. Payment
Upon payment of the deposit, You will receive a tax invoice
for the balance of the Exhibition/Sponsorship fee. Payment
of the balance of the fee is due and payable 30 days prior to
the commencement of the Event. All Booking Application
Forms received within 30 days of the commencement of the
Event must include full payment of the booking fee. Only once
payment has been made in full will your logos and profiles be
placed on Event collateral. Due to printing deadlines, You will
not be guaranteed inclusion on Event collateral if payment of
the booking fee is not received 30 days prior to the Event.
All international payments must include provision for bank fees
and exchange rates in the payment amount. Any outstanding
balance will be required to be paid by You prior to the
commencement of the Event.
5. Cancellation
In the event that You cancel your Exhibition/Sponsorship, your
deposit will not be refunded. In the event that You cancel your
Exhibition/Sponsorship more than 90 days before the Event,
You will receive a 25% refund of the Exhibition/Sponsorship
fee. In the event that You cancel within 90 days of the Event,
You will not receive any refund. Any monies outstanding at
cancellation will need to be paid in full.
6. Changes
Once your Exhibition/Sponsorship has been confirmed and
accepted, a reduction in Sponsorship/Exhibition space is
considered a cancellation and will be governed by the above
cancellation policy. Reduction in space can result in relocation
of your Exhibition/Sponsorship at Our discretion. Any space
not claimed one hour before the Event commences and will be
reassigned and no refund will be payable to You.
We reserve the right to rearrange the floor plan and/or relocate
any Exhibition/Sponsorship without notice to You. We reserve
the right to amend existing unsold sponsorship packages or
add additional sponsorship packages as required without
notice to confirmed sponsors and exhibitors.
7. Stands
If You intend to utilise a custom built exhibit stand, We must
be advised of the full details and dimensions a minimum of six
weeks prior to the commencement of the Event. All display
construction requires our approval.
8. Assignment/Shared Packages
You are not permitted to assign, sublet or apportion the whole
or any part of Your sponsorship package or booked space
except upon our prior written consent. Shared sponsorship and
exhibition packages will result in one set of benefits only being
available to be shared by all parties involved. This includes but
is not limited to logo recognition, profile inclusion, signage and
registration benefits.
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9. Insurance
Public Liability insurance to a minimum of AUD$10 million must
be taken out by You. A copy of the certificate of Insurance
currency must be provided to Us a minimum of four weeks
prior to the commencement of the Event.
10. Exclusion
All information supplied to You in relation to the Event is
accurate to the best of our knowledge and belief and does
not constitute a warranty and any inaccuracy or mistake will
not entitle You to cancel your booking without penalty. All
estimates of attendee/delegate numbers attending the Event
are estimates only, and You agree that We are not responsible
for any discrepancy in these estimated attendee/delegate
numbers.
11. Marketing
We will use your information to send you updates and other
news about this Event. We will only pass on your information
to reputable third party official contractors of the Event for the
purpose of assisting you with your participation.
12. GST
All amounts paid or payable under these terms and conditions
are inclusive of any GST which may be applicable to any
supplies made by either party under this Agreement. To the
extent GST is applicable to any amount paid or payable in
respect of a taxable supply made under or in connection with
this Agreement, subject to that party receiving a valid tax
invoice for GST purposes from the other party in respect of the
supply before the time of payment.