A * hi v 6

BUSINESS PLAN
BUSINESS NAME: I C GWAZ SERVICES
NATURE OF BUSINESS: MANUFACTURING (FOOD PROCESSING) .
(( I .
DATE OF INCORPORATION: July 2010 # BUSINESS CONTACTS .
TEL: 71646 777 EMAIL: mogwasa-modise@yahoo.com
fax's -77 6 . h .
6.K.
BRIEF PROFILE OF SHARE HOLDERS: z
NAME ROLE SHAREHOLDING
( a knk .)
PROJECT CONCEPT (OBJEWI ES 4.|11
produced and food which |11 also be exported.
Create employment, bring in foreign direct investment and reduce self-
reliance on imported got .
The customer enjoys the f ' g beneath from eating organic challie relish; -
organic challie relish can be *:.11 almost anything f e casseroles, chakalaka
mix sandwiches, sti readied me Sa ' ' - ay of ' on bread to enjoin ' midi,, yick
snack. It can be eaten by OK-A|OG coda - cvo' I .
vegetarians, there are no preservativv' k. .. Social colorings it has som
protein, crude |brejefer to the sticker a- more nutritional information.
SUMMARIZED HISTORY OF MAJOR EVENTS SINCE INCEPTION
cell: (+z67) 71646 777 I P.O. Box 404364 Gaborone, Botswana
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1+L** I x vb#.. ' ' 4|-. . , -- . : l !.'# . . . .' in -a .4.;. I C Gwaz services started
as a sole proprietorship and e Intention ls to the if ' ' ' . Tonsil c Gwaz
services participated in the I, business into a mayor corpora , $#: j .
i Botswana Food and Beverage Exhibition (FOBEX 2010) 29-31Iuly 2010,
MIssION OF THE basined bill To I the sole proprietorship into a major
corporation contributngtto the economy and development of the country,
alleviating poverty, redux depended imported vegetables. swvisit . F THE
BUSINESS ctxx : M res, w .
Be To I thy business into one of the -' -- a W extricating to the agricultural
sector and natural food (vegetables . , world Creat pigment on the
agricultural and industrial markets .
Objective OF THE BUSINESS
Promote organic food, promote locally produced food and sel|eliance,
promote self employment ant's to meet the goals set for vision (2016).
SUPPORT FUNCTIONS-ACCOUNTING AND CONTROLS
Various safeguards |11 be ensured and incorporated into the arm's accounting
systento preen: error and fraud etc and controls |11 be imposed to I a- --come
that employees 'ng their jobs properly and in the best ensue intension the
organization. This we in all aspects of the business, not just those relating to
the accounting functl sample saleepresentatives will have targets to meet if
not, an esplanade e required ' .
Other user groups (eta hers, bands, politicians, and so forth) need to be
assured that the accounts pr used are an 'accurati reflection of the state of the
business (accounts need to be confirmed as being true, See the private proflt-
maldhg organization of (1 C Gwaz services),
I C GWAZ SERVICES PRIVATE PROFIT-MAKING ORGANISATION
stl|ut-tur-e R s on 'b'I' I
Owners Shareholders/Directors
Policy-makers Directors/Managers
Cell: (+267) 71 646 777 P,0, Box 404364 Gaborone, Botswana
Managers/lunier Managers/clerks
. O This stl-tlrellre s selected people the organization on behalf of the
ownerts). Directors/senior managers make policy decisions which are carded
out by managers/junior managers/clerks, in It |11 be part of the policy-
make/a role to ensure that the managers/junior managers have actually
carried out the policies required. Theme |11 be internal checks carried out by
managers and directors. Owners should also want to ensure that the
directors/ managers are not combining to defraud the owners and ensure that
the policies are in the interest of the organization. External checks will be
required and carried out by someone unconnected with the organization.
What will be included in the internal controls? 1) Receive an order 2)
Approve order 3) Record order 4) Issue goods 5) Receive payment Other
internal controls to reduce the incidence of mistakes and fraud can be
instituted for example: 1) Well beaned organization swtrurn|re:-
responsibility and authority are delegated and will enable employees to see
whatthey are responsible for.
Ensures that each member staffis aware of their exact responsibilities.
2) segregation of duces:- n o arson should fully record and process a
transaction. If not applied, be quite simple to carry out.
3) physical condo's:- access to a records should be restricted to authorized
personnel only. Essenti nt fraud.
4) Authorization and approve:- all cans 'pus over a certain set limit should be
authorized by a responsible person, for all purchases, orders over a P1000.00
should be checked by manager.
5) personnel:- only well motivated, competent personnel who possess
integrity should be employed.
6) supervision:- the provision of supervisory procedures will help to reduce
errors and fraud.
Cell: (+267) 71 646 777 P.O. Box 404364 Gaborone, Botswana
One main reason for checking the accuracy accounts is to provide assurance
to the , shareholders, that the accounts they have been shown, are in fad, a
true record of the activities of the business. It is essential that financial
statements, are checked by an independent person (auditors) with a detailed
knowledge of accounting.
Duces of auditors Report on all the statements issued to shareholders - Carry
out investigations her proper books of account have been kept .
A jj the mentioned To check pressure that anal Xts are in agreement wit
books : N Auditor's rights 1) Access to all books, accounts and source
documents .
2) To require information and explanation from directors and employees- 3)
Attend shareholder's meetings .
Note: it is a criminal offence to give false or misleading information to an
auditor Information technology (1 T)
Aavxnt|re|
More accurate, quicker and can produce more information than manual
systems.
niuavan|agpq Audit dial can be lost as accounts for debtors/creditors held on
disk may only contain details of last three months transactions.
Cel1: (+267) 71 646 777 P.O. Box 404364 Gaborone, Botswana
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6'' Auditor's search for a particular source document can become a paper
chase.
a), Jr a .
Did in . I,. --. -/,s Fraud ls potent-la uch easier In a manual system lark query
fairly a & . . Jr pot.
large transactions or large paysll/a computerized system we Internal controls
in a computerized system will be placed in free categories: Administrative
controls over the organization of the day processing function; Division of
duces- management to ensure that there is division of duties as in manual
systems so that no one person |11 be fully processing any transaction and
third |11 be achieved by the of clearly beaned departmental st|rut-t|ures.
system development controls over the designs and implementation of
systems; Essential for ascertaining what the computer and the employees
have been doing these |11 include -rotation of shift duties -duty logs -manual
of operating instructions -controls on attendance on times -computer log
Procedural controls over ay to day running of the business It is not the
auditor's job to sp search for fraud but to report on the truth and accuracy of
the system.The normally more errors in the accounts due to mistakes rather
than fraud an ore the entry and processing of data is a very important area
for the auditor heck s|c|y/ng|wx d has an automatic continuation Sheet. Y
Please note that this lettermen # Cell: (+267) 71 646 777 P.O. Box 404364
Gaborone, Botswana
+ Training and employees welfare.
Vision 2016 and beyond (Prosperityroducdon and innovation, education
and ) information, compassion, justice an -caring nation is about training and
* employee welfare nation shoal e built I education, gaining, sills and
prospect) in For any emerging country to succeed it needs an educated
population Pere is no point in putting good industrial strategies and policies
in place without having .
Gained staff ake advantage of a cleverly conceived plan. Vision 2016 ' all l a
way fob educe our own will s intone n, democrat-ic and accountable n .
loyees ou part of the organization.
They should undo ' . ir role and how this relates to other roles.
Insecurity and mishaps should not be allowed (for example treating
employees in an offhand ion, ignored or left to their own devices),
Employees should have access to the best learning opportunities and provide
them with credit-bearing qualifications so that the quality of the productgnd
its assurance ' , ' ' ' . Lb .
For an organization to be efficient and more productive % needs to m oy
Unix but not last must not. . .. .
people who are suited for the job, have high morale, l khaki (to sex
discrimination, race e. To .
f The quality of introducer induction of new employees to the organization is
important ' ' that they know exactly where and whom ends ha reports. -a (lf
Katie (not Training employees' ' mployees e enthusiastic and committed to
the organization, It also indicates that the organization is taking interest in
the personal development of each member of Stalin gaining further
knowledge, improving sills, gaining new sideband broadening their outlook
Training courses may or will include ''hygiene, handling customer queries,
new software or calculating tax, health risks, managing stress, quality and
service assurance etched Cell: (+267) 71 646 777 P.O. Box 404364
Gaborone, Botswana
In d ''well organised cycle of training'' or |11 be use & 1. To form a policy of
training 2. To identify training needs 3. Plan the training required 4.
Implement the training 5. Evaluate the training given summary of Raining
methods
Training Methods Advantages Disadvantages
Eternal colleges - 1. ng term 1. Leads to a recognised 1. Length of me
courses qualification / 2. Shortterm 2. e of aids to 2. may not precisely ng
accommodate needs 3. Private gaining 3. urges designed to 3. xpensive
organizations precisely suit the client
On the job Raining
1. Instruction at 1. Promote 1. infraction workstation supervisory
subordinate relationals Internal title job 1. scores and 1, creates awareness 1.
little chance to demonstrations of requirements/ participate new facts
Prance
promotes safe practice 1. requires close and further sills supervision Cell:
(+267) 71 646 777 P.O. Box 4,04.364, Gaborone, Botswana
Frog?
1) Forming the policy.
The company will ensure that resources are in order to maintain the sells it
requires. A comprehensive document will be produced explaining how sells
will not only be maintained but also improved ' for employee's development
and motivation.
2) indenturing training needs.
This |11 be based on what training the employee I undergone together w1:11
references to each job description and any appraisal records S u e l 3)
Planning the Raining required.
Research available courses, so that suitability, cost and time commitment
can be established and cool pored with budget availability and resources to
cover absence. It's necess|lyrq leads: between any specialist training . . 1. I
staffing the appropriate line l|b||wj, ''0n the job'' training courses can be used
if the cost of in-house-traiilt|' /,1 unfired ' ' ' '' Ftiejob'' that is within the # Or
O.
A * organization but in a specifically allocated. No Rhea ditty
4) Implementing tie Gaining a
The content, the people and mated used must be appropriate whether in
house (on or off-the-job) or -- '-- carried out, Individual course/ details
should make the lea nin objectives clear and identify the learning ifdiut/u ,
pathos 5) Evaluating the gaining Trainers and trainees should evaluate the
training which has en place so that subsequent changes to both method and
contented prove beneficial, Back at work line mana rs or supervisors should
also assess any benefits which the employed e organization have no or-.
gained from the training.
Employee welfare CeIl: (+267) 71 646 777 P.O. Box 4.04364 Gaborone,
Botswana
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ix. > Xi ' l (age of materials and other is o h armory, reduces tame , was in):,
-: t. . . .
:a resources, prevention of accidents through distra 'ens preoccupations.
') : k '' carelessness and fatigue. The general well being of the employees
would be 'vee attention.
9
Managers
not divorce to personal detrimental to this health of an organization. Other
problems, which may need to be dealt with by Caine ad ounsellors, are ' b
eakdown there ament/long term family illnes/gambling and deb and of
marriage edible working hours/nay be introduced to carter for women with
children ' , ' ' ' t o ' e and sta e end ' ' ' ' people who are AIDS related
treatment.
# must be aware of the needs and trends of society in general and should
what is happening in the outside world from their own staff. Danger health,
such as alcohol and drug abuse, |11 also prove to be Zaffmas b a work
during The system operates on overtime and xiblqtimo business) time, but
flexible time korean |'t|l|p o e bonded the core ( correct number of hours are
worked on an accounting period, usually a week Anytime worked in excess
can be credited to the employee to be taken oft|within a limited period or
paid as overtime.
Reason for choices of technology. labour intensive capital king is labour
intensive ' l and target the poorest of the poor, establishing strategic
partnerships with communities and creating a sense of ownership in proved.
One of the main objectives is empowermen f women and the youthjroviding
them with the endless opportunity of fa ' or a market with wh tht.rjr
materials (chillies, carrots, and cabbages) wil ' t and the pray that they |11 be
bought at. The company will co monitor and improved issues raised b strate
lc partners, d ' my ' s ensuring that we play Y # QA, ' our role In helping
communities throng ? trategic partnership in farming quality product
development: Fster social cohesion and enhance nation building by
maximizing access, development and excellence at all levels of participation
in . . To g( sport and recreation ( , ' ' to promote healthy living sport for
peace, for a Cell: (+267) 71 646 777 P.O. Box 4.04.364. Gaborone,
Botswana
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Intern analysis A new brand, improved packaging, wider variety provided
(Extra mild, mild, hot, extra hot), locally produced, it is organic or natural
which means there no chemicals or food enhancing chemicals which have
been linked with some type of discases- cancers or tumours. Used price as
per its quality. It is also preserved naturally. It has a beautiful taste, produced
according to the requirement of the customer, quality is assured, product
consistency and improvement on product safety, monitoring of good hygiene
practices.
Business strong pointe- local product, affordable, high quality, vegetarian,
organic and healthy product, promotes local farming and empowerment,
economic diversification, - on Weak points - product new in the market,
resistance to a new product, |11 need more raw materials if the demand is
high.
Business can increase its sales by making more promotions through media,
trade fairs, and literature egg. direct mai radon to chain stores, brochures,
personal contacts, a-mail, press re vex-tiling, cd-rom (create awareness for
this product and the company). Re for clarity and truth can become one of
the symbols of hope to see us thro 'sion 2016 if we all contribute on,
working along the guidelines of vision 20 beyond. Our work should be an
inspiration to us all especially as we have all t ontribute and participate in
what our leaders, elders see as gopd for our economy and beyond not
forgetting the vision 2016. 5 I - % Business failure - if not marketed
properly, lack of support from relevant stake holders.
External analysis Political - a democratic country which supports citizen
empowerment. Enhance economic growth by removing obstacles to
desirable forms of investment by the ovate and public sector. Most
importantly to reduce or eradicate poverty and ? z '' lie. A vision promoting
Inequality guided byte government 'Vision 2016 po rising levels of growth,
investment, job creation and people centred development.
CeIl: (+267) 71 646 777 P.O. Box 404364 Gaborone, Botswana
Km Economic - the economy is stablejust need to shift the dependency on
minerals especially diamonds, as these are relatively capital intensive.
Potential labour absorbing senors such as food processing and farming of the
raw materials needed to reach their potential as there is potential for much
faster growth if and when it can be strategically done right.
Social - t ar ' ' e are down for our Botho which is a secret to our success as
we will share everything and satisfy our clients. Service excellence is a key
in growing the economy: a) Famers produce raw materials, supply factory,
abashed goods are marketed and sold locally and exported.
b) Brand and factory can be used by other producers, manufactures thus
eliminating a lot of competition but still manages to retain the true brand
identity of different produce.
c) Manufacturing, produc lancing, labelling packaging and purchasing of
raw materials is don o er which |11 result in substantial savings.
More savings can be o product is marketed externally by a different
company which t edge of the global market thus increasing the sales of the
pro brand name. The demand for raw materials from the farmers |11 a s '
crease.
d) There will be increased quality, as we benchmarktogether, continuously
taking the best practice from each other and apply to our own products
(finished product).
e) Because of ''Botho'' the system can work that is if there is equality and
respect from each other. There is no dictating policy to the smaller or
emerging product. No system is forced to each other, a system is adopted
freely when the Information is shared need arise.
9 and high levels are achieved but this is done without acceding the mission,
vision, objectives, and philosophies of different produce. Not also forgetting
the vision pillar of being ''a prosperous , productive and innovative nation
(Vision 2016) '' Technological - due to the great number of high volume of
the output computerized machinery |11 be used to meet the orders, high
quality of the product, The department of quality management |11 be
responsible for product safety, produd consistency and improvement,
labelling and packaging of the product, quality assurance and monitoring of
hygiene practices BOBS 150 2200.
There |11 be microbiological analysis, chemical residue analysis, and
processing yproduction plants (machinery) inspection. Testing of ingredients
and products, packaging (bottles and jars checked), product labelling to
involve BOBS ISO 9000. Organic standards followed.
Legal and environmental doctor: - due to the fact that juiciest employment |
11 be created in Botswana because of unlimited linkages generated by a
single Cell: (+267) 71 646 777 P,O. Box 404.364. Gaborone, Botswana
f.
investment which is organic ''organic challie relish''. Less pesticides
residues, fertilizers, heavy metals and insecticides |11 be sedans detect if
completely not detected during batch processing in the complete product.
Farming of land is widely spread. This |11 be a legal way to improve
functionality of the product by decreasing costs ''as less pesticides and
fertilizers |11 be used thus less contamination of the environment'' healthy
eating |11 be promoted for all.
Opportunities and threats - one of thrillers of Vision 2016 is poverty
eradication. There is a great opportlmi''|d' o for employment especially self
employment. I C Gwaz services will promote small-scale rural farmers, An
even bigger role will allow women and young farmers in this project. Poor
households, women and children |11 be the main beneficiaries directly or
indirectly. This will act as a tool for advancing social economic rights of
women and closing the gap between women's rights in the eyes of the law
and women's rights in practice. As we all know household services are
provided by women, now in this regard the true key to more/ self
employment is 'services' and not manufacturing '' egg. challie production ''.
Manufacturing continues to be a central source of growth, but services
''farming of raw materials'' are the main source of employment/growth. This
is the trick to see services become a bigger stimulator of growth, but not
forgetting that guidelines need to be implemented and learner ship offered in
this regard, Threats - the world is often unkind to new talent, new creations.
The average piece of junk is probably mor eaningful than our criticism
designating itself.
Anyone can become an end ur but not everyone can become an entrepreneur.
An entrepreneu e from anywhere. A new discovery is a threat to the world on
which it is . but we thrive on negative criticism which is fun to write and
read but thY th which threats must face is that Organic challie relish is no
careless prods f wild imagination. Defined limits can threaten the product to
really and its rightful place alongside famous products in the world, all is
needed is for everyone to contribute their part where they can, and the
benefits are for us all and as another of economic diversification and vision
2016.
ins som ' bu ' s no ean l ot . A it *- p. pro see &<Or j we should equate
business withawar against poverty, ill health and economic a 7 /' - e , t t . .
%y.
x Under investment in critical infrastructure |11 lead shortage of organic
challie Trastrucmre, as well as relish or its raw material ese investments in
key in advanced technology, will move our dependence from diamonds, etc
a higher and more sustainable labour absorbing growth economy with a huge
impact on the industrial economy.
Ce1l: (+267) 71 646 777 P.O. Box 4.04.364 Gaborone, Botswana
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jjy. ) :.. ., !g. Jkjr.t.k.y.' for. . Or bye j' $ .a . . July: ; ., $ rq , v I :f).j;q.. . In , - .
Are; ski . .. . A . - Jr.
In . ;Ij((. )? . ;|jr?k|. ; : . to ; I. ..j|1|-: to ajar- rat lie |11 ask? Tit..
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V Crime does impact negatively on the industry ''women farmers being
attacked or ''|||| in .:|.|||| ..
1- being raped'' farmers safety and security strategy need to be addressed. It
must .r,..
Eke .
' be understood that farmers/ entrepreneurs are Job creators and economy
growers.
Serviced skilled oriented entrepreneurs are via for a business to succeed.
Without service skilled oriented farmers and productions staffthe raw
materials from the farms and the product from the factory/plant will be of
poor quality and will not sell much or not sell at all. It is a combination of
people and product that will make it sell. Government and business owners
need to know that if they do not invest in their farmers and staffthey |11 not
be competitive in the senor.
Service excellence is therefore a key in growing the economy.
Risk and Sensitivity analysis.
Lack of support from relevant stake holders ''BEDIA- Factory shell,
LEAMentorinp CEliA-project Fu l Government institutes including EDD
under Ministry of Trade-Major Buy oter of finished product'' which must
play a major role for the project to sued' < A as k u N All the machined |11
be insured and a orders |11 insured. e - -'' ': tests c w - -' hi I -||1| ire to -11 ta
e erg! a pr ' e spare parts.
Jr The only thing predictable about lights its unpredictabilityz|co mic turn
down, - ..7. # / natural disasters; famine can from selling the amount .
' GbcokM P key
'j . a The ply e of restock |11 mll be contractual agreements With strategic
partners (farmers) prior to production. Unfortunately if the demand is
extremely higher than expected the prlye go up.
The benefit of this success should go to people who really need it and where
it |11 make a difference - strategic partnership with farmers in rural areas
(women and young farmers) who are currently available.
Production plan + Process raw material, package, label, store deliver.
.. I. %,,..,|2|,,
process- cut raw materials, package, label, store deliver, Cell: (+267) 71 646
777 P,O. Box 404364 Gaborone, Botswana
currently producing 60 bottles per 6 hours ice. 10 Production capacity -
10000 bottles per 24 hours ice. 417 bottles/hr Current production capacity -
240 bottles per day annually 84000 (240 days) Optimum production capacity
- 10000 boiled per day annually 2400000 (240 days) .
v a % l Each bottled currqntly|h P20.00
Marketing Plan
Marketing , TV ads, radio ads, news papers, hotel magazines, TV interviews,
radio interviews, promotional shows at the super market, chain stores,
government institutes- primary and secondary schools, universities, police
and army messes', health institutes- government clinics and hospitals, private
clinics and hospitals including the labs.
Random toting in selected villages, BOCCIM to register our product in their
web, create our own web, LEA to market/promote o educt, Eighty percent
(80%) of the above targeted markets have tasted or of the product. During
the last BEDIA show (Global Expo) some samples n by people from South
Africa, Nigeria, Zimbabwe and Mozambique. Fu. . e there is a - + g L factor-
in 1| ' potential in the Muslim community, but they require us to them to give
us a Halaal certification. In order to be registers nder Economic
Diversification Drive (EDD) initiative, a copy of a manufacturing license
which you can get if you have a factory is required. . ..
cx ask . o . Hi a: o /||1 .
Lab I pH to s 2. -%'R-c-v' CPU # - infix b U< . Go 2* P e r (hi eked Z 1.1| . l
I ..|2 I .
availed and the Halaal certification has been obtained, Muslim Once the
factory is countries in middle and east Africarould be our potential sales.
South America where a lot of challie and spicy food |11 be a potential target.
As huge as the # .
market maybe especi lly Ministry of Trade and BE IA mll have to play a
great role civic our sales out-sourced sales compan .A be end Organic Chillie
Relish can be eaie by everyone and anyone as I 's a healthy and nutritional
prodhqk|n d es not have preservatives and accommodates all those who do
not lp-y|.-c-lyi ies (extra mild, mild) and those who love chillies (Edna hot
and hot) moreover no animal fat is coedits all a vegetable product for a
healthier nation and world.
Cell: (+267) 71 646 777 P,O, Box 404.364 gangrene, Botswana
Implementation > a-
less it's The project will roll zv''t as soon as the factory is availed.
Cell: (+267) 71 646 777 P.O. Box 404364 Gaborone, Botswana
Projected figures
Item Year 1
Income
Sales
Year 2
Year 3
Interest
her income P 200000.00 P 400000.00 P 1000000.00
Total Income P 48600000.00 P 96840000.00 P 146200000.00
lease specie: royalties for using the company logo P 48000000 .00
P 400000.00
P 96000000.00
P 800000.00
P 144000000.00
P 12000000.00
Expenditure
salaries P 8000000.00
Raw Materials
Inputs
Advertising
Rental
her
Overheads
P 15000000.00 P 25000000.00
P 33000000.00 P 45000000.00
P 1900000 0 . w ;>. g L ; -a P 1200000.00 -- . 00000.00
Q P160000.00 P 20000.00
P2000000.00
P 3500000.00
P 3000000.00
P 300000.00
P 4500000.00
Total
Expenditure P 30360000.00
P 54120000.00 P 77500000.00
Net profit P 18240000.00
P 42720000.00 P 68700000.00
Cell: (+267) 71 646 777
I estimate that I need the following amount to fund my|------|start u P 6 000
000.00
This is the money needed for the following purposes:
Item Amount Period/Details
Fixed Asserts P1 000 000.00 20 Months.
Marketing
Production machinery
4 Month Advertising
Salaries
P 120 000.00
0%c P 0.00
( coo
3 Month Salaries
Rental
P50 000.00
ad P1 900 000.00
3 Month Rent
Raw Materials
77
Other
# I >' .
(Month P 200 000.00
(Month
Total
P 5 670 000.00
Cell: (+267) 71 646 777 P.O. Box 404364 Gaborone, Botswana