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Jehan Zeb Khan

15 September Court 1 Dormers wells Lane

Southall London UB1 3HR
Tel: 0044 7886219902 Skype: jehanzeb1314 Email:

Administrative/Finance Related Sector

An Administrative specialist with a strong track record of generating extraordinary performance in a
competitive scenario, target challenging assignments as an Administration Officer in a multinational
environment with reputed organizations

Competent as well as dynamic Administration professional, offering a distinguished and insightful exposure
of over 26 years of experience across diverse sectors in high-growth environment.

Career Progression

Administrative/Finance Manager Jan 2005 Jul 2017

London Council of Ealing Greater London UK W5 2HN UK

Key Responsibilities:

Scrutinizes source documents for completeness, accuracy and validity of settlement instructions on
investment transactions; Investigates erroneous charges and takes appropriate corrective actions;
Communicates with brokers or counterparties regarding missing documentation or any other issues related
to discrepancies in settlement instructions; Reconciles and reviews multi-currency cash accounts and
ensures that trading and investment related activities are properly reflected; Consolidates data into daily
cash activity and projection reports indicating beginning and ending cash balances for submission;
Prepares payment authorization letters for Real Assets and Private Equity draw downs in relevant markets,
bank transfers, and cash transactions including the opening and closing of accounts ensuring proper
routing, authorization, delivery and receipt by the brokers, fund managers, global custodians and master
record keeper; Audits various investment transactions; Maintains hard copy and electronic files of
investment activity, keeps up-to-date records of counterparty payment and trade settlement instructions in
the Back Office system; Contributes to the implementation and enhancements of the Back Office system
used in the settlement of investment transactions including user acceptance tests.

Administrative Officer Apr 2004 Oct 2004

UNITED NATIONS Development Programme (EIROP PROJECT) Peshawar, Pakistan

Key Responsibilities:

Prepares, processes and follows-up on administrative arrangements and forms related to the official travel
of staff and participants being funded by the Centre. Maintains files of rules, regulations, administrative
instructions and other related documentation. Maintains up-to-date work files of the Centre (mainly
electronic but also paper when needed). Coordinates extensively with service units and liaises frequently
with internal team members both at Headquarters and in the field. Performs other related administrative
duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and
individual contractors for services; physical space planning; identification of office technology needs and
maintenance of equipment, software and systems; organizing and coordinating administrative
arrangements for seminars, conferences and translations. Process Note verbal for the grant of visa to
embassies for international staff. Make arrangement for boarding and lodging of staff. Receive
international staff members at airport. Meet and greet staff on daily basis. Assists with day-to-day

Jehan Zeb Khan

administration of contracts between the UN and external contractors for outsourced services. Verifies the
contractors' invoices against the goods and services provided by the contractor. Follows-up on the
payment of contractors' invoices and monitor payments. Implementation and maintenance of
administrative procedures. Support to effective and efficient functioning of the office (office/operations/
administration). Support to administrative and logistical services. Support to office maintenance and assets
management. Support to events and activities organised by the Centre. Support to update the Centre`s
webpage content. Prepare update lists of physical assets and recommend for either right off through
system or co-ordinate with UNDP for auction for all those assets which are either lying unused or out of
order or have become outdate (computers, vehicles and furniture) or handing over to partner
organisations. Supervising and controlling of project vehicles and equipment.

Manager Administration/Finance Jun 2002 Mar 2004

International Catholic Migration Commission (ICMC Geneva) Kabul Afghanistan

Key Responsibilities:
Maintain/handle and keep records of all administrative functions carried out by the Project. Provide
programmatic & logistical support for conducting training, workshops, meetings and project audit. Manage
travel arrangements for Staffs and project consultants as required. Maintain records/stock of good and
stationaries procured including Good Receipt Note (GRN). Supervise the use and movement of official
equipments. Provide support to vehicle log books and inventory lists. Manage vehicle pool and office
equipment. Manage appointments with visitors and clients. Administrative arrangements and distributions
of all email and posts. Facilitate goods demanded by staff members on taking approvals from concerned
authority and place purchase order. Ensure minimum stock of stationery and other office operational
items. Carry out additional works as required by head of mission to meet the project objectives. Assist to
coordinate with the concerned components and other relevant stakeholders to facilitate effective
implementation of the programme activities and the timely achievement of its objectives; Carryout the
necessary logistic and administrative arrangements for meetings and programmes, workshops, seminars,
interaction programmes and training activities as per the work plan.

Human Resources/Administrative Assistant UNICEF Jan 1999 May 2002

UNICEF Afghanistan Country Office Islamabad Pakistan

Key Responsibilities:
Liaised with Recruiting Manager/ HR Dept to organize all aspects of recruitment. Ensured that recruitment
checklist is implemented, updated and communicated to all parties and all recruitment administration is
carried out in a timely manner, from placing advert right till arranging short lists candidates, interviews and
offer/ rejection letters, timely processing of all applications received on-line, responded to all inquiries from
applicants in a timely and professional manner. Liaised with New York HQ as appropriate, provided staff
with Annual Leave Cards and updated on yearly basis. Processed termination and New Leaver forms for
HR Dept, liaised with HQ to ensure all new contracts are issued and changes to contracts are processed in
a timely manner, assisted in Performance Management being carried out according to corporate standards
and timetable, Draft Note Verbal for the Ministry of Foreign Affairs, Ministry of Interior and various
embassies for the purpose of visas to national and international staff. Obtain visas, UN and other
passports, CBR booklets, UN I.D. cards, Family Certificates, licenses for local and international staff as and
when required, monitored the contractual status of all staff on various appointments. Prepared letter of
appointment (LOA) for selected candidates in accordance with UNICEF, Office policy, issues, regret letters
and check references, maintained personnel files through database, leave record of staff including
expatriate staff and to process medical claims (MIP) in ProMs, assisted expatriate staff in shipment of their
personal effects. Draft routine letters, memoranda and other correspondence at the request of the

Jehan Zeb Khan

Administrative/Personnel Officer Nov 1985 Dec 1998
Planning & Development Department Civil Secretariat Government of Pakistan

Be the first point of contact for all HR and Finance related queries. Administer HR-related documentation,
such as offer letters, contracts of employment, leavers' and pensions information. Ensure the relevant HR
database is up to date, accurate and complies with relevant legislation. Assist in the recruitment process
i.e. liaise with recruitment agencies, set up interviews and issue relevant correspondence. recruiting and
staffing logistics; organizational and space planning; performance management and improvement systems;
organization development; employment and compliance to regulatory concerns and reporting; employee
orientation, development, and training; policy development and documentation; employee relations;
company-wide committee facilitation; company employee communication.

Educational Qualifications

Graduate in English, Economics & Statistics Apr 1979 Mar 1981

University of Peshawar Pakistan

Master of Public Administration Apr 1982 May 1985

University of Peshawar Pakistan

PG Dip in Human Resource & Administration May 2005 Jun 2006

London School of Management Science London UK

Professional Trainings Attended:

Self Esteem Training Workshop, UNICEF Islamabad, Pakistan, 2001
CV Writing & Interview Skill Training, UNICEF Islamabad, Pakistan, 2002
Work Processing Training, UNICEF Islamabad, Pakistan, 2002
Preliminary Pre Departure Training MSF London UK/Bonn Germany 2015
Homer Software Training MSF London UK/Amsterdam Holland 2015

Licenses: Trained Security Officer (SIA), London College of Open Network, 2006

Certifications: Conflict Management Course, Westminster City Council London UK, 2013
Customer Services NVQ3, City & Guilds College London UK, 2013

Computer Skills: Knowledge and proficiency in using all Microsoft softwares (Excel, Word, Access,
PowerPoint), European Computer Driving License (ECDL) and the Internet

Personal Details

Date of Birth : 23 March, 1959

Nationality : Pakistan
Languages Known : English, Urdu, Pashto, Farsi and Arabic
Marital status : Married


Mr. Umar Khan Mr. Nisar ul Haq Mr. Mirza Mohammed

Manager HR / Administration Programme/Finance Analyst Human Resources Specialist
London Council of Ealing, UNDP Country Office UNICEF Abuja Nigeria
London UK Khartoum Sudan Tel: 00249909427479

Jehan Zeb Khan

Mobile Tel: 0044 785332526 Tel: 00249922400299 email:
email: email:

Jehan Zeb Khan