VENDOR RATING

FINANCIAL YEAR 2016-17

Following procedure is proposed to be adopted to execute vendor rating.

1. List to be taken out from SAP (T-code ME81 ) for all the vendors have got business transactions
with CFCL during FY 2016-17
2. Further as next step, vendors to be short listed based on following criteria , for them vendor
rating to be done
a. Vendors on whom value of order placed was Rs.2 Lacs.
b. Vendors on whom value of orders placed was < Rs.2 Lac however No. of orders was > 5.

3. System calculate overall score based on following four parameters

1. Price
2. Quality
3. Delivery
4. Service **
** System calculate score automatically for parameters 1 to 3 however for service criteria, we have to
assign score manually according to following Sub-criteria.

Pre-Order Response
Payment Terms
Post order Response
Compliance to safety & Environment Norms.
4. Vendor rating for each vendor in shortlisted list to be done in SAP ( T code- ME61)
5. A detailed report with vendor wise consolidated score will be generated (T Code ME65).
6. A Letter will be issued through SAP to respective vendors mentioning following:
Vendor Name and Address
Date on which vendor rating was conducted through SAP.
The evaluated scores for Main Criteria (Price, Quality, Delivery and Services) and overall
Rating.
Vendor rating as per system classification, detailed as under.

Rating Excellent Very Good Good Satisfactory Unsatisfactory

Score >90 100 >80 90 >60 80 >50 60 50

Put up for concurrence and approval

RKK AR RKK JSS

 Vendor Rating

Summary

1. Vendor rating was carried out for 327 vendors for FY 2016-17
2. We have ranked them under following evaluation criteria :

Rating Excellent Very Good Good Satisfactory Unsatisfactory

Score >90 100 >80 90 >60 80 >50 60 50

3. The rating score is summarized as below

RATING No. of Vendors
EXCELLENT 1
VERY GOOD 93
GOOD 226
SATISFACTORY 2
UNSATISFACTORY 0
Not Evaluated 5

Rating Remarks
Excellent We look forward to even better performance in the coming soon
Very Good We hope that you will put your effort to improve further in coming year.
Good We feel that there is scope for improvement and request you to make
efforts for the same.
Satisfactory It is evident that there is lot of scope for improvement .we requests you
to make necessary actions urgently for the same.
Unsatisfactory You are advised to take urgent action to improve your performance, in
the absence of which, we may have to stop issuing our fresh enquiries to
you.

4. All vendors are being intimated about their score & rating. They are also being advised to take
necessary steps for improvement in their performance based on their rating score
 RESULT ANALYSIS
1 Total No. of vendor Evaluated 327
2 Vendor rated "EXCELLENT" 1
3 Vendor rated "GOOD" 226
4 Vendor "NOT EVALUATED" 5
5 Vendor rated "SATISFACTORY" 2
6 Vendor rated "VERY GOOD" 93
Not evaluated EXCELLENT
2%, 5 0%,1

VERY GOOD
28%, 93

SATISFACTORY
1%, 2
GOOD
69% ,226

RK AR RKK JSS