PRIASoft

Panchayati Raj Institutions Accounting Software

Objective

To facilitate better financial management of Panchayati

Raj Institutions (PRIs) by bringing about transparency
and accountability in the maintenance of accounts
thereby leading to better credibility and ultimately
strengthening of PRIs
Stakeholders

C&AG
State
Citizen AG/PR
Deptt.

Societies
GP PRIASoft
(DRDA)

BP BDO

ZP
PRIASoft - Features
Simplicity
Simple & Easy to Use
Double Entry Accounting concepts hidden from end
users
Panchayats only need to understand the use of four
vouchers generating all reports automatically
Standardization
Based on the 4-tier Simplified Model Accounting
Format recommended by C& AG
Follows Double-Entry, Cash Basis of Accounting
PRIASoft - Features
Focus on Schemes
Central Government Schemes available uniformly
across the country
State Government Schemes available uniformly across
the State
Schemes divided into components and sub-
components
Mapping of schemes/components with account heads
All receipts and payments captured at
scheme/component level
Account Head details hidden as much as possible
facilitating easy voucher entries
PRIASoft - Features
Adaptability
Can be easily configured to meet State-Specific needs
Can be used in States official language
Security
Completely Security-Audited
Data is passed over a secure network
Audit logs of all transaction data maintained by the
system
Availability
Web-based software, available 24X7
Transparency
Reports available in public domain
PRIASoft - Features

Two Stage Data Entry

Operator
Administrator
Alerts on Important Transactions Thru
SMS
E-mail
 PRIASoft Sections
Master Entry Transactions
Captures the Master Data 4 Vouchers
(Account Heads / Bank / Treasury (Receipt/Payment/Contra/Journal)
/Post Office / Scheme / Stock etc)
Bank / Treasury / Post Office
Reconciliation
Receivables /Payables

Period End Procedures Reports

Day Book Closing 8 Formats prescribed by C & AG
Month Book Closing
Year Book Closing Additional Accounting Reports
such as Ledger Book, Journal
Book etc.
How to start using PRIASoft
Accounting Entity
C&AG State Admn.
(ZP/BP/GP)

Define Central Govt. Define State Govt. Define required District level
branches of National & State
Schemes Schemes level banks & Treasuries (by ZP)

Map Central Govt.

Map State Govt. Schemes Define Bank/PO/Treasury
Schemes to Accounting
to Accounting Heads A/cs
Heads
Map Central & State
Govt. schemes to Set Financial Year
ZP/BP/GP

Define State Level Banks Enter OB

Enter Transactions

Perform Period End

Procedures

Generate Reports
 Opening Balance
Every Panchayat that decides to use PRIASoft should first prepare a
Statement of Affairs and then enter the same in PRIASoft as
Opening Balance.

Opening Balance can be modified till the first Day Book is closed

The System provides provision to enter Opening Balances of

amounts available in Panchayats Own Fund and Schemes

Balances available in Cash in Hand and various accounts in Bank,

Treasury and Post Office under various schemes can be recorded.

OB of any advances given to employees and agencies under own

funds/schemes can also be recorded

Opening Balance for subsequent years are automatically calculated

by the system
 Voucher Entries

Four Types of Voucher Entries are possible:

Receipt Voucher
Payment Voucher
Contra Voucher
Journal Voucher
 Receipt Voucher

A Receipt Voucher would be required by a Panchayat to

record or capture the details of any inflow of funds for
the Panchayat.
Panchayati Raj Institutions may receive money as
Direct Receipt
Transfer Receipt (money transferred to them by other
PRIs)
Advance given by other panchayats to do deposit work
Refund of Advance ( Advance refunded by other PRI)
Refund of Excess Payment
Cancellation of Cheques
Refund of OB Advance
 Payment Voucher

A Payment Voucher would be required by a Panchayat

employee to record the details of any outflow of funds
from the Panchayat
The outflow of funds incurred by the Panchayat could be
related to
Actual Expenditure incurred by the Panchayat
Transfer of Funds to other Panchayats
Payment of Advance to other Panchayats, Line Departments,
Agencies or Employees
PRIASoft also allows cancellation of receipts through
Payment voucher
 Payment Voucher

Payment Voucher can also be used to record adjustment

of
Advances recorded in OB
Advances made through Payment Voucher
Stock Advances
Various deductions such as Royalty, VAT etc.
 Work/Case Record
PRIASoft allows the Panchayat to capture the details of
Work

Expenditure can be booked against a specific work

Advance can be given by a Panchayat to another on a

specific work

Expenditure on a work can be booked under more than

one source of fund (scheme or own funds), as specified in
the work approval details
 Contra Voucher

A Contra Voucher would be required by the Panchayat to

record any transactions occurring between cash-in-hand
and bank/treasury/post office and vice versa and also
between two bank/treasury/post office accounts.

Contra voucher can only be used to record the

transactions that occur within a scheme or its
components
 Journal Voucher
Journal Voucher would be needed by a Panchayat to
record any book adjustment/rectification (from one
Account Head to another Account Head)
Journal Voucher can be used by Panchayats to do
Receipt Rectification
Payment Rectification
Advance Rectification
Advance /OB Adjustments
Deductions
 Period End Procedures

Freeze Opening
Balance Close Year Book
Freeze all the Month Closing
Vouchers
Book
pertaining to all
the schemes for Reconcile
Month Book Grand Total of
that Day Closing all the
Part A/Part B of
System will not accounts annual
allow freezing of Close Day maintained receipt//payment
payment voucher Book for all by PRIs in account should
if sufficient funds the days Bank/Treas match
is not available in
ury/Post
the Opening
corresponding Office
Balance for the
Scheme/Compon next year
Reconciliation
ent from which computed
the payment is
being made Day Book Voucher Entry
Closing for Next Year
Bank/PO/Treasury Reconciliation

PRIASoft allows the Panchayat to compare its own Cash

Book with Bank/PO/Treasury Pass Book and generate a
reconciliation report

Reconciliation can be done once in a month

Monthly Reconciliation Statement
 Master Entry
Set Financial Year
Treasury
Treasury Account
Bank Branch
Bank Account
Post Office
Post Office Account
Opening Balance
Cheque Books
Employee
Resident
Agency
Stock
Work/Case Record
 PRI-Wise Reports
Day Book
Monthly Cash Book
Scheme- wise Cash Book
Ledger Book
Journal Book
Scheme Wise Cheque Receipt Details
Scheme Wise Cheque Issued Details
Register of Advances
Register of Receivables and Payables
Annual Receipt and payment Account
Scheme Wise Annual Receipt and payment Account
Consolidated Abstract Register
Monthly Reconciliation Statement
Stock Register
 PRI-Wise Reports
Opening Balance Report
Bank/Scheme wise List of Accounts
Scheme Wise Trial Balance Report
Trial Balance Report
Transaction Report
Fund Diversion Report
Subsidiary Cash Book(Consolidated,Govt.Account, Panchayat Samiti)
Deduction Report
Vouchers Report
Cheques Issued but not yet Presented
Cheques Deposited but not yet Realised
Cheques Received but not yet Deposited
Account Wise Cash book Report
Statement for the functions listed in eleventh schedule
Audit Log
Work Wise Expenditure Report
Day Book
Monthly Cash Book
Scheme-Wise Cash Book
Ledger Book
Journal Book
Scheme wise cheque receipt Register
Scheme wise cheque issue Register
Register of Advances
Register of Receivables and Payables
Annual Receipt and Payment Account
Scheme wise Annual Receipt and Payment
Account
Consolidated Abstract Register
Monthly Reconciliation Statement
Stock Register
Opening Balance Report
Bank/Scheme Wise List of Accounts
Scheme Wise Trial Balance Report
Trial Balance Report
Transaction Book
Fund Diversion Report
Consolidated Subsidiary Cash Book
Govt. Account Cash Book
Panchayat Samiti Cash Book
Deduction Report
Voucher Report
Cheques Issued but not yet Presented
Cheques Deposited but not yet Realized
Cheques Received but not yet Deposited
Account Wise Cash Book
Statements for functions listed in
11th schedule
Audit Log Report
Work Wise Expenditure Report
PRIASoft Reports Scheme-wise

Scheme-wise Cash book

Scheme-wise Receipts & Payments
Scheme-wise Ledger Book
Scheme-wise Journal Book
Scheme-wise Summary Report
Statistics : Total No. of Panchayats
on Board

No. of No. of
Panchayats with Panchayats with
Master Entry Vouchers
Zila Panchayat 446 443

Block Panchayat 4,995 4,906

Gram Panchayat 1,83,183 1,70,035

1,88,624 1,75,384

57
Statistics (Contd.)
Total No. of Transactions Entered
Receipts Vouchers Payments Vouchers
Zila Panchayat 6,76,410 11,05,907
Block Panchyat 10,38,401 45,60,640
Gram Panchayat 1,85,51,974 2,00,26,411
2,02,66,785 2,56,92,958
Total Value of Transactions entered (in Crores of Rs.)
Receipts Payments
Zila Panchayat 120064 103794
Block Panchayat 78215 74772
Gram Panchayat 45493 40617
243772 219183
Statistics (Contd.)
Book Closure Summary (2012-2013)
Month Book Closed Year Book Closed
Zila Panchayat 333 284
Block Panchyat 4035 3162
Gram Panchayat 146960 127371
151328 130817
Book Closure Summary (2013-2014)
Month Book Closed Year Book Closed
Zila Panchayat 332 0
Block Panchayat 3753 0
Gram Panchayat 147432 0
151517 0
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