VDRL MASTER REVISION R00

Suppliers Document Requirements Instructions

1.0 VDR Matrix

1.1 All documents are listed with their respective 'default' settings listed in each
of the columns.
1.2 To select which documents are required in a particular requisition package
enter an 'X' in the check box of column 'A'.
1.3 Title lines, eg 'GENERAL', 'ARRANGEMENTS', etc will be generated
automatically if any of their respective documents are selected.
1.4 All entries are set with project default settings. These can be changed but
should be limited to the 'WITH BID' and 'DATE REQUIRED' columns.
1.5 All other columns have been validated by QA in accordance with project
procedures, eg Specification for Suppliers Documentation.
1.6
Select sheets "VDR Cover Page" first and select Button "Enter Project
Number", this will allow you to change the Project Name, Revision and
update the date. The Button "Enter the Client & Project Name" will allow you
to change the Client Name and the Project Name as per Client Specifications.
1.7
Use the "Filter On" button to show your selections. Use "Filter Off" button to
re-instate all Items, use Clear Button will reset the CHECK BOXES. The
Button "Enter Package Number" will select predetermined CHECK BOXES for
the package. To Print the document use "PRINT SDR" button, this will
activate filter, print Cover Page, Front Sheet, VDR Matrix & Long Descriptions.

NOTE. Filter can take 30 seconds. PLEASE WAIT for it to finish.

2.0 Long Descriptions:

The Long Description Sheet explain in details the requirement of each
Categorie item

2.1 By selecting the documents on the VDR Matrix the long descriptions will
automatically be selected.
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VENDOR DOCUMENT Page
REQUIREMENTS # Date

630922-8006.1-48EV-1001 00 29-Mar-17 1

Vendor Data Requirements

CLIENT: Saudi Riyadh Cooling Company

PROJECT: KKIA Mega Plant A (LC1)

SPECIFICATION REVISION INDEX

Revision
Pages Revised Remarks
N By App. Date
00 NB SS 29-Mar-17

Name / Title Signature Date

Prepared by: Aloke Maity

Reviewed by: Suheil Samara

Approved by: Jan Tytgat

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VENDOR DOCUMENT Page
REQUIREMENTS # Date

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VENDOR DATA REQUIREMENTS (VDR)

NOTES TO VENDOR / CONTRACTOR :

1. Drawings and data for review are required 3 (three) weeks after order placement unless
otherwise stated.
4. All drawings and data shall be supplied before date of final inspection and clearance for
delivery and before final payment is effected.
5. The entry in the Weeks columns indicates in all cases weeks from contract award / P.O.
6. The cost of supplying the required data, drawings, etc. as specified below shall be
included in the original quotation.
7. The required as built mark-ups of Engineers drawings are shown on the Document List.

Definition:
P = Print.
E = Electronic, PDF format uploaded to PDM.
CD = Required electronic in PDF format and native file.

* To be viewed at works/site and included in the final QC dossier/code data book

(as applicable) (activated by P or submission date)
P To be viewed at works / site and included in the final QC dossier / code data book,
but not individually submitted to Document Control.
** One set of each item to be included with each copy of tender
**** Back-draughting of drawings marked up by others may be required (P Contracts only)
Minimum of 2 weeks before mobilisation, to be submitted to site for site review.
! Vendor / Contractor Documents which shall be as-built redline mark-ups at Practical
Completion (Green Tag) followed by as-built blackline submission prior to Final
Acceptance.
FAT Final Acceptance Test
Note:
a)Only approved drawings may be used for construction.
b)"Final" drawings are "As-Manufactured" / "Delivered to Site".
c)"As-Built" drawings are "As-Constructed" or "As-Installed" as applicable.
d) Where a Vendor/Contractor has provided the same plant/equipment previously,
he shall provide the same drawings previously approved as final, but amended
with new titles. Any drawing changes that are necessary shall be clearly indicated.
A) Specified number of electronic and print copies of final approved documents are
required to be included in Owner's manual (Close Out Documents) after the approval
of the table of contents of Owner's Manual. Each approved document should include SNC
review status sticker.

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VENDOR DOCUMENT Page
REQUIREMENTS # Date

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The Vendor Shall use the "VENDOR DOCUMENT REGISTER (G1)" Template included within this
document to list all the proposed documents requested in "DOCUMENTATION REQUIREMENTS"
list. The Vendor shall submit his VDR list two weeks after award of the contract.
The Vendor shall update this list regularly during the project.
"SNC-Lavalin Assigned Sequence No." will be allocated by SNC-Lavalin Document Control at receipt
of an approved register.

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 Page

DATA REQUIREMENTS (VDR)

CTOR :

required 3 (three) weeks after order placement unless

pplied before date of final inspection and clearance for

is effected.
indicates in all cases weeks from contract award / P.O.
d data, drawings, etc. as specified below shall be

Engineers drawings are shown on the Document List.

oaded to PDM.
F format and native file.

nd included in the final QC dossier/code data book

P or submission date)
nd included in the final QC dossier / code data book,
d to Document Control.
cluded with each copy of tender
marked up by others may be required (P Contracts only)
mobilisation, to be submitted to site for site review.
s which shall be as-built redline mark-ups at Practical
owed by as-built blackline submission prior to Final

may be used for construction.

Manufactured" / "Delivered to Site".
As-Constructed" or "As-Installed" as applicable.
ctor has provided the same plant/equipment previously,
me drawings previously approved as final, but amended
wing changes that are necessary shall be clearly indicated.
ctronic and print copies of final approved documents are
wner's manual (Close Out Documents) after the approval
s Manual. Each approved document should include SNC

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REQUIREMENTS # Date

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SNC-Lavalin will affix the following label on all deliverable submitted for review:

1 REVIEWED WITH / WITHOUT COMMENTS, WORK MAY

PROCEED
2 REVISE AND RESUBMIT. WORK MAY PROCEED SUBJECT
TO RESOLUTION OF INDICATED COMMENTS

Vendorsdrawingreviewfor 3REVISEANDRESUBMIT.WORKMAYNOTPROCEED
conformitywithspecificationsand
designdrawing. 4 REVIEW NOT REQUIRED, OR FOR INFORMATION. WORK
MAY PROCEED

Thisreviewdoesnotrelievethevendor 5 AS BUILT / CERTIFIED.

ofhisresponsibilityforerrorsindesign
anddetailingasdetailedinhiscontract. 6 CANCELLED.

Vendor: Rev: DateReceived

Doc.Title:
REVIEWEDBY: PROJECT:

DocumentNo: Submittal

DATE:

Interpretation of the Codes:

Codes Explanation & Action to take

1 REVIEWD WITH / SNC-Lavalinreviewerwillassignthiscodewhenthedocumentationhasbeen
WITHOUT COMMENTS,
WORK MAY PROCEED
reviewedwithorwithoutanycomment.TheVendordoesnotneedtore-submitfor
approval.
2 REVISE AND RESUBMIT Constitutesaninstructiontoproceedwithworkprovidingthecommentsare
WORK MAY PROCEED incorporatedandthedocumentisre-submitted.
SUBJECT TO
RESOLUTION OF
INDICATED COMMENTS

3REVISEAND Constitutesaninstructiontorestrainworkonaffectedareaspendingresolutionof
RESUBMIT,WORK thecomments.
MAYNOTPROCEED

4 REVIEW NOT REQUIRED ThisCodeisusedfordocumentationissuedforinformation.

OR FOR INFORMATION.
WORK MAY PROCEED

5 AS BUILT / CERTIFIED This Code is used when documentation is final, as built or certified.
6 CANCELLED ThisCodeisusedwhenadocumenthasbeencancelledbythereviewerorfor
reportingclean-up

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REQUIREMENTS # Date

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SNC-Lavalin will affix the following label on all deliverable submitted for review:

M1 REVIEWED AS NOTED, RESUBMIT:________________

M2 REVIEWED AS NOTED, RESUBMIT FINAL VERSION

Vendorsdrawingreviewfor M3REJECTED-REVISEANDRESUBMIT.
conformitywithspecificationsand
designdrawing. M4 REVIEWED, SUBMIT FINAL COPIES.

Thisreviewdoesnotrelievethevendor M5 FINAL, NO FURTHER RESUBMITTAL REQUIRED

ofhisresponsibilityforerrorsindesign
anddetailingasdetailedinhiscontract. M6 MANUAL CANCELLED.

Vendor: Rev: DateReceived

Doc.Title:
REVIEWEDBY: PROJECT:

DocumentNo: Submittal

DATE:

Interpretation of the Code:

Codes Explanation & Action to take

M1 REVIEWED AS NOTED
RESUBMIT:_________ Thehevendormustincorporatethecommentsincludedinthereviewedmanualand
toresubmitthecompletemanualoronlytherevisedsection(s)asperSNC-Lavalin's
reviewerrequest.
M2 REVIEWED AS NOTED ConstitutesaninstructiontoproceedwithresubmittingtheFINALversionofthe
RESUBMIT FINAL manual.
VERSION

M3REJECTED-REVISE TheManualdoesnotcomplywithspecfication000-37EG-0001andordoesnot
ANDRESUBMIT, complywithEngineeringspecification.
M4 REVIEWED, SUBMIT ThisCodeconstitutesaninstructiontotheVendortosubmittheFINALcopies.
FINAL COPIES AfterthiscodeSNC-LavalinreviewermustassignaM5statuscode.

M5 FINAL, NO FURTHER ThisCodeisusedwhenmanualsarefinals.Thereforenofurtherre-submittalfrom

RESUBMITTAL thevendorisrequired.
REQUIRED

M6 MANUAL CANCELLED
ThisCodeisusedwhenthemanualhasbeencancelledeitherbySNC-Lavalin
reviewer(orforreportingtoolsclean-up).

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REQUIREMENTS # Date

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###
No. of
First Submission Final Submission As Built

To achieve Status
CAT. TYPE OF DOCUMENT With "1" or "5" Approved Close Out
Tender for Construction / Documents
Fabrication

G. DISCIPLINE GENERAL - E Weeks P CD Weeks P E Weeks

G05 INSTALLATION, MAINTENANCE & OPERATING INSTRUCTION MANUALS 1 4 5 1 ###
G36 BILLS OF QUANTITIES 1 4 ###
U31 USER MANUAL 1 3 - - !

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REQUIREMENTS # Date

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DESCRIPTION OF DOCUMENTS

G05
Installation, Maintenance & Operating Instruction Manuals :
There may be one or many volumes including preventative maintenance.
G5 Contents :
The following categories of documents shall be included in the Installation Maintenance and Operating Instruction
Manual (G5) but shall be submitted and reviewed separately, and be at D or F status, before being submitted in
the G5.
Note: Where documents are required to be as-built they are not required as-built in the G5. That is, the G5 shall be
submitted before the as-built stage.
Submission of the electronic shall be with the 1st and final submissions.
General:
Mandatory: - G11, G14, G15
Where applicable:- G20, G21, G25, G26, G35, G38, G39
Mechanical:
Mandatory: - M2, M3, M12, M13
Where applicable: - E4, E7, E11
Instrumentation:
Mandatory: - U14, U23, U24, U26, U29, U31, U35, U36
Where applicable: - U1, U4, U13, U30
Electrical:
Mandatory: - E2, E3, E5, E9, E16
Where applicable: - E4, E7, E11
Fire Protection Services: As listed in G23

G36 Bills of Quantities:

These are prepared by the contractor for invoicing purposes.
U31 User Manual:
Complementary document to functional specification (U13) to provide greater interface and operating control function
descriptions.

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 VENDOR DOCUMENT REGISTER / Schedule (G01)
KKIA Mega Plant A (LC1)

630922-8006.1-48EV-1001

Vendor Name :_______________________________________________________ Prepared by :__________________________________ Page___ of___ Date:________

Contract No. :_______________________________________________________ Contract Description:____________________________ Submission No. :___________

Date Forecast
Forecast
Item Required(as "Final"/As SNC-Lavalin Assigned Sequence
Vendor Document No. Rev. CAT. DOCUMENTTITLE Submittal Remarks
# perSNC Builtsubmittal No.
Date
VDR) Date

SNC-Lavalin Email: slgcdocumentcontrol@snclavalin.com 362748513.xls, 08/09/2017, 12:39:00

Att.: Document Control Department T/F: 971-2-644-0001/ -6649
Abu-Dhabi Trade Center Building
4th floor, West Tower.