ITC4322:InformationSystems

ApplicationDevelopmentProject

Guidelines for the Project Report

DepartmentofInformationTechnology
FacultyofManagementStudiesandCommerce
UniversityofSriJayewardenepura

January2014
You can refer the following guidelines to develop the project report.

A. Structure of the Report

1. Title Page
This comprises the title of the project report, candidates name, registration number,
index number, the date of submission (month and year) and the following statement This
project report is submitted in partial fulfillment of the requirement of the Degree of
Bachelor of Business Information Systems Special Degree of the University of Sri
Jayewardenepura. The title of the project report should be clear and should describe the
main area of work. (Refer the sample Title Page for further details).

2. Declaration
The second page should contain the following signed declaration.

I/We do hereby declare that the work reported in this report was/were exclusively
carried out by me/us under the supervision of (Name of the supervisor). It does not
contain any material previously published or written by another person or myself and
only it describes the results of my/our own independent work except where due reference
has been made in the text. (Refer the sample Declaration.)

3. Abstract
An abstract should summarize the contents of the report. It is required to contain the
problem that you have solved, the methods or procedures used to solve the problem, the
results and any conclusions that are drawn (Refer the sample Abstract).

4. Acknowledgements
It is mandatory that a candidate thanks whoever has helped him technically or other way
during the project. Acknowledgements should be brief and should not exceed one page.

5. Table of Contents
Table of Contents identify all sections of the project report under the given preface,
chapter and appendix headings along with their page numbers. It is recommended that
sections are numbered up to three levels e.g. 5.2.1. Chapter 1 begins on page 1. Use
roman numerals for all previous pages exceeding the title page. That is, the numbering
should start with the declaration page with page number ii. The overall structure of
dissertation content should show a clear progression of logical thought. (Refer the sample
Content Page).
6. List of Tables
All tables in the project report should be numbered and named using an appropriate
caption. Numbering is done using chapter number and a sequence number (e.g. Table 3.2
for second table in Chapter 3). List of tables consists of table number, captions and page
numbers. (Refer the sample of List of Tables).

7. List of Figures
All figures in the project report should be numbered and named using an appropriate
caption. Numbering is done using chapter number and a sequence number (e.g. Figure
3.2 for second figure in Chapter 3).

8. List of Abbreviations
It is required to provide the meanings of all abbreviations used in the project report in
alphabetical order.

9. Main Body of the Text

This contains the main chapters as follows,
Chapter 1- Introduction
Chapter 2- System Analysis
Chapter 3- System Design
Chapter 4- System Development
Chapter 5- Testing an Evaluation
Chapter 6- Conclusion and Future Work

10. List of References

It is very important to acknowledge any of the work of others that the candidate used or
adapted in the project, or that provided the essential background or context to the project
report. The details of these references are provided in this section of the report you should
include any web links too.

This is how the referencing should be done. In the main body of text, external work may
be referred for example in the following ways:

Example 1:
While system analysis emphasizes the business problem, system design emphasizes the
technical solution for the identified problem [1].

In the References section, each citation should be listed in the format as follows.
[1] J.L. Whitten and K.D. Bently, Systems Analysis and Design Methods, 7th edition,
Tata McGraw-Hill, 2007.
 11. Appendices
The appendices include further information that is not essential to be included in the main
text. Any detailed description, user manuals, codes, set of data etc. could be included
under the appendices.

B. General Format
Paper and Printing: The project report shall be printed single-sided on good quality
white paper having A4 size.
Number of Pages: The number of pages in the dissertation should not exceed 75
pages.

C. Page Format
Margins: Leave a 38mm margin on the left (room for binding) and 25mm margins
on right hand side, top and bottom.

Font:
o Font face : Times New Roman
o Font size : For each Chapter, font size is as follows.
Chapter Heading 24pt bold
Section Headings 16pt bold
Subsection Headings 14pt bold
Other Headings 12pt bold
Tables Headings 11pt bold

Line spacing and paragraphs: The line spacing should be 1.5. keep a one-line
spacing between paragraphs

Diagrams: Diagrams should be clear and properly numbered. They should carry
captions below them.

Pagination: All pages must be numbered, including the appendices. Arabic

numbering can be started from Chapter 1 as Page 1. Roman numerals can be used for
the pages before chapter 1. Place page numbers at the bottom center of the paper.
D. Final Binding
Bind the project report in maroon cover.
This cover page should contain the following:

Title of the Project

Author(s)

Department of Information Technology

Faculty of Management Studies and Commerce

University of Sri Jayewardenepura

Gangodawila

Nugegoda

2014

On the seam of the book print the following from top to bottom.

B.Sc. Business Information Systems (Special) Degree year

Note: All the contents should be printed on the cover page in gold color.
 SAMPLE TITLE PAGE
TITLE OF THE PROJECT REPORT
(20pt, bold, centered)

This project report is submitted in partial fulfillment of the Degree of Bachelor of

Business Information Systems Special Degree of the University of Sri
Jayewardenepura.

STUDENT NAME, INDEX NO, REGISTRATION NO

(16pt, bold, capitals, centered)

Department of Information Technology

Faculty of Management Studies and Commerce
University of Sri Jayewardenepura
Gangogawila
Nugagoda
(16pt, bold, centered)

February 2014
(14pt, bold, centered)
 SAMPLE DECLARATION
DECLARATION
(16pt, bold, centered)

I/we do hereby declare that the work reported in this report was/were exclusively carried out by me/us

under the supervision of (Name of the supervisor). It does not contain any material previously published

or written by another person or myself and only it describes the results of my/our own independent work

except where due reference has been made in the text.

(12pt, justified)

Date: ..
Signature(s) of the Candidate(s)

I endorse the declaration by the candidates.

. Date:

Supervisor,

(Name and designation of the supervisor).

 SAMPLE ABSTRAT
(16pt, bold)

Abstract

An abstract should summarize the contents of the report. It is required to contain the problem
that you have solved, the methods or procedures used to solve the problem, the results and any
conclusions that are drawn.

(12pt, justified)
 SAMPLE ACKNOWLEDGEMENT
Acknowledgements
(16pt, bold)

It is mandatory that a candidate thanks whoever has helped him technically or other way during
the project. Acknowledgements should be brief and should not exceed one page.

(12pt, justified)
 SAMPLE CONTENT PAGE
(16pt, bold)

Table of Contents
Declaration i
Abstract ii
Acknowledgements iii
Table of Contents
iv
List of Figures
vi
List of Tables
vii
List of Abbreviation
ix

1. Introduction 1
1.1. Background 2
1.2. Overview of the existing system 3
1.3. Proposed system & objectives 4
1.4. Resource required 5
1.5. Chapter overview 6
1.6. Chapter summary 7

2. System Analysis 8
2.1. Introduction 9
2.2. Analysis of the present system 10
2.3. Requirement Analysis 11
2.4. Data requirements 12
2.5. Process modeling 16
2.6. Chapter summary 20

3. System Design 21
3.1. System design model 22
3.2. Data design 29
3.3. Process design 34
3.4. User interface design 36
 37
4. System Development 38
4.1. Setting the development environment 40
4.2. Database Development phase 41
4.3. Project development phase 49
4.4. Chapter summary

5. Testing and Evaluation 50

5.1. Introduction 52
5.2. Setting up test plan 54
5.3. Test Methodology 55
5.4. Performance Evaluation 56
5.5. Chapter summary 57

6. Conclusion and Future work 58

6.1. Introduction 59
6.2. Review the activities carried out 60
6.3. Realization of project aims and objectives 61
6.4. Limitations 62
6.5. Future enhancements 63

References 64

Appendices 64
65
Appendix A: Documentations reviewed
66
Appendix B: Data
67
Appendix C: Programming codes
 SAMPLE LIST OF TABLES

Table no Caption Page no

1.1 Hardware Requirements 05

1.2 Software Requirements 05
2.1 Requirement Specification 11
3.1 Data Design 20
5.1 Performance Evaluation 56
 SAMPLE CHAPTER STARTING PAGE

CHAPTER 1:
INTRODUCTION
1.1 Background
1.2 Overview of the existing system
1.3 Proposed system & objectives
1.4 Resource required
1.5 Chapter overview
1.6 Chapter summary
Important:
The students can change the page formatting and the contents according to your
supervisors preference.
If you need further clarifications regarding some points, contact your supervisor.

Thank you,

Subject Coordinator (ITC 4322),

Dr. (Mrs.) Champa Hewagamage.