Sub: Contract for Monitoring of Ambient Air, Water Quality, Stack & Noise level Analysis at O&M

Base, Nasirabad for 2 years

Tender No. GAIL/JP17/C&P/FL-025/3300068957/2017-18
9.3 The Employer, if consider necessary, may extend the date of submissions of
Bid in order to allow the Bidders a reasonable time to furnish their most
competitive bid taking into account the amendment issued thereof.

[C] PREPARATION OF BIDS

10 LANGUAGE OF BID:

The bid prepared by the bidder and all correspondence/drawings and

documents relating to the bid exchanged by bidder and GAIL shall be written
in English language alone. Any printed literature furnished by the bidder may
be written in another language as long as accompanied by an ENGLISH
translation duly authenticated by the chamber of commerce of bidders country ,
in which case, for the purpose of interpretation of the bid, the ENGLISH
translation shall govern.

In the event of submission of any document/certificate by the Bidder in a

language other than English, the English translation of the same duly

by the Bidder.

11. DOCUMENTS COMPRISING THE BID

11.1 In case the Bids are invited under the Manual two Bid system. The Bid
prepared by the Bidder shall comprise the following components sealed in 2
different envelopes:

11.1.1 ENVELOPE-I: "TECHNO-COMMERCIAL / UN-PRICED BID" shall

contain the following:
(a) 'Covering Letter' on Bidder's 'Letterhead' clearly specifying the enclosed
contents.
(b) 'Bidder's General Information', as per 'Form F-1'.
(c) 'Bid Form', as per 'Form F-2'
(d) Copies of documents, as required in 'Form F-3'
(e) As a confirmation that the prices are quoted in requisite format
complying with the requirements copy of Schedule of Rate (SOR) with
prices blanked out mentioning quoted / not quoted (as applicable)
written against each item.
(f) 'Form F-5'
(g) 'No Deviation Confirmation', as per 'Form F-6'
(h) 'Bidder's Declaration , in 'Form F-7'
(i) 'Certificate for Non-Involvement of Government of India ' from Bidder,
as per 'Form F-8'
(j) 'Agreed Terms and Conditions', as per 'Form F-10'
(k) 'ACKNOWLEDGEMENT CUM CONSENT LETTER', as per 'Form F-
11'
(l) Duly attested documents in accordance with the "BID EVALUATION
CRITERIA [BEC]" establishing the qualification.
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Sub: Contract for Monitoring of Ambient Air, Water Quality, Stack & Noise level Analysis at O&M
Base, Nasirabad for 2 years
Tender No. GAIL/JP17/C&P/FL-025/3300068957/2017-18
(m) Undertaking on the Letter head, as per the Form F-12.
(n) Power of Attorney for authorized signatory in non-judicial stamp
paper/copy of Board Resolution, the authorized signatory shall be
signing the bid and any consequence resulting due to such signing shall
be binding on the bidder.
(o) Any other information/details required as per Bidding Document
(p) EMD/Bid Security in original as per Clause 16 of ITB
(q) All forms and Formats including Annexures.
(r) Original Tender Fee (if applicable)
(s) List of consortium/ JV member (s), if any, and Consortium Agreement
(as per format ) clearly defining their involvement & responsibility in
this work, wherever applicable as specified elsewhere in the
IFB/RFQ/BEC.
(t) Tender Document duly signed by the Authorized Signatory.
(u) Additional document specified in Bidding Data Sheet (BDS).

Note: All the pages of the Bid must be signed by the "Authorized Signatory"
of the Bidder.

11.1.2 ENVELOPE-II: Price Bid

i) The Prices are to be submitted strictly as per the Schedule of Rate of the
bidding documents. GAIL shall not be responsible for any failure on the
part of the bidder to follow the instructions.
ii) Bidders are advised NOT to mention Rebate/Discount separately, either
in the SOR format or anywhere else in the offer. In case Bidder(s)
intend to offer any Rebate/Discount, they should include the same in the

discounted unit rate(s) only.

iii) If any unconditional rebate has been offered in the quoted rate the same
shall be considered in arriving at evaluated price. However no
cognizance shall be taken for any conditional discount for the purpose
of evaluation of the bids.
iv) In case, it is observed that any of the bidder(s) has/have offered suo-
moto Discount/Rebate after opening of unpriced bid but before opening
of price bids such discount /rebate(s) shall not be considered for
evaluation. However, in the event of the bidder emerging as the lowest
evaluated bidder without considering the discount/rebate(s), then such
discount/rebate(s) offered by the bidder shall be considered for Award
of Work and the same will be conclusive and binding on the bidder.
v) In the event as a result of techno-commercial discussions or pursuant to
seeking clarifications / confirmations from bidders, while evaluating the
un-priced part of the bid, any of the bidders submits a sealed envelope
stating that it contains revised prices; such bidder(s) will be requested to
withdraw the revised prices failing which the bid will not be considered
for further evaluation.
vi) In case any bidde
and the estimated price impact is more than 10% of the quoted price,
then the bid will be rejected. If such price impact of unquoted items is
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Sub: Contract for Monitoring of Ambient Air, Water Quality, Stack & Noise level Analysis at O&M
Base, Nasirabad for 2 years
Tender No. GAIL/JP17/C&P/FL-025/3300068957/2017-18
10% or less of his quoted price, then the unquoted item(s) shall be
loaded highest of the price quoted by the other bidders . If such bidder
happens to be lowest evaluated bidder, price of unquoted items shall be
considered as included in the quoted bid price.

11.2 In case the bids are invited under e-tendering system, bidders are requested to
refer instructions for participating in E-Tendering enclosed herewith as
Annexure-III and the ready reckoner for bidders available in
https://etender.gail.co.in. Bids submitted manually shall be rejected, the bids
-tendering website as follows :-

11.2.1 PART- -COMMERCIAL/UN- comprising all

the above documents mentioned at 11.1.1 along with copy of EMD/Bid Bond,
Tender fee (wherever applicable), copy of Power of Attorney and copy of
integrity pact should be uploaded in the private area earmarked (Tender
-tendering portal.

However, bidders must submit the original "Bid Security / EMD & tender fee
(if applicable), Power of Attorney, Integrity Pact and any other documents
specified in the bidding documents to address mentioned in IFB, in a sealed
envelope, super scribing the Tender details & number within 7 days from the
date of un-priced bid opening.

The Original Bid Security/ EMD, copy of which has been uploaded, must be
received within 7 days from the date of un-priced bid opening, failing which
the bid will be rejected not with standing the fact that a copy of EMD/ Bid
Security was earlier uploaded by the bidder. In the event bidder fails to upload
a copy of the same EMD/ Bid Security in his e-bid and hard copy of same has
also not been received as on the date & time of bid submission, the bid shall be
summarily rejected. All pages of the Bid must be digitally signed by the
"authorized signatory" of the Bidder. Refer Annexure-I for E-tendering. In e-
tenders, bids need to be digitally signed by the person holding power of
attorney.

11.2.2 PART-II: PRICE BID

The Prices are to be filled strictly in the Schedule of Rate of the bidding
documents and provision mentioned at para 11.1.2 hereinabove and to
uploaded in SOR attachment/Conditions of E-tendering portal.

11.3 In case of bids invited under single bid system, a single envelope containing all
documents specified at Clause 11.1.1 & 11.1.2 of ITB above form the BID. All
corresponding conditions specified at Clause 11.1.1 & 11.1.2 of ITB shall
become applicable in such a case.
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