Ordinary Agenda 16 August 2017

AGENDA
Ordinary Meeting of Council
6.00pm Wednesday 16 August 2017
*** Broadcast live on Phoenix FM 106.7 ***
VENUE:
Reception Room,
Bendigo Town Hall,
Hargreaves Street, Bendigo
NEXT MEETING:
Wednesday 21 September 2017
Bendigo Town Hall
Copies of the City of Greater Bendigo Councils Agendas & Minutes

can be obtained online at www.bendigo.vic.gov.au
PAGE 1
This Council Meeting is conducted in accordance with Local Law No. 8. It is an offence for any
person to engage in improper or disorderly conduct at the meeting.
Council Vision
Greater Bendigo - creating the wold's most liveable community.
Council Values
Six values inform everything we as Council do in working together to be the best we can
for all of our community.
Seeking to achieve the best value for our use of the communitys public funds and
resources, by:
We Lead;
We Learn;
We Contribute;
We Care;
We Respond;
We Respect.
Goals
Presentation and Managing Growth

Wellbeing and Fairness
Strengthening the Economy
Environmental Sustainability
Embracing our Culture and Heritage
Lead and Govern for All
PAGE 2
ORDINARY MEETING
WEDNESDAY 16 AUGUST 2017
ORDER OF BUSINESS:
ITEM PRECIS PAGE
ACKNOWLEDGEMENT OF COUNTRY 5
PRAYER 5
PRESENT 5
APOLOGIES 5
SUSPENSION OF STANDING ORDERS 5
PUBLIC QUESTION TIME 5
RESUMPTION OF STANDING ORDERS 6
CR WILLIAMS' REPORT 6
DECLARATIONS OF CONFLICT OF INTEREST 7
CONFIRMATION OF MINUTES 8
1. PETITIONS AND JOINT LETTERS 9
2. PRESENTATION AND MANAGING GROWTH 10
2.1 PLANNING SCHEME AMENDMENT C234 - 40 HARLEY 10

STREET, STRATHDALE (NANGA GNULLE), CONSIDER
AUTHORISATION REQUEST FOR A HERITAGE OVERLAY
2.2 PRIORITIES FOR PLANNING SCHEME AMENDMENTS - 18

PROGRESS REPORT FOR 2016-2017 AND PLAN FOR
2017 - 2020
2.3 SUBMISSION TO VICTORIAN ENVIRONMENTAL 26

ASSESSMENT COUNCIL (VEAC) - CENTRAL WEST
INVESTIGATION (WELLSFORD STATE FOREST)
2.4 2016/17 ANNUAL COMPLIANCE REPORT - ROAD 37

MANAGEMENT PLAN VERSION 2.0
2.5 REVIEW AND ADOPTION OF ROAD MANAGEMENT PLAN 40
3. WELLBEING AND FAIRNESS 45
3.1 2017-2021 DRAFT HEALTH AND WELLBEING PLAN 45
PAGE 3
3.2 NAMING OF NEW POOL AT KANGAROO FLAT 71
3.3 IRONBARK GULLY TRAIL 78
3.4 DRAFT YOUTH STRATEGY 2017-2021 87
3.5 TRIAL COMMERCIAL FITNESS OPERATOR POLICY 94
4. STRENGTHENING THE ECONOMY 108
5. ENVIRONMENTAL SUSTAINABILITY 109
5.1 URBAN TREE MANAGEMENT POLICY 109
6. EMBRACING OUR CULTURE AND HERITAGE 145
7. LEAD AND GOVERN FOR ALL 146
7.1 PROCUREMENT POLICY 146
7.2 RECORD OF ASSEMBLIES 182
7.3 CONTRACTS AWARDED UNDER DELEGATION 188
8. URGENT BUSINESS 190
9. NOTICES OF MOTION 190
10. COUNCILLORS' REPORTS 190
11. MAYOR'S REPORT 190
12. CHIEF EXECUTIVE OFFICER'S REPORT 190
13. CONFIDENTIAL (SECTION 89) REPORTS 190
13.1 Confidential Report in accordance with Section 89(2)(a) 190

and (d) of the Local Government Act relating to a
personnel and contractual matter (Chief Executive Officer
Position)
13.2 Confidential Report in accordance with Section 89(2)(a) 190

and (d) of the Local Government Act relating to a
personnel and contractual matter
____________________________
CRAIG NIEMANN
CHIEF EXECUTIVE OFFICER
PAGE 4
Ordinary Meeting - 16 August 2017
ACKNOWLEDGEMENT OF COUNTRY
PRAYER
PRESENT
APOLOGIES
SUSPENSION OF STANDING ORDERS
That Standing Orders be suspended to allow the conduct of Public Question Time.
PUBLIC QUESTION TIME
Public Question Time Purpose

Council has provided the opportunity for members of the public to ask questions of broad
interest to Council and the community. Matters relating to routine Council works should
be taken up with Councils Customer Service Officers through its Customer Request
System.
By the time planning matters have reached the council agenda, they have been through
an extensive process as required by the Planning and Environment Act. In addition, in
most instances mediation has been held between the parties involved. Throughout the
process there are many opportunities for the people to ask questions. Therefore, no
questions relating to planning matters on the Agenda will be accepted.
Public Question Time Where, When And Who

The public question time is held at every Ordinary Meeting of Greater Bendigo City
Council. Meetings of Council commence at 6.00pm in the Reception Room, Bendigo
Town Hall, Hargreaves Street, Bendigo.
The public question time is held at the start of the meeting as close as practical to
6:00pm. A maximum of 30 minutes has been provided for registered and unregistered
questions.
Residents are encouraged to lodge questions in advance so that a more complete

response can be provided.
Questions will be put to the Council by the individual posing the question; the question
will be answered by the Mayor or CEO, or where appropriate, Councillors or Council
Officers.
PAGE 5
Acceptance of Questions
Each person asking a question of Council is required to stand, state their name, and
address the Mayor. Public Question Time is not an opportunity for making of statements
or other comments. Councils Meeting Procedure Local Law does not allow for other
questions or comments during the remainder of the meeting.
1. An individual may only ask one question per meeting, a follow-up question may be
permitted at the discretion of the Mayor.
2. In the event that the same or similar question is raised by more than one person,
an answer may be given as a combined response.
3. In the event that time does not permit all questions registered to be answered,
questions will be answered in writing or referred to the next meeting if appropriate.
4. The Mayor and or CEO have the right to decline registration on basis of:
Legal proceedings;
More appropriately addressed by other means;
Vague or lacking in substance, irrelevant, frivolous, insulting offensive,
improper, defamatory or demeaning;
Answer likely to compromise his / her position;
Confidential, commercial-in-confidence.
5. Each individual whose registration form has been accepted or declined will be
advised by the Friday of the week prior to the scheduled meeting.
6. In the event of a registration form being declined the registration form will be
circulated to the Mayor or Councillors for information.
RESUMPTION OF STANDING ORDERS
That Standing Orders be resumed.
CR WILLIAMS' REPORT
PAGE 6
DECLARATIONS OF CONFLICT OF INTEREST
Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 (as
amended) direct and indirect conflict of interest must be declared prior to debate
on specific items within the agenda; or in writing to the Chief Executive Officer
before the meeting. Declaration of indirect interests must also include the
classification of the interest (in circumstances where a Councillor has made a
Declaration in writing, the classification of the interest must still be declared at the
meeting), i.e.
(a) direct financial interest

(b) indirect interest by close association
(c) indirect interest that is an indirect financial interest
(d) indirect interest because of conflicting duties
(e) indirect interest because of receipt of an applicable gift
(f) indirect interest as a consequence of becoming an interested party
(g) indirect interest as a result of impact on residential amenity
(h) conflicting personal interest
A Councillor who has declared a conflict of interest, must leave the meeting and
remain outside the room while the matter is being considered, or any vote is taken.
Councillors are also encouraged to declare circumstances where there may be a

perceived conflict of interest.
PAGE 7
CONFIRMATION OF MINUTES
Minutes of the Ordinary Meeting of Wednesday 19 July 2017.
The following items were considered at the Ordinary Council meeting held on
Wednesday 19 July 2017 at 6:00pm.
Response to Petition: Continuation of Works Around Pedestrian Bridge Over

Bendigo Creek at High Street, Golden Square
Petition: Provision of More Off Street Car Parking at White Hills Shops
120-150 Sullivans Road, Strathfieldsaye - Staged Subdivision (173 Lots);
Construction of Dwellings, Fences and Roads within the Land Subject to Inundation
Overlay; Removal of Native Vegetation; Removal of Easement and Creation of
Easements
8 Julian Court, Epsom - The Construction of Three Dwellings on the Land; and the
Staged Subdivision of the Land into Three Lots and Common Property in
Accordance with the Endorsed Plans
79 Olinda Street, Quarry Hill - Extensions and Additions to Former Mt Edgecombe
Hotel, Change of Use to Food and Drink Premises, Changes to Liquor Licence,
Alteration to Access via a Road Zone 1 and Reduction in Car Parking
Tannery Land Road Reserve in the Vicinity of Nankervis Road and Tannery Heights
Drive, Mandurang - Removal of Vegetation and Roadworks
Gender Equity Strategy
Record of Assemblies
The unconfirmed minutes have also been posted on the City of Greater Bendigo website
pending confirmation at this meeting.
RECOMMENDATION
That the Minutes of the Ordinary Meeting of Council held on Wednesday 19 July 2017,
as circulated, be taken as read and confirmed.
PAGE 8
1. PETITIONS AND JOINT LETTERS
Nil.
PAGE 9
Presentation and Managing Growth - Reports Ordinary Meeting - 16 August 2017
2. PRESENTATION AND MANAGING GROWTH
2.1 PLANNING SCHEME AMENDMENT C234 - 40 HARLEY STREET,

STRATHDALE (NANGA GNULLE), CONSIDER AUTHORISATION
REQUEST FOR A HERITAGE OVERLAY
Document Information
Author Alison Kiefel, Amendments Planner
Responsible Bernie OSullivan, Director Strategy and Growth

Director
Summary/Purpose
Amendment details: Apply Heritage Overlay 915 to the mud brick and recycled
materials dwelling located at 40 Harley Street, Strathdale
(Nanga Gnulle).
Proponent: City of Greater Bendigo
Key issues: Site is subject to an application for subdivision.
The dwelling is identified as being of heritage
significance.
The surrounding gardens are not considered to meet the
requirements for heritage significance.
RECOMMENDATION
That the Greater Bendigo City Council resolve to:
1. Request the Minister for Planning to authorise Council to prepare Amendment C234
to the Greater Bendigo Planning Scheme.
2. When Authorised by the Minister, exhibit Amendment C234 to the Greater Bendigo
Planning Scheme giving notification as required for the minimum statutory exhibition
period of one month.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
City of Greater Bendigo Community Plan 2017-2021

Goal 4: Presentation and managing growth
Planning, developments and infrastructure that increase our liveability and pride in
where we live.
PAGE 10
Goal 6: Embracing our culture and heritage

Recognise and celebrate our unique history and diverse cultures.
Background Information
The key steps in the Amendment process are summarised below:
The heritage issues on the site were identified as a result of a planning permit application
for subdivision (DS/867/2016). As a result of the advertising process for this application,
there were a number of objections to the demolition of the buildings and gardens on the
site. The site was previously used as a wedding and function centre venue, and given
the name Nanga Gnulle by the owners at the time.
The City commissioned an independent report to assess the heritage significance of the
site, as this was the primary objection to the subdivision application. The citation
prepared by Built Heritage Pty Ltd (March 2017) found that the main residence was of
heritage significance for its association with Alistair Knox. Knox was an important and
influential figure in the development of post-war residential architecture in Victoria, who
promoted a self-build, mudbrick architectural style.
PAGE 11
The main residence was designed by Knoxs architectural firm (based in Eltham) and
included many recycled materials including bricks, stone, timber and architectural
features from demolition sites around Bendigo; notably a railway bridge in Axedale
(1887), and items from the former ANA Hall (1893), and convict bricks (1840s) from a
visit to Bruny Island. The residence remains as a notably rare, intact example being one
of two mud brick dwellings in the Greater Bendigo municipality that Knox designed.
The Built Heritage Pty Ltd (March 2017) citation found that the surrounding gardens and
other buildings constructed later are not considered to be of heritage significance as they
are not related to work by Knox himself, or of special architectural significance as is the
main residence.
The City has undertaken further review of the gardens to determine if they are of heritage
significance in their own right, or contain notable flora. An additional citation by Context
Pty Ltd (July 2017) (attached) was prepared to specifically consider the gardens. Context
found the gardens did not meet the HERCON heritage significance criteria, or contain
notable flora for protection. The citation identifies that gardens from the 1970s and
1980s are generally not considered to meet the heritage criteria unless they have a rare
example that may be of botanical interest, technical or scientific or design quality from
this era.
Report
The Planning and Environment Act 1987 allows for a Planning Scheme Amendment to
be initiated by a municipal Council, or a Council can respond to a request for an
Amendment by any person or body.
When requesting authorisation from the Minister for Planning, an Explanatory Report
must be submitted that discusses the purpose, effects and strategic justification for the
Amendment. Key issues identified in the Explanatory Report are summarised below.
Land Affected by the Amendment
The Amendment affects part of the land at 40 Harley Street, Strathdale which is
approximately 1.9 hectares in size. The property is in the General Residential Zone and
no overlays currently apply. The site is located in a residential suburb of Bendigo and
surrounded on all sides by existing residences in the General Residential Zone.
The site, also known as Nanga Gnulle, has previously been used and developed as a
wedding and function venue with a large garden setting. There are several buildings on
the site, one main mudbrick residence and several other smaller residential buildings, a
hall and sheds.
The main dwelling, constructed of mud brick and reclaimed materials is considered of
heritage significance for its association with architect Alistair Knox and use of recycled
materials which provide a unique architectural style. The overlay is proposed to be
applied to the dwelling and a 5 metre curtilage around it (approximately 650m 2).
The surrounding gardens, whilst extensive do not contain any specific or rare species
that would be of heritage significance. The gardens were developed by the former
owners of the site over a number of years.
PAGE 12
Figure 1: Aerial of the site.
PAGE 13
Figure 2 Proposed Heritage Overlay Extent
What the Amendment does
The Amendment proposes to:

Amend Planning Scheme Map 24HO, to apply the Heritage Overlay identified in the
citation Nanga Gnulle.
Amend Clause 21.10 of the MSS to include the citation- Nanga Gnulle, as a
Reference Document.
Amend the Schedule to the Heritage Overlay (Clause 43.01) to:
o Include 1 new heritage place as follows:
o HO915 Mud brick and reclaimed materials house, 40 Harley Street, Strathdale
Nanga Gnulle;
PAGE 14
Social, Economic and Environmental Impacts
The Amendment will have positive environmental, social and economic effects for the
Strathdale community, and for the City of Greater Bendigo as a whole. The application of
a Heritage Overlay will promote retention and use of this historic building of local
significance.
Protection of this heritage place will retain existing urban infrastructure and resources
and contribute to the richness and diversity of the built environment. The conservation of
heritage places also promotes sustainable development through the conservation of
original materials and reduced demand for new construction materials.
Heritage places contribute to the character, amenity and identity of Greater Bendigo and
enhance its appeal as a place to live, work and visit. The Amendment will have positive
social effects as it seeks to protect and enhance the cultural heritage of Greater Bendigo
for future generations; it will also improve community awareness about the importance
and value of heritage places.
Although some additional costs may be borne by property owners through the need to
obtain a planning permit for works under the new Heritage Overlay, the Amendment will
not result in any significant adverse economic impacts. The Amendment does not
preclude the ability of the land to be subdivided and developed, whilst providing
protection for the heritage asset. New places included within a Heritage Overlay also
become eligible for the Citys Heritage Restoration Loan Scheme and are subject to the
Incorporated Plan which provides exemptions from the need for a planning permit for
minor development/works.
Strategic Justification Planning Context
The Amendment is supported by the following clauses in the Greater Bendigo Planning
Scheme:
State Planning Policy Framework
Clause 11.14 Loddon Mallee South and more specifically Clause 11.14-5 Natural and
built environment which has the objective: To protect and enhance the natural and built
environment. Importantly, the amendment supports and implements the Loddon Mallee
South Regional Growth Plan, 2014 by addressing Principle 6: Protect and enhance our
natural and built environment, of the plan which states that settlement growth and
development will occur in sympathy with environmental and heritage assets. The
amendment, by identifying and protecting our cultural heritage assets implements a key
future direction of the growth plan by protecting identified visually important landscapes,
and cultural and built heritage places.
Clause 15 - Built Environment and Heritage of the State Planning Policy Framework. The
introduction to this clause notes that Planning should ensure all new land use and
development appropriately responds to its landscape, valued built form and cultural
context, and protect places and sites with significant heritage, architectural, aesthetic,
scientific and cultural value.
PAGE 15
Clause 15.01-5 - Cultural identity and neighbourhood character which has the objective:
To recognise and protect cultural identity, neighbourhood character and sense of place.
Related strategies include:
Ensure development responds to its context and reinforces special characteristics of
local environment and place by emphasising:
o The underlying natural landscape character.
o The heritage values and built form that reflect community identity.
o The values, needs and aspirations of the community.
The objective for clause 15.03-1 - Heritage Conservation is to ensure the conservation
of places of heritage significance. On this basis, it identifies a number of strategies
relevant to this amendment including:
Identify, assess and document places of natural and cultural heritage significance as
a basis for their inclusion in the planning scheme.
Provide for the conservation and enhancement of those places, which are of,
aesthetic, archaeological, architectural, cultural, scientific, or social significance, or
otherwise of special cultural value.
The Amendment implements the State Planning Policy Framework through the
identification and protection of significant heritage places, sites and buildings. The
amendment will ensure that development respects the character of heritage places.
Local Planning Policy Framework
Clause 21.08 Environment establishes the heritage significance of Greater Bendigo

through the Greater Bendigo Thematic Environmental History, 2013 and sets the
framework for protecting heritage places.
This Clause includes a number of objectives and strategies to guide the identification,
protection and management of heritage, including the following objectives:
To identify and protect heritage places with Aboriginal and historic cultural value as
well as natural value.
To protect and enhance the municipalitys heritage for future generations.
The Amendment also implements the objectives of Clause 22.06 Heritage Policy:
To retain heritage assets for the enjoyment, education and experience of residents,
visitors and future generations of the municipality.
To ensure that new development is sympathetic with the appearance and character
and maintains the significance of heritage places, including surrounding precincts.
To encourage the preservation, maintenance, restoration and where appropriate,
reconstruction of heritage places.
To encourage the sympathetic re-use and adaptation of heritage places so that such
places are maintained and enhanced.
The Amendment supports the above policies as it will ensure that the heritage values of
the existing dwelling are maintained and protected if the land is subdivided or further
developed.
PAGE 16
Consultation/Communication
The owners of the site have been notified of this proposal and have amended their
subdivision application accordingly to allow the main dwelling to be retained.
The documents will be publicly exhibited for a minimum of a month, as required under
the Planning and Environment Act 1987. The City must give notice of Amendments to all
owners and occupiers who may be materially affected by an Amendment, together with
prescribed Ministers and public authorities. The Amendment will also be exhibited in the
Government Gazette, the Bendigo Advertiser Newspaper and on the Citys web page.
Conclusion
It is recommended that Council seek authorisation from the Minister for Planning to
prepare and exhibit the Amendment.
Options
Council has the option of:

Supporting the Amendment proposal and making a request to the Minister for
Planning to authorise preparation and exhibition of the Amendment.
Refusing the request to prepare an Amendment. Under the Planning and
Environment Act 1987 there is no right of review of a Council's decision not to support
preparation of an Amendment.
Resource Implications
Officer time will be required to prepare the Amendment documentation for authorisation,
exhibition, manage the exhibition process and liaise with the Minister for Planning.
The City is responsible for payment of statutory fees and costs incurred in the processing
of the Amendment. This may include a panel hearing process if the Amendment has
unresolved submissions following exhibition.
Attachments
Explanatory report
Citation by Built Heritage P/L
Citation by Context P/L
Map of proposed Heritage Overlay
PAGE 17
2.2 PRIORITIES FOR PLANNING SCHEME AMENDMENTS - PROGRESS

REPORT FOR 2016-2017 AND PLAN FOR 2017 - 2020
Author Emma Bryant, Amendments and Heritage Coordinator

Director
Summary/Purpose
This report proposes the work program for strategic planning projects and amendments
to the Planning Scheme for the next 4 years with an emphasis on the 2017/2018 financial
year. It also discusses what work has been achieved in this current financial year.
RECOMMENDATION
That the Greater Bendigo City Council resolve to endorse the 2017/2018 Planning
Scheme Amendments Work Program.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
City of Greater Bendigo Community Plan 2017-2021

Planning, developments and infrastructure that increase our liveability and pride in
where we live.
Recognise and celebrate our unique history and diverse cultures.
Recommendation 54 of the Independent Review 2013 is to:
"Formulate a clear and transparent set of priorities for planning scheme amendments for
the coming financial year for approval by Council and communicate these and the
associated processes to the community."
In response to this recommendation, the Directorate reviews all current and proposed
amendments and land use strategies annually and prioritises these over a four year
period for Council endorsement.
PAGE 18
The Planning Scheme is the legal framework that sets out the parameters for all
decisions that need to be made about land use and development in the municipality.
Planning Scheme Amendments are the process to change that law. The ultimate
approval for every change is the Minister for Planning. Because they change the law of
the City, amendments must:
Implement a clearly articulated strategy that is based on proven technical data and
evidence.
Be legally and technically correct, in accordance with the Planning & Environment Act
1987.
Be formally exhibited to anyone who may be impacted by the changes and consider
the views put forward.
Have an independent process (Panel) where there are different points of view
between any of the parties involved; the City, community members and agencies.
It is this need for detailed evidence, legal procedures and the time taken to resolve
differences along the way that makes the process lengthy. The process is set by the
State Government and cannot be changed except through an act of Parliament.
Amendments usually take between 12 and 24 months depending on complexity, issues
that arise and the quality of the information submitted by a proponent.
Timelines and workplans for amendments can only ever be "best estimates" for reasons
such as:
Applicants change their mind about what they want.
The State Government imposes a requirement that must be enacted.
It takes much longer than expected to finalise the background technical analysis.
The number of submissions and issues raised by agencies or community members
has a significant impact on timelines and workloads.
Council changes its priorities of the work required.
Budget allocation by Council to complete the work.
The Statutory Planning and Regional Sustainable Development units work closely
together to implement this program, with the latter developing the broad strategies and
the former implementing these strategies by turning them into legislation for the Planning
Scheme. The Planning unit also undertakes private amendment requests, and
amendments for other units of the City and referral agencies.
In developing the priorities in a clear and transparent manner, the Directorate developed
an evaluation framework which considered each proposal against a set of criteria. Those
criteria are:
The degree to which the amendment delivers the strategic direction and priorities of
the Council Plan.
The importance of the amendment to success in Council's planning for growth,
productivity and liveability.
The degree of urgency (eg amendments required by State Government legislation).
Whether it is required because it implements State Government policy.
Completing work already commenced, especially undertaking the planning scheme
amendment where the strategy has been completed.
The level of resources required.
The "logical" roll out of consequential work, where relevant.
PAGE 19
Previous Council Decisions
July 2014 - Council resolved to endorse the plan for 2014/15 and beyond.
27 July 2015 Council resolved to endorse the plan for 2015/16 and beyond.
Report
Many important projects from the 2016/17 Program have been completed over the last
financial year, as listed below:
Strategies completed and adopted

Integrated Transport and Land Use Strategy (ITLUS).
White Hills and East Bendigo Heritage Study Stage 2.
Strathfieldsaye Urban Design Framework.
Eaglehawk Transport Hub.
Amendments completed
Marong Business Park submitted to Minister for approval December 2016.
Commercial Land and Activity Centre Strategy approved by the Minister May 2017.
ITLUS amendment approved March 2017.
Corrections amendment approved February 2017.
Eaglehawk Structure Plan approved August 2016.
Wellsford Estate Design and Development Overlay changes approved June 2017.
Revisions to work Program
Substantial progress has been made on some other projects but they are not yet
completed for a range of reasons, including: referral agency requirements, applicants not
providing further information, and further issues being raised through the process. These
include the Huntly and Maiden Gully Development Contributions Plans (delay due to
further referral authority requirements), Big Hill Landscape (further work required by the
Minister), Bendigo Urban Flood Study amendment (further work required by Council) and
Coliban Wastewater buffer (not formally submitted by the proponent).
In developing the 2017 2020 program, all project timeframes have been carefully
reviewed to ensure they are realistic based on current resourcing. We have also
undertaken an exhaustive scan of potential future projects from previous strategies and
our Municipal Strategic Statement.
New projects added to the scheduled work list are:

Council Signage Amendment in response to an issue in providing for adequate
signage at the Kangaroo Flat Aquatic Leisure Centre, the Bendigo Stadium and the
Bendigo Tennis Centre.
Nanga Gnulle Heritage Overlay in response to a development application.
Greater Bendigo Development Contributions Framework.
Environmentally Sustainable Development Policy.
Bendigo Flood Mitigation to implement future mitigation studies.
CBD Plan review.
PAGE 20
The full work program for 2017-2020 is attached.
The work schedule is based on the assumption that the pieces of work will be approved
when presented to Council. It is also based on prior commitments that have been made
to the community on implementation.
The Municipal Strategic Statement and Planning Scheme Review, which is scheduled for
this financial year, will also bring a lot of the strategic studies together and will implement
them through the subsequent planning scheme amendment.
In developing this program it is recognised that Council priorities can change and
important and urgent projects can appear. Therefore any new proposals that come
forward during the next 12 months will be considered against existing priorities and the
same evaluation framework, and will be reported to Council for a decision on whether
and when it should proceed.
Many of these projects have fallen out of previous strategic projects, eg the Commercial
Land and Activity Centre Strategy and the Greater Bendigo Residential Strategy, and are
listed in our MSS. Extensive community consultation has occurred during the
development of these strategies. Other projects have been privately proposed following
pre-application consultation with the Statutory Planning Unit. All projects and
amendments undertaken by Council go through an exhaustive consultation process
including formal public exhibition.
Conclusion
The Planning Scheme Amendments Work Program is an important tool in that it outlines
the agreed strategic land use projects for the Regional Sustainable Development and
Statutory Planning Units. The priority actions and budget items are then developed to
support this programme.
The budget provides for the 2017/2018 list of projects.
Attachments
1. Planning Scheme Amendment Work Program 2017/2018.
PAGE 21
Amendment status Project timing

Almost finished Strategy development
Currently underway PSA Process
Ministerial Amendment Research required
Not commenced
STRATEGY/AMENDMENT NAME Driver 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 Comments

Marong Business Park - Part 1
Regional Growth
Strategy (Finished) Plan
PSA
Big Hill Landscape
Strategy Completing work
PSA
Maiden Gully North East Structure Plan & DCP
Regional Growth
Strategy (Structure Plans) Plan
PSA
Lansell St DPO - Residential
Private
PSA - Private
Strathfieldsaye Urban Design Framework
PSA
Housing Strategy
Regional Growth
Strategy Implementation via Planning Scheme Review
Plan
PSA
Review of FZ/LDRZ land in UGB
Strategy Council Plan To be included within Housing Strategy Implementation
PSA (if required)
White Hills Heritage Study PART B
Study Council Plan
PSA
Flooding - Bendigo
Study State Gov policy
PSA
Public Space Strategy
Strategy Council Plan
PSA (If required)
Huntly DCP
Regional Growth
Study
Plan
PSA
CBD Heritage Study
PAGE 22
Study Council Plan

PSA
Heritage Strategy
Strategy Council Plan Should be adopted by June 2017 can then feed into Planning Scheme Rev
PSA
Plan Greater Bendigo
Strategy VPA
PSA
Planning Scheme Review
Research/Report development Mandatory Includes MSS Review. Will bring together a number of pieces of work
PSA
Railway Street, Kangaroo Flat from GRZ to IND3Z
Private
Combined Permit & PSA
Atisha Centre
Private Timing dependent on applicant.
PSA
Marong Township Structure Plan & DCP
Strategy Council Plan
PSA
Fenton St North Bendigo - Residential
Private
PSA - Private
Council Signage Amendment - K flat pool, tennis centre
Council Simple amendment, pursue exemption from notice
PSA
Nanga Gnulle HO
Council
PSA
Eaglehawk Landfill buffer
Strategy Government Policy
PSA
Bendigo Flood Mitigation
Study Rolling program
PSA
Revised BMO mapping
Strategy Ministerial
PSA
Rezone Golden Square Primary School
Ministerial via FTGLS
PSA
Marong Business Park - PAO
Regional Growth
Strategy (Finished) Plan
PSA
LaTrobe Osborne St - Residential
PAGE 23
Private
PSA - Private
Heathcote Township Structure Plan & UDF
Strategy Council Plan Listed as further strategic work in Clause 21.05
PSA
Heathcote Flood Study
Study Mandatory Consider if could be included in Structure Plan
PSA
Golden Square/St John of God Framework Plan
Strategy
PSA
Coliban Waste Water Treatment Plant buffer
Private
PSA - Private
Marong Flood Study
Study Mandatory Could possibly be combined with Structure Plan PSA, dependent on tim
PSA
ESD Policy for development
Study Potentially combine with Planning Scheme Review
PSA
Review of Highway Entrances and Boulevard Policy
Study Potentially combine with Planning Scheme Review
PSA
Maiden Gully Township Centre Design Framework
Delayed because of other major projects.
PSA
CBD Plan Review
Strategy
PSA
Greater Bendigo DCP Framework
Strategy
PSA
Golden Gully, Flora Hill & Spring Gully Heritage Study Thematic
Study Environmental
History
PSA
Axedale Church Rezoning from SUZ to GRZ
Private
PSA - Private
Contaminated land review
Study
PSA
Corrections
Study - N/A
PAGE 24
PSA
Elmore Township Structure Plan + UDF
Strategy CLACS Listed as further strategic work in Clause 21.05
PSA
Review of Bendigo & Eaglehawk Heritage Study
Study
PSA
Goornong Township Structure Plan
Strategy Listed as further strategic work in Clause 21.05
PSA
Redesdale Township Structure Plan
Strategy Listed as further strategic work in Clause 21.05
PSA
Other work identified but not scheduled :

University Precinct Plan (includes Kennington/Strathdale) + UDF
Bendigo Airport removal of redundant controls
Residential design guidelines
Ironbark UDF
Former Shire of Huntly Heritage Study
Intensive Animal Industries
Review of Infrastructure Design Manual
Parking Precinct Plan in City Centre/Parking Overlays
Review of Vegetation Protections Overlay mapping
Review of character policies
Review of rural dwellings and subdivision policies
Bendigo Transport Hub
Industrial strategy review
Industrial Design Guidelines
Axedale Flood Study
Elmore Flood Study
Review of ESOs - stemming from the Bendigo Flood PSA
Rural Strategy outcomes
Epsom commercial centre UDF - CLACS
K Flat commercial centre UDF - CLACS
Bendigo Tafe redevelopment - Possible State Amendment
Council Office redevelopment - Possible rezoning required
New transfer station - possible rezoning required
DELWP Office Epsom - Possible rezoning required
PAGE 25
2.3 SUBMISSION TO VICTORIAN ENVIRONMENTAL ASSESSMENT

COUNCIL (VEAC) - CENTRAL WEST INVESTIGATION (WELLSFORD
STATE FOREST)
Author Anthony Sheean and Nycole Wood, Regional Sustainable

Development Unit

Director
Summary/Purpose
This report is to inform Councillors of the VEAC Central West Investigation, which
includes consideration of the conservation status of the Wellsford State Forest and to
seek Council endorsement of the attached, draft submission to the VEAC investigation.
RECOMMENDATION
That Greater Bendigo City Council resolve to endorse the attached submission to the
Victorian Environmental Assessment Council as part of the Central West Investigation.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Greater Bendigo Community Plan 2017-2021:
Goal 5: Environmental Sustainability Protect and enhance our environment, conserve

our resources and increase resilience to a changing climate.
Objective 5.2: Demonstrate leadership in sustaining the rich biological diversity of the
Greater Bendigo region that sustains healthy ecosystems.
In 1997 the Victorian Government gave the Environment Conservation Council (ECC)
(now known as the Victorian Environmental Assessment Council (VEAC)) the task to:
Identify and evaluate the extent, condition, values and uses of the Box-Ironbark
forests and woodland areas in northern Victoria;
Make recommendations on the balanced use of these areas; and
Propose an appropriate system for the protection and management of the Box-
Ironbark and Woodlands, and in doing so consider the economic and social value of
any existing and proposed development or use of the land or resources; and the
PAGE 26
nationally agreed criteria for the establishment of a comprehensive, adequate and

representative reserve system.
Recommendations from the Box-Ironbark Forests and Woodlands Investigation Final

Report, June 2001 (BIB Report) were adopted by the Victorian Government in 2002.
Creation of the Greater Bendigo National Park, Bendigo Regional Park and Bendigo-
Castlemaine-Maldon State Forest were part of a suite of recommendations adopted.
The Wellsford Forest was included in the network of forests that make up the Bendigo-
Castlemaine-Maldon State Forest (27,000ha). State Forest is a land use category that
recognises that economic uses such as timber production are promoted above
conservation.
However, the BIB Report also recognised that Wellsford had specific biodiversity values
and recommended that the following special features of Wellsford be specifically
protected for biodiversity conservation: Williamsons wattle, Ausfelds wattle, sand rush,
cane spear-grass, swift parrot, brush-tailed phascogale, one large old tree site and one
fauna refuge.
Wellsford was not excluded from the Box-Ironbark National Parks because of low
environmental values, but due to the necessity to balance competing demands. As the
BIB Report states in the ECCs message"
"The ECC recognises that public land forest areas contain significant timber
resources, but they also have biodiversity values of great significance. The ECCs
view is that it cannot provide adequately for biodiversity conservation, and also
retain all timber resources available for harvesting. The ECC is, however, required
to balance the competing demands on the forest and to consider social and
economic issues including the likely impacts on those now employed in Box-
Ironbark timber industries."
Central West Investigation 2017
The Victorian Government has requested that VEAC conduct a Central West
Investigation covering public land in the vicinity of the Wombat, Wellsford, Mount Cole
and Pyrenees Range forests.
The purpose of the investigation is to:

Identify and evaluate the condition, natural and biodiversity values and cultural, social
and economic values and the current uses of public land in the specified area; and
Make recommendations for the balanced use and appropriate management
arrangements to conserve and enhance the natural and cultural values.
Community Action
Conservation groups have advocated for the preservation of biodiversity values within
the Box-Ironbark Forests and Woodlands for many years, including before, during and
after the ECC Box-Ironbark and Woodlands (BIB) Investigation. Unfortunately the 2001
BIB recommendations did not assign Wellsford a conservation status. Consequently the
conservation groups have continued to lobby successive Victorian governments to
protect the Wellsford Forest under a land use category that recognised the preservation
of natural values as the highest use; i.e. National or State park.
PAGE 27
In 2014 the Wellsford Forest Conservation Alliance (WFCA) was formed at the event "A
Summit to Preserve the Wellsford Forest for Future Generations", where approximately
60 people gathered to show support and to plan a campaign. The event included
representation from Bendigo Field Naturalists Club, various Landcare groups, the
Victorian National Parks Association and concerned citizens. WFCA went on to engage
the Bendigo community in support of the campaign and gathered approximately 500
signatures calling for action.
Previous Council Decision Date:
Ordinary meeting of the Greater Bendigo City Council - 28 May 2014.
Resolution:
"That the Greater Bendigo City Council supports the community campaign to see the
Wellsford State Forest protected under the National Parks Act 1975 by writing to the
Victorian Government requesting consideration of the matter."
A letter was sent to the Minister for Environment and Climate Change, the Hon Ryan
Smith in June 2014 (attached).
Report
The announcement of the VEAC Central West Investigation is seen as an opportunity

to ensure the conservation values of Wellsford are protected and enhanced through a
change of land status.
The key points in Greater Bendigo's submission are:
Reiteration of Greater Bendigo City Councils 2014 support for the community
campaign to have the Wellsford State Forest protected under the National Parks Act
1975.
GBCC has considered a broad range of issues and impacts (including social,
environmental, economic, access and use, management) in its recommendation that
protection under the National Parks Act is desired, including:
o Increasing numbers of the community are advocating for increased protection of
nature and the natural environment.
o Most of the activities currently permitted within the Wellsford can continue in some
form (some with conditions applied - see attached table).
o Activities such as horse riding, prospecting and dog walking can be considered,
and if appropriate, catered for through management conditions identified and
specified as part of the management planning process.
o Organised hunting could continue to occur as an approved management activity
for the control of feral animals.
o Australian Bureau of Statistics data shows a steady decline in reliance on
firewood use as an energy source, especially low income households.
o There is no longer a large scale mill dependent upon the Wellsford for timber
supply.
o Timber harvesting and firewood collection has a negative impact on habitat values
impacting on the wider ecology of an area.
PAGE 28
o Free collection of firewood from state forests has a negative impact on the
firewood plantation industry.
o Measuring and quantifying environmental benefits (eco-system services) of
forests is now better understood, particularly for carbon (storage and
sequestration) and water (quality and quantity) demonstrating greater benefits
under a conservation management system.
o The City of Greater Bendigo Active Living Census (ALC 2015) showed that
bushwalking is the 5th most popular form of physical activity in Greater Bendigo,
with local rates of bushwalking almost double the Victorian average. There is now
strong evidence that reveals the importance of the relationship between healthy
environments and human health.
o Bushwalking rates may be linked to access to high quality, protected bushland.
The local rate of bushwalking is higher in suburbs/towns with close access to high
quality, protected bushland.
o National Parks receive a higher level of funding for management.
o National Park status will not only protect critical habitat for threatened flora and
fauna, but maintain and enhance an ecological secure biolink between other
reserved Box-ironbark fragments and also private forested land throughout the
region.
o Mineral exploration and mining was considered by the ECC with
recommendations made that demonstrate how exploration and mining could be
possible under National Park status.
It is considered that the management of the Wellsford Forest for the conservation of
biodiversity (National Park) would result in:
An increase in floristic diversity and faunal habitat;
An increase in the diversity and populations of native fauna;
The protection of ecological processes improving the areas capacity to provide
ecosystem services and act as a drought refuge for wildlife; and an
Improved capacity to store carbon long-term.
Priority/Importance:
This investigation is important to those in the community who place a high value on
protecting environmental assets for their intrinsic value and for providing ecosystems
services to sustain life and support community wellbeing and for the contribution this
makes to the liveability of Greater Bendigo.
Options/Alternatives:
Council has three options:
1. Reaffirm the previous Council decision and endorse the attached submission to the
Victorian Environmental Assessment Council as part of the current VEAC Central
West Investigation.
2. Take a neutral position; do not declare a position of support or opposition and do
not make a submission to the VEAC Central West Investigation.
3. Decline support for the campaign to change the status of the Wellsford Forest.
PAGE 29
Timelines:
Submissions to the investigation are due by 21 August 2017.
Internal Consultation:
The Executive Management Team and Regional Sustainable Development Unit staff
have been consulted during the development of the draft submission.
External Consultation:
Sustainable Environment Advisory Committee The committee discussed and
contributed to the submission at their 1 August 2017 meeting and are supportive of
the submission.
Wellsford Forest Conservation Alliance - provided information, research and
presentation supporting their perspectives.
Nil.
Conclusion
The Box-Ironbark Woodlands have been reduced to less than 17% of their original cover
within Victoria. The ECC in its 2001 Final Report aimed to strike a balance between
effective conservation of natural values and the provision of resources to the community.
In determining the ongoing value of these forests to the community, consideration must
go beyond the perspective of economic and natural values conservation and should also
include consideration of social and community wellbeing.
It is fifteen years since the Box-Ironbark Forests and Woodlands Investigation was
completed and changes have occurred in the social, economic and environmental
arenas that now warrant further consideration.
Attachments
1. Draft Submission
2. Permitted uses within each Land Use categories and the ECC Box-Ironbark
Forests and Woodlands Investigation Final Report 2001 recommendations
(information only).
3. Wellsford State Forest Photos and Map (information only).
4. Letter to Minister for Environment and Climate Change, June 2014 (information
only).
5. Map of the Central West Investigation area (information only).
6. VEAC Submission (information only)
PAGE 30
City of Greater Bendigo Submission

to the
Victorian Environmental Assessment Council Central West Investigation
Introduction
The Greater Bendigo City Council (GBCC) welcomed the announcement of the Victorian
Environmental Assessment Council Central West Investigation.
The Greater Bendigo City Council supports the community campaign to have the Wellsford State
Forest protected under the National Parks Act 1975.
In 2014 the GBCC, in support of a community campaign to see the Wellsford State Forest
protected under the National Parks Act 1975, wrote to the State Government requesting further
consideration of the conservation status of the Wellsford.
The GBCC has taken the opportunity to provide the following comments and raise matters that it
considers relevant during the Central West Investigation.
Given that the Wellsford State Forest is located within the Greater Bendigo municipality the
primary focus of this submission is on the Wellsford site.
Context
As the Box-Ironbark (BIB) Forests and Woodlands Investigation was completed fifteen years ago,
it is appropriate to undertake this investigation and consider changes that have occurred in
social, economic and environmental areas.
Some of the information gathered in the BIB investigation is still relevant; therefore this
submission will focus on the apparent changes that have occurred since 2002 that would now
support a recommendation of a conservation status for Wellsford.
Changes since 2002
Social
Firewood can now be collected free (no permit required) from the designated firewood
collection areas, within designated collection periods.
There is evidence that the demand for firewood has reduced over time, suggesting this use
of the Wellsford State Forest may be less important than historically:
o Only 3.4% of the lowest household income earners (less than $25,000 per year) used
wood compared to 12% of the highest income earners ($110,000 or more per year).
ABS 2009.
o Rented households were less likely to use wood as an energy source, with only 4.5%
stating they used it in Victoria. ABS 2009.
PAGE 31
o One in ten households nationally used wood as the main source of energy for heating
(10%) and of those households, an estimated 42% reported 'comfort/convenience'
when citing the main reason for choice of heater across all types of heaters. (ABS
Energy Use and Conservation Survey conducted in March 2011.)
o The proportion of households using wood as an energy source is decreasing; 18% in
2002, decreased to 14% in 2008 (ABS 2008) and further decreasing to 10% by 2014
(ABS Energy Use and Conservation Survey-March, 2014).
http://www.ausstats.abs.gov.au/Ausstats/subscriber.nsf/0/4EC10ED184CEE27ECA25
7DA2000D1E13/$File/energy_use_and_conservation_questionnaire_mar2014.pdf
The importance of eco-system services for human preservation is becoming increasingly
understood, e.g. paramount in food security, soil and water provision, oxygen production.
The role large tracts of forest play in providing heat sinks in our hotter climate is now
recognised.
The health benefits of contact with nature are well recognized and understood. There is now
strong evidence that reveals the importance of the relationship between healthy
environments and human health and increasing numbers of the community are advocating
for increased protection of nature and the natural environment.
The Wellsford is an important environment for facilitating one of the local communitys
most popular physical activities and is therefore directly linked to the health and wellbeing
of our people:
o The City of Greater Bendigo Active Living Census (ALC 2015) showed that bushwalking is
the 5th most popular form of physical activity in Greater Bendigo, with local rates of
bushwalking (8.8%) almost double the Victorian average (4.6%).
o Greater Bendigo bushwalkers go bushwalking far more often than other Victorian
bushwalkers. Almost half of Greater Bendigos bushwalkers go bushwalking weekly or
more frequently (ALC 2015), with only 17.4% bushwalking less than once per month. By
contrast, the 2010 ERASS (Exercise, Recreation and Sport Survey) reported that 62% of
Victorian bushwalkers went bushwalking once a month or less. The high frequency of
bushwalking in Greater Bendigo points to the importance of the natural bushland around
Bendigo to the health and wellbeing of Greater Bendigo residents.
o Within Greater Bendigo, variation in bushwalking rates may be linked to access to high
quality, protected bushland. The local rate of bushwalking is higher in suburbs/towns
with close access to high quality, protected bushland, such as Flora Hill (13.2%) which
backs onto the One Tree Hill section of the Greater Bendigo National Park, and lowest in
the Bendigo CBD (6.2%). Even in Bendigo CBD, the rate of bushwalking is still higher than
the Victorian average.
Economic
There is no longer a large scale mill dependent upon the Wellsford for timber supply
Rushworth mill closed in approximately 2005.
Free firewood has a negative impact on the firewood plantation industry. The plantation
timber producers are seeking to be competitive in a market place undercut by the
government continuing to provide free firewood. This group continues to lobby the
government to stop the supply of free firewood.
Improvements have been made in science for measuring and quantifying environmental
benefits of forests particularly for carbon (storage and sequestration) and water (quality
and quantity) demonstrating greater benefits under a conservation management system.
PAGE 32
Environmental
Victorias native forests are the most carbon rich forests in the world creating the
potential for these forests to be managed as massive carbon stores (Mackay et al 2008,
Keith et al 2009).
Habitat is often destroyed through timber cutting and firewood collection impacting on
the wider ecology of the area.
National Parks receive a higher level of funding for management than State Forests,
particularly for activities such as visitor services and weed management.
The areas listed as special features such as the large old tree site cannot be readily
recognised or defined by the general public who assume the primary use of the whole
area is one of timber production. This can lead to inadvertent damage to areas set aside
specifically for conservation purposes within the State Forest i.e. Special Features
gazetted under the Crown Land (Reserves) Act 1978 within the State Forest gazetted
under the Forests Act 1958.
What would change if the Wellsford State Forest became National Park?
Access and Uses
As part of the BIB report the uses and values of the forests were identified, land use category
determined and permitted uses defined. A table comparing these uses according to land
category is attached along with the relevant BIB investigation recommendations and comments
of relevance to this discussion. This table also lists other benefits of the forest that were not
considered through the BIB process e.g. mental health, pollination services and carbon sinks.
The table was used to identify the permitted uses of the Wellsford State Forest that would not
be permitted under National Park status, and of those permitted uses, which activities currently
occur in the Wellsford and would be impacted by a change in land use category i.e. What is
happening now that wouldnt be allowed if it became National Park?
Most of the activities currently permitted within the Wellsford can continue in some form (some
with conditions applied) however, two current activities; hunting and the harvest of wood
products (sawlogs/pole/fence post cutting and firewood collection) can only continue if the
Wellsford remains State Forest (further discussion below).
Activities such as horse riding, prospecting and dog walking can be considered, and if
appropriate, catered for through management conditions identified and specified as part of the
management planning process.
Mineral exploration and mining was considered by the Environment Conservation Council (ECC)
with recommendations made that demonstrate how exploration and mining could be possible
under National Park status e.g. Greater Bendigo National Park extends to only 100 metres below
the surface, allowing exploration and mining tenements under these areas (subject to
conditions). If the area remains State Forest, then new mineral exploration and mining
applications can occur. If it is transferred to National Park, then only the existing licences will be
valid i.e. no new applications are possible.
PAGE 33
Hunting
While organised hunting can occur as a management activity for the control of feral animals,
hunting as a recreational activity would not be permitted in the Wellsford if changed to National
Park status. As identified in the BIB report recreational shooting will continue to be generally
excluded from Box-Ironbark parks and reserves, making it highly unlikely that hunting would be
considered a permitted use under a conservation land use category.
While hunting is currently allowed in Wellsford State Forest its proximity to Bendigos large
population base with many people undertaking passive recreational pursuits such as bike riding
or bushwalking in the forest, reduces the sites suitability for viable hunting.
Wood Products Posts and Firewood
Under National Park status the Wellsford could not be used for timber production, including
collection of firewood. Currently the Wellsford State Forest is managed according to the
Bendigo Forest Management Area (FMA) - Forest Management Plan (FMP) which provides a
vision and direction to guide sustainable management of the forest. A Wood Utilisation Plan
(WUP); a 3 year works plan for commercial timber production, is also applied to the FMP.
As a FMA, the Wellsford is managed under a silviculture system primarily for the production of
wood products on a 40-60 year rotation. A simplified explanation of the system is as follows:
areas of the forest (coupes) are felled of large timber for logs or posts; 4-8 years later the
coppice is reduced to two stems and let grow for 10-15 years until 100-200mm in diameter; then
thinned to leave the best remaining logs. The thinnings are made available for firewood. The
trees are then allowed to grow until large enough to harvest for logs or posts, and the cycle
starts again. During the growing phase the area is systematically managed by cutting out less
than ideal logs which are also made available for firewood. This management regime abides by a
series of prescriptions ensuring representative large trees and habitat trees remain. While the
prescriptions are understood by trained foresters they are not the ones conducting the timber
cutting.
Currently pole and post cutting businesses do operate within the Wellsford and licences are also
given for commercial harvest of firewood. Up until July 2014 licences have been issued for 3
years but a new licensing system is planned for implementation this year (no details yet public)
and it is suggested that these licences will be issued for 10 years. The significance of this to the
Wellsford campaign is that if the land status changed, any existing licences would have to be
paid out by the government.
Timber felling in wood utilisation coupes for the provision of firewood is undertaken by
commercial contractors and/or Department of Environment, Land, Water and Planning (DELWP)
staff (primarily Project Firefighters (PFF)) at a direct cost to DELWP.
The Bendigo WUP allowed for the following volumes of wood to be harvested for commercial
use from the Wellsford over the 13/14 and 14/15 financial years: 100m3 sawlogs (grade 1),
580m3 minor produce logs (sawlogs grade 2) and 1300m3 firewood to supply commercial
licenses.
PAGE 34
Note: 1m3 is approximately a 1.8m (6) x 1.2m (4) trailer of split firewood neatly stacked to a
height of 0.5m (20).
Currently, collection of firewood from the designated areas is unlicensed and unsupervised
usually resulting in all the wood being collected within one week, with no way to ensure that it is
for local or indeed domestic supply.
Impact of Management Systems
As previously mentioned the Wellsford is managed under a silviculture system for the
production of timber. If gazetted under the National Parks Act the area would be managed to
conserve and protect biodiversity and natural processes. These two systems while sympathetic
are not compatible. Currently the impact of the silviculture system on the natural values is
evident through the following:
Systematic thinning, lopping and harvesting of timber within the wood utilisation
sites impacts on the ecology of that site and the surrounding forest by reducing
habitat, opening up the canopy, damaging the understorey and displacing wildlife;
Removal of fallen timber and standing dead timber for firewood reduces important
fauna habitat. A Department of Environment and Sustainability scientific review
found fallen trees and branches are vital habitat for birds and some threatened
reptile species; there are nine times more birds in central Victorian box and ironbark
forests when woody debris is left intact. The collection of firewood has been
identified as a threatening process for 19 native bird species listed under the Flora
and Fauna Guarantee Act 1988 (DEPI).
The harvest of summer and autumn flowering ironbark reduces the availability of
nectar; a valuable food source for some fauna species, as well as degrading honey
production.
On the basis of these points it is considered that the management of the area for the
conservation of biodiversity (National Park) would result in:
An increase in floristic diversity and faunal habitat;
An increase in the diversity and populations of native fauna;
The protection of ecological processes improving the areas capacity to provide
ecosystem services and act as a drought refuge for wildlife; and an
Improved capacity to store carbon long-term.
Conclusion
The Greater Bendigo City Council supports the community campaign to have the Wellsford State
Forest protected under the National Parks Act 1975.
The protection of the environmental values of the Wellsford Forest for conservation purposes
will not only protect critical habitat for threatened flora and fauna, but maintain and enhance an
ecological secure biolink between other reserved Box-ironbark fragments and also private
forested land throughout the region.
PAGE 35
The City has seen increasing community advocacy for the protection of the natural environment,
with the retention of native vegetation a reoccurring theme in many of the Citys planning
processes.
The social value of the Wellsford Forest cannot be overestimated. As Bendigo is a City that is
forecast to reach a population of around 200,000 by 2050, the physical and mental health of its
community must be a priority. Ensuring the long term protection and enhancement of the
Wellford Forest by placing it into the conservation system would be of great benefit to all those
who seek to improve their health, and the health of their families.
Finally, while National Parks receive higher level of funding for management there is growing
community concern that the current funding model for all National Parks is inadequate. Council
believes that this issue needs attention and to the extent possible, the Central West
Investigation should provide recommendations and guidance to government on this issue.
PAGE 36
2.4 2016/17 ANNUAL COMPLIANCE REPORT - ROAD MANAGEMENT

PLAN VERSION 2.0
Author Paul Nicholson, Coordinator GIS & Asset Information
Responsible Craig Lloyd, Director Presentation and Assets

Director
Purpose
The purpose of this document is to report on the City of Greater Bendigo's performance
levels with regard to the Road Management Plan Version 2.0 as adopted by Council at
its Ordinary Meeting on 18 June 2014
Summary
99.7% of all City footpath and road assets have been inspected in accordance with the
Road Management Plan time frames with the number of outstanding defects significantly
reduced by Works crews. Road Management Plan defects continue to be prioritised as
appropriate.
RECOMMENDATION
That Council acknowledge the City of Greater Bendigo's performance against the Road
Management Plan Version 2.0 during the 2016-2017 financial year.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Community Plan Reference:
City of Greater Bendigo Community Plan 2017-2021:
Goal 4 Presentation and managing growth

Objective 4.3 Provide and maintain urban and rural infrastructure to
support the liveability of our community.
PAGE 37
The Road Management Act 2004 allows each road authority in Victoria to develop a
Road Management Plan (RMP). The primary purpose of the RMP is to document the
standards and priorities that enable road authorities to safely manage the road and path
network.
The RMP details road hierarchies, inspection frequencies and hazard response times
with a focus on ensuring the road and path network is safe for the public to use. This
differs to an Asset Management Plan that focuses on the overall condition and long term
replacement of road assets. The RMP is the City of Greater Bendigo's tool in the
defence against claims of negligence in relation to the municipal road and path network.
At the Ordinary Meeting on 18 June 2014, Council adopted the Road Management Plan
Version 2.0 and resolved that, commencing in July 2015, an annual report be presented
to Council on the performance against the plan.
Report
The two key areas that the City of Greater Bendigo (the City) needs to comply with under
the RMP are safety inspections and defect response times. The City has a legal
obligation to proactively inspect its road and path network to ensure it is in a safe
condition.
Programmed Safety Inspections:
In the past year, over 22,246 proactive inspections were undertaken on roads and paths
by the City's three dedicated asset inspectors (Sealed Roads, Unsealed Roads, and
Footpaths). Of these, 22,182 (99.7%) were undertaken within the timeframe specified in
the RMP.
Defect Response Works:
The RMP outlines the required response times to defects on the road and path network,
with these times being based on risk to the community.
Significant progress has been made in reducing the number of outstanding defects
above the RMP intervention level. The Works department will continue to prioritise
defects above intervention level in an effort to meet the specified RMP defect response
times.
Utilising technology has considerably improved the management of works through

paperless and timely delivery and completion of works. New and improved data
collection software is currently being rolled out to further ensure that all RMP works are
accurately captured in the field for all works areas.
PAGE 38
Failure to comply with either the RMP proactive inspections and/or defect response times
can leave CoGB open to litigation which might have financial repercussions either
directly or through increased insurance premiums.
Conclusion
CoGBs asset inspectors have inspected 99.7% of all footpath and road assets in
accordance with the RMP time frames.
Works crews have significantly reduced the number of outstanding defects and will
continue to prioritise RMP defects.
New software is being rolled out to further improve the capture of field works.
Attachments
1. Road Management Plan Version 2.0
2. RMP Inspections - 2016-2017
3. RMP Defects - 2016-2017
PAGE 39
2.5 REVIEW AND ADOPTION OF ROAD MANAGEMENT PLAN
Author Paul Nicholson, Co-ordinator GIS and Asset Information

Director
Purpose
The purpose of this report is to seek adoption of the City of Greater Bendigo's Road
Management Plan Version 3.0.
Summary
The City of Greater Bendigo undertook a review of its current Road Management Plan
Version 2.0 in accordance with the Road Management (General) Regulations 2016. The
review considered standards adopted by neighbouring and other similarly sized Councils,
as well as the City of Greater Bendigos (the City) past performance in complying with
the RMP. Subsequent to the review, the Municipal Association of Victoria (MAV)
provided recommendations regarding 'reasonable' standards for a RMP.
Based on the review and MAV recommendations, an amended RMP was developed.
Community input on the proposed amendments were sought through Public Notices, in
the Bendigo Advertiser and the Government Gazette, and also a presentation to the
Greater Bendigo Farming Advisory Committee.
Further consideration by Council and subsequent adoption of the amended Road

Management Plan (Version 3.0) is now sought.
RECOMMENDATION
That Council adopt the City of Greater Bendigo's Road Management Plan Version 3.0.
~~~~~~~~~~~~~~~~~~~~~~~~~
PAGE 40
Policy Context

Objective 4.3 Provide and maintain urban and rural infrastructure to
support the liveability of our community.
The Road Management Act 2004 allows each road authority in Victoria to develop a
Road Management Plan (RMP). The primary purpose of the RMP is to document
standards and policies that enable Council to safely manage the municipal road network
and establish consistent asset maintenance practices. The RMP details road
hierarchies, inspection frequencies and defect response times. The focus of the RMP is
ensuring the road and path network is safe for the public to use, this differs to an Asset
Management Plan that focuses on the overall condition and long term replacement of
road and path assets. The RMP is Councils tool in the defence against claims of
negligence in relation to the municipal road network.
The Road Management Act 2004 requires Councils with a RMP to undertake and
complete a review of their RMP within the timeframe specified in the Road Management
(General) Regulations 2016. The regulations specify this review timeframe as the same
period during which the Council is required to prepare its Council Plan under the Local
Government Act 1989. Section 125(1) of that Act requires each Council to prepare a
Council Plan within the period of six months after a general election or by the next 30
June, whichever is later. The City completed the review of the RMP in March 2017.
Council endorsed the review of the Road Management Plan on 15 March 2017.
The Road Management Act 2004 indicates that inspection frequencies, intervention
levels and response times must be considered 'reasonable'. To date, no Council has had
their RMP standards tested in court to determine if they are appropriate. In addition,
those adopted standards must be achieved by organisation in order to provide a legal
defence i.e. they should not be aspirational goals. Following the City's review, the
Municipal Association of Victoria (MAV) made recommendations in regards to standards
they believed would be found 'reasonable'.
The RMP specifies asset hierarchies based on traffic volume and speed limits for road
assets, and pedestrian traffic for footpath assets. The asset hierarchy is used to
determine both the inspection frequency and the defect response time for each asset.
None of the road and footpath hierarchies used by different municipalities are identical,
but they are all structured in a very similar manner. Based on the review of other
municipalities, it was determined that the City's hierarchies were adequate and
appropriate. No changes to the City's asset hierarchies are required.
PAGE 41
The RMP specifies inspection frequencies for each of the asset hierarchies. An
inspection frequency is the maximum time permitted between physical inspections of a
road or footpath. The City's inspection frequencies were compared to the other
municipalities and found to be very similar. While the City's inspection frequency for the
CBD was at the 'frequent' end of the scale, it is appropriate given the amount of pavers
within the Bendigo CBD and the high pedestrian traffic. For the past two years, the City's
asset inspectors have inspected 99.7% of all road and footpaths assets within the
timeframes specified in the RMP. Based on the comparison to the other municipalities
and the City's past performance over the last two years, it was determined that the City's
inspection frequencies are appropriate. No changes to the City's inspection frequencies
are required.
The RMP specifies defect intervention levels for each of the asset hierarchies.
Intervention levels are a measure of the severity of defect, for example, potholes that are
greater than 300mm in diameter or footpath lips greater than 25mm in height.
Intervention levels were very similar between the City and other municipalities, largely
due to the majority of Victorian Councils having the same insurer who provides advice on
what constitutes a reasonable intervention level. The MAV recommended that some
defect intervention level descriptions should be altered to make them more quantifiable
and less subjective. In particular, they recommended specifying a 4.5 metre envelope
above the traffic lane for roadside vegetation intrusion. To enable the City to comply with
this standard given the current resources, it was determined that the 4.5 metre envelope
would not apply to Hierarchy 4 roads. Hierarchy 4 roads are generally local roads with a
low percentage of commercial vehicles and low traffic volume. They account for
approximately 2300 km of the 3100 km of municipal roads.
The RMP specifies defect response times for each of the asset hierarchies. Defect
response times are the maximum time allowed to rectify an identified defect above
intervention level. There was a reasonably large variation in defect response times
between the municipalities compared, with the City often rating at the longer end of the
response time ranges. The City's past performance with rectifying identified defects
within the specified RMP defect response time has varied across the different work
types. The City has made a significant progress on reducing the number of defects
above intervention level, and will continue to prioritise these defects to achieve
compliance with the RMP response times. The MAV recommended that response times
be reduced for defects they believed would be considered 'unreasonable', for example
missing pits lids in traffic lanes/footpaths and missing road signs.
In addition to the review of the RMP hierarchies, inspection frequencies and defect
response times, there was also a general review of other sections in the RMP with some
minor changes identified throughout the document. It was recognised that it would be
beneficial to include additional sections to clarify the City's policy with regard to
Roadsides, Unused and Unformed Roads, Fire Access Tracks, Unsurfaced Roads (or
Limited Access Roads), Unsealed Roads and Capital Upgrades.
Previous Council Decision(s) Date(s):
Council adopted the Road Management Plan Version 2.0 at their Ordinary Meeting on 18
June 2014.
PAGE 42
Council endorsed the review of the RMP and sought community feedback on the draft
Road Management Plan Version 3.0 at their Ordinary Meeting on 15 March 2017.
Report
The findings from the review and the recommendations from the MAV were incorporated
into an amended RMP. The amended Draft RMP was made available on the City
website, and the community was invited to make comment. Public submissions ended
on 22 June 2017. Additionally, a presentation was given to the Greater Bendigo Farming
Advisory Committee on 2 May 2017, outlining the proposed changes to the RMP.
Extensive internal consultation was undertaken as part of the review process, particularly
with teams from the City's Works Unit currently undertaking maintenance work.
External consultation was also undertaken with Municipal Association of Victoria (MAV),
who provided a state wide view on what standards would most likely be considered
reasonable.
Notices were placed in the Bendigo Advertiser on 20 May 2017 and in the Government
Gazette on 25 May 2017 notifying the public of the outcome of the RMP review, and
inviting comment on the proposed amendments. After 28 days, no submissions were
received.
A presentation on the proposed RMP amendments was made to the Greater Bendigo
Farming Advisory Committee (FAC). Three separate submissions were received from the
FAC. The submissions included some items that are outside of the scope of proposed
RMP, in particular the dumping of rubbish, use of B-Double trucks and diverting money
spent on sealing roads to improving unsealed roads. Relevant City staff will undertake
further discussions with the FAC in regards to these matters, to fully ascertain the
problems, provide advice on existing processes and discuss possible solutions. The
other FAC comments raised that are in scope include the following:
Encroaching vegetation on rural roads, lack of all-weather access roads and poor
road conditions are reducing farming productivity by limiting the size of machinery
that access local rural roads.
Road hierarchies in the RMP do not recognise roads that have low traffic volumes
for most of the year, but are very busy during harvest time.
Whilst the vegetation intrusion envelope is not being applied to Hierarchy 4 roads, that
does not prevent the City undertaking vegetation removal works on these roads.
However, rather than being legislated to mandatorily provide the required clearance on
every road, the City will assess any reported clearance issues on a case by case basis
and undertake required clearance works if resources permit. Likewise, the capital
upgrade of a dry-weather only road to an all-weather road will be considered on a case
by case basis. The City does not currently have information available to enable it to
classify roads based on seasonal use, though the City can investigate this further with
the FAC.
PAGE 43
To ensure that the City can use the RMP in defence of legal claims, it is critical that the
City complies fully with the RMP.
To achieve compliance with the RMP, the biggest resource implications will be
experienced within the City's Works Unit and Parks & Open Space Unit. To improve
compliance with defect response times, some of the following may be required:
Employing additional resources when required, e.g. external contractors.
Prioritising maintenance work so that RMP defects are completed first.
Developing a work culture that strives to comply with the RMP.
Organising existing work crews to ensure optimum efficiency.
If a mandatory 4.5 metre clearance envelope was applied to the 2300 km of Hierarchy 4
roads, the Parks and Open Space unit would not have sufficient resources to undertake
the required works, significant additional funding would be required.
Conclusion
The Road Management Plan has been amended to:

Incorporate the findings of the review;
Incorporate recommendations from the MAV;
Include additional sections to clarify the City's policy with regard to Roadsides,
Unused and Unformed Roads, Fire Access Tracks, Unsurfaced Roads (or Limited
Access Roads), Unsealed Roads and Capital Upgrades;
Change defect intervention level descriptions to make them more quantifiable and
less subjective;
Reduce defect response times to ensure they are considered 'reasonable'; and
Consider submissions from the Greater Bendigo Farming Advisory Committee.
In accordance with the Road Management (General) Regulations 2016, it is

recommended that the amended RMP be adopted by Council.
Attachments
1. Draft Road Management Plan Version 3.0
PAGE 44
Wellbeing and Fairness - Reports Ordinary Meeting - 16 August 2017
3. WELLBEING AND FAIRNESS
3.1 2017-2021 DRAFT HEALTH AND WELLBEING PLAN
Author/Responsible Vicky Mason, Director Health and Wellbeing

Director
Purpose
The purpose of this report is to seek Councils endorsement to release the draft Greater
Bendigo Health and Wellbeing Plan 2017 2021 for final community consultation.
Summary
Over the last six months, Council officers have been working with community partners to
develop a new Municipal Public Health and Wellbeing Plan for Greater Bendigo.
Development of the plan has included:
Review of local demographic, socio-economic and health and wellbeing data

Analysis of Federal, State, regional and local policy and legislation
Community and stakeholder consultation
An External Project Reference Group and cross directorate internal working group has
led the development of the draft plan in consultation with representatives from the
Victorian Department of Health and Human Services.
The draft utilises the Victorian Public Health and Wellbeing Outcomes Framework to
ensure alignment with the Victorian Public Health and Wellbeing Plan and existing
evaluation measures. It is now ready for final input from the wider community prior to
being recommended for endorsement in October 2017.
RECOMMENDATION
That Council support the release of the draft Greater Bendigo Health and Wellbeing Plan
2017 2021 for final consultation with the community for a four (4) week period.
~~~~~~~~~~~~~~~~~~~~~~~~~
PAGE 45
Policy Context

Goal 2: Wellbeing and fairness
2.1 Create a much healthier Greater Bendigo
The development and commencement of the implementation of the Municipal Public
Health and Wellbeing Plan is a key action of the Community Plan for 2017 2018.
The Public Health and Wellbeing Act 2008 (the Act) mandates that Local Governments
across Victoria must prepare a Municipal Public Health and Wellbeing Plan (Plan) every
four years. The next Plan for the City of Greater Bendigo is due by October 2017.
The Act (Section 26) mandates that the Plan must:
Include an examination of data about health status and health determinants in the
municipal district
Identify the goals and strategies based on evidence for creating a local community
in which people can achieve maximum health
Provide for involvement of people in the development, implementation and
evaluation of the public health plan
Specify how Council will work in partnership with the Department of Human
Services (now the Department of Health and Human Services DHHS) and other
agencies undertaking public health initiatives, projects and programs to achieve
the goals identified.
In May 2017 the Victorian Department of Health and Human Services released guidance
for local government that requires councils to report on the measures they propose to
take to reduce family violence and respond to the needs of victim in preparing their
municipal public health and wellbeing plans.
In addition to the requirements of the Act, the Victorian Climate Change Act 2011
requires that the Plan also consider the impact of climate change, both short and long
term, when making decisions about health and wellbeing priorities.
Report
In March 2017 Council was briefed on the proposed project plan to develop the new
Greater Bendigo Health and Wellbeing Plan 2017 2021 (Plan).
The development of the Plan has been led by a Project Reference Group (PRG) and an
Internal Health and Wellbeing Working Group with representations from all City
directorates.
PAGE 46
Membership of the PRG included:
Cr Alden
Bendigo Health
Bendigo Community Health
Heathcote Health
Womens Health Loddon Mallee
Bendigo Loddon Primary Care Partnership (also a member of the internal working
group)
Bendigo and Adelaide Bank
Department of Health and Human Services Regional Office
Director Health and Wellbeing
Social Planners
Manager Active and Healthy Lifestyles
Manager Community Partnerships
Project outputs to date include:
1. City of Greater Bendigo Health and Wellbeing Profile April 2017

2. City of Greater Bendigo Health and Wellbeing Plan Emerging Themes
3. City of Greater Bendigo Health and Wellbeing Plan Community Engagement
Report July 2017
4. Draft Greater Bendigo Health and Wellbeing Plan August 2017
Copies of these documents are attached.
Analysis of health and wellbeing data identified the following themes for Greater
Bendigo:
Levels of vulnerable children and disengaged youth
An ageing community
Poor health behaviours
Concerns regarding community safety
High levels of health inequities
Need to build community resilience and environmental sustainability
Low levels of educational attainment
Need for community connection and inclusions
Lack of affordable housing
Community engagement activities reinforced these themes whilst adding concerns about
the levels of mental illness experienced across the community.
PAGE 47
In developing the draft Plan the PRG recommended adopting the Victorian Public Health
and Wellbeing Plan Outcomes Framework. The Framework provides a transparent state-
wide approach to monitoring and reporting progress of collective efforts to achieve better
health and wellbeing.
This has led to the proposal of the following goals:
The Greater Bendigo community:

healthy and well
safe and secure
enable to participate
connected to culture and community
liveable
These goals are then supported by a range of objectives that respond to the key needs
of the Greater Bendigo community as identified above.
The Plan also proposes a Framework for Action. This framework outlines the principles,
approach, focus, settings and environments and enablers that will guide implementation
of the Plan.
A comprehensive Communications and Engagement Plan was developed with the

following objectives:
Communicate the health and wellbeing status of the Greater Bendigo community
Identify and explore other health and wellbeing concerns for the Greater Bendigo
community, which have not been identified in the Emerging themes document
Strengthen understanding of health and wellbeing issues for vulnerable groups
within the community
Build understanding of current barriers within the community that limit health and
wellbeing
Strengthen relationships with key stakeholder groups to increase their
engagement in health and wellbeing planning and implementation
Build a common understanding of opportunities to strengthen community health
and wellbeing and the various roles that individuals, organisations and the wider
community can play
Identify evidence based and achievable actions to address the health and
wellbeing priorities
Engage the community in issue identification and decision making regarding
issues not explored in the last 12 18 months
Encourage a whole-of-community commitment to the GBHWP and key priorities
Identify opportunities for ongoing two-way dialogue.
PAGE 48
A key component of the consultation process was the delivery of three community
forums with invitations being forwarded to over 100 stakeholder organisations and
networks. Many of these organisations have day to day interaction with the wider
community, especially groups that are often hard to reach. These forums were well
attended. A number of Councillors attended these forums.
Due to the risk of consultation fatigue, initial development of the draft plan did not involve
wider community consultation. Instead a comprehensive review was undertaken of
recent consultation for the following plans:
Community Access and Inclusion Plan 2015 - 2018

Community Plan 2017 2021
Cultural Diversity and Inclusion Plan 2016 - 2019
Draft Public Space Strategy 2017
Draft Youth Strategy 2017
Greater Bendigo Environment Strategy 2016 - 2021
Municipal Early Years Plan 2015 - 2018
Reconciliation Action Plan 2016
Residential Strategy
Rural Communities Strategy 2016
The draft Greater Bendigo Health and Wellbeing Plan 2017 2021 has been developed
within existing operating budgets.
Attachments
1. City of Greater Bendigo Health and Wellbeing Profile April 2017
2. City of Greater Bendigo Health and Wellbeing Plan Emerging Themes
3. City of Greater Bendigo Health and Wellbeing Plan Community Engagement Report
July 2017
4. Draft Greater Bendigo Health and Wellbeing Plan August 2017
PAGE 49
DRAFT GREATER BENDIGO HEALTH AND WELLBEING PLAN
Municipal Public Health and Wellbeing Plan - Draft
City of Greater Bendigo
August 2017
PAGE 50
INTRODUCTION
The World Health Organization defines health as a state of complete physical, mental and social wellbeing and not merely the absence of disease or infirmity. The Victorian
Public Health and Wellbeing Plan recognise two forms of wellbeing: subjective wellbeing (or personal wellbeing)which includes considerations such as life satisfaction,
resilience and feeling life has meaning and objective wellbeing which includes more objective measures such as having adequate housing, physical health, education,
sufficient resources, adequate food, appropriate care, and a healthy and safe environment.
Many factors affect the health and wellbeing of individuals and communities. The quality of our health is created in our day to day lives where and how we live, work and
play. Factors such as where we live, the health of the environment, our income and education level and our relationships with family and friends all have an impact on a
persons health and wellbeing.
Good health and wellbeing is important to everyone and enables people to participate fully in community life. It is essential for a strong economy.
Local government, community organisations, businesses and residents all have responsibilities and a role to play in supporting improvements to local health and wellbeing.
This can be through changes to policy, community action, cultural and individual behaviour change and through improving our neighbourhoods and environment.
Local governments are ideally placed to lead the development and implementation of local policies and actions that address community health and wellbeing through their
work in:
Health Protection Service Provision
o Immunisation o Maternal & child health
o Food safety o Community aged care services
o Environmental health o Childcare
Leadership and advocacy Planning and infrastructure
o Health and wellbeing planning o Land use planning and development
o Reconciliation o Urban design
o Youth o Public space planning
Capacity building o Environmental sustainability
o Disability access & inclusion programs o Walking & cycling tracks and trails
o Community grants and programs o Community buildings e.g. Kindergartens, Sports facilities, Playgrounds,
o Community events Roads
o Community emergency management
The Healthy Greater Bendigo Municipal Public Health and Wellbeing Plan (the Plan) will guide Council and its partners in working to improve the health and wellbeing of our
community over the next four years. The Plan was developed following a review of relevant Federal, State and local policy, analysis of local health and wellbeing data,
engagement of the community and key stakeholders and identification of health and wellbeing issues where we can influence the outcomes.
PAGE 51
The Greater Bendigo community are:

Connected to Culture and
Healthy and Well Safe and Secure Able to Participate Liveability
Community
Promote Healthy Lifestyles Prevent Violence Against Support Early Years Learning and Promote Inclusive Communities Promote Environmental
Healthy eating
Women and Children Development Valuing diversity Sustainability and Resilience to a
Increased physical activity and Aboriginal Changing Climate
decreased sedentary behaviour Increase Community Safety Cultural
Decrease crime and antisocial Promote Lifelong Learning Disability Improved Accessibility
behaviour
Promote positive mental Community based emergency Health and community services
wellbeing management planning Support Inclusive Employment Build Community Resilience Transport
Health protection services Strengthened community Technology and Information
Improved Sexual and participation and belonging
Reproductive Health Health and financial literacy Increasing social connection and
Reduce Socio-economic reducing loneliness Facilitate Supportive Built and
Reduce Harm from unhealthy disadvantage Natural Environments
Behaviours: Access to affordable
Tobacco Nutritious food
Alcohol and misuse of drugs Diverse housing
Problem gambling Energy efficiency
FRAMEWORK FOR ACTION

Our Principles - The principles we will use to inform decision making and prioritisation of actions
Equity and Fairness Accessibility Policy Alignment Community Engagement Evidence Informed Evaluation
Our Approach - The approaches we will use to improve the health and wellbeing of Greater Bendigo residents
Asset Based Community
Placebased Environments for Health Health in All Policies Systems Thinking Collective Impact.
Development
Our Focus - Factors to be routinely considered in decision making

All Ages All Abilities Gender Socio-economic Cultural Diversity Climate Change Impact
Our Settings & Environments - Key settings and environments in which

Education (including
we will work
Sport and Active Health and Community
Whole of Population Rural Communities Public Space Arts and Culture Workplaces
Early Years) Recreation Services
Shared Leadership and Strategic

Our Enablers - Key factors that will support the work
Community Groups and Organisations Financing and Resource Allocation Media and Communications Learning and Development
Thinking
PAGE 52
BACKGROUND
strategic plan that sits alongside and integrates with the Council Plan and
The Public Health and Wellbeing Act 2008 (the Act) mandates that Local Municipal Strategic Statement.
Government has a responsibility to protect, improve and promote public
health and wellbeing within their municipality. The Act mandates that the Plan must:
a) include an examination of data about health status and health
The Act sets out the following functions for councils: determinants in the municipal district;
Create an environment which supports the health of members of b) identify goals and strategies based on available evidence for
the local community and strengthens the capacity of the creating a local community in which people can achieve maximum
community and individuals to achieve better health; health and wellbeing;
Initiate, support and manage public health planning processes at c) provide for the involvement of people in the local community in the
the local government level; development, implementation and evaluation of the public health
Develop and implement public health policies and programs within and wellbeing plan;
the municipal district; d) specify how the Council will work in partnership with
Develop and enforce up to date public health standards and the Department of Health and Human Services and other agencies
intervening if the health of people within the municipal district is undertaking public health initiatives, projects and programs to
affected; accomplish the goals and strategies identified in the public health
Facilitate and support local agencies whose work has an impact on and wellbeing plan.
public health and wellbeing to improve public health and wellbeing
in the local community; The Victorian Climate Change Act 2011 requires that all Municipal Public
Co-ordinate and provide immunisation services to children living or Health and Wellbeing Plans also consider the short and long term impacts
being educated within the municipal district; and of climate change in relation to health and wellbeing priorities.
Ensure that the municipal district is maintained in a clean and
sanitary condition. The Department of Health and Human Services provides local governments
with guidance to Municipal Public Health and Wellbeing planning. In May
Councils must prepare a Municipal Public Health and Wellbeing Plan (the 2017 additional advice was provided with regard to Councils
Plan) every four years within twelve months of the Council Elections. The responsibilities in regard to preventing and responding to family violence
Plan is a and the need to incorporate relevant actions into Municipal Public Health
and Wellbeing Plans.
PAGE 53
HOW THE PLAN WAS DEVELOPED
The Healthy Greater Bendigo Municipal Public Health and Wellbeing Plan
was developed by:
Reflecting on outcomes from the Greater Bendigo Health and
Wellbeing Plan 2013 - 2017
Establishment of an Internal Working Group and an external Project
Reference Group to:
o Identify the issues the Plan has the greatest potential to
address and review the evidence about what works best to
create change
Review of Federal, State and local policy
Research and analysis of health and wellbeing data and indicators
Review of recent Council community engagement
Engagement with the community and key stakeholders to identify
priorities for actions, current actions underway, focus of future
actions and governance for the plan
Identifying the principles, approach, focus, settings and
environments and enablers for action
Development of ways to monitor and evaluate the Plans progress
and achievement
Designing a structure to ensure collaborative effort towards
common goals and to guide ongoing community and partner
engagement.
PAGE 54
Socio-economic opportunities and health outcomes are not equally

THE GREATER BENDIGO COMMUNITY distributed across the Greater Bendigo community. Many of these
inequities are avoidable and unfair
To assist with identifying priorities for Healthy Greater Bendigo a data
profile of data outlining community demographics, health determinants People living in rural environments generally experience poorer health
and behaviours and health status was developed. outcomes than their urban peers.
Analysis of this data identified for following Emerging Themes for
consideration:
Vulnerable children
It is internationally recognised that early years learning and Community resilience and environmental sustainability
development has a significant impact on future life outcomes The pace of societal change is growing. Inability to adapt to this rapid
Disengaged youth change can lead to high levels of anxiety and depression.
Experiences during the transition to adulthood influence future life Climate change is causing an increase in frequency of extreme weather
outcomes events. Responding to these incidents requires high levels of
community resilience.
Ageing Evidence shows that spending time in nature is good for both physical
As people age the incidence of chronic conditions such as type 2 and mental wellbeing.
diabetes, arthritis and heart disease increases as does the risk of stroke
and cancer Educational attainment
Education attainment is associated with better health and economic
Health behaviours outcomes throughout life.
Poor diet is a known contributor to a wide range of health conditions
including obesity, type 2 diabetes, heart disease, osteoporosis and Connection and inclusion
some cancers A socially inclusive community is one where all people feel valued, their
Smoking is still a leading cause of death across Victoria differences respected, and their basic needs met so they can live in
Problem gambling can have negative effects for families, friends and dignity.
co-workers Aboriginal or Torres Strait Islanders experience poorer health
outcomes than the rest of the community
Community safety
Rates of reported family violence are higher than the Victorian average Affordable housing
A good quality, secure home, that is affordable and energy efficient is a
Health inequity key determinant of health and wellbeing
PAGE 55
HEALTH & WELLBEING POLICY INFLUENCE
To inform the development of the Plan, a review of key Federal, State and
local policy documents was undertaken. It highlighted that there has been A key influence for the Plan was the Victorian Public Health and Wellbeing
increased focus over the last few years on: Plan 2015 2019. A summary of the State Plan is included below.
Mental health
Prevention of violence against women and children
Affordable housing
Early years learning and development
Climate change
Drugs and alcohol - specifically Ice
Some key themes from these policies in these areas include:

A focus on prevention and early intervention
Using place based approaches that are delivered in partnership
with the community
The need to consider the whole system when designing
interventions
Applying a health lens to all policy development
The use of the collective impact approach
The importance of partnerships and collaboration
The need to build on the strengths of the community rather than
taking a deficit approach
PAGE 56
In developing Healthy Greater Bendigo a review was undertaken of key priorities of the local health organisations.
Bendigo Loddon PCP Heathcote Health Bendigo Health Womens Health Loddon Bendigo community Health
Chronic Disease Priority: Priority: Priority Areas: Mallee Health Promotion Priorities:
Diabetes Chronic Disease Physical Activity Priority Areas: Priority Areas:
Health Promotion Priorities: Health Promotion Priorities: Sexual reproductive health
Healthy Eating Physical Activity
Physical Activity Physical activity Healthy Eating
Tobacco Reduction Violence against women
Mental health , tobacco reduction Mental Health and
Target Groups Gender Equity
Sexual health mental health Wellbeing
(Gender Lens)
Target Groups sexual health Staff, Patients, Visitors and Sexual Health
Aboriginal Bendgo Kindergartens
Quit
Young People
55 to 70 year olds
(Gender, Health Equity and Social
Inclusion)
In June 2017, the Greater Bendigo Council endorsed its new Community Plan (Council Plan) for 2017 2021.
Greater Bendigo Community Plan 2017-2021 Vision: Creating the worlds most liveable community.
Lead and govern for all Wellbeing and fairness Strengthening the Presentation and Environmental Embracing our culture
economy managing growth sustainability and heritage
Effective community Inclusive policies, Advocacy, innovation and Planning, developments Protect and enhance our Recognise and celebrate
engagement will guide partnerships and projects support to grow jobs and and infrastructure that environment, conserve our unique history and
well-informed, responsive that increase access, diversify the local and increase our liveability and our resources and diverse cultures.
decision-making and improve health and regional economy. pride in where we live. increase resilience to a
financially responsible learning opportunities by changing climate.
resource allocations, building better
which are transparent and connections and quality of
accountable. life for all.
PAGE 57
How the plan fits with other Council strategies & plans
Greater Bendigo Community Plan 2017 2021

Lead and govern Wellbeing and fairness Strengthening the Presentation and Environmental sustainability Embracing our culture
for all economy managing growth and heritage
Municipal Strategic Statement Municipal Public Health and Wellbeing Plan
Connected to
Economic Safe and
Settlement Housing Environment Infrastructure Healthy and well Able to participate culture and Liveable
Development secure
community
Integrated Transport and Land Use Strategy - Housing Strategy - Economic Development Strategy - Environment Strategy -Cultural Diversity
and Inclusion Plan - Residential Development Strategy - Public Space Strategy - Community Access and Inclusion Plan - Reconciliation Action
Plan - Municipal Early Years Plan - Road Management Plan - Domestic Wastewater Management Strategy - Waste and Resource Management
Strategy - Annual Budget
Structure Plans - Master Plans - Action Plans - Community Plans - Commercial Land and Activity Centre Plan
All these policies, strategies and plans have influenced the final priorities for this plan.
PAGE 58
Reconciliation Action Plan 2016

COMMUNITY ENGAGEMENT Residential Strategy
Rural Communities Strategy 2016
The objectives of the community engagement process were: Engagement reports from these were reviewed to identify issues and
Communicate the health and wellbeing status of the Greater Bendigo priorities relevant to Healthy Greater Bendigo.
community
Identify and explore other health and wellbeing concerns
Strengthen understanding of health and wellbeing issues for vulnerable Community Health and Wellbeing Planning Forums
groups within the community
In April 2017 an invitation to three community forums was emailed to over
Build understanding of current barriers within the community that limit
a hundred organisations, network and businesses who were identified as
health and wellbeing
having a link to health and wellbeing through a comprehensive stakeholder
Strengthen relationships with key stakeholder groups to increase their
analysis.
engagement in health and wellbeing planning and implementation
Build a common understanding of opportunities to strengthen Forum One
community health and wellbeing and the various roles that individuals, Approximately 100 stakeholder agencies and network representatives
organisations and the wider community can play came together consider the emerging themes and identify priorities.
Identify evidence based and achievable actions Forum Two
Encourage a whole-of-community commitment and identify Approximately 30 participants reviewed the draft Healthy Greater Bendigo
opportunities for ongoing dialogue. Framework and identified current and future actions and relevant lead
agencies. Data from this work will be utilised to develop an annual action
plan to guide implementation of the Plan.
Strategy Review
Forum Three
Over the last few years Council has engaged with the community in Approximately 30 participants considered the final goals and objectives
developing a wide range of plans and strategy including the: and framework for action and considered future governance for the plan
Community Access and Inclusion Plan 2015 - 2018 and coordination between agencies.
Community Plan 2017 2021
Cultural Diversity and Inclusion Plan 2016 - 2019 Other
Draft Public Space Strategy 2017 Other groups consulted for the Plan have included:
Draft Youth Strategy 2017 Greater Bendigo Rural Support Network
Greater Bendigo Environment Strategy 2016 - 2021 Heathcote Community Capacity Builders Group
Municipal Early Years Plan 2015 - 2018 Parks Victoria
PAGE 59
Mental A-Z Network This group provided input into the draft goals, objectives and framework for
Sustainability and Environment Advisory Committee action and governance, meeting twice during the development of the plan. All
member agencies participated in the forums.
Staff Findings
Overall feedback from the community engagement process identified that the
A forum was held with approximately 25 Greater Bendigo staff to consider emerging themes identified through earlier data analysis provided a
the emerging themes and priorities. Focus groups were held with all City comprehensive picture of the current and future health and wellbeing issues for
Units to share the emerging themes and seek further input. This was the community.
complemented with an on-line and hard copy survey that was completed
by 209 individuals. The only addition was the significant concern regarding the increasing rates of
mental illness in the community including suicide, depression and anxiety. Review
Governance of the evidence for prevention of mental illness indicates that promoting inclusive
communities, building community resilience, preventing violence against women
Internal Working Group and children and reducing socio-economic disadvantage will address this concern.
An Internal Working Group with membership from across the organisation
led the development of the Plan over six months. This included a workshop The various forms of engagement offered diverse opportunities for input both
from the community and from Greater Bendigo staff as well as forums for
addressing the health and wellbeing issues created by climate change. This
building common understanding and commitment to agreed priorities.
group will guide future implementation of initiatives.
Whilst the engagement process did not directly connect with the wider
External Project Reference Group community or particular vulnerable groups in creating the draft priorities, many
An External Project Reference Group was formed with membership of the organisations and networks that have participated in the development of
including: this plan have their own community engagement activities that have allowed the
Bendigo Health voices of these groups to be reflected.
Bendigo Community Health
Heathcote Health A detailed communication and engagement report for the public health and
Womens Health Loddon Mallee wellbeing plan is available on Councils website.
Bendigo Loddon Primary Care Partnership
Department of Health and Human Services
Councillor, City Managers and Social Planners
PAGE 60
IDENTIFYING OUR GOALS

The Victorian Public Health and Wellbeing Outcomes Framework has been used to organise the goals and objectives for the Plan. The outcomes framework
brings together a comprehensive set of indicators drawn from multiple data sources that can help track whether prevention efforts are improving the health
and wellbeing of Victorians over time. Use of the framework will enable Council to benchmark progress and outcomes achieved across Greater Bendigo with
those achieved in other communities across Victoria.
Victorian Health and Wellbeing Outcomes Framework:

Domain 1: Domain 2: Domain 3: Domain 4: Domain 5:
Victorians are healthy Victorians are safe and Victorians have the Victorians are connected Victoria is liveable
and well secure capabilities to participate to culture and
community
Victorians have good Victorians live free from Victorians participate in Victorians are socially Victorians belong to
physical health abuse and violence learning and education engaged and live in resilient and liveable
Victorians have good Victorians have suitable Victorians participate in inclusive communities communities
mental health and stable housing and contribute to the Victorians can safely Victorians have access to
Victorians act to protect economy identify and connect with sustainable built and
and promote health Victorians have financial their culture and identity natural environments
security (indigenous)
The goals and objectives for the Plan are supported by a Framework for Action. This includes the following:
Principles these will inform decision making and prioritisation of actions

Approaches these are the recognised best practice approaches in working to improve community health and wellbeing at a community and/or whole of
population level
Focus these are factors that need to considered when designing our interventions
Settings and environments these are the places in which interventions will be delivered
Enablers these are the key factors that will support the work
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Goal 1: Healthy and well
The Greater Bendigo community has good physical and mental health supported by healthy lifestyles.
Promote Healthy Lifestyles

Improved Sexual and Reproductive Health
Dietary risks are estimated to account for 10.55 per cent of the total
burden of disease in Australia, followed by high body mass (8.5 per cent). Sexual health is an important element of health and wellbeing, requiring
Estimates suggest that the cost of obesity to the health care systems could respect, safety and freedom from discrimination and violence. It is critically
approach up to 20 per cent of all health care spending. 53.4 per cent of influenced by power dynamics, gender norms and expectations and is
Greater Bendigo adults are overweight or obese. expressed through diverse sexualities (World Health Organization 2015c).
The pregnancy rate for women under 19 years is 18.9 per 1000 in Greater
Healthy eating
Bendigo compared to 10.4 for Victoria. Rates of sexually transmitted
Healthy eating is vital for optimal growth, development and health
infections are also high.
throughout life and contributes to physical vitality, mental health and
social wellbeing. 91.4 per cent of Greater Bendigo adults do not meet the Reduce Harm from Unhealthy Behaviours:
guidelines for vegetable intake whilst only 42.4 per cent meet the
guidelines for fruit intake. Tobacco & alcohol and misuse of drugs
Tobacco usage remains one of the leading causes of death and disease in
Increased physical activity and decreased sedentary behaviour Victoria. It is linked to coronary heart disease, lung cancer and chronic
The health benefits of regular physical activity include improved physical obstructive pulmonary disease. 23.6 per cent of adult males and 13 per
health, reduced risk of developing major chronic diseases, managing body cent of adult females in Greater Bendigo smoke.
weight and helping prevent and manage mental health problems. 52 per
cent of Greater Bendigo adults do not meet the guidelines for daily Alcohol and misuse of drugs
physical activity. Excessive alcohol and drug use can contribute to the likelihood and
frequency of being involved in violence. 44.1 per cent of adults use alcohol
Promote Positive Mental Wellbeing at harmful levels.
Problem Gambling
Mental wellbeing has been defined as a a state of well-being in which Gambling is associated with mental and physical health issues. Poker
every individual realises his or her own potential, can cope with the normal machine expenditure is also associated with increased crime rates,
stresses of life, can work productively and fruitfully, and is able to make a including crimes of violence. For each problem gambler, between five and
contribution to her or his community. 8.7 per cent of Greater Bendigo ten other people, including family members, other relatives, friends,
adults indicate they experience high or very high rates of psychological
distress.
PAGE 62
employers and workmates may be affected. The average gambling spend

for Greater Bendigo adults in approximately $576 per year.
Goal 2: Safe and secure
The Greater Bendigo community lives free from violence and abuse, is protected from environmental risks and is supported to live affordably.
Prevent Violence against Women and Children Health protection is a term used to encompass a set of activities within
public health function. It involves ensuring the safety and quality of food,
Women and children have the right to feel safe in their home and in their water, air and the general environment as well as preventing the
relationship. transmission of infectious diseases.
Recent data indicates that there were 12.8 Family Violence Incidents per
1000 females and 4.0 incidents per 1000 men in Greater Bendigo. Violence Reduce Socio-Economic Disadvantage
against women is still the leading cause of ill-health, disability and
premature death for women aged 15 to 44 years. Access to affordable nutritious food
To be food secure means being able to regularly buy nutritionally
Increase Community Safety adequate, culturally acceptable, safe foods from non-emergency sources
like the supermarket or green grocer. People who cannot do this, or lack
Decrease crime and antisocial behaviour the knowledge and skills to make healthy and inexpensive meals, look to
Antisocial behaviour incorporates a range of behaviours from minor more readily available and low nutritional options. This can result in poor
offensive or harmful acts, to more serious criminal activity. Antisocial health outcomes such as being overweight or obese, type 2 diabetes,
behaviour can have a negative impact on community perceptions of safety hypertension and heart disease. Approximately 10 per cent of Greater
and people's quality of life. Individuals who engage in antisocial behaviour Bendigo residents experience food insecurity.
risk becoming excluded from important support mechanisms such as
school, their families and service providers. They also risk coming into Access to diverse housing
contact with the criminal justice system. There are approximately 9 A good quality, secure home is important to our wellbeing. Appropriate
criminal offences per 100 adult residents each year in Greater Bendigo. housing helps us maintain a job, keep families safe, raise happy and
Community based emergency management planning healthy children, better enjoy lifestyle we want and contribute to society in
The incidence of emergency incidents such as bushfire, flood, pandemic ways we would like. 10.3 per cent of households in Greater Bendigo
and drought is increasing. It is important that the community is prepared experience mortgage stress whilst 27.3 per cent experience rental stress.
for such events and has systems in place to support relief and recovery. This means they spend more than 30 per cent of their income on housing
costs.
Health Protection Services
PAGE 63
Access to affordable energy The energy efficiency of a home is improved through good design and
The costs of energy are rising, consuming a greater proportion of orientation. A more efficient home is more comfortable to live in and is
household income which is a significant issue for low income households. cheaper to run with reduced greenhouse gas emissions.
Goal 3: Able to participate
The Greater Bendigo community has the capability to participate and contribute to the local economy and community life.
Support Early Years Learning and Development 81.1 per cent of Greater Bendigo residents aged 20 24 years have
The early years of every childs life are crucial for their healthy growth, completed Year 12 or equivalent whilst only 14.1 per cent of adults have
wellbeing and development throughout life. Early years learning and completed a Bachelor or Higher Degree.
development lays the foundations for future stages of life and has a Support Inclusive Employment and Workplaces
significant impact on future life experiences. By the time children enter Having secure employment affects many aspects of our lives. Aside from
school, most have already developed key communication, learning and the obvious financial benefits and the security this brings, employment
thinking skills; learned to build and maintain relationships; and formed a brings stability to relationships and families, opportunities for personal
strong sense of their own identity. These skills and knowledge are the growth, allows us to connect with other people and gives us greater choice
foundation for learning at school, and for lifelong learning. when making decisions. Inclusive workplaces are characterised by respect
The Australian Early Childhood Development Index surveys indicate that and where all individuals unique perspectives, ideas and contributions are
19.2 per cent of Greater Bendigo prep aged children are vulnerable in one recognised and valued. Inclusive workplaces attract a diverse talent pool
or more domains whilst 11.8 per cent are vulnerable in two domains. and appropriately support all people once they are employed.
Promote Lifelong Learning Health and Financial Literacy

Education is associated with better health throughout life. It equips people Literacy is an important determinant of health and wellbeing across the
to achieve stable employment, have a secure home, provide for families lifespan. Literacy used to refer only to the ability to read and write, but the
and cope with ill health. Lifelong learning is the ongoing, voluntary, and concept has evolved to focus more broadly on a person's ability to
self-motivated pursuit of knowledge for either personal or professional understand and act on information that is needed to function well in
reasons, through a formal education program or self-directed learning. It society. Health and financial literacy, the ability to access, understand, and
enhances social inclusion, active citizenship, personal development, utilize health and financial information and concepts in ways that promote
competitiveness and employability. It also improves self-esteem, self- good health and financial outcomes, are two domains of literacy that are
efficacy and can open up new possibilities in life. An enriched particularly important in modern society. Lower levels of health and
environment has a particularly important role in active aging and helping financial literacy have been linked to poorer health outcomes and
older adults prevent and compensate for cognitive and emotional decline. economic disadvantage throughout life.
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Goal 4: Connected to culture and community
The Greater Bendigo community is socially engaged and inclusive and is a place where people can safely identify and connect with their culture and identity.
Promote Inclusive Communities Valuing Diversity another 14.5 per cent have some form of disability that impacts on how
they move around the City, access information and/or interact with other
Aboriginal community members.
Aboriginal peoples experience significantly poorer health outcomes than
the general community with an average life expectancy more than ten Build Community Resilience
years less.
Aboriginal health means not just the physical wellbeing of an individual Strengthened Community Participation and Belonging
but refers to the social, emotional and cultural wellbeing of the whole To live in a socially inclusive society means feeling valued, respecting each
community in which each individual is able to achieve their full potential others differences and having our basic needs met so as we can live in
as a human being thereby bringing about the total wellbeing of their dignity. When were socially connected we get to interact with others in
community. 1.7 per cent of the Greater Bendigo community are the community and have the opportunity to make decisions together and
Aboriginal. in each others best interests. This provides a sense of belonging, which is
an important part of having good health and wellbeing.
Cultural
It is important that all residents, regardless of their cultural background, Increasing Social Connection and Reducing Loneliness
have equal opportunities to participate in the community free from Despite Greater Bendigo being a vibrant place that offers a wide range of
discrimination and fulfil their cultural and religious human rights. Whilst opportunities for socialising, dining, playing and attending sport or artistic
the proportion of residents born overseas living in Greater Bendigo is low events, some people are isolated, they dont mix with other people or they
compared with other parts of Victoria, this is rapidly changing. say they are lonely. Minority groups, including people living with a
disability or mental illness, or people from cultural groups that differ from
Disability the majority sometimes find it especially hard to feel they belong in our
People with a disability experience much poorer health outcomes than community.
members of the general community so require a special focus within the
health and wellbeing plan. More than 5.5 per cent of the Greater Bendigo
community need assistance with core tasks and it is estimated that
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Goal 5: Liveable
The Greater Bendigo community is adaptable and resilient and has access to sustainable natural, built, social and economic environments that support and
enhance health and wellbeing.
Promote Environmental Sustainability and Resilience to a Changing wellbeing, and can improve the environment and road safety. These
Climate modes of transport are particularly important for young people, the
Connection to nature underpins our communities, providing us with places elderly, people with a disability and people on low incomes.
(and things) to explore, learn from and enjoy. Our wellbeing, creativity,
health and intelligence are increased through connection to the natural Technology and Information
world. People who connect with the natural world are more likely to be Technology is a way for people to connect with friends and family, groups
advocates for our environment. The changing climate puts at risk our with similar interests and the wider world. Access to technology and
ability to connect with nature. information also increases our ability to cope with problems and seek
The importance of our parks and open space was a consistent message solutions or help. Some groups of people, such as rural residents, the
received through the community engagement process. elderly and non-English speaking residents, have poorer access to
technology and information than others in our community.
Improve Accessibility
Facilitate Supportive Built and Natural Environments
Health And Community Services Where we live has the potential to improve or reduce our quality of life.
Access to health and community services and information are important The design of streets, access to local shopping and recreation facilities,
for people to maintain a healthy life. These services are provided by a shade and footpaths can make a place appealing and healthier to live in.
wide range of organisations across Greater Bendigo however they do tend Similarly, standard features in housing design can make a home more
to be clustered in the urban areas making accessibility more difficult for comfortable and less expensive to live in.
residents living in rural areas.
Transport
Access to transport is important to people's health and wellbeing and their
ability to participate in society. Diverse transport options are required in
diverse communities like Greater Bendigo. Modes of transport like walking,
riding, catching the bus or train can significantly improve our health and
PAGE 66
FRAMEWORK FOR ACTION
In developing the new Greater Bendigo Public Health and Wellbeing Plan,
it became apparent that we needed a framework for action to ensure that Our Settings and Environments
our initiatives were evidence based and targeted appropriately. The - Whole of Population
framework includes the following: - Rural Communities
- Public Space
Our Principles
- Education
- Equity and fairness
- Arts and culture
- Accessibility
- Sport and active recreation
- Policy alignment
- Workplaces
- Community engagement
- Health and Community Services
- Evidence informed
- Evaluation Our Enablers
- Shared leadership and strategic thinking
Our Approach
- Community groups & organisations
- Place based
- Financing and resource allocation
- Environments for health
- Media and communications
- Health in all Policies
- Learning and development
- Asset based community development
- Systems thinking
A glossary of terms and accompanying references is available on the
- Collective Impact
Council website.
Our Focus
- All ages
- All Abilities
- Gender
- Socioeconomic
- Cultural Diversity
- Climate Change impact
PAGE 67
MONITORING AND EVALUATION
Annual Actions
The Greater Bendigo Community Plan adopted in June 2017 identifies a number of actions that will promote, protect and improve the health and wellbeing
of the Greater Bendigo community over the next 12 months. This will be updated annually.
The Victorian Public Health and Wellbeing Outcomes framework provides a number of measures that can be used to help monitor and evaluate the Plan.
Some of these are listed below along with gaps in data availability.
Measures (the measures listed below are examples of the measures the Plan will use as well as a large range of other measures will also be reviewed to
assess progress towards our goals and objectives.)
Proportion of adults, adolescents Rate of incidents of family violence Proportion of children at school entry Proportion of adults who belong to Renewable energy generation as a
and children who are overweight and by police who are developmentally on track an organised group proportion of total electricity
obese Proportion of adults feeling safe Increased proportion 17 year-olds Proportion of people taking part in a generation
Proportion of adults, adolescents walking in their street at night still attending education, including public discussion (including kerbside diversion rate (recyclables
and children who consume sufficient Crime rate - recorded offences of school and vocational training (ABS, attending a town meeting or public and organics) (COGB data,
fruit and vegetables crimes against the person per Liveability Indicator) affairs discussion, contacting a local Liveability Indicator)
Proportion of adults, adolescents 100,000 (including rape, sex, Unemployment rate politician or Councillor, joining a percentage of the urban area within
and children who are sufficiently robbery, assault & abduction) Youth unemployment (ABS, protest demonstration or signing a 400m of a bus stop (Greater
physically active. (Victoria Police and ABS, Liveability Liveability Indicator) petition) (Wellbeing Survey, Bendigo Wellbeing Survey,
Suicide rate Indicator) Liveability Indicator) Liveability Indicator)
Birth rate for young women 15 19 Percentage of adults who could persons living in lone households percentage of residents who have
years raise $2000 in 2 days in an aged over 55 years (ABS, Liveability facilities to cycle in or near their
Proportion of adults and adolescents emergency (Wellbeing Survey, Indicator) neighbourhood (Greater Bendigo
who smoke Liveability Indicator) Proportion of adults who thought Wellbeing Survey, Liveability
Proportion of adults and adolescents Immunisation completion at 60-63 multiculturalism definitely made life Indicator)
who consume excess alcohol months in their area better.
Proportion of people living in
households below the 50 per cent
poverty line.
Measures may still be needed for:
Increased mental wellbeing (not o Access to affordable nutritious food Promote lifelong learning Promote Inclusive Communities Improve accessibility
sure suicide rate is direct enough) (there is a food insecurity measure, Support inclusive employment o Aboriginal o Health and community
illicit drugs and a rental/mortgage stress o Disability services
problem gambling measure o Transport
o Access to affordable housing o Technology
o Improved energy efficiency Facilitate supportive built and natural
o Health and financial literacy environments
At the moment, there is only a measure
for the overall reduce socioeconomic There are some indicators in there that
disadvantage, not these specifics might relate to these, but Im not sure if
they adequately measure either dot
point
PAGE 68
Evaluation
Evaluation is concerned with demonstrating accountability for the investment of resources in health and wellbeing action and with learning more about what
does and does not work. This information can be used to guide future investment in health and wellbeing action and provides an opportunity to report
achievements and to share and celebrate successes.
Evaluation is most effective when designed early in the planning cycle. This allows information collection and other evaluation tasks to be designed and
carried out throughout the life of the Plan, leading to a final evaluation to inform the next planning cycle.
Legislative considerations
PH&WB Act s. 26 requirements: (2)(c) provide for the involvement of people in the local community in the development, implementation and evaluation of the
public health and wellbeing plan;
As part of the implementation of the MPH&WP and meeting the requirements of the Act, an Evaluation Strategy will be developed to answer the following
questions:
Have we done what we Are we having the Have we achieved the What worked well and
Outcome
Process
Evaluation
Planning
Evaluation
Evaluation
Impact Evaluation
said we would? influence we expected? cahnge we sought? what needs

What difference have Select Policies, Programs or Have we done what we improvement?
Activities for Evaluation over
we made? the Plan cycle.
said we would do? How will we know
Select Health and Wellbeing Preparation of an annual what's worked and not
Evidence. action plan and report worked?
annually to the Community
Select topics for evaluation
over the Plan cycle.
PAGE 69
GOVERNANCE
Improving health and wellbeing is a shared responsibility across all levels of society and is beyond the scope of one agency or level of
government. Managing or solving complex public health challenges requires board, collaborative and innovative approaches that may demand
societal-level change.
A number of existing networks and governance groups exist that align with the goals within the Plan. These include but are not limited to:
GREATER
Community Safety Committee
Loddon Mallee Prevention of Violence against Women Stewardship Group
Communities 4 Children
First Quarter
Cultural Diversity and Inclusion Plan Governance Group
Disability Access and Inclusion Governance Group
Reconciliation Action Plan Governance Group
Bendigo Loddon Primary Care Partnership
Sustainability and Environment Advisory Committee
Rather than create another group, twice yearly forums will be held to share the outcomes of initiatives, identify opportunities for crossover of
work and discuss new and emerging issues. These forums will also undertake the annual review of the Plan.
PAGE 70
3.2 NAMING OF NEW POOL AT KANGAROO FLAT
Author Aleisha Verwoert North, Manager Communications

Director
Purpose
This report is seeking Councils endorsement of a name for the new aquatic and
wellbeing centre that is currently under construction in Kangaroo Flat.
Summary
From June 1, 2017 to June 30, 2017 the City ran a naming competition, inviting the
community to submit names for the new aquatic and wellbeing centre. The City received
25 submissions, one submission was received prior to the commencement of the naming
competition, one submission was received after the competition closed and some
submissions had multiple name suggestions. Council is now being asked to select a
name for the new facility. Given recent consultation on naming submissions with the
centre's Community Reference Group and the City of Greater Bendigo's commitment to
increase recognition of its Traditional Owners, the name 'Gurri Wanyarra Wellbeing
Centre' is considered to reflect this objective of increased cultural recognition as well as
indicating a facility with an inclusive health emphasis.
RECOMMENDATION
That Council, after consideration of name submissions and feedback from the
Community Reference Group, resolve to:
1. Provisionally name the new aquatic and wellbeing centre 'Gurri Wanyarra
Wellbeing Centre', recognising that the provisional name is subject to a public
consultation process and assessment by the Office for Geographic Names;
2. Name the Learn to Swim Pool located within the new aquatic and wellbeing
centre 'Faith Leech Learn to Swim Pool'; and
3. Notify all submitters of Council's decision and thank them for their name
suggestions.
~~~~~~~~~~~~~~~~~~~~~~~~~
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Policy Context

Goal 1 Lead and govern for all
Effective community engagement will guide well-informed,
responsive decision-making and financially responsible resource
allocations, which are transparent and accountable.
Objective 1.1 Engage with all communities.

Encourage community participation by citizens in the
development of new strategies and policies.
Goal 2 Wellbeing and fairness
Inclusive policies, partnerships and projects that increase access,
improve health and learning opportunities, by building better
connections and quality of life for all.
Objective 2.2 Promote positive wellbeing across the Greater Bendigo community.
Prioritise efforts to promote physical and mental wellbeing.
Design settings and environments that can create better health
outcomes.
Background information
When complete, the $31M Greater Bendigo Indoor Aquatic and Wellbeing Centre will
feature an eight lane, 50m swimming pool, hydrotherapy/warm water pool and spa,
childrens splash/play/learn to swim pool, sauna, gymnasium, multipurpose rooms, caf,
change rooms, landscaped lawn areas and carpark.
This will be a centre for health, wellness, competitive sport and recreation. The new
centre is expected to attract 420,000 visitors each year, which is based off several visits
per year from the primary (Greater Bendigo) and secondary (central Victoria) catchment
zones.
All three levels of government have invested in this project and the community will
contribute $1M through a fundraising campaign being co-ordinated by the Kangaroo Flat
Community Enterprise. The total amount raised from the community to date is more than
$500,000.
The centre is currently under construction and is expected to be completed by the end of
the 2017/2018 financial year.
PAGE 72
June 15, 2016:- Council awards the aquatic centre construction tender to Behmer and
Wright Pty Ltd.
Report
From June 1, 2017 to June 30, 2017 the City of Greater Bendigo (the City) ran a naming
competition, inviting the community to submit names for the new aquatic and wellbeing
centre (the Centre). The City received 25 submissions, one submission was received
prior to the commencement of the naming competition, one submission was received
after the competition closed and some submissions had multiple name suggestions.
Promotion for the naming competition was advertised as follows:
June 1:- photo opportunity/project update at the site of the new facility to help launch
the naming competition.
Distribution of project bulletin with option to tear off and mail/drop in name
suggestion form (placed in the Kangaroo Flat area, City customer support office in
Lyttleton Terrace, Bendigo Library).
June 3:- advertisement in the Bendigo Advertiser as part of the Citys weekly
advertisement summarising news from the organisation.
June 5, 19 and 26:- promotion in Citys e-newsletter (received by approximately
4,500 subscribers).
June 24:- advertisement in the Bendigo Advertiser as part of the Citys weekly
advertisement summarising news from the organisation.
Advertisement emailed to local primary schools requesting it be included in school
newsletters.
Advertisement emailed to local school Student Representative Council groups, social
media post on the Citys YoBendigo Facebook page.
Advertisement emailed to all City staff (933 employees).
Advertisement emailed to Coliban Water, Bendigo Health, Bendigo Bank and
Bendigo TAFE requesting it be shared with staff.
June 1, 25, 28, and 29:- posts on the Citys Facebook and Twitter accounts.
June 13-30:- social media advertising campaign on the Citys Facebook page, which
reached 15,432 people.
Television screens in the Citys customer service centres and Bendigo Library.
PAGE 73
In response to this promotional activity a range of potential names were proposed,

however following consultation with the Office of Geographic Names and in the context
of the City of Greater Bendigo's Place Naming Policy, not all of these are appropriate.
There are certain criteria that need to be met and the City must be mindful of
suggestions that are duplicates/similar to other business names, are duplicates/similar to
the names of other facilities (both locally and outside of Greater Bendigo), do not provide
a connection to place and that start with the. The Place Naming Policy also makes
reference to names that reflect cultural significance to the municipality's indigenous and
multicultural communities being favourably considered. Facilities may be named after
people provided they have passed away.
The following name suggestions for the Centre were received (some are
repeated/similar):
Sandhurst Aquatic Centre Kangaroo Flat Aquatic Wellbeing and

Leisure Centre or 'The commune'
Sandhurst Recreation Centre
The Golden Kangaroo
Sandhurst Aqua Park
Faith Leech Centre
Four Seasons Recreation Centre
After the engineer who designed the
Kangaroo Flat Aquatic Centre
Eppalock dam, who I think was called
Kangaroo Flat Recreation Centre Horsfall
Kangaroo Flat Aqua Park Sidney Myer Aquatic and Wellbeing
Centre
Murray Rose Aquatic Centre
Lansell Aqua Centre
Bendigo Aquatic Centre
Lansell Park Aquatic Centre
The Faith Leech Centre
FLAC Park - Fitness Living Aquatic
K flat out fun
Centre
Faith Leech Aquatic Centre
The Centre for/of Humanity
The Faith Leech Aquatic Centre
Abendigo
Gurri Wanyarra
The Faith Leech Memorial Pool
Wanyarram Wellbeing Centre (late
Pooly McPoolface
submission)
Faith Leech
There were three submissions that did not suggest a name but can be summarised as
follows:
1. Wanted the facility to be named after Olympic swimmer Faith Leech.

2. Wanted the facility to be named after Olympic swimmer Faith Leech and Olympic
diver Chantelle Newberry.
3. Wanted an indigenous name to be considered, given the recent adoption of Citys
Reconciliation Action Plan.
PAGE 74
The Dja Dja Wurrung submission of Gurri Wanyarra means Kangaroo Waterhole and
was provided in December 2016 prior to the naming process, when the City first engaged
the organisation to consider the cultural heritage values of the Browning Street site
where the new facility is being built.
The Wanyarra Wellbeing Centre submission was received after the June 30 closing date
and was submitted by the Citys Youth Action Group, which did not meet until after the
closing date, so could not agree on a submission until this time.
Seven of the formal submissions supported naming the pool after Olympic swimmer,
Faith Leech. Faith Leech is Bendigos only Olympic gold medallist, a medal she won at
the 1956 Melbourne Olympics when she competed in the 4 x 100m freestyle relay. She
also won a bronze medal at the same Olympics in the 100m freestyle. Leech retired
from international competition after this time but was well known by the Kangaroo Flat
community, where she taught people to swim. She passed away in 2013 at the age of
72.
Chantelle Newberry was an Olympic diver who is formerly from Castlemaine. She won
Australias first diving gold medal in 80 years at the 2004 Athens Olympics. Winning this
medal also made her Australias first-ever female diving champion. She also competed
at the 2000 Sydney Olympics, 2006 Melbourne Commonwealth Games and 2008 Beijing
Olympics.
To assist in shortlisting the name submissions, the City invited members of the
Community Reference Group to attend a meeting on Tuesday July 11, 2017. The
Community Reference Group was active during the advocacy and design stages of the
project. The naming process was an opportunity to re-engage the Community Reference
Group and give it a final task as part of the development of the project.
The meeting was attending by the following people:
Alan Besley (Community Reference Group member)

Cheryl Axell (Community Reference Group member)
Geoff Bowyer (Community Reference Group member)
Shelley Mulqueen (Community Reference Group member)
Cr Rod Fyffe (non-voting)
Cr Matt Emond (non-voting)
Craig Lloyd (City of Greater Bendigo Director, Presentation and Assets)
Melissa Barass (City of Greater Bendigo Manager, Project Management Office)
Benjamin Devanny (City of Greater Bendigo Manager, Business Services)
Aleisha Verwoert North (City of Greater Bendigo Manager, Communications)
Jessica Thornbury (City of Greater Bendigo Project Officer)
PAGE 75
Only Community Reference Group members could participate in the shortlisting process
and the following two names for the Centre were agreed by members to be put to
Council for their consideration:
The Faith Leech Wellbeing and Aquatic Centre

Gurri Wanyarra Leisure and Aquatic Centre
Noting criteria in the City's Place Naming Policy identifying the selection of names with
cultural significance and the adoption of the City of Greater Bendigo Reconciliation
Action Plan 2016-2019 by Council on 29 June 2016 which outlines a key objective to
'Increase the recognition of Traditional Owners and Aboriginal and Torres Strait Islander
peoples in the municipality", a name for the Centre that recognises Traditional Owners is
considered appropriate.
Further internal consultation on the name 'Gurri Wanyarra Leisure and Aquatic Centre'
indicated that the term 'leisure' was deemed outdated and not in line with more recently
established centres of this type across the country. Given the holistic focus of the Centre
which is not solely aquatic-based, the name 'Gurri Wanyarra Wellbeing Centre' reflects
the objective of increased cultural recognition for Aboriginal and Torres Strait Island
people as well as indicating a facility with an inclusive health emphasis.
Council needs to make a decision regarding the name to enable City officers to
commence the formal endorsement process through the Office of Geographic Names.
Once a provisional name is chosen, Council must then re-consult with the community on
the chosen name for a minimum of 30 days. It is suggested by the Office of Geographic
Names, that Council then re-confirm its support for the chosen name following the re-
consultation process.
The chosen name will then be forwarded to the Registrar of Geographic Names and
Office of Geographic Names for endorsement and gazettal. This process can take up to
three months.
It is important that a name is chosen by Council to enable the formal naming process to
begin. Name selection will also give City staff the opportunity to liaise with the facility
operators to develop a marketing campaign built around the chosen name.
Councillors may defer the decision for further community consultation on the shortlisted
names but this is not encouraged due to reasoning and timing mentioned.
PAGE 76
Inclusions in several of the naming submissions indicated strong support within the
community to acknowledge the achievements of Faith Leech as Bendigos only Olympic
gold medallist. While it is not proposed to utilise 'The Faith Leech Wellbeing and Aquatic
Centre' as the name for the new Centre, there are a range of ways in which to
acknowledge her achievements including naming of a specific component of the Centre.
The new Centre will include a substantial Learn to Swim Pool which is expected to
achieve in the order of 50,000 class participants per year. Council naming the Learn to
Swim Pool after Faith Leech would be a fitting way in which to recognise her contribution
and inspire young people to learn the sport of swimming.
Timelines:
August 16, 2017 Council selects a provisional name.

August 19-September 18, 2017 Advertise selected provisional name via
public notice for 30 days.
October 18, 2017 Council considers public consultation
feedback and endorsed preferred selected
name.
October 23, 2017 Provided there are no objections, submit
endorsed name to Office of Geographic
Names to commence compliance checks and
reporting, then the gazettal process. This can
take up to 90 days.
For further information on the naming process, please refer to:-
https://www.propertyandlandtitles.vic.gov.au/naming-places-features-and-roads/naming-
rules-for-places-in-victoria
Risk Analysis:
There has been community support to name the new facility after Olympian Faith Leech.
In selecting a name associated with Faith Leech, the Council would fail to recognise the
indigenous connection to the nearby creek.
The Kangaroo Flat Community Enterprise committed to raise $1M toward construction of
the Centre. As part of this process an investment prospectus was developed to assist in
obtaining contributions to the project. The prospectus lists the Learn to Swim Pool with a
funding value of $50,000. If Council resolves to name the Learn to Swim Pool in
acknowledgement of the achievements of Faith Leech, this will limit the ability of the
Kangaroo Flat Community Enterprise to acknowledge a financial contributor on this item.
PAGE 77
3.3 IRONBARK GULLY TRAIL
Author Robert Kretschmer, Planning and Policy Officer, Active & Healthy
Lifestyles
Responsible Vicky Mason, Director Health and Wellbeing

Director
Purpose
A concept plan has been prepared outlining the preferred alignment for the Ironbark
Gully Trail, as well as concepts and identified opportunities for public space development
along the trail.
This report seeks Council agreement to release the concept plan for community review
and feedback.
Summary
The Ironbark Gully Creek corridor extends 3 kilometres, primarily through crown land
open space and road reserves from Eaglehawk Road (near the Marong Road
intersection) to Nolan Street (adjacent to the Kalianna School), linking to the Long Gully
and Bendigo Creek Trails. The link passes through the suburbs of Ironbark, Long Gully,
North Bendigo and Bendigo (West of the Bendigo City Centre). Within the immediate
area of the corridor there are more than 4500 properties, a mix of residential densities
and suburbs with lower Socio-Economic Index for Areas (SEIFA) scores relative within
Greater Bendigo. The corridor provides connections to recreation reserves, community
and education facilities and areas of cultural heritage. The Public Space Plan identified
Ironbark, North Bendigo and Long Gully as suburbs with the lowest ratings for quality
and provision of public space in Greater Bendigo.
The Ironbark Gully Trail Concept Plan (Attachment 1) has been developed outlining a
preferred route, physical construction requirements (in preparation for detailed
engineering design) as well as concept plans for the trail and associated public space.
This includes areas for community-led development of public space which could be
developed over the longer-term. Consultation has been undertaken with key internal and
external stakeholders including local community groups. The concept plan is ready to be
released for broader community review and feedback before being finalised for
endorsement by Council.
The concept plan divides the trail into seven sections with primary trail and landscaping
elements to be constructed over a five year period, starting at the northern end where the
trail meets the rail line and Long Gully Trail and adjacent to the Kalianna school.
Secondary paths, works and landscape elements are to be delivered in the medium to
long-term (5-10 years).
PAGE 78
Sections of the trail alignment are on or adjacent to vacant private land which could be
purchased or included as developer contributions. One section (Ironbark Road) is on-
road and requires further community consultation and investigation into design.
The concept plan estimates the overall project cost over a 10 year period is $2.9 million
with primary public space and trail development representing approximately two thirds of
this amount over the first 5 years. There are opportunities to reduce these costs through
external funding, developer contributions (approximately 10% of primary path length) and
realignment of existing sections of path when they are closer to end of life.
The planned engagement process seeks to strengthen the Ironbark Gully Trail concept
plan prior to finalisation. Community and key stakeholder views are sought on the overall
concept plan as well as specific components of the plan, including:
principles for the on-road section of trail

identification of surplus land
place-making elements and locations
path alignment in particular sections of the trail
RECOMMENDATION
That Council:
1. Seek public comment on the Concept Plan for a period of 6 weeks.
2. Receive a further report summarising community feedback and seeking

endorsement of a final Master Plan.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Development of the Ironbark Gully Trail is consistent with a number of Council plans and
strategies, including:

The project is consistent with the vision to create the worlds most liveable community
and supports each of the six Goals identified in the plan.
Goal 1: Council will lead and govern for all

Objectives
1.1 Council will engage with all communities
1.4 Council will be accountable and efficient in its use of the community's
money

Objectives
2.1 Create a much healthier Greater Bendigo
2.2 Promote positive wellbeing across the Greater Bendigo community
PAGE 79
2.3 Promote community connection

2.5 Create proud and safe public places and commercial areas
Goal 3: Strengthening the economy

Objective
3.4 Support the transition to a low carbon economy.

Objectives
4.1 Place for a growing population
4.3 Continue to implement strategies that increase the capacity of transport
networks to better move people and goods and foster behaviour change
that increases walking, cycling and use of public transport
4.4 Keep Greater Bendigo attractive with good quality public facilities and
places
Goal 5: Environmental sustainability

Objective
5.1 Work to connect the health of the natural environment to the health and
prosperity of our community

Objectives
6.1 Celebrate our unique heritage.
6.2 Build pride in and shared responsibility for our public spaces.
Integrated Transport and Land Use Plan (link)
Connecting Greater Bendigo

Integrate all modes of transport to provide real choice, make trips more
convenient and improve connections
Healthy Greater Bendigo

Accelerate the progressive roll out of, footpaths, shared paths, bicycle paths
and trails and bicycle parking in Bendigo and key townships, with a focus on
improving safety, access and connections to key destinations such as
schools, public transport, sport and recreation facilities and activity centres.
Maintain a comprehensive network of footpaths, bicycle lanes and shared
paths throughout the city so that a significant portion of journeys can be made
by walking or cycling
Enable more people to live healthier lives by making walking and cycling to
daily destinations safer and easier
Moving Greater Bendigo

Optimise the use of land and infrastructure to extend the life of the existing
road network when moving people and goods and to moderate the need for
new car parking facilities.
PAGE 80
Engaging Greater Bendigo

Partner with lead organisations, government departments and agencies,
schools, community groups and employers to engage as many people as
possible to make healthy travel choices and build support for the key land use
and development elements of the ITLUS
Environment Strategy (link)

Sustainable transport, Reducing the need to travel, and encouraging low and
zero carbon modes of transport to reduce emissions
Development of an Ironbark Gully Trail was first identified in the Citys 2005 Walking and
Cycling Strategy. The trail remains as one of the few significant recommendations from
the strategy not yet implemented. The potential for an Ironbark Gully Trail has seen
consistent advocacy from local residents and community groups for a number of years.
Resources for progressing this project were allocated at the Councils 2015/2016
midyear budget review. A contribution towards the concept plan development was also
received from the Renew Project - a consortium of the Northern United Forestry Group
(NUFG), The City of Greater Bendigo, North Central Catchment Management Authority
and La Trobe Universitys Centre for Sustainable Regional Communities.
It has been 12 years since the last Walking and Cycling Strategy for Greater Bendigo
was completed. In the time since the last strategy almost all priority initiatives, such as
new shared paths and bike lanes, have been implemented or significantly progressed. In
this time the City has developed the Integrated Transport and Land Use Strategy,
completed the Active Living Census (walking and cycling rank in the top three activities
for participation in physical activity across Greater Bendigo) and is developing a new
Public Space Plan which provides new information regarding equity in the provision of
public space. Council has also made liveability, health and wellbeing and the
development of ten minute neighbourhoods a priority.
There is funding included within this years budget for the development of an updated
Walking and Cycling Strategy, which will address community needs over the next 10-20
years and be developed in consultation with the community and key stakeholders.

Resources for development of a concept plan for the trail were allocated at the Councils
2015/2016 midyear budget review and further resources have been allocated within the
2017/2018 budget for further planning and design work.
Report
The Ironbark Gully Creek corridor extends 3km through crown land open space and road
reserves from Eaglehawk Road (near the Marong Road intersection) to Nolan Street
(adjacent to the Kalianna School), linking to the Long Gully and Bendigo Creek Trails.
The link passes through the suburbs of Ironbark, Long Gully, North Bendigo and Bendigo
(west of the Bendigo City Centre). Within the immediate area of the corridor there are a
mix of residential densities and suburbs with lower Socio-Economic Index for Areas
PAGE 81
(SEIFA) scores relative within Greater Bendigo. The corridor provides connections to
recreation reserves, community and education facilities and areas of cultural heritage.
The Public Space Plan identified Ironbark, North Bendigo and Long Gully as suburbs
with the lowest ratings for quality and provision of public space. More than 4500
properties are within 800 metres of the proposed trail and its associated public spaces,
providing an opportunity for achieving 10 minute neighbourhood objectives by creating a
walking and cycling public open space link. The link will promote increased opportunities
for physical activity (recreation and active travel) within the community and contribute to
the walking and riding connectivity of the City.
A concept plan has been developed outlining a preferred route, physical construction
requirements (in preparation for detailed design of the trail) and opportunities for
associated public space development. The concept plan is ready to be released for
community review and feedback before being finalised as a master plan.
Concept Plan
The Ironbark Gully Trail Concept Plan provides a contextual overview of the Ironbark
Gully corridor including natural, cultural and recreation values and a review of the status
of the variety of land uses (predominantly Public Park and Recreation Zone) and
overlays. The City is committee of management for a number of reserves within the area.
However there are a number of parcels for which delegation of responsibility needs to be
formalised between the Department of Environment, Land, Water and Planning
(DELWP) and the City if the City is to manage the trail as a whole. Short sections of the
trail crossover or are adjacent to privately owned, vacant parcels which could be
purchased or included as development contributions to construct these sections of trail.
The report identifies the need to formalise responsibilities for the landscape management
of the corridor, and encourages a place making approach to further develop the trail as
space where there is greater community custodianship over the space.
The following vision statement has been developed as a result of the investigation and
consultation processes conducted to date. It considers individual factors, issues and
preferences, and combines them into an overarching objective for the trail:
The Ironbark Gully Trail will be a high quality piece of open space that results in
greater community use, ownership and wellbeing. The linear reserve will be a space
where:
there are opportunities to participate in active recreation and travel using an
accessible and well connected shared path.
there is quality open space and well located and maintained amenities.
there is local community participation and place-making activities using suitable
access, amenity and maintenance.
ecosystems thrive, stormwater is reused, local species are planted and weeds
are managed.
One section (Ironbark Road) is on-road and requires further consultation and
investigation into design to develop a trail friendly street that meets the needs of people
walking, cycling along the trail and for residents living in the vicinity.
PAGE 82
A number of crown land sites are identified within the catchment are identified as having
potential for sale and development. These lots would have strategic benefit to increase
passive surveillance over public spaces and there is the potential to offset some of the
establishment and ongoing maintenance costs of the trail and public space. Further
investigation and engagement is required to determine whether this is feasible as well as
the level of community support for this.
Suburbs which the trail will improve connections for are amongst the poorest in Greater
Bendigo for:
physical activity rates
ratings of quality and provision of public space
socio-economic status (ABS Census, SEIFA score)
For these reasons, the Ironbark Gully Trail amongst the highest priority new trails in the
shared path network.
Proceed to community review and feedback:

Consultation will allow the broader community an opportunity to review the Ironbark Gully
Trail Concept Plan. Proceeding to review and feedback will allow more residents to
provide input into the development of the plans and meet expectations for key
stakeholders in the project including community groups and government agencies. The
Renew Project has co-funded development of the concept plan and proceeding to
consultation would acknowledge this contribution.
Do not proceed to community review and feedback:

The Ironbark Gully Trail concept has developed significant public support and advocacy
to date. A commitment was made by Council at the 2015/2016 mid-year budget review to
investigate the requirements to develop the trail. Not proceeding to consultation would
fail to meet community expectation and have potential negative reputation cost for the
City and Council. The Renew Project has co-funded the project, not proceeding to
consultation would fail to acknowledge this contribution.
Timelines:
The concept plan has been completed and community consultation is proposed to be
undertaken and completed by October 2017. Further planning and design work are
expected to be completed in the first half of 2018, following endorsement of a Master
Plan for the trail.
The concept plan divides the trail into seven sections with primary trail and landscaping
elements to be constructed over a five year period. Secondary paths, works and
landscape elements are to be delivered in the medium to long-term (5-10 years).
PAGE 83
Progress:
The development of the concept plan has been completed and is ready for community
review and feedback.
Risk Analysis:
The development of new shared paths and creek trails has generally been well received
by the Greater Bendigo community in the past. However, there is a possibility that there
could be a negative response to elements of the concept plan. A consultation process
will allow broad discussion about the plan to identify any concerns, challenges or issues
for consideration on balance before finalising the plan and presenting a finalised plan to
Council later this year.
The Citys Shared Paths Control Group has met a number of times and been consulted
throughout the project. The group includes representatives from Active and Healthy
Communities, Engineering and Public Space, Parks and Natural Reserves, Strategy and
Community Partnerships. Staff from across the organisation have been consulted and
provided opportunity to review and provide feedback on key processes and documents
throughout the development of the plan.
The project has consulted with State Government Departments including DELWP, Sport
and Recreation Victoria and the North Central Catchment Management Authority. Key
stakeholders the Ironbark Gully Friends community group and the Renew Project have
been consulted throughout the project and are supportive of the project.
Tech Duinn have been employed to undertake a cultural heritage management plan,
which involves engaging and working with Dja Dja Wurrung, the traditional owners of the
land.
Planned consultation:
The planned engagement process seeks to strengthen the Ironbark Gully Trail concept
plan prior to finalisation. Community and key stakeholder views are sought on the overall
concept plan as well as specific components of the plan, including:
principles for the on-road section of trail
identification of surplus land
place-making elements and locations
path alignment in particular sections of the trail
Engagement will include briefings with key stakeholder groups, an online and hardcopy
survey, listening posts and site visits and further details can be found in the full
engagement plan (Attachment 2).
PAGE 84
Community and key stakeholder consultation results will be used to refine elements of
the plan before it is finalised and returned to Council for endorsement.
Budget Allocation in the Current Financial Year:
There is $50,000 in the 2017/2018 budget for further planning and design work of the
Ironbark Gully Trail and Linear Reserve. This work would commence following the
community consultation stage and Council endorsement of a final master plan.
Previous Council Support:
As part of Councils 2015/16 mid-year budget review $11,000 was allocated to the
development of the concept plan.
External Funding Sources:
The Renew Project contributed $9,000 to the development of the concept plan.
Current Estimate or Tender Price:
The concept plan estimates the overall cost for developing 4.3km of trail and 14 hectares
of public space at $2.9 million over 10 years. This includes the short-term (0-5 years)
construction of the primary trail (2.6km) landscape elements and road crossings, which
will make up approximately 70% of the total project cost. It also includes medium to
longer-term (after 5 years) construction of secondary trails (1.7km) and landscape
elements. More accurate costs are to be developed during detailed design.
The plan identifies a number of locations within the corridor where there is potential for
community to drive the development of neighbourhood public spaces. In the medium to
longer-term there is the potential for community to work with the City to develop public
spaces, this is not included in the project estimate.
Any ongoing recurrent expenditure required:
The total area for trail and public space is approximately 14 hectares and annual
maintenance costs are estimated to increase by $2025,000 following construction of the
trail.
Advice from the Engineering and Public Space Unit indicates the use of concrete paths is
standard practice for new shared paths and is beneficial on the basis of whole of life
costs. For a well-constructed path maintenance and path degradation over the lifetime of
the path (up to 50 years) is minimal.
Sections of the trail are on or adjacent to private land that has the potential to be
developed in the short to medium-term, there is potential for cost of construction of
sections of the trail in these areas to be reduced through development contributions. In
addition to this, there are a number of sections of crown land identified in the concept
plan as potentially being surplus to requirement. These parcels could be sold for
PAGE 85
residential development, reducing ongoing maintenance costs. Further to this additional

passive surveillance over the public spaces would contribute to the perception of safety
in areas along the trail. Community views on this would be sought during the review and
feedback period. Should there be support for crown land to be identified as surplus, the
City would be required to work with DELWP to undertake further planning studies for
each piece of land. These studies would assess issues such as extent of any land
contamination, any remediation requirements and suitability for use for residential
purposes before proceeding with sale and rezoning of any land.
Attachments
1. Ironbark Gully Trail Concept Plan
2. Ironbark Gully Trail Engagement Plan
PAGE 86
3.4 DRAFT YOUTH STRATEGY 2017-2021
Author Steven Abbott, Manager Community Partnerships
Responsible Vicky Mason, Director Health and Wellbeing

Director
Purpose
To present the Draft Youth Strategy (2017-2021) - Explore, Engage, Empower: Young
People in Greater Bendigo to Council and seek endorsement to release the Draft
Strategy for public exhibition and feedback before finalisation.
Summary
The Draft Youth Strategy (2017-2021) - Explore, Engage, Empower: Young People in
Greater Bendigo (Strategy) provides a strategic framework to enable the City to
understand and respond to a range of priority issues that impact on young people aged
12 to 24 years. The strategic framework includes an action plan which focuses on
bringing together existing resources and programs, partnerships and new directions to
achieve real outcomes for young people.
Developed by a Project Reference Group that included an enthusiastic group of young

people, the Strategy articulates a genuine commitment to a partnership between the City
and young people.
When preparing the Strategy, a significant evidence base was compiled comprising
consultations with young people and local youth agencies, researching priority issues,
analysing demographic trends, benchmarking, service mapping and reviewing existing
policy, plans and reports.
This extensive process of review and consultations with young people has led to the
development of a strategic framework which includes a vision, goals, objectives and
actions for the City to implement over the next four years in response to priorities
identified by local young people.
Please see Attachment 1 for the Draft Youth Strategy (2017-2021) - Explore, Engage,
Empower: Young People in Greater Bendigo.
PAGE 87
RECOMMENDATION
That Council:
1. Release the Draft Youth Strategy (2017-2021) - Explore, Engage, Empower:

Young People in Greater Bendigo for a six week period of public exhibition, and
invite public submissions especially from young people and hold a young peoples
forum to provide further feedback; and
2. Receive a further report summarising the feedback provided during the period of
public exhibition and seek endorsement of the final Youth Strategy (2017 2021) -
Explore, Engage, Empower: Young People in Greater Bendigo.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
City of Greater Bendigo Community Plan 2017 - 2021
Goal 1 Lead and govern for all
Effective community engagement will guide well informed,

responsive, decision-making and financially responsible resource
Objective 1.1 Encourage community participation by citizens in the development of

new strategies and policies.
Goal 2 Wellbeing and fairness

connections and quality of life for all.
Objective 2.4: Support participation and development for residents of all ages and
abilities.
Action 2017-18 Engage with young people and service partners to complete the new
Youth Strategy and annual actions, including FreeZa program and a
graffiti prevention project.
The City is updating its Youth Strategy to provide a new vision, strategic directions and
action plan that responds to the priority needs and issues of young people aged 12 to 24
years in the municipality.
In 2016 it was estimated there were 19,440 young people in Greater Bendigo (17.2% of
overall population) and this is projected to rise to 25,890 (16.9%) by 2036.
PAGE 88
In particular, significant population growth is projected in newly developing residential

areas such as Strathfieldsaye, Huntly and Maiden Gully as well as Flora Hill/Quarry
Hill/Spring Gully/Golden Gully, and Kangaroo Flat/Big Hill.
The City plays an important role in providing programs and opportunities for young
peoples participation, advocacy on issues facing young people; and planning for future
services and infrastructure associated with a growing population.
The previous Greater Bendigo Youth Strategy was adopted by Council on August 21,
2013.
Report
The City plays a major role in providing services for young people aged 12 to 24 years
whilst planning to respond to future needs and infrastructure requirements of our growing
population.
In particular, the Citys Youth Development Service plans and delivers developmental
programs that prioritise empowerment and leadership, enabling young people to have
their say about community issues, capacity building and advocacy.
The Citys Youth Development Service aims to provide meaningful and responsive
opportunities for young people to:
Participate in decision making processes that improve opportunities and

community wellbeing.
Respond to young peoples ideas and priority issues.
Raise young peoples profile to achieve greater recognition and better outcomes
for themselves and peers.
Both Attachment 6 - Benchmarking Report and Attachment 7 - Services Mapping Report

provide information about the Citys Youth Development Service and its programs and
projects.
As evidenced by Attachment 5 - Review of Plans, Policies and Reports, the City

generates a broad range of strategies and plans that respond to key community issues
that also impact on young people, for example: Rural Communities Strategy,
Reconciliation Plan, Cultural Diversity and Inclusion Plan, Economic Development
Strategy, Municipal Public Health and Wellbeing Plan (forthcoming) and others. City
plans and strategies such as these demonstrate mutually supportive strategic links are
required across multiple City services, programs and resources to ensure positive
outcomes for young people are well coordinated in relation to a significant range of
community priorities.
PAGE 89
The Draft Strategy updates the previous Youth Strategy (2013 2016) and following a
significant process of engagement, research and analysis presents a new vision, goals
and directions that build on existing City strategies and plans and the current programs
for young people and agency partnerships coordinated by the Youth Development
Service.
The Draft Strategy has been prepared following an extensive process of research,
demographic profiling, service mapping, policy review and engagement with young
people undertaken in 2016. Seven background reports are listed as attachments to the
report which provide the evidence base from which the Draft Strategy has been
developed.
In particular, engaging with different groups of young people and local agencies helped
to identify key issues, priorities and ideas for new initiatives. Over two hundred young
people and agency representatives took part in the engagement process between July
and November 2016 and previous to this, two hundred and ten young people had
provided feedback via Citys Youth Summits. Six young people were members of the
Project Reference Group which oversaw the development of the Draft Strategy.
Consultations with young people confirmed both the priority issues impacting on the lives
of young people in Greater Bendigo and new ways for the City to connect with young
people and other agencies to improve local outcomes for young people.
Priority Issues:
The priority issues identified are grouped under eight areas, these are: mental health,
having a say, employment, personal safety, education and training, drugs and alcohol,
events; and transport.
The Citys role:

Following consideration of the findings of the engagement process, a vision, key themes
and related goals were developed to focus responses upon what young people identified
as priorities for their future.
The vision:
Young people in Greater Bendigo are valued, connected and inspired so that they make
the most of lifes opportunities.
Priority themes:
To realise the vision, the City will strive to achieve the following goals, linked to the
themes of collaboration, innovation, opportunity and community. The City will:
1. Collaborate with young people and stakeholders to create positive change and
address priority issues.
2. Innovate to engage young people and to offer new and exciting experiences, with
a focus on technology.
3. Provide opportunities for young people to develop their leadership and
employability potential and celebrate their achievements.
PAGE 90
4. Develop an inclusive and welcoming community that values all young people.
Action Plan:
The Draft Strategy contains a four year action plan which responds to these priority
themes and issues by bringing together existing City strategies and programs with new
objectives and directions. Overall, the Draft Action Plan also looks to respond to relevant
goals in the Community Plan and the vision of Greater Bendigo creating the worlds
most liveable community.
In summary the Draft Strategy renews City commitments to provide a range of youth
engagement opportunities, enable participation in all aspects of community life and
promote opportunities that are accessible and fair.
Developing the Draft Strategy is of high importance as it renews the Citys commitments
to young people and enables the City to deliver on its vision and particular goals in the
Community Plan. The Draft Strategy and its background reports provide an evidence
base to inform decisions about young peoples issues and the future needs of a growing
population. It also encourages partnerships with local agencies and provides confidence
to other levels of government who provide grants to the City for young peoples
programs.
Timelines:
The Draft Strategy is a four year strategy to commence in 2017/18 and conclude in
2021/22. The Strategy will be reviewed annually to identify continuous improvements,
evaluate outcomes and update the action plan.
Risk Analysis:
The Draft Strategy is a major strategic framework in relation to a significant and growing
population of young people aged 12 to 24 years. The Draft Strategy presents the Citys
commitments to young people across a range of ages and stages, as well as their
families and youth services. Key risks are mitigated by:
Informing young people about the Draft Strategy and supporting their
participation in the planning and running of services, programs and events that
help achieve the Draft Strategys vision, goals and action.
Undertaking research and demographic profiling to identify future trends and

priority issues especially around the future level of services in Greater Bendigo
and infrastructure required to meet the needs of a growing population.
Developing partnerships with other youth agencies and community stakeholders

to deliver collective responses to the priorities identified by young people and
respond to emerging issues.
PAGE 91
Positive and mutually rewarding partnerships with government agencies and

funding bodies to advocate on young peoples priorities, address service gaps
and achieve grants to deliver positive outcomes for young people.
Ongoing review and benchmarking to assess the level of resources required by

the City to respond to its commitments to young people and the needs of a
growing population.
A Project Reference Group comprising young people, representatives of City services

and external agencies oversaw the development of background reports and the Draft
Strategy. Various service units were consulted about relevant strategies, research and
programs to incorporate into the review and development process.
A range of engagement activities were undertaken with different groups of young people
and local agencies to help identify key issues, priorities and ideas for new initiatives.
Over two hundred young people and agency representatives took part in the
engagement process between July and November 2016. The engagement process
comprised four elements, these being:
a) Survey (70 respondents)

b) 2016 Youth Summit (65 participants)
c) Workshops with hard to reach groups (61 participants)
d) Agency Forum (15 participants)
Each of the engagement elements focused on five common questions:
1. What do you think needs to happen to make Greater Bendigo a better place for
young people?
2. How would you like Council to involve young people more?
3. How would you like Council to listen to or talk to young people?
4. How can you/young people help to make Greater Bendigo a better place for
young people?
5. What skills or support do you/young people need to help make the community a
better place?
What young people said and the findings of the engagement process can be found in
Attachment 2 - Draft Youth Strategy Engagement Report Having Our Say.
PAGE 92
As well, the priorities identified by young people at the Citys 2014 and 2015 Youth
Summits (210 participants), confirmed many of the priorities identified as part of the
engagement process to develop the Draft Strategy.
The ongoing implementation and review of the Draft Strategy will be coordinated within
the existing resources of the Community Partnerships Unit.
Additional annual resources for programs and activities are achieved via State
Government grants.
Attachments
1. Draft Youth Strategy (2017-2021) - Explore, Engage, Empower: Young People

in Greater Bendigo
2. Draft Youth Strategy Engagement Report Having Our Say
3. Youth Issues Profile
4. Demographic Profile of Young People in Greater Bendigo
5. Review of Plans, Policies and Reports
6. Benchmarking Report
7. Services Mapping Report
8. Vision and Strategy Plan for 45 Mundy Street Facility
PAGE 93
3.5 TRIAL COMMERCIAL FITNESS OPERATOR POLICY
Author Amy Johnston, Facilities Team Leader

Lincoln Fitzgerald, Manager Active and Healthy Lifestyles
Responsible Vicky Mason, Health and Wellbeing Director

Director
Purpose
To outline proposed changes to the Commercial Fitness Operator Policy following a 6

month trial period within the Citys parks, gardens and sporting reserves and seek
endorsement of the revised policy.
Summary
At the Council Meeting of the 29 June 2016, Council resolved to endorse the Commercial
Fitness Operators Policy for a six month trial with no booking fees. This report
summarises the findings and makes further recommendations as a result of the trial
period.
The objective of the Commercial Fitness Operator Policy is to support appropriate

commercial fitness activities, whilst balancing the rights of all community members to
access public open space in safety and comfort.
The trial period resulted in 13 registered fitness operators and 3 casual fitness operators
in 15 different parks, gardens and sporting reserves within the municipality. It is believed
that there remain a number of commercial fitness operators who have not registered with
the City.
Since introduction of the policy there has been a decreased number of customer
complaints arising as a result of inappropriate fitness training conduct at the Citys parks
and reserves.
Following consultation with fitness operators, class participants, park users and Council
staff, a number of changes have been recommended to strengthen the policy. These
include:
Enforcement activities for unapproved commercial operators
Introduction of a fee to assist in offsetting enforcement costs
Providing annual permits as opposed to bi-annual permits
Altering some of the permitted training areas at Lake Weeroona and Rosalind
Park.
PAGE 94
In response to the findings from the consultation process it is proposed that regulation of
commercial fitness operations should be integrated within the review of Local Law
Number 5: Municipal places which is to be reviewed late 2017. A fee to assist in
offsetting this cost is proposed to be introduced as part of the 2018/19 Council budget
and would be applicable from 1 October 2018.
RECOMMENDATION
That Council resolve to:
1. Adopt the updated Commercial Fitness Operators Policy
2. Include regulation of commercial fitness operators in the review of Local Law

Number 5: Municipal Places
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context

connections and quality of life.
Objective 2.1 Create a much healthier Greater Bendigo
Objective 2.2 Promote positive wellbeing across the Greater Bendigo community.
Planning, development and infrastructure that increase our

liveability and pride where we live.
Objective 4.4 Keep Greater Bendigo attractive with good quality public facilities
and places.
Strategy Reference:
Greater Bendigo Public Health and Wellbeing Plan 2013-2017
The Greater Bendigo Health and Wellbeing Plan (2013-2017) identified the strategic
direction: Our communitys health and wellbeing improves over time.
PAGE 95
Actions to achieve this strategic direction include:
Physical Activity Provide community-based sport and recreation programs,

projects and services to encourage and promote better health and wellbeing
outcomes for the community by:
Updating Facilitating Healthy and Active Lifestyles Framework;
Use local health indicator data and the results of the Healthy Living Survey, for
future planning
An increase in the number of commercial fitness operators in recent years prompted the
development of a Commercial Fitness Operators Policy to formally manage operators
conducting commercial fitness activities in the Citys parks, gardens and sporting
reserves.
Support of commercial activity in public space was based on the principle that
commercial fitness operators are providing a range of alternative physical recreation
activities for residents that would otherwise not be available. The Policy aims to manage
these activities in a manner that balances industry needs, provides protection of built &
natural assets and maintains community access and amenity.
At the 29 June 2016 Council Meeting, Council adopted a six month trial of bookings. This
provided the framework to assess the effect of the policy on all stakeholders.
29 June 2016 Commercial Fitness Operators Policy
Report
The trial period concluded early 2017 and since this time a review has been undertaken
with the community, trainer/operators and class participants.
The trial policy relied on operators to voluntarily register their commercial activity and for
the industry to self-regulate compliance with limited support from City of Greater Bendigo
staff. The basis for this approach was to allow the activity to take place with no fees and
limiting enforcement costs incurred as a result of the policy.
There are over 50 individuals in Greater Bendigo registered with the peak body Fitness
Australia. During the trial period 13 businesses registered as regular providers and 3 as
casual providers. It is believed that there remain a number of fitness businesses
operating on public land without permission or regulation of their activities.
A key activity undertaken during and after the trial period was to consult with those
impacted by this policy. This includes commercial fitness operators, class participants,
park users and staff responsible for the maintenance of public space and enforcing the
policy. The outcome of this consultation is outlined in the Consultation section of this
report. Overall, consultation supported a more regulated approach to ensure an
equitable, protected, respected and consistent industry.
PAGE 96
In response to the findings from the consultation it is proposed that regulation of

commercial fitness operations should be integrated within the review of Local Law
Number 5: Municipal places which is to be reviewed late 2017. Local Law Number 5
regulates activities in public places to ensure that those activities or use of these areas
do not cause nuisance or public disturbance. Inclusion within this Local Law will provide
the City with the ability to enforce the policy and if continued breaches occur to fine or
withdraw permission from the operator.
The policy will ensure that commercial fitness operators have confidence to operate their
business and public space is appropriately managed for the community without
increased operational maintenance costs or detrimental amenity outcomes.
Commercial fitness operator permits could be implemented 6 monthly as per summer

and winter sporting seasons. For administrative efficiency purposes it is proposed that
operators are given an annual agreement commencing 1 October each year.
Council has a range of different options available in how to manage commercial fitness
operators in public spaces. These include allowing the activity to continue without
restricting the activity, group sizes or areas of operation, Council may also desire to
continue without fees being applied.
Timelines:
The policy will be integrated within the review of Local Law Number 5: Municipal Places
which is to be reviewed late 2017.
To provide commercial operators with sufficient time to prepare for the introduction of a
fee and to allow enforcement of the permit system, it is proposed that fees will be
introduced as part of the 2018/19 Council budget.
Permits will be implemented annually on 1 October with the first fees being applied from
1 October 2018.
Risk Analysis:
Whilst there is strong support for enforcement of commercial fitness operators there is a
low risk that cost increases to business may see reduced use of the Citys parks,
gardens and sporting reserves. To overcome this, the City is benchmarking fees with
other municipalities with similar policies and Council will have flexibility to change fees
annually in line with the Council budget.
Fees associated with the commercial fitness operators policy will take into consideration
class costs, annual maintenance costs to maintain the public asset and financial factors
associated with comparative training spaces available indoors.
PAGE 97
There remain a number of operators who are not registered with the City but are utilising
public land for their commercial benefit. It is unknown if these operators have insurance,
appropriate training or risk management plans for their activities. This places a level of
risk upon the Council should an incident occur. Through the local law and permit
process, authorised officers will have the ability to check permits and if necessary, apply
penalties to operators who do not have permission to operate within the municipality.
The policy has been developed with internal input through an initial forum and continued
feedback throughout the trial period.
Officers with direct involvement in the policy have been consulted to ensure suitable
methods of management are able to be put in place through the permit process. Support
and input in relation to all aspects of the policy have been sought from Safe & Healthy
Communities, Active and Healthy Lifestyles and Parks & Open Space Units.
Ongoing feedback was obtained throughout the trial period and also through a
concentrated engagement process during February and March 2017.
All operators who registered as a permit holder (regular sessions) and casual permit
holders (ad. hoc classes) throughout the trial period were provided with a number of
ways to provide feedback. This included via a survey, attending a drop in session with
officers or contacting the nominated staff. In addition to this, officers visited more than
50% of the registered operators sites over a two week period to discuss the
implementation of the policy with clients and trainers.
Officers also completed vox pop surveys with casual park users at the two most heavily
impacted sites, Rosalind Park and Lake Weeroona.
The following is a summary of surveys returned:

Registered permit holders: 6 surveys received.
Registered permit holders clients: 23 surveys received.
Casual permit holders: 1 survey received.
Casual park users: 51 surveys received.
Only one registered permit holder attended the nominated drop in session.
The survey results received were consistent with feedback provided throughout the trial
period. Specific feedback included:
The online permit application process was easy to navigate.
Annual permit fees would be supported (pending amount) with improved
enforcement.
Approved training spaces in parks such as Lake Weeroona and Rosalind Park need
further review and investigation into other approved spaces.
PAGE 98
Permit fees should provide operators with some reassurance of use of the open
space from other operators.
Regulations assist with balancing commercial operations and public use of parks
and gardens.
Acknowledged that it is encouraging to see residents out and about being active.
Throughout the trial period, there has been a reduced number of complaints reported in
relation to commercial operators from the general public.
Administration duties such as processing booking applications and permits will be

managed within existing staffing resources within the Active and Healthy Lifestyles Unit.
It is anticipated that proposed future enhancements to the Citys booking system as

proposed in the Citys Information Technology Strategy will provide an enhanced booking
experience for commercial fitness operators and reduce staff resources required to
support the permit process.
The introduction of commercial fitness operators into Local Law Number 5 will ensure
that the Active & Healthy Lifestyles, Parks & Open Space and Safe & Healthy
Environments work in conjunction to assist with enforcement and monitoring of this
policy.
Given the limited resources available before 8am and after 6pm when commercial fitness
operators are conducting most of their classes; a process will be put in place to ensure
suitable follow up to any reports. This approach is accordance with a number of other
activities in a public place under Local Law Number 5.
It is proposed that a fee is introduced to assist in offsetting the administration and

enforcement of this policy. The fee is proposed to be introduced as part of the 2018/19
Council Fees & Charges to provide operators with sufficient time to prepare for additional
costs. Fees will be proposed on a sliding scale subject to the category of open space
being used, size of the operator/classes and to support new start-up businesses.
Attachments
1. Updated Commercial Fitness Operators Policy
2. Terms and Conditions of Occupancy Commercial Users
PAGE 99
Approval Date: 16 August 2017

Commercial Fitness
Operator Policy
Review Date: 15 August 2019
Author: Facilities Team Leader
Responsible Director: Health and Wellbeing Director
1. PURPOSE
The purpose of this policy is to effectively manage the use of Public Land under the care,
control and management of Council for the purpose of conducting commercial fitness
operations.
2. POLICY STATEMENT
City of Greater Bendigo (the City) is committed to working to be the worlds most liveable
regional community.
The City recognises that Commercial Fitness Operators offer activities that provide
economic, social and physical wellbeing benefits to the Greater Bendigo Community.
The objective of this policy is to support suitable commercial fitness activities, whilst
ensuring balance with the rights of all community members to access public land.
3. BACKGROUND
The City is committed to working together to become the worlds most liveable regional
community. In taking action to improve Greater Bendigos liveability, Council has agreed
that priority will be given to six objectives including wellbeing and fairness (Community
Plan 2017-2021).
The Citys Health & Wellbeing Directorate plays a key role in this, with its mission to work
with the community to enable and enhance their wellbeing. The Active and Healthy
Lifestyles Unit aims to achieve this by fostering participation in physical recreation
activities.
At the Council Meeting of the 29 June 2017, Council resolved to endorse the Commercial
Fitness Operators Policy and following a six month, no booking fees process be provided
with the outcome of the trial period.
The trial period commenced on the 1 September 2016 and since the conclusion of the 6
month trial period, commercial fitness operators permits have been in hold over pending
this updated policy.
PAGE 100
The objective of the Commercial Fitness Operator Policy is to support suitable

commercial fitness activities, whilst ensuring balance with the rights of all community
members to access public land.
In developing the Commercial Fitness Operator Policy, the City is responding to high
rates of participation in fitness activities and an increase in demand from commercial
fitness operators conducting such activities in outdoor environments.
Commercial fitness operators provide a great range of alternative physical recreation

activities for residents. The Policy aims to manage these activities in a manner that
balances industry needs, provides protection of built & natural assets and maintains
community access and amenity.
To help achieve this, the Policy formalises the principles of managing the activity and
outlines the conditions of use of the Citys public space for fitness activities.
4. SCOPE
The Policy applies to all commercial fitness operators who seek use of public land under
the operational control of the City for the provision of activities for financial gain.
Public land under the operational control of the City includes:

Crown Land where the City is the delegated Committee of Management
Crown Land which has been vested in the City
Land which is owned by the City
Land which is managed by a Committee of Management appointed by the City
Land which is leased by the City
Any other public land where the City has authority to apply this policy.
5. PRINCIPLES
Council will manage access to public land and assess the suitability of the proposed
commercial activities, giving primary consideration to:
5.1 Equity
To ensure equity for all members of the public in the access of public land.
5.2 Protection
To balance commercial fitness operation activities with the access rights of all community
members. To protect built and natural physical assets from damage or misuse.
5.3 Respect
To ensure activities are carried out in a safe, ethical and respectful manner.
5.4 Consistency
To ensure there is a consistent approach to the management of commercial fitness
operators.
PAGE 101
6. DEFINITIONS
Commercial Fitness Providers of outdoor fitness activities for financial gain. This
Operators excludes not for profit organisations undertaking fitness
operations.
Parks and gardens Public land where passive and play activities occur and for the
purpose of this policy under 20 is permitted; at some locations
this may be lower.
Permit Approval of commercial fitness operations in a Citys park,
garden or sporting reserve including a presentable permit
supplied to each operator
Public Land Public space that is owned and/or managed by Council
The City City of Greater Bendigo
Seasonal Agreements between the City and not for profit sporting clubs
Agreement and organisations which commence 1 October and 1 April
annually
Sporting reserves Public spaces where sporting training and competitions are
held and for the purpose of this policy over 20 participants per
class are permitted.
Terms and Listed terms and conditions which must be agreed to as part of
conditions of the permit process and adhered to for ongoing compliance.
occupancy
7. POLICY
Qualifications and Insurance
To be eligible to gain a commercial fitness operators permit with the City, fitness
operators must as a minimum provide the City with copies of the following documentation
valid for the duration of the permit:
Certificate IV in Fitness*
National Fitness Industry registration
Level 2 First Aid
Current CPR
Certificate of currency/insurance with $10 million in Public Liability ($20 million
preferred) and $5 million Professional Indemnity.
An ABN
Acknowledgement and agreeance to the conditions of use of the Citys parks,
gardens and sporting reserves.
*activities such as yoga, Pilates etc. may not require Certificate IV in Fitness.
Locations
The City welcomes applications to operate at a number parks, gardens and sporting
reserves. Please visit the City website for a list of available locations.
PAGE 102
Exclusion zones
No commercial fitness operator activity is permitted in or on the following areas:

Playgrounds
Trees, garden beds and vegetation
Picnic and barbecue facilities
Park furniture, buildings and structures
Environmentally sensitive areas
Socially, historically or culturally sensitive areas, including memorials, shrines and
public art works
Stairways within open spaces and footpaths may be transited but not used for
training activity
Any areas that may be temporarily closed by the City
Any other areas that may be nominated by the City at any time
Permissible activities
Gym sessions (with or without hand weights, fitballs, skipping ropes etc.)
Boxing and pad training
Organised aerobic activity and running groups
Circuit training
A combination of any of the above
Other activities as determined by the responsible Council officer
Excluded activities
Aggressive or intimidating activities including combat/fighting training

Amplified music or use of amplified audio (voice) equipment
The offering for sale of clothing, merchandise, equipment, refreshments, goods,
services or products
Use of equipment damaging to surfaces, infrastructure or trees such as tyres, sleds,
ropes etc.
No pegs/stakes to be used at anytime
Other activities as determined by the responsible Council officer
Group sizes
Maximum number of participants per session at parks and gardens is 20; at some
locations this may be lower.
There is less restriction to the number of participants per session on sporting reserves.
Participation numbers will be determined at the time of booking and will be dependent on
ground conditions, existing bookings and shared spaces etc.
PAGE 103
Permit Process
Applications
Applications will be taken on an annual basis, in line with the Citys summer seasonal
agreement process. This process will commence in September annually for October
implementation. Applications are to be submitted online following commercial fitness
operators making themselves familiar and agreeing to the terms and conditions of
occupancy prior to any formal application being made to the City of Greater Bendigo.
Permits are valid for a period of 12 months commencing 1 October annually. This
timeline is in line with sporting club seasonal applications for summer use and will ensure
a coordinated approach to use of sporting reserves by commercial fitness operators in
line with increased fitness operations during this period of the year.
Applications will be assessed on the following:
Availability of reserve/sporting ground

Other activities/events being held in the area
Nature of activities to be undertaken and the potential impact that activity may have
on neighbouring residents (e.g. Boot Camps)
Facility preservation
Past connection of applicant to the area requested
Previous compliance/behaviour/relationships with other users
Fees
An annual permit fee will be enforced and reviewed in accordance with the Citys
adopted fees and charges annually and will be made payable upon acceptance of the
permit application. This fee is for the use of the Citys parks, gardens and sporting
reserves. Further fees related to enforcement under Local Law Number 5 will be adopted
at the time of the local law review.
In addition to the commercial fitness operator permit fee, any operators utilising an A-
frame for advertising purposes will also be required to pay associated fees.
The Citys payment terms will be 7 days prior to the commercial fitness operators
booking or 30 days from the date of invoice.
8. REFERENCES
Strategies:
Open Space Strategy 2005
Walking and Cycling Strategy 2006
Greater Bendigo Public Health and Wellbeing Plan 2013
Integrated Transport and Land Use Strategy 2015
PAGE 104
REFERENCE DOCUMENTS
Permit Application
Commercial fitness operators booking application (online)
Commercial Fitness operators terms and conditions of occupancy
Commercial Fitness training location guide
Commercial Fitness operators facts sheet
PAGE 105
TERMS AND CONDITIONS OF OCCUPANCY COMMERCIAL USE

The following activities and areas are strictly not permitted:
Aggressive or intimidating behaviour and or activities such as combat / fighting training.
Use of playgrounds, park furniture, footpaths and stairways (unless transiting), buildings and or
structures
Use of garden beds, vegetation and areas that may be temporarily closed by the City.
Vehicle access into the reserve or reserving of parking bays.
Sub-letting of your booked area
Environmentally, Socially, Historically or Culturally sensitive areas such as memorials, shrines and
public artwork.
The City reserves the right to suspend or revoke your permit if found to be in breach of any of the above.
1. Use of the reserve is restricted to areas of the parks, gardens or sporting reserves as advised on
the permit provided. Parks, gardens and sporting reserves not specified on the permit are not to be
used at any time. Instructors are to rotate within the area of use on a regular basis.
2. Commercial fitness operations may only commence after 6am daily unless otherwise specified.
3. The commercial fitness operator agrees to indemnify and keep indemnified, and to hold harmless
the Council, its servants and agents and each of them for and against all actions, costs, claims,
charges, expenses and damages whatsoever which may be brought or made or claimed against it
by any of them arising out of or in any way related to the granting of this permit and/or use of the
park, garden or sporting reserve.
4. Instructors must ensure that they have their current permit on them at all times and be readily able
to present it to a City Officer if requested.
5. The permit does not provide exclusive use of the nominated area and training must not interfere
with any City approved or booked activity including but not limited to; weddings, birthday parties,
functions, special events, sport or sporting activities that is being carried out on any City owned or
managed public land.
6. Maintenance work undertaken at the park, garden or sporting reserve by Council takes priority and
should a maintenance crew arrive during allocated hours, operators are required to relocate within
the park, garden or sporting reserve if requested.
The City reserves the right to temporarily suspend or cancel a permit to ensure public safety during
major construction projects.
7. Council may restrict use of parks, gardens or sporting reserves at short notice due to inclement
weather conditions, ground maintenance or other matters that may compromise safety or increase
risk of damage to the reserve.
8. The instructor should carry out an assessment of the area to be used and ensure they are satisfied
it is safe to perform set activities. The operator must report to Council, without undue delay, the
hazard of any other hazardous matters observed during training that may require attention.
9. Operators are responsible for following all occupational health and safety guidelines including sun
smart and lighting policies. Sports ground / reserve floodlights will not be provided by Council.
10. The operator is responsible for ensuring the reserve is left clean and tidy at the end of each
session. If the reserve is not left in an adequate state, the reserve will be cleaned buy a Council
contractor at the cost of the operator.
11. Amplified music or use of amplified audio (voice) equipment is prohibited. It is the responsibility of
the permit holder to adhere to the EPA noise guidelines and to be respectful of surrounding
residential areas and other users of the facility when carrying out your training.
PAGE 106
12. It is the responsibility of the permit holder to ensure that all supporting documents are kept up-to-
date, and a copy provided to City of Greater Bendigo when renewed or changed.
13. No signs are to be displayed unless a City of Greater Bendigo Advertising Sign Local Law Permit
has been granted. The selling of merchandise and products is prohibited.
14. If filming in any Council spaces (feature film, television, music video, student film or still
photography), a separate permit must be obtained from Council.
These Terms and Conditions of Occupancy have been set to assist the preservation and community
enjoyment of the Recreation Reserves within the City of Greater Bendigo; if you have any queries at all in
relation to these Terms and Conditions of Occupancy, please call the City of Greater Bendigo on (03) 5434
6169.
PAGE 107
Strengthening the Economy - Reports Ordinary Meeting - 16 August 2017
4. STRENGTHENING THE ECONOMY
Nil.
PAGE 108
Environmental Sustainability - Reports Ordinary Meeting - 16 August 2017
5. ENVIRONMENTAL SUSTAINABILITY
5.1 URBAN TREE MANAGEMENT POLICY
Author Tania MacLeod, Project Officer - Arboriculture

Director
Purpose
The purpose of this report is to seek Council endorsement of the draft Urban Tree
Management Policy (the Policy) (refer to Attachment 1).
Summary
The Policy provides a rationale and framework for an equitable, transparent and
consistent approach to the management of urban trees by the City of Greater Bendigo.
This Policy aims to:
1. To support and enhance the City of Greater Bendigos reputation of being a City in a
Forest.
2. To document and standardise processes and procedures to ensure consistency in

tree management decisions made by the City of Greater Bendigo.
3. To value the contribution urban trees make to the liveability and character of Greater
Bendigo.
4. To protect existing trees from construction and development activities.
5. To define the circumstances under which public trees may be removed.
PAGE 109
RECOMMENDATION
That Greater Bendigo City Council:
1. Endorse the draft Urban Tree Management Policy.
2. Commit to the Policy Implementation Action Plan to ensure Policy compliance across
the organisation.
3. Adopt the Bendigo Amenity Tree Valuation Methodology.
4. Endorse creation of another class of asset to enable asset protection bonds to be

held for City trees.
5. Resolve to establish a reserve to directly link revenue generated from tree removal to
tree replacement.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Bendigo is often referred to as the City in the Forest. The protection of existing trees
and enhancement of Bendigos urban tree population (urban forest) is pivotal to the City
living up to this title and realising its vison to create the worlds most liveable
community.
The innumerable environmental, economic and social benefits provided by the urban
forest contribute to a liveable city which supports human health and wellbeing whilst
enhancing the character of our urban areas and townships. As urban development
increases and vegetation on private land diminishes, the provision and protection of trees
in the public realm will become increasingly important. This Policy, in conjunction with an
Urban Tree Strategy (to be developed), will guide and support the strategic vision for
Greater Bendigos urban forest.

Planning, developments and infrastructure that increase our
liveability and pride in where we live.
Objective 4.4 Keep Greater Bendigo attractive with good quality public facilities
and places.
Increase urban shade and provide protection for significant and
heritage trees through development and implementation of a
Greater Bendigo Tree Strategy.
Objective 4.5 Provide and maintain urban and rural infrastructure to support the
liveability of our community.
PAGE 110
Develop and adopt best-practice management principles.
Goal 5 Environmental sustainability

Planning, developments and infrastructure that increase our
liveability and pride in where we live.
Objective 5.2 Demonstrate leadership in sustaining the rich biological diversity of

the Greater Bendigo region that sustains healthy ecosystems.
Goal 6 Embracing our culture and heritage

Recognise and celebrate our unique history and diverse culture.
Objective 6.2 Build pride in and shared responsibility for our public spaces.
Protect and advocate to retain the landscapes we value.
Strategy Reference:
Environment Strategy 2016-2021

Council will:
Minimise the impact of development on natural areas
Investigate ways to protect valuable trees on private and public property
Support the implementation of Councils Urban Forest Plan
Calculate the dollar value of Greater Bendigos urban trees
Develop an urban forest strategy identifying key urban forest performance targets
and incorporating the goals of Connecting Greater Bendigo with well-designed and
welcoming public spaces
Identify priority areas for tree and vegetation planting including areas of socio-
economic disadvantage, high pedestrian activity and wildlife corridors
There are no formal guidelines or policies in place to govern the day-to-decision making
in regard to tree management across the municipality. This leaves the Citys tree
population vulnerable and leads to inconsistencies in decision making.
The lack of any formal tree policy has previously been highlighted in both the findings of
a Coronial inquest into the death resulting from limb fall at Rosalind Park and a recent
internal audit undertaken by Crowe Horwath. This draft policy incorporates the
recommendations of the Coronial Inquest into the death of Patiya May Schreiber, 10
September 2015 and the Tree Management Audit, March 2017 which recommends the
finalisation and adoption of an overarching policy to govern the Tree Management
Process.
PAGE 111
Report
The Urban Tree Management Policy applies to all urban and township trees owned or
managed by the City of Greater Bendigo (City trees). The Policy is divided into eight key
areas;
1. Tree Protection
The Policy introduces the Australian Standard for the protection of trees on development
sites as a means of protecting City trees in the City of Greater Bendigo.
2. Tree Removal
This policy clearly defines the criteria under which City trees can and cannot be
removed.
3. Tree Valuation
This Policy introduces a monetary value on City trees to quantify the contribution trees
make to the liveability and character of Greater Bendigo and as a tool for rational
decision making. It proposes that the fees applied for the removal of City trees for works
and development should consist of an amenity value plus the removal and reinstatement
costs incurred by the City. Currently only the cost of a replacement tree is charged. On
occasions, an amenity value has also been charged however the valuation method used
and the circumstances under which it has been applied has been inconsistent.
A review of available amenity tree valuation methods has been undertaken. The City of
Melbourne Tree Amenity Value Formula, adapted from the Maurer-Hoffman method and
widely adopted by other local governments in south-eastern Australia, produced the most
consistent values and minimised subjectivity between arborists. Concern was raised
during internal consultation over the large values that this formula produced and the
potential impacts on investment and development within the municipality. The formula
has since been modified fit for application in the City Greater Bendigo (Attachment 2).
4. Tree Asset Management

This section outlines the Citys policy in regard to arboricultural operations including tree
inspections, data collection, pruning and electrical line clearance. This section
incorporates the recommendations of the internal audit and Coronial Inquest and is
aligned with industry best practice arboricultural operations. This section also introduces
a program for managing large, old, noteworthy trees requiring a greater level of
inspection and maintenance than that afforded in the Citys proactive tree management
program to prolong their natural life and contribution to the landscape.
5. Tree Planting
This Policy introduces the Australian Standard for the procurement of landscape trees as
well as industry best practice tree planting procedures for all staff, contractors and
developers involved in establishing City trees, giving new trees the best chance of
fulfilling their long-term intended function and avoiding costly interventions at a later date.
It should be noted that the yet to be developed Urban Tree Strategy will address the
broader vision for Bendigos urban forest including planting principles, canopy cover
targets, neighbourhood character and appropriate species selection.
PAGE 112
6. Tree Roots and Infrastructure

The Citys approach to dealing with tree root and infrastructure issues is addressed in
this section.
7. Fauna
This policy aims to retain important habit for native wildlife through arboricultural
operations. It also details Councils policy in regards to requests for tree removal as a
result of termite infestation.
8. Community Engagement
This Policy defines when, how and who is consulted during tree management activities
undertaken by the City.
The Crowe Horwath audit states that the lack of any overarching tree management policy
requires prompt and substantial management intervention.
In the absence of any overarching tree management policy, decisions concerning tree
management are left to the discretion of individual officers and open to subjectivity and
inconsistency. The lack of any formal policy in regard to tree protection leaves the urban
forest vulnerable to the increasing pressures of urban development.
A review of available amenity tree valuation methods has been undertaken. Whilst it is
recommended that the City of Melbourne method adapted for use in Greater Bendigo is
adopted there are other methodologies including:
1. The Burnley Method based on the cost of the volume of the tree from nursery stock.
This method generally produced higher values than other methods, was time
consuming and difficult to undertake and there were large variations in the costs per
volume of nursery stock.
2. The Cost Method is based on cost of works to replace what existed including
consultants, community engagement, consultants and planting. Although this is a
transparent process it does not account for other values such as public amenity.
3. The Thyer Method is a significance index based on size, age, physical assessment
and social benefit of the tree. The inputs are highly subjective leading to significant
variation between arborists.
4. iTree Eco is a peer reviewed software from the USDA Forest Service that enables
urban forest analysis of pollution removal, carbon sequestration and energy saving
benefits. Whilst this method has been adapted for Australian conditions and is
increasingly being used by urban forest managers, its application for calculating the
amenity value of individual City trees is limited.
PAGE 113
Timelines:
A Policy Implementation Action Plan has been proposed as part of the Policy (Appendix
1, page 21).
Risk Analysis:
The risk of not having a tree policy has been formally identified as moderate in the
findings of a recent internal audit undertaken by Crowe Horwath and requires prompt
and substantial management intervention. By not having an urban tree management
policy, the City is exposed to inconsistent decision making in regards to tree
management, greater insurance premiums and a failure to act on audit and Coronial
recommendations.
The implications of this policy have been widely discussed and consulted on with
affected internal works units. Internal work areas that were consulted (prior to the
restructure) include Parks and Natural Reserves, Engineering, Public Space Design,
Works, Strategy, Statutory Planning, Events, Community Partnerships, People and
Performance, Active and Healthy Communities, Finance and Risk.
Appendix 3 is a summary of who was consulted, the issues raised and how these have
been addressed in the Policy.
A period of engagement with affected external stakeholders is proposed in the Policy

Implementation Action Plan (Attachment 1, Page 21).
Budget Allocation in the Current Financial Year:
Project Officer Arboriculture. Currently employed on a full-time, 12-month contract

which expires in November 2017.
External Funding Sources:
The introduction of an amenity value on City trees is expected to generate revenue as

this cost will be passed to third parties removing City trees for development and works.
Current Estimate or Tender Price:
The majority of proposed actions outlined in the Policy Implementation Action Plan can
be undertaken using existing budget and human resources within the Arboriculture Unit.
PAGE 114
The introduction of a veteran tree program can be funded out of the existing recurrent
tree maintenance budget.
Projected costs for future financial years:
An update of the Citys tree data inventory estimated at $350,000 (previous budget
bid unsuccessful).
Extend contract for Project Officer Arboriculture for a further 24-months to ensure
Policy implementation and development of the associated Greater Bendigo Tree
Strategy.
Any ongoing recurrent expenditure required:
Commit to recapture of tree asset data on a regular cycle.
The implementation of the Policy across the Statutory Planning, Engineering and
Works areas of the organisation may result in an increased number of referral and
inspections requests to the Arboriculture Unit.
Conclusion
The lack of a formal tree policy has been highlighted as a major gap in the Citys
arboricultural operations leaving Bendigos urban forest vulnerable and leading to
inconsistencies and ambiguity in decision making. This Policy incorporates previous
recommendations as well as relevant Australian Standards and industry best practice to
govern the management of City trees by the City of Greater Bendigo.
Attachments
1. Draft Urban Tree Management Policy
2. Bendigo Tree Amenity Value Formula
3. Summary of Internal Consultation
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URBAN TREE MANAGEMENT POLICY
URBAN TREE Approval Date:

MANAGEMENT
POLICY (DRAFT) Review Date: 2019
Author: Tania MacLeod- Project Officer, Arboriculture
Responsible Officer: Craig Lloyd, Director, Presentation and Assets
Purpose
This policy provides a rationale and framework for an equitable, transparent and consistent
approach to the management of urban trees by the City of Greater Bendigo.
Context
Bendigo is often referred to as the City in the Forest. The protection of existing trees and
enhancement of Bendigos urban forest is pivotal to the City living up to this title and realising its
vison: Greater Bendigo - creating the worlds most liveable community.
The innumerable environmental, economic and social benefits provided by the urban forest
contribute to a liveable city which supports human health and wellbeing whilst enhancing the
character of our urban areas and townships.
As urban development increases and vegetation on private land diminishes, the provision and
protection of trees in the public realm will become increasingly important.
This policy, in conjunction with an Urban Forest Strategy (to be developed), will guide and
support the strategic vision for Greater Bendigos urban forest.
Scope
This policy applies to all public trees that are on land owned or managed by the City of Greater
Bendigo within Bendigos urban boundary, townships and along roadsides in speed limit zones of
up to 80 kilometres per hour.
This policy is applicable to all developers, builders, service providers, residents, civil contractors,
event organisers and internal works units undertaking activities in proximity to City trees.
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Figure 1 The City of Greater Bendigos Urban Forest.
Trees excluded in this policy but may be covered by other policies and legislation include;
Trees on private property

Trees on rural roadsides
Roadsides managed by VicRoads
Public trees in National, State or Regional parks or on land managed by DEWLP or Parks
Victoria
Bushland and natural reserves*
*Bushland (Natural) Reserves
The City of Greater Bendigo is responsible for the management of an extensive network of
natural reserves and sites of environmental significance which contain a diverse range of species
of native flora and fauna, some of which are unique to the Bendigo region (Figure 2.). Natural
reserves are areas of indigenous vegetation managed for their conservation, environmental,
habitat, recreational and heritage values. These reserves are maintained to the service level
agreement outlined in the Parks and Natural Reserves Service Delivery Plan which includes
weed removal and revegetation regimes based on respective Ecological Vegetation Classes.
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Figure 2 City of Greater Bendigos Bushland Reserves within the Urban Growth Boundary
Policy Objectives
1. To support and enhance the City of Greater Bendigos reputation of being a City in a
Forest.
2. To document and standardise processes and procedures to ensure consistency in tree
management decisions made by the City of Greater Bendigo.
3. To value the contribution of urban trees to the liveability and character of Greater
Bendigo.
4. To protect existing trees from construction and development activities.
5. To define the circumstances under which public trees may be removed.
Policy Statement
Most trees will take many years, if not decades, to establish but are frequently compromised or
irreversibly damaged by activities that do not adequately consider the requirements a tree needs
to survive and grow. Decisions concerning tree management must be considered over the long-
term and should not benefit one particular outcome at the expense of the multiple benefits
provided by that tree into the future.
In recognition of the contribution trees make towards a liveable city, the retention of existing trees
in the landscape will be given priority in every instance. As trees are living organisms there will
be some degree of leaf and other plant litter as these are shed as part of their natural life cycle. It
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is not unreasonable to expect residents to undertake home maintenance activities as part of

having trees in the urban environment.
Strategic Direction
The Urban Tree Management Policy is divided into eight key areas;
1. Tree Protection
2. Tree Removal
3. Tree Valuation
5. Tree Planting
7. Fauna
1. Tree Protection
Trees are dynamic living organisms that require specific environmental conditions in order to
maintain life, health and value as an asset. Trees consist of crowns, stems and roots and
damage sustained to one part will compromise the function of the tree as a whole. If trees are to
be adequately retained and protected, these requirements must be considered and met during all
stages of development.
Trees will be protected from construction works and other activities that threaten their health and
stability. All construction, works, events and development activities in proximity to City trees and
trees shown on endorsed plans to be retained must abide by the following requirements:
1. Removal of trees will not occur unless approved by the City consistent with the removal
criteria within this policy.
2. Trees may not be pruned in any form and branches or roots may not be removed unless
authorised by a City arborist. Any pruning undertaken on City trees must conform to AS
4373 Pruning of amenity trees and only be undertaken by sufficiently certified and insured
personnel.
3. All City trees will be protected from construction and works activities in accordance with
Australian Standard AS 4970- Protection of trees on development sites.
4. A Tree Protection Zone (TPZ) shall be established for the duration of any works in
proximity to a City tree.
5. TPZs will be calculated in accordance with the methodology outlined in Australian
Standard AS 4970- Protection of trees on development sites.
6. All City trees to be retained and protected plus the corresponding TPZ must be clearly
identified on all submitted landscape plans.
7. Care will be taken at all times to ensure no damage is sustained to tree stems, crowns
and roots.
1.1. Tree Protection Zones
1. A Tree Protection Zone (TPZ) shall be established for the duration of any works in
proximity to a City tree or tree shown on an endorsed plan to be retained.
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2. The TPZ for individual trees is determined by multiplying the DBH, measured at 1.4m
above ground level, by 12. The TPZ distance is measured as a radius from the centre of
the stem at ground level.
3. A TPZ will be no less than 2 meters or greater than 15 meters (except where crown
protection is required).
4. The TPZ for palms, cycads and other large monocots will be no less than 1m outside of
the crown projection.
5. The TPZ will be a restricted area delineated by sturdy fencing, as specified in AS 4970,
which will isolate the tree from disturbance so that it remains viable. The TPZ will be
established prior to the commencement of any works and signed off by a City arborist.
6. The following are not permitted within the TPZ without written permission from a City
arborist;
a. Machine excavation including trenching;
b. Stockpiling of building materials, debris or soil;
c. Vehicular traffic except on existing paved surfaces;
d. Parking of vehicles and plant except on existing paved surfaces;
e. Preparation of chemicals, including preparation of cement products;
f. Refuelling;
g. Wash down and cleaning of equipment;
h. Placement of fill;
i. Alteration of soil levels or structure;
j. Temporary or permanent installation of utilities and signs;
k. Severing of roots greater than 30mm;
l. Installation of service pits or hatches;
m. Permanent or temporary vehicular crossings;
n. Physical damage to the tree.
1.2. Excavation within a TPZ
1. Boring is the preferred method of below-ground service installation within a TPZ.

2. Entry and exit pits for boring activities must be situated outside of TPZs.
3. Directional boring must occur at a minimum depth of 1 meter below ground surface.
4. Where boring is not possible, excavation shall be by hand or by a non-destructive method
such as hydro-excavation at low pressure with consent from a City arborist.
1.3. Root pruning
Roots are responsible for the uptake of water and nutrients and for anchoring and supporting the
tree in the ground. Root pruning is generally discouraged as the long-term impacts are not
always predictable.
1. Any root pruning must be authorised by a City arborist.

2. Where root pruning is unavoidable, all cuts will be clean cut by hand using sharp tools
such as secateurs, pruners, handsaws or specialised equipment.
3. Under no circumstances will roots be ripped or pulled by machinery.
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1.4. Events
The Citys parks and public open spaces provide the perfect venue and backdrop to a diverse
array of community events and activities. Trees provide valuable amenity and much needed
shade, especially over the warmer months, however can sustain damage from activities that
occur around them.
Common ways that trees can be injured during events include;
Compaction of the soil profile in which the space between soil particles is reduced,
limiting the amount of air and water available to tree roots. If occupation beneath trees is
frequent enough to damage the lawn, then it is likely that tree roots are also being
damaged. Compaction is especially problematic on silty soils or during wet weather. If
occupancy of vehicles or other equipment beneath trees cannot be avoided, there are
many products available that will distribute loads and therefore reduce the amount of soil
compaction sustained.
Mechanical damage and injury to trees from vehicles, conflicts with equipment,
unauthorised pruning and from tethering or fixing equipment and objects to trees.
Less common is the spill of chemicals or liquids into the soil or the scorching of tree
canopies due to the proximity of outdoor heaters and exhausts.
In addition to the tree protection criteria listed in 1.1. the following must be applied to all events
and activities held in proximity to City trees;
1. There should be no vehicular movement or placement of sheds/large infrastructure

beneath the drip-line of a public tree except where ground-protection, such as track mats
or similar, has been implemented.
2. Equipment, decorations and signage must not be tied to, tethered to, nailed to,
suspended from or placed within tree crowns, branches or stems.
3. Care will be taken at all times to avoid damage to tree crowns, branches and stems.
4. Trees must not be pruned in any form to facilitate access or activities unless permission
from a City arborist has been sought prior to the event.
5. Outdoor heaters and exhausts must be placed no less than 2 meters from any part of a
tree.
6. Refuelling, cleaning of equipment and emptying of liquid waste may not occur under the
dripline of any City tree.
1.5. Tree Protection Management Plans
In instances where works or activities cannot be undertaken within the parameters outlined in the
abovementioned tree protection requirements, a Tree Protection Management Plan (TPMP) will
be required to be prepared and implemented prior to the commencement of the project.
1. The Tree Protection Management Plan (TPMP) must be prepared by a qualified

arborist in accordance with Australian Standard AS 4970- Protection of trees on
development sites.
2. The TPMP will assess the impacts of activities on public trees, recommend mitigation
efforts to minimise identified impacts and identify methodologies to guide works and
activities through all stages of a project.
3. The TPMP will include an arboricultural assessment of each tree including photos of the
trees current condition.
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4. A project arborist may be required to oversee all works near City trees for the duration
of works.
5. The TPMP must be endorsed by a City arborist prior to commencement of the works.
6. A single TPMP will be required for each project, development or event and cover all
phases of demolition, construction and post-construction activity. The Principal
Contractor will be responsible for the implementation of the TPMP by all contractors
and personnel onsite.
2. Tree Removal
Trees, like all living things grow, age and eventually die. The City will manage and monitor all
public trees throughout their lifecycle and remove and replace them as appropriate. Whilst tree
removal is a last resort management option, public safety always takes priority.
City trees may not be removed unless approved by a City arborist in accordance with the tree
removal criteria stipulated in 2.1.
1. All trees that are removed will be replaced as close as practically possible to the tree
being removed to ensure that there is no net loss of trees from the immediate area.
2. Waste and debris generated from tree maintenance activities will be disposed of as per
the Citys Procurement Policy. Waste, including mulch and firewood, will not be offered to
residents or businesses.
2.1. Tree removal criteria

1. Tree removal will not be considered in the following instances;
a. If the tree is considered healthy and structurally sound.
b. If there is a safe and practical means for tree retention.
c. For solar access.
d. For unjustified property or infrastructure damage claims.
e. To reduce leaf, fruit and litter debris.
f. For causing minor allergenic and irritant responses.
g. To minimise obstructions of advertising signage and desired views.
h. For awnings, verandas and other projections over public open space.
i. To reduce the impact from any bird/bat/other animal waste or noise.
j. For superficial bush fire risk.
k. If the tree/s provides an important biodiversity function such as recognised high
conservation road reserves.
l. For personal aesthetic preference.
m. Trees listed as a significant tree on either the City of Greater Bendigo or National Trust
registers.
2. The removal of City trees may be considered under the following instances;
a. All hazardous trees will be removed as soon as reasonably practicable.
b. Trees that are unviable, have a high probability of failure, or are structurally unsound.
c. Any tree deemed dead, dying or in severe decline by a City arborist.
d. In the case of works and development, only once all practical design solutions to retain
the tree have been exhausted.
e. A tree that has a defect requiring action that cannot be rectified without removal of the
tree.
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f. For pest, disease and biosecurity reasons that cannot be managed with the tree in situ.
g. The tree is a weed species for a particular location as listed in Appendix 1 of this
document.
h. Trees proven to be causing damage to private infrastructure or services where all
interventions to retain the tree have been exhausted.
i. Trees that are recognised as inducing severe allergenic or toxic responses.
j. As part of a project, whole street upgrade or capital works program which will result in a
net increase in or improvement to green space that could not be achieved with the tree/s
in situ.
k. Trees that do not meet specific objectives of the Citys Urban Forest Strategy (to be
developed), a masterplan or a management plan for a location in which they are located.
l. Non-indigenous trees within natural or bushland reserves that are considered weedy or
incompatible with the conservation values of that reserve.
m. Trees listed as a significant tree on either the City of Greater Bendigo or National Trust
registers may only be removed following a Council resolution to do so.
In every instance, the on-going health and retention of the tree in the landscape will be given
priority.
3. Tree Valuation
When the removal of a public tree is deemed necessary for construction, development or works,
all costs associated with its removal and replacement must be paid by the property owner, utility
or developer prior to removal.
3.1. Tree Removal Costs

The costs associated with the removal of a public tree include:
A. Tree Amenity Value Calculated in accordance with the revised Maurer-

Hoffman method adapted for Greater Bendigo.
B. Removal Costs Costs associated with the removal of the tree including
stumps, disposal of debris and any community
engagement.
C. Tree Replacement Costs associated with the suitable replacement of the tree
Costs being removed. The level of reinstatement required will be
determined by the City and include a 24-month
maintenance period. Opportunities to improve soil
conditions and increased water capture will be explored.
A Tree amenity value (A.) will not be charged in the following instances;
a. Trees that are dead (except in cases of intentional vandalism or poisoning).

b. Trees with a ULE of less than five years.
c. Where the tree is a declared weed species for a particular location.
d. Trees that have been assessed by a qualified arborist that pose a medium, high or very
high level of residual risk in accordance with the Citys risk management framework
(Based on Australian Standard for Risk Management ISO 31000:2009).
e. Trees proven to be causing damage to private infrastructure or services where all
f. Trees proven to be causing damage to private infrastructure or services where all
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3.2. Bonds
The City of Greater Bendigo will impose bonds on developers and event organisers where
necessary to ensure the adequate protection of all trees to be retained. The bond or bank
guarantee amount will be the combined amenity, removal and replacement value determined in
accordance with this policy. The bond or bank guarantee will be held for the duration of the
works, subject to an approved Tree Protection Management Plan.
4. Tree Management
The City will ensure that its high standard maintenance regime is continued and strengthened
and that it provides adequate resources for ongoing urban tree management. The City will
regularly update tree maintenance standards and procedures to ensure they reflect legislative
requirements and industry best practice.
4.1. Tree Data

The City of Greater Bendigo has a computer based inventory of all trees for which it is
responsible. The Citys tree management program is linked to this inventory which allows for the
details of all tree works and inspections to be recorded, providing evidence that the City
satisfactorily maintains its urban tree population.
To maintain the integrity and content of the asset inventory and works program;
1. All trees considered to be tree assets are to be electronically recorded as such which
identifies the species of the tree, its location, age, ULE, size and condition.
2. The Citys tree inventory is to be updated every five years to ensure that the content is
current and relevant.
3. All tree inspections are to be conducted in accordance with section 4.6. of this policy and
must be recorded electronically in the Citys asset management system.
4. All City staff and contractors are to electronically record works for every tree asset as they
occur.
5. City staff and contractors will update electronic information as required including adding trees
planted by a third party and recording trees that have been removed.
4.2. Tree Pruning

The City of Greater Bendigo undertakes pruning of street and park trees as part of its proactive,
reactive and electrical line clearance programs.
1. All tree pruning on City trees will be in accordance with AS 4373 Pruning of amenity trees.
2. All tree pruning on City trees outside of the Proactive Tree Management contract must be
approved by a City arborist.
3. No more than 30 per cent of the total tree crown will be removed at any one time.
4. The City will not allow pruning of trees under the following circumstances;
a. For solar access.
b. To reduce leaf, fruit and litter debris.
c. For causing minor allergenic and irritant responses.
d. To minimise obstructions of advertising signage and desired views.
e. For awnings, verandas and other projections over public open space.
f. To reduce the impact from any bird / bat / other animal waste or noise.
g. For personal aesthetic preference.
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4.3. Proactive maintenance

The Citys Proactive Tree Management Program aims to provide the necessary maintenance of
tree assets as described by this policy. Activities covered in the scope of works for the Proactive
Tree Management Program are included in Appendix 2. Each tree asset should be inspected and
serviced regularly by qualified Arborists according to the prescribed rotation period for each
particular zone.
1. Trees in Bendigos CBD, major parks and nominated childcare centres, recreation
facilities and City managed properties will be inspected and works programmed
accordingly on an annual basis. A list of nominated facilities is included in Appendix 3.
2. All City trees within Bendigos urban declared area will be inspected and works
programmed both;
a. biennially as part of the Electrical Line Clearance Management Plan, and
b. at least once every four years as part of the Proactive Tree Management program.
3. All rural maintenance zones will be inspected and works programmed no less than once
every five years.
4. The visit to every tree, regardless of it requiring works or not, is to be electronically
recorded in the Citys asset management system.
4.4. Veteran Trees

The City of Greater Bendigo manages many noteworthy trees, many of which are captured on
the Citys Significant Tree Register and/or the National Trusts Register of Significant Trees.
Several of these trees are over-mature and nearing the end of their natural life. In recognition of
the contribution that these trees make to Bendigos cultural and environmental heritage, The City
will afford these trees extra attention to manage their mortality and prolong their presence in the
landscape for as long as practical. The City will;
1. Identify trees worthy of being on the Veteran Tree List.

2. Develop a Veteran Tree Management program in which all nominated trees are
inspected annually and works programmed accordingly. Management of these trees may
involve;
a. A greater level of tree inspection than typical of The Citys Proactive Tree
Management program.
b. Intervention techniques such as;
i. Mulching
ii. Soil aeration
iii. Irrigation and fertilisation
iv. Increased frequency of inspection
v. Bracing or cabling of weak branches and stems
vi. Landscape design interventions to remove possible targets and create a
more favourable growing environment
3. Plan for the eventual removal and succession of Veteran Trees including the collection
and propagation of appropriate genetic plant material.
4.5. Electrical Line Clearance

The City of Greater Bendigo is required to maintain vegetation clearance from above ground
electrical conductors within the Bendigo Declared Area under the Electrical Safety Act 1998 and
most recent Electricity Safety (Electric Line Clearance) Regulations.
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1. To achieve compliance with the Electricity Safety Act 1998 and the Electricity Safety (Electric
Line Clearance) Regulations 2015 the City will prepare and submit to Energy Safe Victoria an
annual Electrical Line Clearance Management Plan prior to March 31.
2. A copy of this Plan will be available on The Citys website and for inspection at the City of
Greater Bendigo offices.
3. The Electrical Line Clearance Management Plan details the requirements that all staff and
Contractors must abide by when undertaking line clearance activities within the Citys
declared area.
4. The City will aim to maintain public safety at all times in relation to fire risk, human injury and
continuity of supply resulting from the contact between power lines and vegetation.
5. The City will seek to protect of areas of important local and significant vegetation throughout
the Citys Declared Area. This protection includes, but is not limited to, sites containing
botanically, historically or culturally important vegetation, or vegetation of outstanding
aesthetic or ecological significance, and/or the habitat of rare or endangered species.
6. Wherever possible, all pruning for electrical line clearance within the urban declared area will
adhere to AS 4373 Pruning of amenity trees.
7. Wherever possible, pruning techniques will be applied that consider the visual amenity and
ongoing health and longevity of the tree. Unnecessary wounding is to be avoided at all times.
4.6. Reactive works and requests for maintenance

Frequently, tree maintenance activities are required outside of the Proactive Tree Management
cycle such as after severe weather events, as a result of a change in tree condition or in
response to customer requests. The City also has specific responsibilities under the Emergency
Management Act 1986 in response to and recovery from emergencies such as storms, fires and
floods within the City of Greater Bendigo.
1. If tree works are required to be carried out in an emergency situation, the employee on
duty or representative on site will be entitled to exercise discretion about what works are
carried out in the prevailing conditions.
2. The City of Greater Bendigo will assess customer requests regarding urban trees in line
within the parameters of this policy.
3. All customer service requests will be responded to in a timely manner in accordance with
The City of Greater Bendigos Customer Service Charter and Section 8 of this policy.
4.7. Tree Inspections

There are many types of tree inspections that are required as part of the management of the
urban forest. The type of inspection required and the qualifications and experience of the
personnel undertaking the inspection will vary. Types of inspections may include tree risk
assessments, tree planting requests, customer service requests, tree health assessments, and
routine inspections as part of a maintenance cycle.
All inspections of City trees undertaken by City staff and contractors;
1. Must be carried out in accordance with the Citys most recent Tree Inspection Work
Instruction and agreed approaches to risk assessment.
2. Must be undertaken by a suitably qualified arborist.
3. Are to be recorded electronically in the Citys asset management system.
4. Any tree defects are to be electronically linked to the tree asset with a timeframe for
action depending on the severity of the defect.
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4.8. Pests and Disease

1. The City of Greater Bendigo will monitor and treat pest and disease incursions that
threaten urban trees as appropriate and as resources permit.
The Victorian state government is responsible for matters of biosecurity including minimising the
impacts associated with the entry, establishment and spread of invasive plants, pests and
diseases.
5. Tree Planting
Investment in quality tree stock and industry best-practice planting techniques is essential for
giving a tree the best chance of fulfilling its long-term intended function. A combination of
planning, site preparation, quality stock selection and on-going maintenance is essential for
successful tree establishment and for avoiding costly interventions at a later date.
The planting of all new City trees must abide by the following requirements;
1. Tree planting activities will be guided by the Urban Forest Strategy (to be developed),
park master plans, community structure plans, neighbourhood character plans and other
Council endorsed strategic plans.
2. In order to maximise the environmental benefits that trees provide, large, canopy trees
will be planted wherever conditions allow.
3. The City of Greater Bendigo will continue to seek new tree planting opportunities in
appropriate locations to maximise tree canopy cover and deliver associated
environmental, social and economic benefits.
4. The City of Greater Bendigo will plant the most appropriate tree species for a given
location based on site suitability, aesthetic, functional and environmental attributes and
the potential to contribute to the predominant or preferred landscape character.
5. The Citys tree planting program runs annually from May to September. New trees must
not be planted outside of this period unless otherwise agreed with the Arboriculture Unit
with an endorsed written tree establishment and management plan.
6. All tree planting must be carried out in accordance with City of Greater Bendigos most
recent standard planting detail.
7. All new tree plantings will have a maintenance period of 24 months post planting to aid
establishment.
8. All tree stock must meet AS 2303 Tree stock for landscape use. This standard addresses
both the above- and below- ground characteristics necessary in determining quality tree
stock. In line with this standard, all stock will be free of faults that would be likely to cause
the tree to fail at some stage in the future or that would require a greater input of
resources to establish. Trees should be healthy, free of pests and disease, structurally
sound, have well developed roots, a uniform habit, appropriate taper and calliper and a
good balance between the canopy and rootball.
9. Residents are not permitted to plant trees on City managed land without permission by
the Parks and Open Space Unit and a works within road reserve permit. Trees that do not
meet the objectives of this policy and the Urban Forest Strategy (to be developed) may be
removed.
10. The City will not plant tree species that are declared noxious weeds in the North Central
region under the Catchment and Land Protections Act 1994 (Appendix 1).
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11. The City will not plant tree species that are environmental weeds in the North Central
region. These weeds are not classified under the Catchment and Land Protection Act
1994, but are recognised as a serious threat to agriculture and the environment
(Appendix 1).
12. The City will not plant tree species that are on the National Environmental Alert
Processes List under the Flora and Fauna Guarantee Act 1988 (Appendix 1).
13. Street tree planting will provide minimum interference with existing above and below-
ground services and infrastructure.
14. The City will take preventative measures to minimise future conflicts between tree roots
and infrastructure. Such preventative measures may include;
a. Pursuing the relocation of infrastructure and utilities away from trees.
b. The adoption of technologies such as WSUD, structural soils, contiguous tree root
trenches.
c. Coordinating capital works, streetscape and street tree renewal cycles wherever
possible.
d. Considered tree species selection and placement.

Trees are an integral part of the urban fabric and an understanding of tree root behaviour in
urban areas is essential for minimising conflicts between trees and other infrastructure.
Trees have horizontal root structures that are typically found within the top meter of the soil
profile. Contrary to popular opinion, tree roots do not actively seek water, but are opportunistic
and will proliferate where below-ground conditions of water, oxygen, nutrients and temperature
are favourable. Frequently, construction techniques employed for the installation of civil
infrastructure and services can in fact create favourable conditions for tree root growth such as
gravel footings and gaps between joins of kerbs and pavers. Condensation on the lower surface
of pavers due to variations in cooling can also provide moisture for tree roots.
Conflicts between tree roots and infrastructure can generally be classified into three areas;
Direct damage to light built structures

Direct damage is the distortion of built structures due to the exertion of pressure on the structure
as the tree grows. Such structures include brick fences, low walls, crossovers and paths.
Damage is caused when the intruding root expands as it grows, exerting outwards pressure on
the structure. In order to cause damage, the weight of the structure must be less than the
expansion pressure of the root.
Light structures will age and deteriorate regardless of the presence of tree roots and tree root
activity generally gets a disproportional amount of the blame. Frequently, tree roots will exploit an
existing crack or fault.
Indirect damage - Subsidence and heave from soil moisture variations

Subsidence and heave of foundations and built structures are the result of soil moisture changes
over time. Indirect damage is most common in clay soils due to the shrink/swell nature of the soil
as it dries out or absorbs water. The shrinking effect of the soil that leads to subsidence of
structures can be exacerbated by the water demands of surrounding vegetation. Although
surrounding vegetation does influence the water balance of the soil to some extent, there are
many factors that can contribute to foundation movement including soil type, prolonged periods
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of drought, leaking pipes and changes in soil hydrology from an increase in impermeable
surfaces. In general, if the foundations of a structure are deeper than where tree roots exist and
can extract moisture, damage from tree roots is unlikely.
It can be expected that all residential properties within Greater Bendigo have or will eventually
have a tree in the nature strip in front of the property and therefore new dwellings, structures and
concrete slabs should be designed and constructed accordingly.
Damager to Sewers, Pipes and Drains

Leaking pipes as a result of poor construction, old earthenware and cracked and faulty joints can
create a moisture gradient that encourages roots to proliferate in the direction of the pipe. For
tree roots to enter a pipe there would need to be a pre-existing fault or leak as trees do not
actively search for water. In some rare instances, root growth can displace pipes (direct
damage) causing them to break.
It is the responsibility of the property owner to maintain drains and pipes to the legal point of
discharge. Root intrusion can be avoided by ensuring that all joints are watertight and fitted
correctly and pipes are manufactured from watertight materials such as PVC rather than
earthenware.
The Citys policy regarding each of these types of damage is addressed below.
1. The City will not remove public trees for unjustified claims of damage from tree root activity.
2. Claims for indirect property damage should be accompanied by a report from a geotechnical
or structural engineer that implicates tree root damage and also considers soil type and the
age and type of footings of the structure.
3. Should infrastructure damage be attributed to roots of a public tree an appropriate remedial
solution will be sought. Such remedial solutions may include;
a. Realignment of paths.
b. Selective root pruning.
c. Casting concrete kerbs in situ.
d. Ramping and bridging over existing tree roots.
e. Increasing the tree planting/plot area.
f. The installation of tree root barriers.
4. Tree removal will only be considered should no practical arboricultural solution be found.
5. In the case of indirect damage, the potential of soil heave as a result of tree removal or tree
root barrier installation must also be considered.
6. The City will take preventative measures to minimise future conflicts between tree roots and
infrastructure. Such preventative measures may include;
a. Appropriate tree species selection and placement.
b. Aligning the Citys streetscape and street tree renewal cycles.
c. The adoption of WSUD treatments, structural soils, and contiguous tree root trenches.
7. Once alerted to existing conflicts between infrastructure the City will investigate in
accordance with The Citys guidelines for tree root damage claims (to be developed).
8. Should tree removal be deemed necessary by a City arborist, a replacement tree will be
planted as close as practically possible to the tree being removed. Every effort will be taken
to ensure that the replacement tree will not result in similar damage in the future.
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7. Fauna
Urban trees create important habitat for a diverse range of native and exotic fauna including
mammals, birds, reptiles and invertebrates and therefore can be either positively or negatively
impacted by routine tree management activities.
In recognition of the contribution that urban trees make to biodiversity in the City of Greater
Bendigo the City will;
1. Endeavour to relocate native fauna that will be displaced from routine tree management
activities where it is possible and reasonable to do so;
2. Leave the task until the end of the breeding or nesting season if safe, reasonable and
practical to do so.
3. In accordance with sections 2.1. and 4.2. of this policy, trees will not be removed or
pruned to reduce the impact of waste or noise from any bird, bat or other animal.
7.1. Habitat trees
Hollows provided by large old trees provide critical habitat for many species that are typically not
present in younger trees. Eucalypts for example will not start forming hollows until they are over a
century old and are therefore extremely difficult to replace once they are removed.
1. Hollow bearing trees that meet the criteria for removal as outlined in this policy will be
made safe and retained as habitat trees wherever it is safe, practical and appropriate to
do so.
2. The City will endeavour to seek practical design and management alternatives to
maximise the health and longevity of existing large, hollow bearing trees.
7.2. Termites
Termites are a native species and part of the natural environment where they play important
ecosystem functions. Out of the hundreds of species of termites in Australia, only a dozen or so
are known to cause damage to property.
Trees that contain termites are not necessarily compromised as the termites will feed on the
heartwood (deadwood) and not the living tissues the tree requires for growth and stability.
Removal of a tree with termites may in fact increase the chance of damage to property as, once
the tree or food source is removed, termites will seek out a new food source which may include
timber in and around the home.
The City of Greater Bendigo is in a Declared Termite area and it is the responsibility of property
owners to ensure that their property is suitably protected.
Any request to have a City tree inspected or removed for termites will be undertaken in
accordance with the inspection and tree removal criteria outlined in this policy. The City will not
allow;
1. The drilling or boring of City trees to ascertain the presence of termites.

2. The chemical treatment of City trees against termites.
3. The removal of City trees as a preventative measure against termites.
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1. All community engagement activities will be governed by The City of Greater Bendigos
Community Engagement Policy.
2. The community will be informed and consulted about all major projects involving tree
removal and planting and any other specialised projects that involve City trees.
3. The type and extent of community engagement will vary depending on the impact of the
works on the local community and will be determined in accordance with a number of
factors including; the prominence of the location, the significance of the tree, the size of
the tree, the number of trees being impacted and the visual impact of proposed works.
4. Community engagement may include direct contact with the customer, letters to
immediately affected residents, signage on site and via information on the Citys website.
5. The City of Greater Bendigo will assess customer requests regarding urban trees in line
within the parameters of this policy.
6. All customer service requests will be responded to in a timely manner in accordance with
The City of Greater Bendigos Customer Service Charter and the following requirements.
8.1. Tree Planting
The Citys annual planting program is made up of individual tree requests, capital projects and
tree replacements.
1. Individual customer tree planting requests will be followed up with the customer directly
as per the Citys Customer Service Charter.
2. The City will inform and/or consult affected residents of entire streetscape upgrades.
3. The Citys annual tree planting program will be available on the Citys website from
January preceding the commencement of the planting season in April/May.
4. All public trees that are removed will be replaced as close as practically possible in the
following planting season. Planting of replacement trees may not necessitate customer
engagement.
8.2. Tree Maintenance Activities
1. The Citys Proactive maintenance zones and corresponding maintenance program will be
displayed on the Citys website.
2. For customer service requests, the Citys Inspections Arborist will, at the time of
assessment, allocate a timeframe for any required works based on the urgency, risk and
severity of the defect. This information is generally passed on to the customer in the form
of a letter unless specified otherwise. Depending on the volume of tree works on the
Citys system at any one given time, it may not possible to give an exact date and time for
specific works.
8.3. Tree Removal
1. The City of Greater Bendigo will notify adjoining property owners of the removal of large
trees from residential streets.
2. Signage will be placed on large park trees notifying users of any upcoming removal
works.
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3. The City of Greater Bendigo will notify the community of unauthorised works and
undertake site specific responses following tree poisoning, vandalism or prohibited tree
removal.
4. Removal of trees that are hazardous will be undertaken as soon as reasonably
practicable and therefore it may not be possible to provide a period of notification.
Implementation Action Plan

The Citys Parks and Open Space Unit will be responsible for the implementation of this Urban
Tree Management Policy and associated Implementation Action Plan.
Timeframes for the completion of specific actions have been allocated as either short-, medium-
or long-term from the date the Policy is endorsed.
Short-term S Within 12 months

Medium-term M Within 24 months
Long-term L Within 5 years
Action Plan Responsible Work Time-

Area lines
1. Tree Protection
1.1. Update planning and building application Parks & Open Space/ M
procedures and standard permit conditions for works Statutory Planning/
near City trees Engineering
1.2. Develop a tree protection fact sheet for developers, Arboriculture Unit/ S
service providers, builders and others doing works Communications
near trees
1.3. Implement tree protection measures as part of Parks & Open M
events in parks and public open space Space/Events
1.4. Develop trees and events fact sheet Arboriculture S
Unit/Events/
Communications
1.5. Enhance the City's enforcement capacity of tree Statutory Planning/ L
protection requirements and permit conditions Engineering/Parks &
Open Space
1.6. Make tree protection requirements readily available Arboriculture Unit/ S
on website and send information to service providers Communications
regularly working near City trees
1.7. Awareness and uptake of protection measures by Arboriculture Unit S
other internal work areas undertaking works near City
trees
1.8. External stakeholder consultation for proposed Arboriculture Unit S
tree protection measures
2. Tree Removal
2.1. Publish tree removal criteria on website Arboriculture S
Unit/Communications
2.2. update FAQs and customer service scripts Arboriculture S
Unit/Customer Focus
2.3. Develop process for approving City tree removals Arboriculture Unit M
3. Tree Valuation
3.1. Update planning application procedures and Arboriculture Unit/Stat. S
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conditions in regard to compensation for tree removals Planning/

Engineering
3.2. Set up tree removal reserve for revenue generated Arboriculture Unit/ S
from the removal of City trees Financial Strategy
3.3. Develop criteria for how revenue generated from Parks and Open Space M
tree removals is spent
2.4. External stakeholder consultation for proposed Arboriculture Unit S
tree valuation
4.1. Update the City's tree asset inventory Arboriculture Unit M
4.2. Update Tree Inspection Work Instruction Arboriculture Unit S
4.3. Enable asset management systems to accurately Arboriculture Unit/GIS S
record the decisions made and the agreed approaches & Asset Information
to risk assessment methodology applied when Unit/
undertaken tree risk assessments. Risk Management
4.4. Develop Veteran Tree List Arboriculture Unit M
4.5. Develop and implement Veteran Tree Management Arboriculture Unit M
Program
4.6. Develop Veteran Tree propagation program Parks and Open Space L
5. Tree Planting
5.1. Develop handover requirements for 3rd party tree Parks and Open Space S
planting
5.2. Finalise tree planting protocol and species lists for Parks and Open Space M
new developments
5.3. Update planning permit conditions to reflect Parks and Open M
requirements for tree planting by 3rd parties Space/Statutory
Planning
5.4. Develop set of standard design details for Arboriculture Unit/ M
proposed engineering solutions (i.e. WSUD pits, Engineering/
structural soils) Public Space Design
6.1. Publish tree root and infrastructure information on Arboriculture Unit/ S
website Communications
6.2. Develop guidelines for submitting a claim for tree Arboriculture Unit/ M
root damage Risk Management
7. Fauna
7.1. Identify large, old habitat trees as a layer in Arboriculture Unit/GIS M
Conquest & Asset Information
7.2. Strengthen habitat tree protection and Arboriculture Unit/ M
enhancement as part of regular tree maintenance Natural Reserves Unit/
activities Contractors
7.3. Develop a standard response for termite damage Arboriculture Unit/ S
Risk Management/
Communications
8. Community engagement
8.1. Update the Citys website for urban tree Arboriculture Unit/ S
management in line with the Urban Tree Management Risk Management/
Policy Customer Focus
8.2. Update customer service scrips relating to urban Arboriculture Unit/ S
tree management Risk Management/
Customer Focus
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8.3. Review all standard letter responses for customer Arboriculture Unit/ S
service requests Risk Management/
Customer Focus
8.4. Develop fact sheets for tree protection Arboriculture Unit/ S
requirements and for calculating amenity tree values Risk Management/
Communications
8.5. Publish proactive maintenance zones and schedule Arboriculture Unit/ S
on the City's website Risk Management/
Communications
8.6. Publish upcoming tree planting program on the Arboriculture Unit/ S
City's website Risk Management/
Communications
9. Urban Forest Strategy
9.1. Develop Urban Forest Strategy Arboriculture Unit M
9.2. Implement Urban Forest Strategy Arboriculture Unit L
10. Monitoring and Review
10.1. Review policy two years post endorsement Arboriculture Unit M-L
Monitoring and Review

This policy will be monitored and reviewed by the Parks and Open Space Unit.
This policy should initially be reviewed and updated two years post endorsement and every five
years thereafter in response to organisational change or industry standards.
Related City of Greater Bendigo Documents

1. Environment Strategy 2016
2. Urban Forest Strategy (to be developed)
3. City of Greater Bendigo Significant Tree Register
4. Tree Inspection Work Instruction (to be updated)
5. Tree Maintenance Works Contract CT000174
6. Tree Planting and Maintenance Services Contract 2550
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Glossary
City tree Refers to all public trees that this policy applies including those that are on land owned
or managed by the City of Greater Bendigo within Bendigos urban boundary townships and
along roadsides in zones up to 80 km/hr.
DBH Trunk diameter at breast height. Measured vertically at 1.4m from ground level.
Risk The combination of the likelihood of an event and the severity of the potential
consequences. In the context of trees, risk is the likelihood of a conflict or tree failure occurring
and affecting a target and the severity of the associated consequences.
TPZ Tree Protection Zone. A TPZ in measured by multiplying the DBH by 12.
ULE Useful life expectancy.
Urban forest Defined by the sum of all trees and vegetation in an around urban settlements.
Urban forestry An integrated, city wide approach to the planting, care and management of trees
in an urban area to secure multiple environmental and social benefits for its inhabitants.
WSUD Water Sensitive Urban Design. An environmentally preferable alternative to traditional

urban drainage solution.
Noxious weed means; (a) a State prohibited weed; (b) a regionally prohibited weed; (c) a
regionally controlled weed; or (d) a restricted weed.
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Appendix 1
Weed Species
1. The City will not plant tree species that are declared noxious weeds in the North Central
region under the Catchment and Land Protections Act 1994.
Species include;
Ailanthus altissima
Crataegus monogyna
Cytisus scoparius
Genista linifolia
Genista monspessulana
Mimosa pigra
Salix spp. (except S. alba var. caerulea, S. alba x matsudana, S. babylonica, S. x
calodendron, S. caprea Pendula, S. matsudana Aurea, S. matsudana Tortuosa, S. x
myrnsinifolia, S. x recihardtii)
Vachellia (formerly Acacia) erioloba
The State Government of Victoria is responsible for maintaining the List. A current list can be
found at http://agriculture.vic.gov.au/agriculture/pests-diseases-and-weeds/protecting-victoria-
from-pest-animals-and-weeds/legislation-policy-and-permits/declared-noxious-weeds-and-pest-
animals-in-victoria
2. The City will not plant tree species that are environmental weeds in the North Central region.
These weeds are not classified under the Catchment and Land Protection Act 1994, but are
recognised as a serious threat to agriculture and the environment.
Species include;
Acacia baileyana
Acacia longifolia
Acer negundo
Ailanthus altissima
Cotoneaster spp.
Fraxinus angustifolia
Koelreuteria elegans subsp. Formosana
Ligustrum vulgare,
Ligustrum ovalifolium
Olea europea
Pinus radiata
Pittosporum undulatum
Populus sp.
Robinia pseudoacacia
Tipuana tipu
Salix nigari,
Salix fragilis,
PAGE 136
Salix cinerea
Salix babylonica
spp. (Salix alba, Salix matsudana Tortuosa, Salix X rubens)
Vachellia (formerly Acacia) karoo
A list of species currently listed as environmental weeds can be found at

http://www.nccma.vic.gov.au/flippingbook/weedsid/index.htm, or
North Central Catchment Authority. (2012). Weeds Identification Guide North Central Victoria.
North Central Catchment Management Authority.
3. The City will not plant tree species that are on the National Environmental Alert Processes
List under the Flora and Fauna Guarantee Act 1988.
Species include;
Spread of Pittosporum undulatum in areas outside its natural distribution.
Loss of biodiversity as a result of the spread of Coast Wattle (Acacia longifolia subsp.
sophorae) and Sallow Wattle (Acacia longifolia subsp. longifolia) into areas outside its
natural range.
The State Government of Victoria is responsible for maintaining the List. A current list can be
found at https://www.environment.vic.gov.au/conserving-threatened-species/flora-and-fauna-
guarantee-act-1988
4. The following species are not listed weeds however should be discouraged from planting in
the Greater Bendigo area due to potential weediness and escape into Bushland Reserves;
Acacia decurrens
Allocasuarina cunninghammii
Olea europea (fruiting varieties)
PAGE 137
Appendix 2
Proactive Tree Management

Activities that are covered in the scope of works for the Proactive Tree Management program
include;
1. Removal of dead, dangerous and declining trees;

2. Removal of deadwood;
3. Removal of hanging, broken or diseased branches;
4. Formative pruning;
5. Canopy lifting;
6. Canopy reduction;
7. Stump removal;
8. Removal of mistletoe;
9. Removal of redundant tree guards, stakes and surrounds;
10. Maintaining clearance from roads, footpaths, traffic signals and street lights as per The
Citys Road Management Plan. Clearance requirements; and
11. Maintaining required clearances from properties. Overhanging branches to be pruned to
3m vertically from ground level and 2m radially from buildings.
All roads in the City of Greater Bendigo are managed and maintained in accordance with
Councils Road Management Plan.
PAGE 138
Appendix 3
Nominated places and facilities on the Citys annual tree inspection

cycle
Facility Address Locality
Rosalind Park Bendigo

Lake Weeroona
White Hills Botanic Gardens White Hills
Canterbury Gardens Eaglehawk
Crook Street Reserve Kennington
Barrick Reserve Heathcote
Harry Trot Oval/Reserve Kennington
Axedale Preschool 94 High Street Axedale
Bendigo Preschool 90 Myrtle street Bendigo
Eaglehawk Preschool 15 Bright Street Eaglehawk
Elmore Preschool 65 Hervey Street Elmore
Epsom Preschool 46 Myrtle Road Ascot
Havilah Road Preschool 22-24 Havilah Road Long Gully
Heathcote Preschool 27 Camp Street Heathcote
Helm Street Preschool 13-15 Helm Street Kangaroo Flat
Huntly Preschool 21 Stephenson Street Huntly
Kangaroo Flat Preschool 1 Carpenter Street Kangaroo Flat
Kennington Preschool 17 Crook Street Kennington
Neangar Preschool 25 Watson Avenue California Gully
North Bendigo Kindergarten 55 Bannister Street North Bendigo
South Bendigo Preschool 23 Somerville Street Flora Hill
Spring Gully Kindergarten 113 Spring Gully Road Spring Gully
Strathfieldsaye Preschool 26 Club Court Strathfieldsaye
White Hills Kindergarten 62 Raglan Street White Hills
Annie Galvin Early Learning Centre 136 Mitchell Street Quarry Hill
Helen Jessen Early Learning Centre 145 Crook Street Strathdale
Kennington Playgroup Centre 15 Crook Street Kennington
Bendigo Community Toy Library 156 Spring Gully Road Spring Gully
Bendigo Regional YMCA
Bendigo Aquatic Centre 161-167 Barnard Street Bendigo
Brennan Park Swimming Pool Brennan Park Pool Road Flora Hill
Kangaroo Flat Swimming Pool 1 Station Street Kangaroo Flat
Marong Swimming Pool Malone Park Road Marong
Heathcote Swimming Pool 10 Barrack Street Heathcote
Bendigo East Swimming Pool 33 Lansell Street East Bendigo
Raywood Swimming Pool 1 Macaulay Street Raywood
Goornong Swimming Pool 2 Bagshot Street Goornong
Elmore Swimming Pool 4 Elmore-Raywood Road Elmore
White Hills Swimming Pool 30 Hamelin Street White Hills
Golden Square Swimming Pool 14 Maple Street Golden Square
PAGE 139
Tree Valuation in the City of Greater Bendigo
Where a public tree removal is approved by Councils Parks and Natural Reserves Unit for
development, construction or works, the associated cost of the tree, its removal and replacement
shall be paid by the property owner or representative prior to its removal. To be read in
conjunction with the Urban Tree Management Policy.
The costs associated with removal of a public tree in the City of Greater Bendigo include:
Calculated in accordance with the Citys

A Amenity Value adopted Amenity Value Formula.
The sum of the fees incurred by the City

B Removal Costs for physically removing the tree.
The cost of all works required to replace

C Reinstatement Costs the loss of vegetation from the
landscape.
A - Amenity Value
The following formula has been prepared to assist with calculating the monetary amenity value of
a public tree in the City of Greater Bendigo. This formula is based on the City of Melbournes
Amenity Value Formula developed in 1990 by Dr. Peter Yau and has been modified for
application in Greater Bendigo.
Amenity Value = Basic Value ($) x Species (S) x Aesthetics (A) x Locality (L) x Condition
(C)
Read through the following formula definitions to calculate the tree amenity value.
Basic Value ($)
The basic monetary value of a tree was taken from the internationally accepted table of values
devised by the American Council of Tree and Landscape Appraisers and the International
Society of Arboriculture, which in the base year 1988 was $US27 per square inch trunk basal
area. This has been converted to Australian dollars to a value corresponding to centimetres in
PAGE 140
trunk diameter at breast height (DBH). Basic values were updated in January 2017 to reflect
C.P.I.
Young trees with a trunk diameter of 6 centimetres or less do not attract an amenity value
charge.
2017 Basic Values (with CPI Dec.2016)
Species Factor (S)
A tree is assessed according to its known natural life span and its rate of growth in a particular
environment. For example, a long-lived tree will be scored higher than a short-lived tree.
Significant features of the tree will also modify how the tree is scored. Judgment regarding
species factor must consider how that species performs in Greater Bendigo and must be made
by a qualified Arborist.
Group Characteristics Example Species Score
1 trees of short life span (less Prunus, Acacia, Callistemon 0.5

than 50 years)
fast growth rate
2 trees of short life span (less Malus, Pyrus 0.6

than 50 years)
slow growth rate
3 trees of medium life span (50 - Populus, Liquidambar, Fraxinus, 0.7

150 years) Eucalyptus spp., Corymbia,
Angophora, Grevillea, Melaleuca,
fast growth rate Casaurina, Hakea, Syzygium
4 trees of medium life span (50 - Brachychiton, Jacaranda, Zelkova, 0.8

150 years) Shinus, Phoenix, Melia,
Lophostemon, Agonis.
slow growth rate
5 trees of long life span (more Cupressus, Platanus, Ficus, Pinus, 0.9
than 150 years) Celtis, Eucalyptus camaldulensis
fast growth rate
6 trees of long life span (more Ulmus, Quercus, Sequoia, Ginko, 1.0
than 150 years) Araucaria, Agathis
slow growth rate
PAGE 141
Modifiers Noxious or environmental Pittosporum undulatum, Salix spp., -0.1

weeds in the Bendigo region Acacia baileyana, Ailanthus spp.,
Robina pseudoacacia, Ligustrum spp.,
Cratageus monogyna
Listed as a 'significant tree' on either the CoGB or National Trust +0.1

registers
Listed under a schedule of the CoGB planning scheme
a large hollow baring tree
a rare species in the locality
a special cultivated variety
has special historical, cultural, environmental or other significance
*Trees named are supplied only as examples in Bendigo conditions Species Factor (S)
Aesthetics (A)
The aesthetic value of a tree is determined by the impact on the landscape if the tree were
removed. This category is closely tied to the locality factor (L).
Aesthetic Factor Score
Contributes little to the landscape 0.5
One of a group of close plantings 0.6
Wide plantings 0.7
Irregular spacing between trees; regular spacing one 0.8

side
Street or pathway plantings, regular spacing both sides 0.9
Solitary feature specimen tree 1.0
Aesthetics (A)
Locality (L)
The locality factor is determined by the tree's geographical situation. Trees in within a highly
urbanised environment score highest because of the stressful growing environment in which the
tree must survive. As the location becomes more rural, the significance of the tree diminishes.
Locality Factor Score
PAGE 142
In rural areas (outside of urban centres/townships) 0.5
In bushland reserve or public open space within urban centre or township 0.75
Residential or commercial street in urban centre, suburb or township 1
In neighbourhood park or garden 1.25
Part of an avenue planting in urban area, suburb or township 1.5
Part of a key boulevard or town entrance planting; 1.75
park or garden in city or town centre
Primary location within city or town centre, main street, mall, or civic space or 2
street within CBD
Locality (L)
Tree Condition (C)
The tree condition value is determined by the corresponding total score of the assessment
criteria.
Assessment Criteria Criteria Condition Score

Trunk solid and sound 5
sections of bark damaged/missing 3
extensive decay, hollow trunk 1
Growth >15cm twig elongation this season 3
5-15cm twig elongation 2
<5cm twig elongation 1
Structure healthy, stable and sound 5
some deadwood and dead limbs 3
extensive dieback and deadwood 1
Pests and Diseases no pest/disease infestation 3
minor symptoms of infestation 2
advanced symptoms of infestation 1
Canopy Development full balance canopy 5
full but unbalanced, lop-sided 3
unbalanced and lacking full canopy 1
Life Expectancy >50 years 5
10-50 years 3
<10 years 1
Total Score
PAGE 143
Total Score Tree Condition Factor

6-9 Very Poor 0.2
10-13 Poor 0.4
14-18 Fair 0.6
19-22 Good 0.8
23-26 Excellent 1.0
Condition Factor (C)
A- Amenity value = Basic Value ($) x Species (S) x Aesthetics (A) x Locality (L) x Condition
(C)
B - Removal Costs
Costs will be based on the current costs of tree removal. It includes the physical removal of the
tree and the stump.
C Reinstatement Costs
The level of reinstatement required will be determined by Council and will take into consideration
the location, significance, biodiversity provision and the amenity of the tree removed.
Reinstatement costs will also include a 24-month tree establishment fee and any treatment or
Water Sensitive Urban Design (WSUD) measure deemed to be required to establish suitable
replacement trees or vegetation.
Total Costs
A. Tree Amenity Value
B. Removal Costs
C. Reinstatement Costs
Total Costs (A+B+C) =
PAGE 144
Embracing Our Culture and Heritage - Reports Ordinary Meeting - 16 August 2017
6. EMBRACING OUR CULTURE AND HERITAGE
Nil.
PAGE 145
Lead and Govern for All - Reports Ordinary Meeting - 16 August 2017
7. LEAD AND GOVERN FOR ALL
7.1 PROCUREMENT POLICY
Responsible Kerryn Ellis, Director Corporate Performance

Director
Purpose
The strategic procurement of goods and services is one of the key mechanisms for
Councils to use in delivering services, projects and outcomes for communities. Council
expenditure through procurement is significant, and procurement strategies and methods
in themselves can be used to benefit the local community and further Councils
objectives.
The Local Government Act requires that Councils Procurement Policy be reviewed at
least once each financial year. The Procurement Policy has been reviewed by officers,
and is now presented for Council consideration.
RECOMMENDATION
That Council adopt the revised Procurement Policy.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context

Goal 1 Lead and Govern for All
Objective 1.3 Be innovative and financially responsible
Strategy 1.3.2 Ensure value for investment on behalf of the community
PAGE 146
Councils Procurement Policy must be reviewed at least once each Financial Year in
accordance with the following provision of Local Government Act:
s.186A - Procurement Policy

(7) At least once in each financial year, a Council must review the current
procurement policy and may, in accordance with this section, amend the
procurement policy.
Council has had a Procurement Policy in place since 2009, with reviews conducted
annually since.
Report
Relevant staff have been consulted to seek input on the changes proposed to the
Procurement Policy. A number of administrative changes are proposed for example
updating the Schedules to align with the new corporate structure. In addition to these,
three significant changes are proposed to better align procurement policy and practice to
Councils objectives as outlined in the Community Plan 2017-2021. These major
changes are in the areas of environmental sustainability, promotion of local procurement,
and social procurement. The specific changes suggested are as follows:
3.4 Sustainability
Update the Policy to include:
3.4.1 General
The City recognises that procurement decisions have an impact on the

environment and that through considered purchasing decisions the City
has the opportunity to contribute to positive environmental outcomes,
maximising long-term benefits for the community.
Therefore the City is committed to achieving long term environmental

sustainability through the procurement process and is committed to
reducing resources, consumption and minimising waste during the
procurement life cycle.
Within the tender process, the City requires applicable tender

applications to consider the environment to ensure that all purchases
have a positive or minimised impact on the environment.
3.4.2 Reporting
The City will provide mechanisms to support employees to make

sustainable procurement choices, record these will monitor reports on
Council activities and programs that have an impact on or contribute to
the health of the environment including but not limited to the following:
PAGE 147
o avoidance of consumption and demand management,

o waste management,
o waste practices,
o recycling rates and waste segregation,
o energy use and efficiency,
o carbon emission reduction and management,
o water conservation,
o water quality in waterways,
o water quality in wastewater,
o green building design and procurement,
o building environmental performance,
o air quality,
o soil and land health
o natural environment improvement,
o biodiversity conservation using products that have been
manufactured and assembled from resource components that have
not contributed to the endangerment of threatened species or
threatened environments,
o environmental risk management,
o environmental toxicity avoidance,
o social responsibility and ethical practices associated with the good or
service.
3.4.3 Minimise Environmental Impact over Whole-of-life
The City is committed to supporting the principles of sustainable

procurement within the context of purchasing on a value for money
basis.
Value for money purchasing decisions are made by the City on the basis
of whole-of-life environmental cost and non-price factors including
contribution to the Citys sustainability objectives.
The City will consider and quantify where possible, the whole-of-life costs
to be associated with acquiring, using, holding, maintaining and
disposing of goods, services or works and will seek to minimise these
throughout the entire life. Whole-of-life costs include, and are not limited
to:
o waste consideration of manufacturing by-products and waste

created in-use including volume, type of waste and disposal methods.
Consideration of end-of-life disposal impact and issues around
recyclability, biodegradability, waste segregation and associated
processes.
o composition consideration percentage of recycled content and
choice of materials
o energy consideration of the amount of energy and raw materials
used to create a product
PAGE 148
o product or food miles consideration of the distance products or

components need to travel before use
o manufacturing process consideration to practices involved in the
creation of a product including raw material extraction or mining and
any impact to air, soil, land, water, natural landscapes or biodiversity
o biodiversity consideration of ecological values and the impact the
product or service has had to the natural landscape, flora and fauna
o innovation consideration of contributions to improve and redesign
products and processes that benefit the environment and that the City
can support new industries and stimulate demand via purchasing
choices
o continuous improvement considerations of efforts made to improve
practices
o availability of cost of maintenance and support consideration to the
level of maintenance required, the cost or deceased cost of
maintenance and whether it is easily available
o relevant experience and past performance consideration of past
environmental performance and demonstrated commitment to
environmental value
o environmental conformance consideration of compliance with
environmental legislation, regulation and guidelines
o availability and suitability of employees, plant and equipment
o environmental management systems - application of relevant and
sound systems of management, safety and quality assurance
o community and social benefits consideration of choices that benefit
the environment often benefit the community and commitment to
quantifying and valuing these
o risk, legal and reputation exposures consideration of the activities of
the supplying organisation that may badly reflect on the City
o business continuity
3.4.4 Consider value for money over whole-of-life
The City recognises that in many cases, the purchase of environmentally

preferred products actually provides greater value for money when
whole-of-life aspects such as running costs and maintenance costs are
taken into account as opposed to only taking into account initial cost.
The City is committed to taking whole-of-life financial costs into account
when making purchase decisions.
Examples include, but are not limited to:
o Quality and longevity of use consideration of the lifespan of product

whereby longevity of an item avoids the cost of early replacement,
decommissioning, dismantling and disposals costs as well as
administration costs around repurchasing decisions and processing.
o Resource savings consideration of the financial and resource

savings of more efficient products or services in-use that reduce
costs over the life of the asset.
PAGE 149
o Waste disposal and decommissioning consideration of the creation

of waste disposal costs during use and at end-of-life and the
contribution of these to the overall cost of the product or service.
3.4.5 Avoid unnecessary consumption and manage demand
Wherever possible, CoGB will adopt strategies to avoid unnecessary

consumption and manage demand. This includes:
o Assessing the need for a given purpose and, whenever possible

reduce consumption through demand management activities
o Consider alternatives to purchasing the product: reuse, refurbish or

recondition the products components to extend its life
o Consider the establishment of management systems to monitor and

report on consumption levels
o Investigate the possibility of aggregating demand amongst multiple

users, to achieve better usage of assets
3.4.6 Green the Supply Chain
The City will encourage suppliers to adopt good environmental practices,

and will actively promote green procurement throughout its supply chain
to ensure selection which has minimum environmental impact.
These changes have been underpinned by the development of new sustainable

procurement schedules which now form part of Councils standard tender and contract
documentation.
3.6 Support of the Regional Economy
Delete
All other factors being equal, CoGB may give preference to regional economic benefit
when sourcing products. Council will include the tender evaluation criteria of local
employment, for consideration where that service or project is long term and likely to
have an impact on local jobs.
Insert
All other factors being equal, the City may give preference to regional economic benefit
when sourcing products. Included in all tender evaluation criteria is a mandatory 10%
weighting for local content.
3.7 Social Procurement
Insert a new section as follows:
Social procurement often takes the form of a local, state or federal department
strategically using an appropriate procurement opportunity to generate targeted
PAGE 150
employment for a specific population group, such as people with a disability, the long-
term unemployed, indigenous, culturally and linguistically diverse groups, youth, social
housing tenants, or a regional, rural or disadvantaged metropolitan area. Council is
committed to social procurement and in particular facilitating employment opportunities in
disadvantaged communities in the City of Greater Bendigo.
These changes have been underpinned by the development of new social procurement
schedules which now form part of Councils standard tender and contract documentation.
In addition to the above three significant changes, the following changes are also
proposed:
1.6 Overseas Purchasing
Delete
When goods are to be purchased direct from an overseas supplier, normal purchasing
procedures should be followed as far as practicable.
Overseas suppliers should be asked to quote for cost of goods including freight and
insurance (if applicable) in Australian dollars.
Insert
The Citys standard purchasing procedures should be followed as far as practicable
when goods are to be purchased direct from an overseas supplier. Quotes from
overseas suppliers should include freight and insurance (if applicable) in Australian
dollars.
1.10 Definitions The following has been inserted into the table of definitions:
Best Value The principles for Best Value purchasing and service delivery in
Principles local government as provided in s.208B of the Local Government
Act 1989
Local Content Local content in this context means suppliers based within the
City of Greater Bendigo municipality and its immediate
neighbouring municipalities of Loddon, Mount Alexander,
Campaspe, Strathbogie and Mitchell.
Quotation A formal statement of promise (submitted usually in response
to a request for quotation) by a potential supplier to supply the
goods or services required by a buyer, at specified prices,
and within the specified period. A quotation may also contain
terms of sale and payment, and warranties. Acceptance of a
quotation by the buyer constitutes an agreement binding on
both parties.
Social Social Procurement is a strategic approach to meeting social
Procurement and economic objectives throughout procurement.
Social Procurement involves using procurement processes

and purchasing power to generate positive social and
economic outcomes in addition to the delivery of efficient
goods, services and works.
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The following has been amended
Probity Remove
The dictionary definition of probity refers to uprightness,
honesty, proper and ethical conduct and propriety in dealings.
2.3 Procurement Thresholds
Insert
The City considers aggregated spend based on a five year contract.
The paragraph headed Public Advertising has been moved to section 2.3.2.4
Conclusion
The Procurement Policy has been reviewed and the above significant changes have
been made to the draft revised Policy. It is now presented for Council consideration and
adoption.
Attachments
1. Revised Procurement Policy
PAGE 152
PROCUREMENT POLICY
Approval Date: 16 August 2017

Review Date: 31 August 2018
Author: Manager Governance
Responsible Employee: Director Corporate Performance
1. Principles
1.1 Background
City of Greater Bendigo Council (the City):

Recognises that:
Developing a procurement strategy and adopting appropriate best practice
contracting and procurement principles, policies, processes and procedures for all
goods, services and works by the City, will enhance achievement of its objectives
such as sustainable and socially responsible procurement; bottom-line cost
savings, supporting the regional economy; achieving innovation; and better
services for the community.
o The elements of best practice applicable to local government procurement
incorporate:
broad principles covering ethics, value for money, responsibilities and
accountabilities;
guidelines giving effect to those principles;
a system of delegations (i.e. the authorisation of employees to approve
and undertake a range of functions in the procurement process);
procurement processes, with appropriate procedures covering minor,
simple procurement to high value, more complex procurement; and
a professional approach.
Requires that the Citys tendering, purchasing and contract management activities:
o support the Citys corporate strategies, aims and objectives including, but not
limited to those related to sustainability, protection of the environment, and
corporate social procurement responsibility;
o span the whole life cycle of an acquisition from the initial concept to the end of
the useful life of an asset, including its disposal, or the end of a service
contract;
o achieve value for money and quality in the acquisition of goods, services and
works by the City;
o can demonstrate that public money has been well spent;
o are conducted, and are seen to be conducted, in an impartial, fair and ethical
manner;
o seek continual improvement including the embrace of innovative and
technological initiatives such as electronic tendering processes to reduce
activity cost; and
o generate and support business in the local community.
1.2 Scope
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This Procurement Policy is made under Section 186A of the Local Government Act
1989 (Refer Attachment A). This section of the Act requires the Council to prepare,
approve and comply with a procurement policy encompassing the principles,
processes and procedures applied to all purchases of goods, services and works by
the Council.
This policy applies to all contracting and procurement activities at the City and is
binding upon Councillors, City employees contractors, agents and consultants while
engaged by the City.
1.3 Purpose
The purpose of this Policy is to:

provide guidance to the City to allow consistency and control over procurement
activities;
demonstrate accountability to ratepayers;
provide guidance on ethical behaviour in public sector purchasing;
demonstrate the application of elements of best practice in purchasing;
increase the probability of obtaining the right outcome when purchasing goods,
services and works; and
to align with the Victorian Government Best Practice Procurement Guidelines
1.4 Treatment of GST
All monetary values stated in this policy include GST except where specifically stated
otherwise.
Council is registered as a tax entity for GST purposes. The Australian Business
Number (ABN) for Council is 74 149 638 164. The GST will be included in the price of,
and payable on, taxable supplies that the City makes, and the City will be entitled to
claim input tax credits on creditable acquisitions. The City should deal with businesses
or individuals that have a registered ABN, otherwise a Statement by Supplier must be
completed.
1.5 Records Management
As per the Public Records Act 1973 all creditor invoices received shall be recorded
through the finance system.
1.6 Overseas Purchasing
The Citys standard purchasing procedures should be followed as far as practicable

when goods are to be purchased direct from an overseas supplier. Quotes from
overseas suppliers should include freight and insurance (if applicable) in Australian
dollars.
1.7 Suppliers
Suppliers can be created in the finance system to enable the procurement process to
be undertaken. The new supplier must complete the Request to Create New Supplier
form. This form requests each supplier to provide business details and a mandatory
section for the new supplier to acknowledge they have read and accept the Citys
PAGE 154
Terms and Conditions of Purchase. The Citys Terms and Conditions are attached to
the Request to Create New Supplier form.
Employees requesting the new supplier must provide details of why the new supplier is
required to be created. New supplier creation requires Manager or Director and
Governance Manager approval.
The Director Corporate Performance has final approval to create the supplier or
decline the request.
Unless otherwise stated in a contract the Standard Trade Terms offered by the City is
30 days from date of invoice.
1.8 Payment of Accounts
Payments will be generally processed weekly on a Wednesday. Employees should

ensure that appropriately authorised tax invoices are provided to Accounts Payable as
soon as practicable, and at least 24 hours prior to the payment run. Off-line payments
will not be processed except in extreme circumstances authorised by the Finance
Manager.
Payments will either be paid directly to the creditors bank account via electronic funds
transfer (EFT) (preferred option) or by cheque posted to the creditor. A remittance
advice will be either e-mailed or mailed to each creditor for all payments.
1.9 Consideration of Terms and Payment Terms
Some new suppliers will request a change to the Citys Trade Terms. All such requests
should be forwarded to the Procurement Officer in the Governance Unit to consider.
At no stage should any employee agree to Trade Terms outside of the Citys stated
terms. Additional terms will only be agreed to after the Manager Financial Strategy has
approved the change.
1.10 Definitions and Abbreviations
Term Definition
The Act Local Government Act 1989.
Best Value Principles The principles for Best Value purchasing and
service delivery in local government as provided in
s.208B of the Local Government Act 1989
Commercial in Confidence Information that, if released, may prejudice the
business dealings of a party e.g., prices, discounts,
rebates, profits, methodologies and process
information, etc.
Contract Management The process that ensures both parties to a contract
that fully meets their respective obligations as
efficiently and effectively as possible, in order to
deliver the business and operational objectives
required from the contract and in particular, to
provide value for money.
Council Employee Includes full-time and part-time City employees,
and temporary employees, contractors and
consultants while engaged by the City.
Delegation The granting of authority to exercise certain powers
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Term Definition
duties and functions
Delegate A person invested with authority to carry out
anothers functions, powers and duties. The
delegate acts in his/her own name and a decision
or act of a delegate is deemed to be a decision or
act of the Council.
Emergency Variation Means a variation that specifically relates to an
unforeseen occupational health and/or safety
issue.
Local Content Local content in this context means suppliers based
within the City of Greater Bendigo municipality and its
immediate neighbouring municipalities of Loddon, Mount
Alexander, Campaspe, Strathbogie and Mitchell.
Probity Within Local Government, "probity" is often used in
a general sense to mean "good process." A
Procurement process that conforms to the
expected standards of probity is one in which clear
procedures that are consistent with the Citys
policies and legislation are established, understood
and followed from the outset. These procedures
need to consider the legitimate interests of
suppliers and ensure that all potential suppliers are
treated equitably.
Procurement Procurement is the whole process of acquisition of
external goods, services and works. This process
spans the whole life cycle from initial concept
through to the end of the useful life of an asset
(including disposal) or the end of a contract.
Public Tender Process The process of inviting parties to submit a
quotation by tender using public advertisement,
followed by evaluation of submissions and
selection of a successful bidder or tenderer.
Quotation A formal statement of promise (submitted usually in
response to a request for quotation) by a potential
supplier to supply the goods or services required
by a buyer, at specified prices, and within the
specified period. A quotation may also contain
terms of sale and payment, and warranties.
Acceptance of a quotation by the buyer constitutes
an agreement binding on both parties.
Social Enterprise An organisation or business which combines trade
with social purpose, where that social purpose is a
defining part of their business. Often this social
purpose is to create employment for marginalised
people and this may include people with disability,
people with mental illness, refugees, indigenous
Australians and long term unemployed.
Social Procurement Social Procurement is a strategic approach to
meeting social and economic objectives throughout
procurement.
Social Procurement involves using procurement

processes and purchasing power to generate
positive social and economic outcomes in addition
PAGE 156
Term Definition
to the delivery of efficient goods, services and
works.
Supply Panel A contract that sets out rates for goods and
Arrangements (SPA) services which are available for the term of the
agreement. However, no commitment is made
under the agreement to purchase a specified value
or quantity of goods or services.
Sustainability Activities that meet the needs of the present
generation without compromising the ability of
future generations to meet their needs.
Value for Money Value for Money in procurement is about selecting
the supply of goods, services and works taking into
account both cost and non-cost factors including:
contribution to the advancement of the
Citys priorities;
Local content support of Regional
economy.
non-cost factors such as fitness for
purpose, quality, service and support;
cost-related factors including whole-of-life
costs and transaction costs associated with
acquiring, using, holding, maintaining and
disposing of the goods, services or works;
and
Value for Money is to be read in conjunction with
the Best Value Principles contained in section
208C of the Local Government Act 1989.
2. Effective Legislative and Policy Compliance and Control
2.1 Ethics and Probity
2.1.1 Requirement
The Citys procurement activities shall be performed with integrity and in a

manner able to withstand the closest possible scrutiny.
2.1.2 Conduct of Councillors and Council Employees
2.1.2.1 General
Councillors and City employees shall at all times conduct themselves

in ways that are, and are seen to be, ethical and of the highest integrity
and will:
treat potential and existing suppliers with equality and fairness;

not seek or receive personal gain;
maintain confidentiality of commercial in confidence information
such as contract prices and other sensitive information;
present the highest standards of professionalism and probity;
PAGE 157
deal with suppliers in an honest and impartial manner that does

not allow conflicts of interest;
provide all suppliers and tenderers with the same information and
equal opportunity; and
be able to account for all decisions and provide feedback on them.
City employees who are responsible for managing or supervising

contracts are prohibited from performing any works under the contract
they are supervising.
2.1.2.2 Members of Professional Bodies
Councillors and City Employees belonging to professional

organisations shall, in addition to the obligations detailed in this policy,
ensure that they adhere to any code of ethics or professional
standards required by that body.
2.1.3 Tender Processes
All tender processes shall be conducted in accordance with the requirements of

this policy and any associated procedures, relevant Legislation, relevant
Australian Standards and the Act.
2.1.4 Conflict of Interest
Councillors and City employees shall avoid situations in which private interests
conflict, or might reasonably be thought to conflict, or have the potential to
conflict with their duties.
Councillors and City employees shall not participate in any action or matter
associated with the arrangement of a contract (i.e., specification development,
evaluation, negotiation, recommendation, or approval), where that person or
any member of their immediate family has a significant interest, or holds a
position of influence or power in a business undertaking tendering for the work.
Situations may arise where external panel members are required to evaluate a
tender. They will be required to complete a Confidentiality form in which they
agree to keep all information made available to them confidential.
The onus is on the Councillor and the City employee involved being alert to and
promptly declaring an actual or potential conflict of interest to the Council.
In relation to conflict of interest Councillors must comply with Division 1A -

Conduct and Interests of the Local Government Act 1989. City employee
expectations are outlined in the Conflict of Interest A Guide for City of Greater
Bendigo Employees and the Citys Code of Conduct.
2.1.5 Fair and Honest Dealing
All prospective contractors and suppliers must be afforded an equal opportunity

to tender or quote.
Impartiality must be maintained throughout the procurement process so it can

withstand public scrutiny.
PAGE 158
The commercial interests of existing and potential suppliers must be protected.
Confidentiality of information provided by existing and prospective suppliers

must be maintained at all times, particularly commercially sensitive material
such as, but not limited to prices, discounts, rebates, profit, manufacturing and
product information.
2.1.6 Accountability and Transparency
The test of accountability is that an independent third party must be able to see
clearly that a process has been followed and that the process is fair and
reasonable.
Therefore the processes by which all procurement activities are conducted will
be in accordance with the Citys procurement policies and procedures as set
out in this policy and related, relevant City policies and procedures.
Additionally:
all City employees must be able to account for all procurement decisions
made over the lifecycle of all goods, services and works purchased by the
City and provide feedback on them; and
all procurement activities are to provide for an audit trail for monitoring and
reporting purposes.
2.1.7 Complaints Handling
Complaints regarding the implementation of this policy should be directed to the

Director Corporate Performance who will investigate the matter and respond.
2.1.8 Gifts and Hospitality
Receiving a gift or accepting hospitality may accompany or be associated in

some way with a transaction and could, therefore, be seen as an acquisition or
procurement.
A separate policy for addressing gifts and hospitality is outlined in the Citys
Employee Code of Conduct and Councillor Code of Conduct Policies. A Staff
Gift Policy and Staff Gift Register Approval and Gift Test form is available on
the Intranet.
2.1.9 Disclosure of Information
Commercial in confidence information received by the City must not be

disclosed and is to be stored in a secure location.
Councillors and City employees are to protect, by refusing to release or discuss

the following:
information disclosed by organisations in tenders, quotations or during
tender/quotation negotiations;
all information that is commercial in confidence information; and
pre-contract information including but not limited to information provided in
quotes and tenders or subsequently provided in pre-contract negotiations.
Councillors and City employees are to avoid references to current or proposed

contracts in discussion with acquaintances or outside interests.
PAGE 159
Discussion with potential suppliers during tender evaluations should not go

beyond the extent necessary to resolve doubt on what is being offered by that
supplier.
At no stage should any discussion be entered into which could have potential
contractual implications prior to the contract approval process being finalised
other than authorised pre-contract negotiations.
2.2 Governance
2.2.1 Structure
The City shall:

establish a procurement management responsibility structure and
delegations ensuring accountability, traceability and auditability of all
procurement decisions made over the lifecycle of all goods, services and
works purchased by the City;
ensure that the Citys procurement structure:
o is flexible enough to purchase in a timely manner the diverse range of
goods, works and services required by the City;
o ensures that prospective contractors and suppliers are afforded an
equal opportunity to tender/quote;
o encourages competition; and
o ensures that policies that impinge on the procurement policies and
practices are communicated and implemented.
2.2.2 Standards
The Citys procurement activities shall be carried out to the professional

standards required by best practice and in compliance with:
The Local Government Act 1989 (The Act),
Local Government Best Practice Procurement Guidelines 2013,
The Citys policies and procedures,
The Citys Code of Conduct,
The Councillor Code of Conduct, and
Other relevant legislative requirements such as but not limited to the Trade
Practices Act, Goods Act, Environmental Protection Act, Private Security
Act and the OHS Safety Act 2004.
All Council contractors shall be required to comply with all relevant
legislation and awards.
2.2.3 Methods
The Citys standard methods for purchasing goods, services and works shall be
by some or all of the following methods:
petty cash;
credit card;
Electronic Funds Transfer/Cheque
o purchase order following a tender/quotation process in accordance
with directed tender/quotation thresholds;
o under contract; or
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o using aggregated purchasing arrangements with other Councils, MAV

Procurement, Procurement Australia, Victorian Government,
Construction Supplier Register or other bodies;
The above methods will be utilised unless other arrangements authorised by

the Council or the Chief Executive Officer (CEO) on an as needs basis, as
required by abnormal circumstances such as emergencies.
The City may, at its discretion and based on the complexity and cost of the
project, conduct one stage or multi-stage tenders.
Typically a multi-stage tender process will commence with an Expression of

Interest (EOI) stage followed by a tender process involving the organisations
selected as a consequence of the registration of interest stage.
EOI may be appropriate where:

the requirement is complex, difficult to define, unknown or unclear;
limited knowledge of tenderers in the market place;
the requirement is capable of several technical solutions;
the City wants to consider ahead of formal tender processes such issues
as whether those tendering possess the necessary technical, managerial
and financial resources to successfully complete the project;
tendering costs are likely to be high and the City seeks to ensure that
companies incapable of supplying the requirement do not incur
unnecessary expense;
it is necessary to pre-qualify suppliers and goods to meet defined
standards; and
the requirement is generally known but there is still considerable analysis,
evaluation and clarification required (both of the objective and the solution).
2.2.4 Responsible Financial Management
The principle of responsible financial management shall be applied to all

procurement activities.
Accordingly, to give effect to this principle, the availability of existing funds

within an approved budget, or source of funds, shall be established prior to the
commencement of any procurement action for the supply of goods, services or
works. Where possible appropriate estimation methods should be utilised prior
to committing Council funds, for example engaging a quantity surveyor in the
case of major capital works projects.
City employees must not authorise the expenditure of funds in excess of their
financial delegations or authorisations. Refer to Schedules 1 and 3.
The Citys funds must be used efficiently and effectively to procure goods,
services and works and every attempt must be made to contain the costs of the
procurement process without compromising any of the procurement principles
set out throughout this policy.
2.2.5 Used Equipment
Used or second hand equipment may be purchased and, while it may be impossible to
obtain competitive quotations for such goods, value for money considerations must be
satisfied. The used equipment must meet the Citys OH&S standards.
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2.2.6 Trade-in Policy
Unless otherwise agreed in a contract with an external party, trade in offers may be
accepted for equipment being replaced. The item being replaced shall be disposed of
to the best advantage of the City, whether by trade-in, sale by tender, auction or other
means.
Details of trade-in offers, together with a report on the condition and serviceability of
the item, should be prepared by someone appropriately qualified and submitted to the
authorised employee for approval.
Purchase orders or contracts which include an allowance for trade-in may be approved
only by an employee authorised to incur expenditure to the value of the gross cost of
the new item, that is, the cost before deduction of the trade-in value. Quotation, tender
and purchasing procedures shall be related to the gross cost of the whole contract.
2.3 Procurement Thresholds
2.3.1 Requirement
The City will, from time to time, decide and publish minimum spend competition
thresholds. These will be decided by the City by analysing the historical size
and complexity of the procurement activity and of proposed procurement
activities. The City considers aggregated spend based on a five year contract.
2.3.2 Minimum Spend Competition Thresholds
* Please note these thresholds are GST inclusive
2.3.2.1 Quotations
Purchase of goods or services having a total $150,000 and works

having a total valuation of $200,000 or less may be undertaken using
the procurement by quotation method as described below:
Items with a value up to $5,000 for Request for Quotation
As a matter of good practice, it is desirable to obtain a minimum of

one written/fax/email quotation and ensure the details are
recorded before placing an order (similar details should be
recorded where more than one supplier has quoted) and
documented in the Citys document management system.
However, it is recognised that this is not always practical for
reasons of administrative efficiency.
If it is not possible to obtain a written quotation, every effort must
be made to ensure the process followed in the circumstances is
responsible, transparent and accountable.
Items with a value $5,001 to $25,000 Request for Quotation
The City will seek a minimum of two written/fax/email quotations.
PAGE 162
Quotations returned by the nominated closing date must be

evaluated and a recommendation made in favour of the supplier
offering the best value for money outcome.
Details of the suppliers contacted and their quotations must be

recorded on the Quote Summary Template (available on the
Intranet). The successful suppliers original quotation must be
maintained in the Citys document management system.
Items with a value $25,001 to $149,999 (for Goods and

Services) /$199,999 (for Works) Request for Quotation
The City will seek at least three written/fax/email quotations.

Public advertising is not required, however a detailed specification
must be supplied.
Quotations returned by the nominated closing date must be

evaluated and a recommendation made in favour of the supplier
offering the best value for money outcome.
Details of the suppliers contacted and their quotations must be

recorded on the Quote Summary Template (available on the
Intranet). The successful suppliers original quotation must be
maintained in the Citys document management system.
Insufficient Quotations
The situation may arise where insufficient quotations are received

to satisfy the above requirements.
This may occasionally occur where there are few suppliers for the
goods, services or works being sought, the work is highly
specialised or the supplier(s) contacted have declined to quote. In
this case, the details of the contacted suppliers must be recorded
on the Quote Summary Template (available on the Intranet) or
recommendation and an appropriate comment recorded, for
transparency.
2.3.2.2 Tendering
Purchase of all external goods and services for which the estimated
expenditure reaches $150,000, and works for which the estimated
expenditure reaches $200,000, must be undertaken by public tender
as per the thresholds contained in the Local Government Act.
2.3.2.3 Tendering Process
The tendering process is clearly outlined in the Citys Process for

Tendering and Contracts (available on the Intranet).
2.3.2.4 Public Advertising
Request for Tenders may be advertised at the City Managers

discretion in addition to the methods above. This may occur when a
field of potential tenderers have not been established, or an innovative
PAGE 163
approach is required, or the project has broad appeal that may attract
keen prices, etc.
2.3.3 Exemptions to the Policy for obtaining quotes:
Please note all areas of expenditure identified under 2.3.3 of this policy are
exempt from the requirements of 2.3.2.1 of this policy. However, transactions
must still comply with 2.3.2.2 if it fits within the tendering threshold. Even in
instances where an exemption applies, every effort should be made to comply
with the intent of this Policy where possible.
Ministerial Approval - The requirements of Section 186 of The Act do not

apply if a contract is entered into by the City in accordance with arrangements
approved by the Minister for Local Government.
Shop Supplies - Units of the City that operate a retail outlet within its Unit that
are required to purchase stock for resale to the public. Goods purchased for the
purpose of resale are exempt from obtaining quotes. This is due to the nature of
the goods that are offered for resale, which may be of a unique nature.
Performers - Units of the City that engage performers for resale of an existing
performance as part of their performance program are exempt from the
conditions of this policy. Performers are engaged for resale to the public and
based on potential earnings the City can raise. This exemption does not apply
to the commissioning of completely new or original performances.
Artworks, Statues and Monuments - the City is in a unique position of

operating an Art Gallery. It is not practical to obtain quotes for Artworks, Statues
and Monuments as each piece of work is unique. These Items are to be
purchased with annual budget restraints in mind. This exemption does not
apply to the commissioning of completely new or original artworks.
Sole Supplier (Core Service) - the City deals with a number of core service
sole suppliers. There is no market to test and obtain multiple quotations.
Examples of core service sole suppliers are:
Library Service - North Central Goldfields Regional Library;
Water - Coliban Water;
Water Catchment Authority - North Central Catchment Authority;
Professional membership payments (must related to position held at
CoGB);
Sole source of intellectual property.
Advertising (newspapers and magazines).
A Schedule 2 Exemption to Complying with Minimum Number of Quotes form

should be completed for these purchases.
Plant & Equipment Servicing & Spare Parts - Plant & Equipment purchased
by the City require servicing at regular intervals. To maintain a valid warranty,
works need to be carried out by recognised suppliers using genuine parts. To
achieve this, the City utilises servicing by the manufacturers from whom the
plant and equipment was originally purchased. Spare parts from specific
manufacturers can also be purchased to complete works on plant and
equipment in the Citys Workshop.
PAGE 164
Specialist Knowledge and Skill Exemption - the City requires to obtain

advice in a timely manner from a supplier who offers specialist knowledge may
do so by completing Schedule 2 - Exemption to Complying with Minimum
Number of Quotes.
Legal Services - Legal services are exempt from the requirements of Section
186 of the Act. While there is no requirement under this policy for employees to
obtain three quotes from a legal firm, employees must consult with the Citys
Legal Officer before engaging external legal providers. This internal
consultation will ensure the most appropriate firm is engaged, that advice
received is relevant without unnecessary replication and that the City receives
value for money.
The Legal Officer is the initial point of contact for all legal matters, except
specialist planning advice, prosecutions and conveyancing where the City is
either the purchaser or the vendor. In these limited circumstances it is accepted
practice for business units to directly engage specialist legal providers.
The direct referral to specialist legal providers will be subject to review every
three years.
Emergency Situations If the CEO or delegated key emergency management

employees have determined that an emergency exists, purchases can be made
without the need to initially follow policy. Emergency situations may arise due
to unforeseen events or occurrences relating to, but not limited to life
threatening situations, genuine concerns for public safety, security, loss of
essential services, invoking an emergency response plan.
A Schedule 2 Exemption to Complying with Minimum Number of Quotes form

should be completed for these purchases.
2.4 Delegation of Procurement Authority
2.4.1 Procurement Requirements
Delegations and authorisations define the limitations within which City

employees are permitted to operate. Delegation or authorisation of procurement
authority allow specified employees to approve certain purchases, quotation,
tender and contractual processes without prior referral to the Council. This
enables the City to conduct procurement activities in an efficient and timely
manner while maintaining transparency and integrity.
Procurement delegations and authorisations ensure accountability and provide
confidence to the City and the public that purchasing activities are dealt with at
the appropriate level.
As such, the City has delegated or authorised responsibilities as detailed in

Schedules 1 and 3 relating to the expenditure of funds for the purchase of
goods, services and works, the acceptance of quotes and tenders and for
contract management activities.
* Please note the limits detailed in Schedules 1 and 3 are inclusive of GST.
Delegation and authorisations can be altered at the CEOs discretion.
2.4.2 Purchasing Decisions Reserved for the Council

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Commitments and processes which exceed the CEOs delegation must be

approved by Council.
2.5 Internal Controls
The City will install and maintain a framework of internal controls over procurement
processes that will ensure:
more than one person is involved in and responsible for a transaction end to end;
transparency in the procurement process;
a clearly documented audit trail exists for procurement activities;
appropriate authorisations are obtained and documented; and
systems are in place for appropriate monitoring and performance measurement.
2.6 Commercial Information
Procurement activities will be carried out in a way that supports City employees in
meeting their obligations - to ensure information of a commercially sensitive or
confidential nature is obtained, stored, processed, published (where applicable) in an
appropriate manner in accordance with the relevant City guidelines.
2.7 Risk Management
2.7.1 General
Risk Management is to be appropriately applied at all stages of procurement

activities which will be properly planned and carried out in a manner that will
protect and enhance the Citys capability to prevent, withstand and recover from
interruption to the supply of goods, services and works.
2.7.2 Supply by Contract
The provision of goods, services and works by contract potentially exposes the
City to risk.
The City will minimise its risk exposure by measures such as:
standardising contracts to include current, relevant clauses;
requiring security deposits or bank guarantees where appropriate;
referring specifications to relevant experts;
requiring contractual agreement before allowing the commencement of
work;
use of, or reference to, relevant Australian Standards (or equivalent); and
effectively managing the contract including monitoring and enforcing
performance.
2.7.3 OH & S Pre-qualification
In order to carry out works for the City, contractors are required to successfully
undertake an Occupational Health and Safety assessment.
2.8 Contract Terms
All contractual relationships must be documented in writing based on standard terms

and conditions.
PAGE 166
Where this is not possible, approval must be obtained from the appropriate City
employee listed in the City Delegations or authorisations (refer to Schedule 1). A
request for such an approval should be supported with procurement, risk and legal
advice as relevant.
To protect the best interests of the City, terms and conditions must be settled in
advance of any commitment being made with a supplier. Any exception to this exposes
the City to risk and thus must be authorised by the appropriate City employee listed in
the City Delegations.
2.9 Endorsement
City employees must not endorse any products or services. Individual requests
received for endorsement must be referred to Director level or above.
2.10 Dispute Resolution
All City contracts shall incorporate dispute management and alternative dispute
resolution provisions to minimise the chance of disputes getting out of hand and
leading to legal action.
2.11 Contract Management
The purpose of contract management is to ensure that the City, and where applicable
its clients, receive the goods, services or works provided to the required standards of
quality and quantity as intended by the contract by:
establishing a system capable of monitoring and achieving the responsibilities and
obligations of both parties under the contract;
providing a means for the early recognition of issues and performance problems
and the identification of proposed solutions; and
adhering to the Citys Risk Management Framework and adhering to relevant
Occupational Health and Safety Contractor Compliance Procedures.
All City contracts are to include contract management requirements. Furthermore,

contracts are to be proactively managed by the City employee responsible for the
delivery of the contracted goods, services or works to ensure the City receives value
for money.
For further requirements around contract management please refer to the Citys
Contract Management Manual.
3. Demonstrate Sustained Value
3.1 Integration with Council Strategy
The Citys procurement strategy shall align to its corporate strategy, aims and
objectives, including but not limited to those related to sustainability, protection of the
environment, corporate social responsibility and meeting the needs of the local
community such as:
supporting local community
feeling safe,
living in a clean and pleasant environment, and
receiving good quality and well managed City services that are deemed to be
value for money.
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3.2 Achieving Best Value Principles
3.2.1 Requirement
The Citys local procurement activities will be carried out in accordance with the
requirements of the Local Government Act 1989. The City is committed to
applying Best Value Principles, taking into account, amongst other factors,
community expectations and values, opportunities for local employment growth
or retention, the value of potential partnerships with other Councils and State
and the Commonwealth Governments, and potential environmental advantages
for the Councils municipal district.
Lowest price is not the sole determinate of best value.
3.2.2 Approach
This will be facilitated by:

developing, implementing and managing procurement strategies that
support the co-ordination and streamlining of activities throughout the
lifecycle;
effective use of competition;
using aggregated contracts and SPA where appropriate;
identifying and rectifying inefficiencies in procurement processes;
developing cost efficient tender processes including appropriate use of E-
solutions;
City employees responsible for providing procurement services or
assistance within the City;
providing competent advice in terms of available products and agreements;
working with suppliers to create relationships that are professional and
productive, and are appropriate to the value and importance of the goods,
services and works being acquired.
3.2.3 Role of Specifications
Specifications used in quotations, tenders and contracts are to support and

contribute to the Citys value for money objectives and should be written in a
manner that:
ensures impartiality and objectivity;

encourages the use of standard products;
encourages sustainability;
eliminates unnecessarily stringent requirements; and
provides for the highest level of accuracy as possible.
3.3 Performance Measure and Continuous Improvement
Appropriate performance measures are to be established and reporting systems will be

used to monitor performance and compliance with procurement policies, procedures
and controls.
Procurement procedures, practices and costs will be benchmarked externally. Internal

service standards will be agreed within the City and performance against these targets
will be measured and reviewed regularly to support continuous improvement.
PAGE 168
The performance measurements developed will be used to:
Highlight trend and exceptions where necessary to enhance performance.

Improve the internal efficiency of the procurement process and where relevant the
performance of suppliers.
Facilitate programmes to drive improvement in procurement to eliminate waste
and inefficiencies across key spend categories.
Continuous improvement is also achieved by providing feedback to employees on
findings from internal policy compliance reviews. Employees are informed of
findings to improve practices in the future.
3.4 Sustainability
3.4.1 General
The City recognises that procurement decisions have an impact on the

environment and that through considered purchasing decisions the City has the
opportunity to contribute to positive environmental outcomes, maximising long-
term benefits for the community.
Therefore the City is committed to achieving long term environmental

sustainability through the procurement process and is committed to reducing
resources, consumption and minimising waste during the procurement life
cycle.
Within the tender process, the City requires applicable tender applications to
consider the environment to ensure that all purchases have a positive or
minimised impact on the environment.
3.4.2 Reporting
The City will provide mechanisms to support employees to make sustainable

procurement choices, record these will monitor reports on Council activities and
programs that have an impact on or contribute to the health of the environment
including but not limited to the following:
o avoidance of consumption and demand management,

o waste management,
o waste practices,
o recycling rates and waste segregation,
o energy use and efficiency,
o carbon emission reduction and management,
o water conservation,
o water quality in waterways,
o water quality in wastewater,
o green building design and procurement,
o building environmental performance,
o air quality,
o soil and land health
o natural environment improvement,
o biodiversity conservation using products that have been manufactured and
assembled from resource components that have not contributed to the
endangerment of threatened species or threatened environments,
PAGE 169
o environmental risk management,

o environmental toxicity avoidance,
o social responsibility and ethical practices associated with the good or
service.
3.4.3 Minimise Environmental Impact over Whole-of-life
The City is committed to supporting the principles of sustainable procurement

within the context of purchasing on a value for money basis.
Value for money purchasing decisions are made by the City on the basis of
whole-of-life environmental cost and non-price factors including contribution to
the Citys sustainability objectives.
The City will consider and quantify where possible, the whole-of-life costs to be
associated with acquiring, using, holding, maintaining and disposing of goods,
services or works and will seek to minimise these throughout the entire life.
Whole-of-life costs include, and are not limited to:
o waste consideration of manufacturing by-products and waste created in-

use including volume, type of waste and disposal methods. Consideration
of end-of-life disposal impact and issues around recyclability,
biodegradability, waste segregation and associated processes.
o composition consideration percentage of recycled content and choice of
materials
o energy consideration of the amount of energy and raw materials used to
create a product
o product or food miles consideration of the distance products or
components need to travel before use
o manufacturing process consideration to practices involved in the creation
of a product including raw material extraction or mining and any impact to
air, soil, land, water, natural landscapes or biodiversity
o biodiversity consideration of ecological values and the impact the product
or service has had to the natural landscape, flora and fauna
o innovation consideration of contributions to improve and redesign
products and processes that benefit the environment and that the City can
support new industries and stimulate demand via purchasing choices
o continuous improvement considerations of efforts made to improve
practices
o availability of cost of maintenance and support consideration to the level
of maintenance required, the cost or deceased cost of maintenance and
whether it is easily available
o relevant experience and past performance consideration of past
environmental performance and demonstrated commitment to
environmental value
o environmental conformance consideration of compliance with
environmental legislation, regulation and guidelines
o availability and suitability of employees, plant and equipment
o environmental management systems - application of relevant and sound
systems of management, safety and quality assurance
o community and social benefits consideration of choices that benefit the
environment often benefit the community and commitment to quantifying
and valuing these
PAGE 170
o risk, legal and reputation exposures consideration of the activities of the

supplying organisation that may badly reflect on the City
o business continuity
3.4.4 Consider value for money over whole-of-life
The City recognises that in many cases, the purchase of environmentally

preferred products actually provides greater value for money when whole-of-life
aspects such as running costs and maintenance costs are taken into account
as opposed to only taking into account initial cost. The City is committed to
taking whole-of-life financial costs into account when making purchase
decisions.
Examples include, but are not limited to:
o Quality and longevity of use consideration of the lifespan of product

whereby longevity of an item avoids the cost of early replacement,
decommissioning, dismantling and disposals costs as well as administration
costs around repurchasing decisions and processing.
o Resource savings consideration of the financial and resource savings of

more efficient products or services in-use that reduce costs over the life of
the asset.
o Waste disposal and decommissioning consideration of the creation of

waste disposal costs during use and at end-of-life and the contribution of
these to the overall cost of the product or service.
3.4.5 Avoid unnecessary consumption and manage demand
Wherever possible, CoGB will adopt strategies to avoid unnecessary

consumption and manage demand. This includes:
o Assessing the need for a given purpose and, whenever possible reduce
consumption through demand management activities
o Consider alternatives to purchasing the product: reuse, refurbish or

recondition the products components to extend its life
o Consider the establishment of management systems to monitor and report

on consumption levels
o Investigate the possibility of aggregating demand amongst multiple users, to

achieve better usage of assets
3.4.6 Green the Supply Chain
The City will encourage suppliers to adopt good environmental practices, and
will actively promote green procurement throughout its supply chain to ensure
selection which has minimum environmental impact.
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3.5 Diversity
Promoting social equality through procurement can improve competition, value for
money, the quality of public services, satisfaction among users and community
relations. Every procurement project should reflect a corporate commitment to diversity
and equal opportunities wherever possible.
3.6 Support of the Regional Economy
The City is committed to buying from local business where such purchases may be
justified on value for money grounds.
All other factors being equal, the City will give preference to regional economic benefit
when sourcing products. Included in all tender evaluation criteria is a mandatory 10%
weighting for local content.
These benefits may take the form of:
increased local employment;

local youth initiatives;
increased activity and spend in the local economy with identifiable benefits;
the level of local content in the goods, services and works; and
the application of regional content shall have consideration of both, Best Value
Principles of the Act and the National Competition Policy (Trade Practices Act).
3.7 Social Procurement
Social procurement often takes the form of a local, state or federal department
strategically using an appropriate procurement opportunity to generate targeted
employment for a specific population group, such as people with a disability, the long-
term unemployed, indigenous, culturally and linguistically diverse groups, youth, social
housing tenants, or a regional, rural or disadvantaged metropolitan area. Council is
committed to social procurement and in particular facilitating employment opportunities
in disadvantaged communities in the City of Greater Bendigo.
4. Apply a Consistent and Standard Approach
The City will provide effective and efficient commercial arrangements for the acquisition of
goods, services and works.
4.1 Standard
The City will provide effective commercial arrangements covering standard products
and provision of standard services across the City to enable employees to source
requirements in an efficient manner.
This will be achieved via establishing the following:

regular training for employees involved in procurement on policy, procurement
process and finance system;
pricing where relevant;
processes, procedures and techniques;
tools and business systems (e.g. implementing appropriate e-tendering, e-
evaluation; e-catalogue or e-sourcing arrangements);
reporting requirements; and
the application of standard contract terms and conditions.
PAGE 172
The City is committed to ongoing training of employees in procurement practices to

ensure best value outcomes in procurement and that City employees remain compliant
with this policy.
4.2 Performance Indicators
A list of performance indicators will be developed to measure procurement

performance.
They will include criteria such as:

the proportion of spend against corporate contracts;
level of compliance and understanding of City procurement policies;
knowledge and skill of City employees in procurement process; and
measuring the success of procurement initiatives such as procurement cards.
4.3 Management Information
The City seeks to improve its performance by capturing and analysing procurement
management information in a variety of areas, including:
volume of spend;
number of transactions per supplier;
supplier performance;
user satisfaction;
category management; and
green spend.
The City will also use external sources of management information to assist with the
procurement decision making process including:
benchmarking data;
information from professional bodies such as the Chartered Institute of Purchasing
and Supply Australia; and
supplier reports.
5. Build and Maintain Supply Relationships
The City recognises that in order to achieve sustainable value, a strategic assessment of the
appropriate channel to market should be undertaken whether to go to market on its own,
participate in regional or sector aggregated projects or panels, access State Government
panel agreements or other means. The City will consider supply arrangements that deliver
the best value outcomes in terms of time, expertise, cost, price and outcome.
5.1 Developing and Managing Suppliers
The City recognises the importance of effective and open working relationships with its
suppliers and is committed to the following:
managing existing suppliers, via the appropriate development programmes and
performance measurements to ensure the benefits are delivered;
maintaining an approved pre-qualified supplier list; and
developing new suppliers and improving the capability of existing suppliers where
appropriate.
5.2 Supply Market Development
PAGE 173
A wide range of suppliers should be encouraged to compete for City work. The City
also supports the use of joint Council tenders. The focus for new work need not always
be with the larger more familiar businesses. Other types of organisations offering
business diversity include:
local businesses;
green suppliers;
small to medium sized enterprises (SMEs);
social enterprises;
ethnic and minority business;
voluntary and community organisations;
disability;
socioeconomic disadvantaged; and
Aboriginal and Torres Strait Islanders
5.3 Relationship Management
The City is committed to developing constructive long-term relationships with suppliers.

It is important that the City identifies its key suppliers so that its efforts are focused to
best effect. Such areas may include:
size of spend across the City;
criticality of goods/services to the delivery of the Citys services;
availability of substitutes; and
market share and strategic share of suppliers.
5.4 Communication
External communication is very important in ensuring a healthy level of interest from

potential suppliers and partners of the City. The external website will be updated and
aims to provide:
information about the City and how to become an approved supplier;
a list of existing and forthcoming contract opportunities, projected over a number
of years;
guidelines for doing business with the City;
standard documentation used in the procurement process; and
links to other relevant sites.
6. Continuous Improvement
The City is committed to continuous improvement and will review the procurement policy on
an annual basis, to ensure that it continues to meet its wider strategic objectives.
Schedule 1 - Employee Procurement Authorisation
The City shall maintain a documented scheme of procurement authorisations, identifying

appropriate City employees authorised to make such procurement commitments in respect of
goods, services and works on behalf of the City and their respective delegations contained in
Financial Delegations policies.
* The amounts listed below are GST inclusive.
PAGE 174
The procurement authority structure (where delegated) is as follows:
Management Level Authorisation Limit

Managers $99,999
Directors $500,000
CEO $1,500,000
Exceptions to the financial authorisations structure are as follows:
Executive

Exec Assistant CEO $2,000
Corporate Performance

Organisation Development $20,000
Coordinator
Risk Coordinator $20,000
Human Resources Coordinator $20,000
Senior Coordinator Rates and $10,000
Valuations
Senior Valuer $2,000
Rates Coordinator $2,000
OD Advisor $5,000
HR Advisor $2,000
IT Infrastructure Coordinator $2,000
Councillor Support Officer $2,000
Civic Admin Officer $2,000
Strategy & Growth Directorate

Marketing Manager - Tourism $10,000
Marketing Manager Capital $10,000
Venues & Events
Registrar Art Gallery $5,000
Shop Manager Art Gallery $5,000
Senior Curator Art Gallery $10,000
Airport Manager $5,000
Unit Managers - Capital $20,000
Major Events Coordinator $2,500
Coordinator Arts and Culture $3,000
Capital Venues & Events
Technical Operations Manager $5,000
Capital Venues & Events
Livestock Exchange Manager $15,000
Property Coordinator $10,000
Property Officer $1,500
PAGE 175

Admin Officer Building & Prop $1,500
Health & Wellbeing Directorate

Coordinator Capital Projects $10,000
Coordinator Community Projects $10,000
Active and Healthy Lifestyles $10,000
Facilities Team Leader
Coordinator Early Years, $10,000
Community Services
Coordinator, Systems & Support, $10,000
Community Services
Coordinator, Home Care Services. $10,000
Community Services
Coordinator, Young Communities $10,000
Community Partnerships
Coordinator, Inclusive $10,000
Communities Community
Partnerships
Coordinator, Connecting $10,000
Communities Community
Partnerships
Coordinator, Community Resilience $10,000
Community Partnerships
Environmental Health Officer $2,000
Coordinator Public Health & $2,000
Environment
Coordinator Food & Tobacco $2,000
Presentation & Assets Directorate

Waste Engineer $50,000
Senior Works Coordinator $99,999
Maintenance Coordinator $50,000
Systems Coordinator $15,000
Coordinator Construction $15,000
Coordinator Waste Services $15,000
Foreman Sealed Roads $15,000
Foreman Unsealed Roads $15,000
Foreman Maintenance $15,000
Team Leaders Parks & Open $15,000
Space
Workshop Coordinator Waste $15,000
Services
Landfill Supervisor $15,000
In addition to the Authorisation Limits detailed above, the following requirements are also in place
around the authorisation of individual transactions:
PAGE 176
Order/Transaction Required Authority

Excess of $500,000 up to Two Directors or CEO
$1Million
In excess of $1 Million One Director and
CEO
As part of the Annual Budget process, Council adopts a Capital Works Programme. A Project
Manager, Client Manager and responsible Director are assigned to each project. As part of this
process, each Project and Client Manager is assigned an authorisation limit as detailed below to
be used solely for the nominated project. Any authority already assigned under the Managers,
Directors and CEOs limits will over-ride that detailed below unless it is of a lesser amount.
Project Management Level Authorisation

Limit
Senior Works Coordinator Works $99,999
Coordinator Project Management $50,000
Engineering & Public Space
Coordinator Civil Design $50,000
Coordinator Public Space Design $50,000
Coordinator Infrastructure $50,000
Development Engineering &
Public Space
Project Manager $15,000
Client Manager $15,000
Credit Card Purchases

Director Corporate Performance Authority to authorise and issue
employees a City issued credit card.
Credit card usage must be in
accordance with the Citys Credit Card
Policy.
PAGE 177
Schedule 2 - Exemption to Complying with Requirement for Minimum Number of Quotes.
Quotation Number: Date:

Supplier Name:
Description of
Procurement:
Employee Name:
Contact Number:
Employee Signature: Date:
Reason why exemption sought to obtaining minimum number of quotes (tick as

appropriate)
Urgent matter of health, security or safety
Specialist knowledge and skill
Sole source of intellectual property
Other:
Brief description of exemption

case:
APPROVED: Yes / No (Please circle applicable approval)
Employee with delegated Authority to make

purchase (print name):
Signature:
Date:
PAGE 178
Please attach signed form with purchase order and invoice or on the contract file.
Schedule 3 Delegation for Awarding Contracts
The CEO has delegated to the various levels of staff to award and sign contracts as follows.
Please note the delegations listed below are in line with the CEO delegation for Directors and
others approved on the 4th September 2012 (all amounts listed below are GST exclusive).
All Contracts Council Awarding contracts over $1,500,000 or for any contract
that the CEO or Directors consider requires a Council
Resolution for approval.
All Contracts CEO Awarding contracts for amounts up to $1,500,000 for one
supplier, lump sum single engagement contracts and
variations up to 30% of the original contract price or
$150,000, whichever is the lesser
Awarding contracts for amounts up to $1,500,000 per
annum for multi-year, schedule of rates based contracts
Single year Director Director awarding of contracts within budget for
contract Service Unit amounts up to $500,000 (exclusive of GST)
Financial Manager Director awarding of contracts over budget limited to
expenditure 20% above budgeted amount, or $50,000 whichever is
approval the lesser, and contract total not to exceed $500,000
(excl. GST), subject to offset savings being identified
across the program.
Service Unit Manager awarding of contracts within
budget for amounts up to $99,999 (excl. GST)
Multiyear Director Awarding of contracts with fixed annual deliverables,
contract quantities or costs, to have the first year of the contract
Total financial within the current budget and the total contract
expenditure expenditure amount, including extension options, not to
exceed $500,000 (excl. GST).
Awarding of contracts over the first years budget limited
to 20% above budgeted amount, or $50,000, whichever
is the lesser, and contract total not to exceed $500,000
(excl. GST), subject to offset savings being identified
across the program.
Awarding of contracts based on a schedule of rates with
no fixed annual deliverables, quantities or costs, with
budget amount not exceeding $500,000 (excl. GST) per
annum.
Contract Director Contracts with fixed annual deliverables, quantities or
extensions costs, total of contract and extensions not to exceed
Financial $500,000 (excl. GST)
expenditure Awarding of contract extensions over current budget
approval limited to 20% above budgeted amount, or $50,000,
whichever is the lesser, and total of contract and
extensions not to exceed $500,000 (excl. GST), subject
to offset savings being identified across the program.
Contracts based on a schedule of rates with no fixed
annual deliverables, quantities or costs, extensions with
budgeted amount not exceeding $500,000 (excl. GST)
per annum.
PAGE 179
Contract Project Must consult with the Client Director; and

variations Manager total of contract and variations not to exceed $500k
within the Director (excl. GST); and
project scope contract variations not to exceed 20% of the original
contract sum, or $50,000, whichever is the lesser,
subject to remaining within budget or offset savings
being identified from within the Project Manager
Directors and/or Client Managers Directors programs.

Variations to Client Director Total of contract and variations not to exceed $500,000
Project Scope (excl. GST); and
Contract variations not to exceed 20% of the original
contract sum, or $50,000, whichever is the lesser,
subject to remaining within budget or offset savings
being identified from within the Client Managers
Directors program.
Administrative Director For amounts up to $200,000 (excl. GST)
action of Corporate
signing Performance
contracts Manager
following Governance
approval by
relevant
delegate
Contract Day Project Total of all Day Works to be within the specified Day
Works Managers Works Provisional Sum included in the contract
Provisional Maximum of $15,000 per item (excl. GST)
Sums
PAGE 180
Contract Delegation Operational Notes

Definitions:
Single year contract: This is a contract that is used for a single engagement and the contract
terminates when that specific work is completed. E.g. contracting a consultant to produce a
report or a design or contracting a builder for a shed or simple toilet block. The cost should be
budgeted within one financial year.
Multi-Year Contract: This is a contract for multiple or ongoing services across multiple financial
years. E.g. cleaning, building maintenance, material supplies, architect services for a complicated
large scale, multi-year building project. For delegation purposes, the total expenditure of all years
of the multi-year Contract is to be considered.
Annual Deliverables, Quantities or Costs Based Contracts: These contracts are fixed in
nature with the CoGB committed to spend a specific amount on a specific good, service or works
over a set time period. E.g. A cleaner may have a contract to clean a particular building for a
fixed weekly/monthly/annual fee for the next 3 years.
Schedule of Rates Based Contract: This is a contract that does not have any set purchase
amount but provides a schedule of rates that the supplier will charge if requested to supply the
goods or service. E.g. Stationary item costs or a consultants hourly rate could be listed in a
contract and included on the PO when required.
Contract Extensions: These are the optional additional years that may be included in some
contracts. E.g. a contract that is expressed as 3+1+1 has an initial term of 3 years with two
optional extensions of one year each. For delegation purposes, the total expenditure of the initial
term and extension year/s is to be considered.
Contract Variations within project scope: This is a variation to the contracted works that is
required to meet the original intent and outcomes of the work. This can include changes to the
specification which corrects errors or omissions in the drawings or reflects a change in the type of
materials used, an adjustment for actual quantities needed/used or a change in construction
methods. It also includes specialist, engineer approved works required to remedy latent
conditions including additional footing depths, drilled piers etc (rock excavation can be managed
via Day Works).
Variations to project scope: This is a variation to change the original intent or outcomes of
the project works. This includes additions, reductions and changes to the original contracted
works. E.g. Adding/removing a room, wall or 2nd storey to a building, changing the size or
purpose of a room, increasing/decreasing the number of facilities within a room, adding/reducing
landscaping, fences or footpaths etc
Contract Day Works Provisional Sums: This is an amount included within the contract to allow
some flexibility for the project manager to have the contractor undertake rates based work from a
schedule included in the contract. This will primarily be labour and machinery rates which can be
used for unforeseen temporary works around the building site, remedying latent conditions that
only require additional labour and machine hours, unplanned reinstatement work (not contractor
accidental damages).
Like all provisional sums in contracts, Day Works will not be payable to the contractor unless
there was a direction by the Contract Superintendent (Project Manager) to undertake the work.
Project Manager Director: This is the Director of the Directorate that the Project Manager is
employed within. This is distinct from the Client Director who is the ultimate client of the project
and may be in a different Directorate than the Project Manager.
PAGE 181
7.2 RECORD OF ASSEMBLIES
Author Peter Davies, Acting Manager Governance

Director
Purpose
The purpose of this report is to provide the record of any assembly of Councillors, which
has been held since the last Council Meeting, so that it can be recorded in the Minutes of
the formal Council Meeting.
RECOMMENDATION
That Council endorse the record of assemblies of Councillors as outlined in this report.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context

Goal 1 Effective community engagement will guide well informed,
responsive decision-making and financially responsible resource
The Local Government Act provides a definition of an assembly of Councillors where

conflicts of interest must be disclosed.
A meeting will be an assembly of Councillors if it considers matters that are likely to be

the subject of a Council decision, or, the exercise of a Council delegation and the
meeting is:
1. A planned or scheduled meeting that includes at least half the Councillors (5) and a
member of Council staff; or
2. an advisory committee of the Council where one or more Councillors are present.
PAGE 182
The requirement for reporting provides increased transparency and the opportunity for
Councillors to check the record, particularly the declarations of conflict of interest.
Report
Meeting Information
Meeting Councillors' Briefing
Name/Type
Meeting Date 26 May 2017
Matters discussed 1. Performance review
Attendees/Apologies
Councillors Cr Margaret O'Rourke
Cr Jennifer Alden
Cr Matt Emond
Cr Rod Fyffe
Cr Julie Hoskin
Cr Andrea Metcalf
Cr Yvonne Wrigglesworth
Apologies:
Cr George Flack
Cr James Williams
Staff/ Mr Bernie O'Sullivan (part)
Community Ms Kerryn Ellis (part)
Representatives Mr Craig Lloyd (part)
Ms Vicky Mason (part)
Mr Peter Davies (part)
Conflict of Interest disclosures

Matter Councillor/officer making disclosure Councillor/officer left
No. meeting
Nil
PAGE 183
Meeting Information
Name/Type
Meeting Date 3 July 2017
Matters discussed 1. Kennington Reservoir Dam Works
2. Tannery Lane - Vegetation Removal
3. Maiden Gully Precinct Structure and Development
Contributions Plan
4. Railway Stations project update
5. Draft Ordinary Agenda review
6. Nanga Gnulle
7. Epsom Primary School
8. Organisation structure
Attendees/Apologies
Cr Jennifer Alden
Cr Rod Fyffe
Cr Julie Hoskin
Cr Andrea Metcalf
Cr James Williams
Apologies:
Cr Matt Emond
Cr George Flack
Staff/ Mr Bernie O'Sullivan
Community Mr Craig Lloyd
Representatives Ms Kerryn Ellis
Mr Peter Davies
Apologies:
Mr Craig Niemann
Ms Vicky Mason

No. meeting
Nil
PAGE 184
Meeting Information
Name/Type
Matters discussed 1. Gaming application by Bendigo Stadium
2. Planning matters
3. Meeting with CEO of the Victorian Planning Authority
4. Plan Greater Bendigo
5. Community Leadership Loddon Murray
6. Bendigo Manufacturing Group
7. Bendigo Golf Club
8. Pedestrian safety
9. Councillor Access to Information Policy and Councillor
Request 'App'
10. Retail Strategy
11. Home and Community Care
12. Councillor Briefings
Attendees/Apologies
Cr Jennifer Alden
Cr Matt Emond
Cr Rod Fyffe
Cr Julie Hoskin
Cr Andrea Metcalf
Cr James Williams
Apology:
Cr George Flack
Staff/ Mr Craig Niemann
Community Ms Vicky Mason
Representatives Mr Trevor Budge
Mr Craig Lloyd
Ms Kerryn Ellis
Mr Peter Davies
Apology:
Mr Bernie O'Sullivan

No. meeting
1. Cr James Williams Yes
PAGE 185
Meeting Information
Name/Type
Matters discussed 1. Update on the restructure
2. Enterprise Agreement
3. Councillor Media Policy
4. Procurement Policy
5. Councillor Bullying Prevention; Discrimination and
Harassment Prevention Policies and Complaints
Handling Policy
6. Gasworks Adaptive Reuse
7. Waste Options Workshop
8. Bendigo Heritage Attractions
9. Mount Edgecombe Hotel
10. Regent Park subdivision
11. Tannery Lane
12. McGlashans Road
13. Waste contract
Attendees/Apologies
Cr Jennifer Alden
Cr Matt Emond
Cr Rod Fyffe
Cr Julie Hoskin
Cr Andrea Metcalf
Cr James Williams
Apologies:
Cr George Flack
Staff/ Mr Craig Niemann
Community Mr Craig Lloyd
Representatives Ms Kerryn Ellis
Ms Vicky Mason
Mr Ross Douglas
Mr Peter Davies
Apology:
Mr Bernie O'Sullivan

No. meeting
8. Cr Julie Hoskin Yes
8. Mr Craig Niemann No
PAGE 186
Meeting Information
Meeting Heritage Advisory Committee
Name/Type
Matters discussed 1. Terms of Reference
2. 'Heritage through the lens' photo competition
3. Planning update
Attendees/Apologies
Councillors Cr Matt Emond
Staff/ Mr Andrew Cockerall
Community Dr Dannielle Orr/
Representatives Ms Helen Ashby
Mr Laurie Brown
Ms Elaine Doling
Mr Darren Wright
Apologies:
Mr Trevor Budge
Ms Emma Bryant
Ms Megan McDougall
Ms Trudy Rickard/
Mr David Bannear
Mr Jordan Grenfell
Ms Kay MacGregor
Dr Di Smith
Mr Rod Spitty
Mr Calum Walker

No. meeting
Nil
Attachments
Nil
PAGE 187
7.3 CONTRACTS AWARDED UNDER DELEGATION
Author Lee Taig, Contract Support Administrator, Contract and Project

Coordination Unit

Director
Purpose/Summary
The purpose of this report is to provide information on contracts recently awarded under
delegation.
RECOMMENDATION
That the contracts awarded under delegation, as outlined in this report, be acknowledged
by Council.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Delivery of programs, projects and services that respond to community needs.

City of Greater Bendigo Council Plan 2017-2021
Goal 1 : Lead and govern for all
Objective: 1.2 Be innovative and financially responsible
PAGE 188
Report
Contract Successful Value Delegated Date

Project
No Contractor (GST Excl) Officer Signed
Capital Contracts
Garden Gully
Vicky 9 June
CT000324 Recreation Reserve Y2Architecture $132,407.50
Mason 2017
Pavilion Design
Rosalind Park
Rodwells & Co 20 June
CT000320 Upper Irrigation $118,603.29 Craig Lloyd
Pty Ltd 2017
Works
Alexandra Fountain
HBS Group Pty 23 June
CT000334 Repair & $332,548.00 Craig Lloyd
Ltd 2017
Conservation Works
Huntly Early
Steven 28 June
CT000332 Learning Centre Mode Design 90,300.00
Abbott 2017
Design
PAGE 189
8. URGENT BUSINESS
Nil.
9. NOTICES OF MOTION
Nil.
10. COUNCILLORS' REPORTS
11. MAYOR'S REPORT
12. CHIEF EXECUTIVE OFFICER'S REPORT
13. CONFIDENTIAL (SECTION 89) REPORTS
13.1 Confidential Report in accordance with Section 89(2)(a) and (d) of the Local
Government Act relating to a personnel and contractual matter (Chief
Executive Officer Position)
13.2 Confidential Report in accordance with Section 89(2)(a) and (d) of the Local
Government Act relating to a personnel and contractual matter
RECOMMENDATION
That Council close the meeting to members of the public pursuant to Section 89(2)(a)
and (d) of the Local Government Act 1989 to consider reports relating to personnel and
contractual matters.
PAGE 190

Ordinary Agenda 16 August 2017

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Ordinary Agenda 16 August 2017

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AGENDA

Ordinary Meeting of Council

6.00pm Wednesday 16 August 2017

*** Broadcast live on Phoenix FM 106.7 ***

Copies of the City of Greater Bendigo Councils Agendas & Minutes

Greater Bendigo - creating the wold's most liveable community.

Presentation and Managing Growth

WEDNESDAY 16 AUGUST 2017

ITEM PRECIS PAGE

SUSPENSION OF STANDING ORDERS 5

PUBLIC QUESTION TIME 5

RESUMPTION OF STANDING ORDERS 6

DECLARATIONS OF CONFLICT OF INTEREST 7

1. PETITIONS AND JOINT LETTERS 9

2. PRESENTATION AND MANAGING GROWTH 10

2.1 PLANNING SCHEME AMENDMENT C234 - 40 HARLEY 10

2.2 PRIORITIES FOR PLANNING SCHEME AMENDMENTS - 18

2.3 SUBMISSION TO VICTORIAN ENVIRONMENTAL 26

2.4 2016/17 ANNUAL COMPLIANCE REPORT - ROAD 37

2.5 REVIEW AND ADOPTION OF ROAD MANAGEMENT PLAN 40

3. WELLBEING AND FAIRNESS 45

3.1 2017-2021 DRAFT HEALTH AND WELLBEING PLAN 45

3.3 IRONBARK GULLY TRAIL 78

3.4 DRAFT YOUTH STRATEGY 2017-2021 87

3.5 TRIAL COMMERCIAL FITNESS OPERATOR POLICY 94

4. STRENGTHENING THE ECONOMY 108

5. ENVIRONMENTAL SUSTAINABILITY 109

5.1 URBAN TREE MANAGEMENT POLICY 109

6. EMBRACING OUR CULTURE AND HERITAGE 145

7. LEAD AND GOVERN FOR ALL 146

7.1 PROCUREMENT POLICY 146

7.2 RECORD OF ASSEMBLIES 182

7.3 CONTRACTS AWARDED UNDER DELEGATION 188

8. URGENT BUSINESS 190

9. NOTICES OF MOTION 190

10. COUNCILLORS' REPORTS 190

11. MAYOR'S REPORT 190

12. CHIEF EXECUTIVE OFFICER'S REPORT 190

13. CONFIDENTIAL (SECTION 89) REPORTS 190

13.1 Confidential Report in accordance with Section 89(2)(a) 190

13.2 Confidential Report in accordance with Section 89(2)(a) 190

SUSPENSION OF STANDING ORDERS

PUBLIC QUESTION TIME

Public Question Time Purpose

Public Question Time Where, When And Who

Residents are encouraged to lodge questions in advance so that a more complete

RESUMPTION OF STANDING ORDERS

That Standing Orders be resumed.

DECLARATIONS OF CONFLICT OF INTEREST

(a) direct financial interest

Councillors are also encouraged to declare circumstances where there may be a

Minutes of the Ordinary Meeting of Wednesday 19 July 2017.

Response to Petition: Continuation of Works Around Pedestrian Bridge Over

1. PETITIONS AND JOINT LETTERS

2. PRESENTATION AND MANAGING GROWTH

2.1 PLANNING SCHEME AMENDMENT C234 - 40 HARLEY STREET,

Author Alison Kiefel, Amendments Planner

Responsible Bernie OSullivan, Director Strategy and Growth

That the Greater Bendigo City Council resolve to:

City of Greater Bendigo Community Plan 2017-2021

Goal 6: Embracing our culture and heritage

The key steps in the Amendment process are summarised below:

Land Affected by the Amendment

* Broadcast live on Phoenix FM 106.7 *