Tulsa Model Observation / Evaluation Rubric

Career Tech Counselors

2012-2013

Domain/Relative Weight Dimension Page

Career Tech Counselor 1. Work Area Environment 2

2. Management of the Counseling 2
Area Management
Program
10%

Career Tech Counseling 3. Monitors Student Progress 3

4. Demonstrates Accountability 4
Effectiveness
5. Consultation and Collaboration 5
40%
6. Demonstrates Skills and 6
Temperament to Handle
Crisis Interventions with Students
and Families
7. Exhibits Professional Behaviors and 7
Efficiencies

Professional Growth & 8. Uses Professional Growth as an 8

Improvement Strategy
Continuous Improvement
10%

Interpersonal Skills 9. Effective Interactions/ 9

20% Communications with Stakeholders
10. Campus Climate 10

Leadership 11. Leadership Involvements 11

20% 12. Advocates for Educational Equity 11
 Indicator No.

Domain: Career Tech Counselor Area Management Dimension: Work Area Environment
1
The Career Tech Counselor will optimize the counseling environment to assure efficacy /
student learning advantage in alignment with counseling management best practices.
1 2 3 4 5
Ineffective Needs Improvement Effective Highly Effective Superior

The Career Tech The counseling center The Career Tech The counseling center is Includes the narrative
counselors area lacks organization for counselors area is organized for efficacy in descriptions in
prohibits learning learning opportunities, accessible for providing learning / counseling performance category
opportunities, order, order, cleanliness, learning / counseling opportunities, order, 4.
cleanliness, safety and safety and ease of opportunities, order, cleanliness, safety and
ease of traffic flow. traffic flow. cleanliness, safety and ease of traffic flow. The Career Tech
ease of traffic flow. counselors area could
Physical resources are Physical resources are Physical resources that serve as an exemplary
not utilized as designed not optimized for Physical resources are enhance their functions model for replication.
or intended. effective utilization. well placed in locations and do not interfere
that enhance their with other functions. Assumes a leadership /
functions. facilitating role in
modeling counseling
center organization and
strategies for transfer /
replication into other
program areas.

Domain: Career Tech Counselor Area Management Dimension: Management of Counseling Plan
2
The Career Tech Counselor plans for delivery of the schools counseling plan relative to
short term and long term objectives.
1 2 3 4 5
Ineffective Needs Improvement Effective Highly Effective Superior

Has no guidance Has a guidance program Delivers program Provides all students with
program to support that has not been fully information, orientation a guidance program that is
students academic, developed or and support services. comprehensive, proactive
and developmental.
career and personal / implemented. Program
social development. resembles random acts Coordinates ongoing
Coordinates ongoing
of guidance. systemic activities to systemic activities to help
help students. students on an individual
and small group basis.
Creates and distributes an
event calendar to meet
short and long term
programmatic Career Tech
counseling goals.
Has developed services
and compiled or
developed materials to
meet students academic,
career and personal /
social development.
Includes the narrative
descriptions in
performance category
4.
Uses available /
applicable data sources
to drive the counseling
program.
Uses the Oklahoma
Technology Centers
Guidance Self-Study for
Continuous
Improvement plan for a
formal needs analysis
on a yearly basis and
develops goals for each
school year based on
the needs analysis.

Tulsa Public Schools Exclusive Use by OK Career Tech 2 Counselors RUBRIC SY 12-13 CT Jan 27 13 Version
 Domain: Career Tech Counseling Effectiveness Dimension: Monitors Student Progress
3
The Career Tech Counselor monitors student progress to maximize student achievement.
1 2 3 4 5
Ineffective Needs Improvement Effective Highly Effective Superior

Has no system for Utilizes an inconsistent Has a consistent Includes the narrative Includes the narrative
ensuring that students system for ensuring that system for ensuring descriptions in descriptions in
are placed in career students are placed in that students are performance category performance category 4.
cluster/career majors career clusters/career placed in career 3.
that best fit their majors that best fit their clusters/career majors Utilizes a collaborative
needs. needs. that best fit their Provides student process that seeks
needs, including advisement and short information/intervention
Does not identify or Rarely informs parents / assessment results and long term career ideas from various
inform parents / guardians that a student interpretation. and academic sources (may include the
guardians that a needs intervention(s) to planning. Participates therapeutic community,
student needs meet with school success. If assigned, works with in IEPs and 504 plans/ the medical community,
intervention(s) to Rarely discusses instructional team to focused on developing parents, etc.).
meet with school interventions with adult identify when a a career and academic
success, if applicable. students. student needs plan into the future Assumes leadership in
intervention(s) to related to students modeling / sharing /
Does not Communicates progress to meet with school needs and interests. informing affected
communicate progress parents/guardians/students success, and informs stakeholders in the
to parents / guardians in an inconsistent and parent/guardian as Establishes contact importance of student
/students in a unreliable manner. appropriate. with students at risk of progress monitoring.
consistent and reliable failure and
manner. Communicates collaborates with
progress to students in instructors and
a consistent and parents as appropriate
reliable manner. to address the needs
with helping to
Provide students develop plans of
referrals for support interventions.
services and resource
information.

Tulsa Public Schools Exclusive Use by OK Career Tech 3 Counselors RUBRIC SY 12-13 CT Jan 27 13 Version
 Domain: Career Tech Counseling Effectiveness Dimension: Demonstrates Accountability
4
The Career Tech Counselor demonstrates accountability.
1 2 3 4 5
Ineffective Needs Improvement Effective Highly Effective Superior

Does not use data to Uses data in a random, Accesses data to show In collaboration with Includes the narrative
measure program inconsistent manner. areas of need in regard the administration, descriptions in
effectiveness. to enrollment, accesses data targeted performance category
advisement and toward overall school 4.
counseling. improvement goals to
show evidence of Reviews and utilizes
Demonstrates time program effectiveness data, in collaboration
management efficacy. and routinely organizes with administration,
and provides regarding recruitment
Conducts/facilitates interpretation of the and enrollment to
advisement and data to demonstrate report accountability to
counseling strategies the counseling the campus and feeder
and activities to programs impact on schools.
promote student student achievement,
success. building climate, Assumes a leadership /
student success. facilitation role in
Conducts / facilitates presenting and
enrollment Reviews interventions illustrating the use of
management duties in a collaborative way data across all campus
which could include but through a data-based programs.
are not limited to:, team. Monitors, in
approving admission collaboration with Through presentation
and enrollment administration, program and modeling instills the
changes, enrollment interventions in a concept of data driving
finalization, pre- collaborative, data- decision-making.
enrollment activities, based, systematic
monitoring waiting lists manner.
for prospective
students, etc. Considers school
counseling data that
affects the achievement
gap and plans, in
collaboration with
administration,
intentional guidance
activities aimed at
closing the gap. These
interventions might
take the form of
classroom guidance,
small group guidance or
individual work with
students.

Tulsa Public Schools Exclusive Use by OK Career Tech 4 Counselors RUBRIC SY 12-13 CT Jan 27 13 Version
 Domain: Career Tech Counseling Effectiveness Dimension: Consultation and Collaboration
5
The Career Tech Counselor creates a professional climate to ensure that Faculty and Staff
actively solicit the counselors expertise in students emotional, career and academic progress.
1 2 3 4 5
Ineffective Needs Improvement Effective Highly Effective Superior

Typically works in Participates in some Volunteers to Includes the narrative Includes the narrative
isolation from faculty, school committees, but participate in descriptions in descriptions in
refuses to participate in does not engage fully in committees, e.g. school performance category performance category
building-level collaborative activities. improvement teams, 3. 4.
committees. school safety teams,
professional Coordinates a formal Shares advisory team
development teams, to advisory team made up input with campus
collaborate and consult of school and leadership to facilitate
on progress in student community members needs as determined.
personal/social, career addressing student
college readiness, and personal/social, career Facilitates training,
academic growth. college readiness, and workshops, or other
academic growth. events to provide
Contributes to the learning opportunities
achievement of Contributes to the in student personal /
students through achievement of social, career
consultation as students by proactively college/post-secondary
requested with faculty consulting and preparation, and
and parents on student collaborating with academic growth.
personal/social, career faculty, parents and
college / post- outside agencies to Assumes a leadership
secondary preparation address student role in the facilitation of
and academic growth. social/personal, career involvement of
college / post- community partners in
Establishes rapport with secondary preparation the school setting to
outside agencies and and academic growth. provide learning and
school community experiential
partners to respond to Seeks to collaborate opportunities to
student needs. with outside agencies address student
and school community personal/social needs.
Serves as a team partners to address
member collaborating student personal/social
with peers to improve needs in a proactive
processes. manner.

Tulsa Public Schools Exclusive Use by OK Career Tech 5 Counselors RUBRIC SY 12-13 CT Jan 27 13 Version
 Domain: Career Tech Counseling Effectiveness
6
Dimension: Demonstrates Skills and Temperament to Handle Crisis Interventions with
Students and Families
The Career Tech Counselor exhibits the skills and temperament to manage students crises.
1 2 3 4 5
Ineffective Needs Improvement Effective Highly Effective Superior

Is unable to respond Does not demonstrate Demonstrates calm and Includes the narrative Includes the narrative
appropriately in a crisis full understanding of confidence when descriptions in descriptions in
situation. Does not crisis situations and confronted with student performance category performance category
follow board / campus doesnt fully follow crises (child abuse, 3. 4.
policy. board / campus policy student suicide
and procedures. ideation, student Creates an open and Ability to deal with crisis
trauma, etc.) receiving climate so as and interventions while
to assure that staff, serving as a leadership
Shows understanding, faculty and building model for other Career
confidentiality and leadership seek the Tech counselors and all
compliance of school Career Tech counselors staff alike.
board / campus policy skill set to provide
when dealing with support in crisis Assist partner schools
student crisis. management with by facilitating or
students, families, staff providing training on
and faculty. crisis counseling.

Serves as crisis team

member for partner
schools.

Tulsa Public Schools Exclusive Use by OK Career Tech 6 Counselors RUBRIC SY 12-13 CT Jan 27 13 Version
 Domain: Career Tech Counseling Effectiveness
7
Dimension: Exhibits Professional Behaviors and Efficiencies
The Career Tech Counselor exhibits behaviors and efficiencies associated with professionalism.
1 2 3 4 5
Ineffective Needs Improvement Effective Highly Effective Superior

Exhibits documentable Exhibits inconsistent Exhibits consistent Exhibits highly Meets all the categories
patterns of repeated reliability-based reliability-based consistent reliability- delineated in category
inconsistent reliability- behavior patterns as behavior patterns as based behavior patterns 4, and in addition shows
based behavior patterns evidenced by flawed evidenced by as evidenced by a high degree of
as delineated in punctuality and punctuality and punctuality and leadership initiative
performance category 3 dependability; not dependability; adhering dependability; adhering working with all
Effective. adhering to prescribed to prescribed arrival to prescribed arrival stakeholders (e.g.,
arrival and departure and departure times; and departure times; parent, partner schools,
times; not following following notification following notification community
notification and and reporting and reporting organizations, higher
reporting procedures procedures for procedures for education, etc.) in
for absences; not absences/change of absences/change of meeting the needs of
complying with schedule; complying schedule; complying students.
reporting timelines and with reporting timelines with reporting timelines
other time sensitive and other time sensitive and other time sensitive Serves as a leadership
information / information / information / model and mentor
compliance requests as compliance requests. compliance requests, exhibiting consistent
delineated in category e.g., accountability reliability-based
3-Effective. results reports. behavior patterns as
evidenced by
At the direction of punctuality and
administrators, shows a dependability; adhering
flexibility to to prescribed arrival
accommodate parents, and departure times;
students and/or partner following notification
schools to meet student and reporting
needs. procedures for
absences/change of
schedule; complying
with reporting timelines
and other time sensitive
information /
compliance requests,
e.g., accountability
results reports.

Tulsa Public Schools Exclusive Use by OK Career Tech 7 Counselors RUBRIC SY 12-13 CT Jan 27 13 Version
 8 Domain: Professional Growth and Continuous Improvement
Dimension: Uses Professional Growth as an Improvement Strategy
The Career Tech Counselor uses professional growth as a continuous improvement strategy.
1 2 3 4 5
Ineffective Needs Improvement Effective Highly Effective Superior

Does not participate in Participates in a portion Participates in the Actively participates in In addition to
professional of the required required minimum the required hours of participating in the
development that minimum hours of hours of professional professional required hours of
updates their content professional development updating development and seeks professional
knowledge and development. The his/her content feedback on the need development and
professional practices. professional knowledge and current for additional training additional training,
development does not professional practices. to update content makes a substantial
update his/her content knowledge and leadership contribution
knowledge and current professional practices to the profession
professional practices. beyond what is through activities such
required. as: coaching and
mentoring Career Tech
counselors, instructors
and other staff;
educating other
personnel in
professional practices;
making professional
presentations;
conducting action
research; and/or writing
internal / campus-wide
and/or external
publications.
Publications could
include newsletters
(paper/electronic),
parent / community
communications, social
media, etc.

Tulsa Public Schools Exclusive Use by OK Career Tech 8 Counselors RUBRIC SY 12-13 CT Jan 27 13 Version
 9 Domain: Interpersonal Skills
Dimension: Effective Interactions and Communications with Stakeholders
The Career Tech Counselor exhibits effective interactions and communications with stakeholders.
1 2 3 4 5
Ineffective Needs Improvement Effective Highly Effective Superior

Provides minimal or no Appears to be Interacts with Communicates Includes the narrative

information to inconsistent and stakeholders in a timely, frequently and descriptions in
stakeholders and makes inaccurate in providing consistent, positive and sensitively with performance category
no attempt to engage information to families professional manner. students and engages 4.
them in the career and and engaging them in them in the career and
educational program. the career and Complies with campus educational program. Communicates
educational program. procedures for consistently with
Oral, written and communicating with Oral, written, and sensitivity and uses
nonverbal Oral, written, and students and makes an nonverbal diverse methods to
communication is nonverbal effort to engage them communication is clear, engage them in the
unclear (without regard communication may not in the career and considerate, sensitive career and educational
to student be considerate and educational program. and positive. program and supports
misconceptions) and usually requires further their participation
inconsiderate to explanations to avoid Demonstrates effective Further explanations to
students, as confusion. communication skills avoid confusion are not Oral, written, and
characterized by (oral, written and needed. nonverbal
insensitivity, demeaning Makes decisions nonverbal) that are communication is clear
language and assuming the result will clear, considerate, Maintains an open mind (with conscientious
condescension be positive for positive, and rarely and participates in regard and anticipation
everyone. Never checks requires further collaborative decision- of possible student
Makes decisions based to see if it is or will be. explanations. making, respecting and misconceptions),
on self-serving considering the considerate, sensitive
interests. Never Collaborates thoughts of all staff: and positive.
consults other staff or appropriately and teachers, support staff
team members. makes decisions that and administrators. Communication is
reflect genuine clearly and respectfully
professional Willingness to share site understood by diverse
consideration. -designed student stakeholders.
career and educational
Provides students and opportunities via Takes a leadership role
prospective students multiple venues, e.g., in advocating that all
with career and newsletters, parent collaborative decisions
educational information workshops, etc. with are based on the
via multiple venues. the balance of the highest professional
counseling staff of standards. Seeks out
district. the expertise and
opinion of other
professionals and
agencies before
considering decisions.

Tulsa Public Schools Exclusive Use by OK Career Tech 9 Counselors RUBRIC SY 12-13 CT Jan 27 13 Version
 Domain: Interpersonal Skills Dimension: Campus Climate
10
The Career Tech counselor contributes to a positive campus climate by taking a proactive
role in creating a safe, orderly and positive school environment.
1 2 3 4 5
Ineffective Needs Improvement Effective Highly Effective Superior

Makes no positive Contributions to the Works with Includes the narrative Includes the narrative
contribution to the building climate are administrators to descriptions in descriptions in
campuss climate. haphazard and random. assess/design performance category performance category
interventions and 3. 4.
implement strategies
that address student Collaborates with As an integral part of a
needs based on best parents, instructors and data team, analyzes
practices. staff regarding schools campus climate data
needs. and assumes a
A written guidance plan leadership role, in
is developed that A student and concert with
includes vision, purpose instructor needs administration, to plan
and mission linked with assessment is interventions to address
the districts goals. developed and used area of need. Provides
annually. insight, direction and
A student needs implementation in
assessment is collaborative planning
developed and used directed at the
annually. celebration of campus
strengths.

Assisting and
coordinating with
administration on
setting policies and
procedures outlining
appropriate standards
and scope of guidance
and counseling services
in the district.

Tulsa Public Schools Exclusive Use by OK Career Tech 10 Counselors RUBRIC SY 12-13 CT Jan 27 13 Version
 11 Leadership Dimension: Leadership Involvements
The Career Tech Counselor leads and participates in school-wide efforts to involve
students and stakeholders.
1 2 3 4 5
Ineffective Needs Improvement Effective Highly Effective Superior

Provides no evidence of Declines becoming Participates in school Participates in school Includes the narrative
leadership as described involved in school events when asked. events making a descriptions in
in performance events. substantial performance category
category 3 Effective. Participates in campus contribution. 4.
Avoids becoming and district projects
involved in school and when asked. Participates in school Participates in campus /
district projects. and district projects district projects, making
Finds ways to making a substantial a substantial
Makes no effort to contribute to the contribution. contribution /
share knowledge with profession and follows leadership role in a
others or to assume through. Participates actively in major campus or district
professional assisting other project.
responsibilities. Assists in coordination educators.
of events that involve Assumes leadership role
students/stakeholders Coordinates events that in developing,
participation in school involve students/ coordinating and
activities. stakeholders directing the
participation in school involvement of
activities. student/stakeholder
participation in school
activities.

12 Leadership Dimension: Advocates for Educational Equity

The Career Tech Counselor advocates effectively for equity issues affecting the educational
progress of students.
1 2 3 4 5
Ineffective Needs Improvement Effective Highly Effective Superior

Provides no evidence of Makes no effort to Assumes a proactive Works within the Includes the narrative
leadership as described share knowledge with role in addressing context of a particular descriptions in
in performance others or to assume student needs by team or department to performance category
category 3 Effective. professional making consistent ensure that all students 4.
responsibilities. attempts at removing receive a fair and equal
barriers affecting opportunity to succeed. Assumes a leadership
Rarely contributes to student success. advocate role in
the modification of Assumes a proactive challenging negative
school practices that Assumes advocate role advocate role in attitudes and helping
would result in students for students. successfully removing ensure that all students
being better served by barriers thereby are served in an
the school. maximizing student equitable manner,
success. particularly those
traditionally
underserved.

Tulsa Public Schools Exclusive Use by OK Career Tech 11 Counselors RUBRIC SY 12-13 CT Jan 27 13 Version