Bikash Bhaduiy
Note: In case the new or desired work culture is considered, then work ethics will replace work ethos.
the organizational structure and rules, regulations sense that through the improvement of any or some of
and procedures these, one can improve organizational performance
the trust and support received from superiors through improved teamwork and cooperation, effec-
tive communication and greater consultation,
leadership and the example set by superiors in the flexibility, work innovation, and sustained work on the
form of their actions and deeds activation levels of individuals and groups. Such efforts
methods of goal-setting and evaluation of perfor are oriented to achieve the objectives of (1) removal of
mance barriers to individual satisfaction and organizational
use of fear, threats and rewards to activate effectiveness, (2) development of new and creative or-'
employees towards better/higher performance. ganizational solutions, and (3) development of in-
dividual and organizational capacity for self-renewal
The individuals in a group bring with them their (Beer and Huse, 1972, pp 79-101). At the same time,
individual levels of skills, education and training, as these variables are also characteristics of the organiza-
well as their personal traits and acquired social values. tional climate in as much as they individually and
As explained earlier, from the work ethos of the in- interactively characterize the organizational climate
dividuals, the work ethos of the group is derived, and (Taguiri, 1986). Accordingly, there are some distinctive
these structural groups interact with each other (that is, features or attributes of an organizational culture which
within themselves in the organization) to attain given can also be used for the evaluation of the prevailing
organization objectives, all the while interacting with work culture. This may be done by devising either a
the organizational climate and its various elements. The single performance index, or where necessary, multiple
work culture of the organization is obtained through indices for each of these attributes or characteristics. It
this interaction of individuals and groups with the or- is necessary, therefore, to identify all such variables
ganization. This interaction is a continuous process which not only can serve as indicators of the existing
which means that the derived work culture is not static work culture but also can be used as mechanisms of
but dynamic in nature. organizational development. Likert's and Wai ton's lists
are not complete since work culture pertains to an
Organizational work culture can either be good or organization and order and discipline are prime requi-
bad, in the sense that good work culture is one that is sites for organizational success (Koontz and CXDonnell,
conducive for high levels of organizational perfor- 1972, pp 508-511). Based on the author's observations,
mance, the indices of which are productivity, profits some characteristics of organizational work culture
and growth. According to Likert (1961), the best perfor- which are important in the Indian context are as
mance climate involves openness, trust, sharing, two- follows:
way communication and participative leadership.
Walton's five work culture ideals are essentially the discipline
same except for the fact that Walton has also included teamwork and cooperation
high skill levels and flexibility in using them (Walton,
1979). These variables are, therefore, mechanisms in the communication and consultation
WORK CULTURE S
T INDIVIDUAL ORGANIZATION
Discipline R Skills, education Job and its
U and training contents
Teamwork and
cooperation c Personal traits Trust of and
P T support from
Communication U Acquired social values superiors
and consultation R ;.
R A
O L Croup atmosphere
G P D Activation levels INDIVIDUAL and climate of
of individuals and G
R R U R teamwork
O O C groups O
W F T U Structure rules
T T I Flexibility and P regulations and
H S V work innovation procedures
I
T Delegation of S
Y authority T Leadership and
R deeds and actions
INDIVIDUAL of superiors
Response to U
challenges of C
responsibility T Goal-setting and
U performance
Identity and a sense R evaluation
of belonging A
L :
G INDIVIDUAL
R
O
U Responsibilities,
P challenges and
Role of unions
and associations rewards
36 Vikalpa
tions and groups in Japan and the role of MITI (Ministry within the firm resulting in improved communication
of International Trade and Industry), decisions by con- and increased efficiency, as well as the creation of a
sensus, job security and life time employment (Abeg- sense of belonging to the organization, a sense of
glen and Stalk, 1985, pp 4-5). These are not so much mutuality and an absence of servility in superior-sub-
characteristics of Japanese industries or management ordinate relationships. Another significant result of
style but are more derivatives of Japanese history, in- these cultural traits is the highly cooperative attitude of
cluding recent post second world-war history as well as the labour unions in Japan. Group harmony and the
the social and cultural ethos which characterizes strong attachment of the Japanese employee to his
Japanese society. Thus, to be able to predict the structural group results in emphasis on hard work, a
feasibility of imbibing Japanese work ethos and work positive attitude towards workmanship and quality, an
culture, it is necessary to compare the social and cul- effective style of leadership by the formal leader and
tural factors which characterize Indian and Japanese decision-making by consensus.
societies.
In sharp contrast, young persons in the Indian con-
The social factors which have given inherent ad- text are growing up in a society plagued by the erosion
vantages to the Japanese are as follows: of values. There are some residues of our social milieu
which affect the Indian employees' fundamental dis-
homogeneity of society position towards work. More important among these
non-confrontational mode of confl ict resolution are the following:
a mature sense of purpose based on vision and Whereas our business and political leaders glorify
planning for the future. the work ethic of the West which preaches that 'all
These traits of the Japanese society have been work is service and a contribution to society and
responsible for the generation of helpful government thus equally deserving of respect' (Drucker, 1973, p
bureaucracies, paternalistic corporate cultures and a 184), Indian society still upholds a hierarchical ap
growth bias that characterizes the Japanese corpora- proach to work and looks down upon manual
tion. The strong bias towards growth is based on the work. Added to this is the fact that a large number
desire to survive by growing and brings about the of young people from the middle classes are now
expectation of continued growth as well as decisions being forced to seek employment as workmen in
and plans formulated to produce growth. Also, factories or in other lower rung jobs in business
employees of Japanese industrial organizations have a establishments. The result of this is that a large
greater commitment to their jobs and, therefore, a much number of workmen in the factories are not too
higher productivity than their counterparts even in happy (and neither too proud) about ending up as
Western countries (Abegglen and Stalk, 1985, pp 4-5). workmen.
The cultural factors which complement these social The arrogance of the educated elite has been dis
factors and result in the development of positive and cussed at length by Nirad C Chaudhuri (1965) in his
goal-oriented characteristics of work culture (goals much denigrated book, The Continent of Circe.'
being higher productivity, profitability and continued Many may not agree with him but it is a fact that
growth) are as follows (Saha, 1981, pp 44-62): we tend to be arrogant in our dealings with subor
dinates and servile when we confront our supe
Principles of government as expounded by Con riors. The author has heard some business leaders
fucius and the influence of Confucianism on and technocrats talk about the 'fragile self-esteem
government. of Indians.' This fragile self-esteem is due mainly to
Stress on honesty and on behaviour characterized the age-old arrogance of the superiors and the
by conformity to the rules of propriety. powerful, whether they be in society, business or
Mutual trust based on acceptance of the Confucian government.
assumption of the basic goodness of human nature. A general apathy towards work and a lack of belief
Group harmony. in the importance of their own work. Further, very
few of our young people sincerely believe that hard
Emphasis on education. work alone leads to recognition, professional ad
These traits result in Japanese organizations being vancement and material success.
characterized by the need for minimum control from A general lack of trust in seniors and superiors and
above and minimization of bureaucratic procedures as such, a lack of trust in supervisors and managers
38 Vikalpa
the challenges of responsibility. The three action fronts, While on the point of delegation or decentralization of
namely, organizational structure, leadership and work authority, however, it is best to remember that whereas
innovation, are discussed in some detail in the follow- 'there is much greater need for cooperation and par-
ing paragraphs. ticipation (today) in managing the enterprise than
when the technologies were simple and the chief pos-
Structural Changes sessed all the technical knowledge needed' (Likert,
1961, pp 2-3), at the same time 'decentralization is be-
Organizational structure should not be taken to mean coming an inadequate solution as technologies become
only the hierarchical tree or the chain of command of more complex and even more functionalization be-
the organization. It includes rules, regulations and pro-
comes essential' (Likert, 1961; Koontz and OTJtonnel,
cedures of the organization as well as decision-making,
delegation and levels of operational discretion in the 1976). Therefore, the organizational structure should be
context of organizational objectives. A formal organiza- reconstructed so that:
tion is always better than an informal one since an decentralization of operations and authority must
informal organization leads to continuous bickering take into account technological and operational
and chaos and, contrary to common belief, does not lead constraints
to improved understanding and teamwork (Flamholtz,
1972, pp 666-678; Koontz and CXDonnell, 1972, pp 241- hierarchy in the organization should be based on
242). As Wilfred Brown says: "the more formalisation responsibility levels (rather than seniority, span of
that exists, the more clearly we will know the bounds control, etc.)
of discretion which we are authorised to use and will be within divisions/departments, delegation should
held responsible for and prescribed policies make clear be linked to responsibility and accountability
to people the area in which they have freedom to act.
Without a clearly defined area of freedom there is no as far as possible, broad and general policy
freedom ... there is no real freedom without laws" decisions should only be made at the top and more
(Koontz and O'Donnell, 1972, pp 241-242). specific decisions made at lower levels in the or
ganizational structure
However, formalization does not mean merely get-
ting out policies, orders and circulars on every detail the structure should ensure free flow of informa
and making a bound 'Administrative Manual.' Real tion among all departments and levels in the or
formalization means believing in the rules and proce- ganization.
dures framed and implementing them. In India, there Before closing the discussion on organizational
is formalization but at every opportunity, the applica- structure and rules, regulations and procedures, two
tion of management discretion leads invariably to a specific points which are peculiar to Indian organiza-
perceived partial treatment of employees. This causes a tions and probably to our subcontinent need to be men-
great amount of dissatisfaction and erosion of loyalty tioned. As already discussed, to make an organization
down the line. Moreover, in many of the Indian or- viable, it is necessary to establish (a) rules concerning
ganizations, there is overemphasis on hierarchical attendance, hours and place of work, behaviour on the
status in decision-making. The SAIL report on work job, and (b) regulations and procedures with regard to
culture states that most papers are scrutinized at no leave, travelling on duty, travelling and daily allowan-
fewer than eight to nine levels before a decision is taken ces, and medical and other fringe benefits. These regula-
(Steel Authority of India Limited, 1986, p 3) and lists the tions and procedures must be based on trust. As against
removal of overemphasis on hierarchical status as one this, it seems that we take our employees to be basically
of its priorities for action. There must be greater delega- dishonest and ready to cheat the company at every step.
tion to exercise responsibility and it must go hand-in- There are many checks and counterchecks and this not
hand with accountability for actions and evaluation only results in a considerable waste of time but also
against performance. A person must be made account- causes widespread dissatisfactioin among employees.
able only for things which are really under his control Secondly, in our organizations, different people and
and evaluated against goals set through participation. departments have different hours of work. The offices
Managements must be realistic and must not set unat- work for lesser number of hours than the production
tainable goals. Moreover, too often, we have the supe- departments and shops. This operational inconsistency
rior holding all the ropes and pointing the finger at the not only delays decisions and causes unnecessary
subordinate at times of poor performance. Such an production delays in some cases, but also, more impor-
atmosphere cannot lead to teamwork and motivation. tantly, causes heartburn.
40 Vikalpa
Take immediate action in cases of indiscipline and such as the government, schools and colleges, technical
do not condone indiscipline in any form and at any institutes and professional institutions, and manage-
level. ments of industrial and business organizations. This is
Discourage overemphasis on hierarchical status a complex and difficult task but a task which must be
and 'pulling of rank' in day-to-day dealings. pursued relentlessly and with sincerity of purpose.
Promote information sharing and communication References
through periodical departmental meetings,
Abegglen, J C and Stalk, G Jr. (1985). Kaisha: The Japanese
production committees and small group ac Corporation, Tokyo: Charles E Turtle Company, Third
tivities/quality circles. Printing.
Promote setting of goals/targets and decision-
making through consultation and participative Barnard, CI (1982). The Functions of the Executive, Cambridge
forums and ensure consistency in decision-making. (Mass): Harvard University Press.
42 Vikalpa
sumer and industrial products, account execu- TOP MANAGEMENT PROGRAMME
tives of advertising agencies, and market re- ON MANAGING FOR RESULTS:
search professionals from research and CHOICES AND STRATEGIES
consultancy organizations. February 3-8,1992
Last date for nominations: December 2,1991 For Top executives involved in policy formulation
and managing total organizations or major
DESIGNING AND IMPLEMENTING PERFOR- parts of their organizations with multi- func-
MANCE APPRAISAL SYSTEMS FOR HRD tional responsibilities.
December 30,1991 - January 4,1992 Last date for nominations: January 3,1992
For Senior executives in personnel, HRD, and line INNOVATIONS IN MANUFACTURING
management positions who are responsible for
designing and implementing performance ap- March 9 -14,1992
praisal and other HRD systems. In recent years, manufacturing activity has
been the focus of much world-wide attention.
Last date for nominations: December 2,1991 A series of innovationsboth in technology
LOGISTICS MANAGEMENT and management systems have transformed
manufacturing from a low level, shopfloor ac-
January 12 -18,1992 tivity to an activity having profound sig-
For Middle and senior managers involved in logis- nificance to the survival, growth, and
tics, distribution, purchasing, shipping (traf- prosperity of manufacturing organizations and
fic), or warehousing. industries. Firms across a wide spectrum of
industries are rapidly switching over to these
Executives from railways, trucking companies, innovations, in order to benefit from their
warehousing corporations, shipping com- tremendous potential. Their importance to the
panies, ports, stevedores, clearing and for- Indian context needs hardly be overem-
warding agencies, commodity-based coordi- phasized. For Indian manufacturing industry
nation committees (oil, cement, etc.) involved to enhance the quality and productivity and to
in freight movement and regulation. be internationally competitive, implementa-
Last date for nominations: December 16,1991 tion of the new manufacturing innovations will
be imperative sooner, rather than later. The
PROJECT MANAGEMENT proposed course aims at a study of these in-
novations.
January 19-25,1992 Last date for nominations: February 10,1992
For Persons engaged in implementation of projects
like power plants, fertilizer plants, irrigation COMPUTER AIDED SOFTWARE ENGINEERING:
projects, computer projects, industrial units, TOOLS AND METHODOLOGY
major replacement and reconditioning jobs; March 16 - 21,1992
other large and small projects and time bound For Software project managers, systems managers,
programmes; persons involved in planning systems analysts and other computer profes-
and monitoring of projects, and those in sionals involved in developing specifications,
government, financial institutions, and other designing systems and implementing the ap-
agencies coordinating implementation of plication software.
various projects.
Last date for nominations: February 17,1992
Last date for nominations: December 24,1991 ORGANIZATIONAL SPONSORSHIP
MANAGEMENT OF AGRICULTURAL IS ESSENTIAL.
INPUT MARKETING
For details, please write to:
January 19-25,1992 Manager (MD A)
For Marketing managers of agricultural input in- Indian Institute of Management
dustries. Ahmedabad
Last date for nominations: December 24,1991 Phone: 407352 Telex: 121-6351 Gram: INDINMAN
Fax: 91-272-4673%