QUESTIONNAIRE
FOR
IN-PLANT
Contents:
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
The Saudi Arabian Oil Company (Saudi Aramco) hereby solicits prequalification for the work
described below. A copy of contractors Saudi Arabian Government commercial registration
certificate or ministerial license permitting contractor to perform the type of work to be
accomplished under this contract must be on file with the Contracting Department prior to
contract award.
Saudi Aramco plans to develop and/or upgrade a general bid slate for In-Plant Construction
Projects to be performed in Saudi Arabia.
The type of work generally required for In-Plant Construction projects will mainly consist of
construction of In-Plant piping, underground utilities and installation of pumps and
compressors.
Contractor shall furnish all labor, equipment and material required to perform the work.
Prequalification Requirements:
The 3 CDs must be contained in a sealed envelope. The 3 CDs and the envelope must be
clearly marked as follows:
Name of Company:
Submit the CDs to Saudi Aramco Contracting Department Reception Center, North Park 2,
Dhahran, Bldg. 3301, Wing A, Ground Floor, Room A162, Tel. No. +966-3-874-2721.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
To be considered, contractor must have sufficient specialized experience in this type of work
and adequate numbers of qualified manpower and equipment.
A Saudi Aramco Prequalification Evaluation Team will evaluate all submittals fairly and in
accordance with the applicable evaluation criteria. This will include verification of contractor
information and visits to contractor work sites. Contractors that will be qualified by Saudi
Aramco and are deemed suitable for the work will be notified and will be included in the General
Bid Slate. Contractors that do not receive such notification may request a formal debriefing in
accordance with Saudi Aramco Contracting Department standard procedures.
Telephone: +966-3-874-2721
E-mail: contractor-prequal@aramco.com
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
DECLARATION
Manager
Contracting Department
Saudi Arabian Oil Company
Box 1500
Dhahran, Saudi Arabia
Title:
Telephone:
E-mail:
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
1.3 The attached forms shall be used as instructed. Continuation sheets of the
attached forms may be used to provide the information requested, if necessary.
All information requested in the forms must be provided.
1.4 Responses to each evaluation category must clearly and specifically reference
the item(s) or sub-item(s) for which the response is given. The responding
contractor or sub-contractor name must appear on each page of all required
forms submitted.
1.5 Include a cross reference table with the submittal, which specifically
identifies each item and its corresponding response(s).
Any question that arises prior to the submittal date should be sent for clarification
to the above e-mail address.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
CONFIDENTIAL
PRE-QUALIFICATION QUESTIONNAIRE
Date submitted:
1.7 Responses not received before the mentioned deadline and in the manner
specified above, for any reason, will not be evaluated. Company brochures
and /or catalogs will not be accepted as prequalification submittals. However, it
may be submitted by Contractors as extra information only.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
2. EVALUATION CATEGORIES
Saudi Aramco will evaluate each contractor. This evaluation will assess technical
capabilities to determine suitability for performing this type of work.
The Pre-Qualification Evaluation Categories delineated in Items 2.1 through 2.13 below
are not necessarily listed in order of importance. Under each category are items and
sub-items. These either define the information being requested in the category or list
statements requiring specific responses.
2.1.2 The Organization Chart must also clearly identify the specific person (that
is, the Project Manager) who will be responsible for overseeing Saudi
Aramco projects. Show the direct lines of interaction between the Project
Manager and your company's department /executive management
personnel as requested under Paragraph 2.1.1 above.
2.2.1 Under Exhibit "B", list the names and addresses of all affiliated firms
and/or potential sub-contractors that will be working with your company
on any In-Plant General Work. You are required to identify both the type
and the approximate percentage of work to be performed by your
affiliated firms and/or sub-contractors. Use a separate sheet for each
affiliated company and/or sub-contractor.
2.2.2 If your company has no affiliated firms and you do not intend to
subcontract any portion of the work, you must provide a clear written
statement of this fact and submit the statement as Exhibit "B".
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
2.3.1 Under Exhibit "C" provide resumes for each of the key positions listed
below:
Site Manager
Quality Control Manager/Discipline QA/QC Supervisors (Electrical,
Civil, Mechanical, Piping, etc)
Safety Manager
Procurement/Materials Handling Manager
Cost/Scheduling Engineer
Civil/Structural Superintendent(s)
Piping/Mechanical Superintendent(s)
Electrical/Instrumentation Superintendent(s)
Please note that some of the key personnel identified above may be
referred to by several different titles within the business community. In
order to receive credit, be sure that your resumes clearly identify the
candidates by the positions requested under this Prequalification
Questionnaire.
2.4.1 Complete Exhibit "D", by providing details of your company's current and
projected manpower resources for the next three (3) years.
2.4.3 As Exhibit "D-2", list by name all your company's heavy equipment
operators licensed by the Saudi Arabian Government. In support of this
information, you are required to submit a copy of the license for each
named operator.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
2.5.2 As Exhibit "E-1" provide a flow chart (developed in your own format)
showing the steps your company follows from the time a quote is
requested, until the equipment or material is delivered at the Work Site.
2.7.1 On Exhibit "G", list all accommodations (particularly, any camp facilities)
that your company provides for its workers.
2.7.2 Also on Exhibit "G", briefly describe how your company proposes to
provide accommodations when performing projects at various Saudi
Aramco Work Sites. Your description should indicate to Saudi Aramco
that you have taken into consideration such elements as: transportation,
catering, medical coverage, recreation, etc.
2.8.1 Complete Exhibit "H" by listing all the major equipment owned by your
company. Equipment listed under Exhibit "H" must be in good operating
condition and is subject to verification by Saudi Aramco site visits.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
2.9.1 On Exhibit I list all the In-Plant contracts awarded to your company as a
primary contractor, for the last ten (10) years. Contractors must complete
all the applicable information requested under Exhibit "I". Use a separate
sheet for each contract.
2.9.2 As Exhibit I-1 list all the In-Plant General contracts awarded to your
company as a sub-contractor, for the last ten (10) years. Contractors
must complete all the applicable information requested under Exhibit "I".
Use a separate sheet for each contract.
2.9.3 Include only experience related to In-Plant work such as In-Plant piping,
underground utilities and installation of pumps and compressors, etc. DO
NOT list work experiences in 2.9.1 and 2.9.2 above that fall outside the
parameters of In-Plant Work as such information will not be considered in
the evaluation of your company for inclusion on this Bid Slate.
2.9.4 Provide back-up documents for non SAUDI ARAMCO Contracts listed
above. Enclose for each Contract, a copy (ies) of page(s) which shows
the Contract No., Title, Signature pages, Scope of Work, Duration and
Contract Value.
Provide your own Exhibit "J" by providing information of your company safety
record for the last three (3) completed contracts.
2.11.1 As Exhibit "K" (in your own format) provide Saudi Aramco with a
departmental organization chart of your company's Quality
Assurance/Quality Control group. The chart must show the relationship
between this department and the company's management structure, as
well as identify the job titles and names of employees presently
responsible for quality control in your company.
2.11.2 As Exhibit "K-1", provide Saudi Aramco with a brief description or outline,
of your company's Quality Assurance/Quality Control program.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
2.12.1 What is the percentage of the Saudi Arab workforce in your company?
2.12.2 Provide a list of Saudi Arab employees (with the duty joining date), who
are continuous in services with your Company over five (5) years.
2.13.4 Detail the accommodation of your employees such as type, size and
services provided.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBITS TITLE
A COMPANY ORGANIZATION/MANAGEMENT
B AFFILIATED COMPANIES/SUB-CONTRACTORS
C KEY PERSONNEL
D MANPOWER RESOURCES
G ACCOMMODATIONS
H EQUIPMENT
I WORK EXPERIENCE
J LOSS PREVENTION
L SAUDIZATION
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
ORGANIZATION CHART
(in hierarchical management format)
EXHIBIT "A"
COMPANY ORGANIZATION/MANAGEMENT
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT "B"
AFFILIATED COMPANIES/SUB-CONTRACTORS
Company's Name:
Company's Address:
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT "C"
KEY PERSONNEL
Name: Nationality:
Job Title: Years with the company:
EDUCATION
Graduate College:
Undergraduate College:
Technical School:
WORK EXPERIENCE
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT "D"
MANPOWER RESOURCES
Currently Projected
Currently Approved Visas
Skill Level "Engineers" Assigned Availability For
In-Kingdom (Attach copies)
To Projects The Next 2 Years
Civil Engineers 1 1 1 1
Mechanical Construction Engineers 5 3 5 2
Project Engineers 6 4 6 2
Process & Control Engineers NIL
Design Engineers (all disciplines) 1 1 1
Cost Engineer Nil
HSE Engineer 3 3 3 1
Scheduler/Planner /Estimator Nil
QA/QC Engineer 4 3 5 2
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT "D"
Crane
Grader
Backhoe
Truck
Laborers 15 1 9 1 16 4 1
Currently Projected
Currently Approved
Skill Level Assigned Availability For
In-Kingdom Visas
"All Levels" To Projects The Next 2 Years
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT D-1
RECRUITING CAPABILITIES
Please provide details (addresses, phone numbers, points of contact) on firms that handle your
company's recruiting requirements:
Name___________________________ Address_______________________________
(1)_____________________________ ______________________________________
Phone No: ______________________ ______________________________________
______________________________________
______________________________________
(2)_____________________________ ______________________________________
Phone No: ______________________ ______________________________________
______________________________________
______________________________________
Indicate recruiting capabilities by providing the following information: Also advise from what countries
these firms recruit personnel.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT D-1
Unskilled (Laborers)
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In-Plant General Bid Slate
EXHIBIT D-2
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT E
Name Address
(1)____________________________
(2)____________________________
Value (in Saudi Riyals) of permanently installed plant equipment, machinery, and material
purchased in-Kingdom for the past ten years:
2010 = SR 2005 = SR
2009= SR 2004 = SR
2008 = SR 2003 = SR
2007 = SR 2002 = SR
2006 = SR 2001 = SR
10 year total = SR
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT E-1
FLOW CHART
(In your company's own format)
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT "F"
Scheduling yes no
Cost Control yes no
Material Control yes no
Identify the type of software that your company uses in cost and scheduling activities:
As an attachment hereto, provide Saudi Aramco with a copy of a detailed schedule that your
company prepared for one of the recent projects listed in Exhibit I.
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In-Plant General Bid Slate
EXHIBIT "F-1
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT "G"
ACCOMMODATIONS
* Describe the type of housing facilities provided to your workers, for example: villas, trailers,
tents, etc.
2. Provide a brief description of how your company proposes to furnish accommodations for its
employees working on Saudi Aramco's In-Plant General Projects. Be sure to address areas
such as: transportation, catering, medical etc.
Our Company shall manage to get a camp on lease where all facilities like messing, transportation
Recreation and dispensary with a doctor shall be provided to all employees as per their position
and responsibility in the company. For transporting the staff we provide Car, Pick up (single &
double cabs), Van and bus as per category of the staff. Similarly good hygienic and healthy food
is provided three times a day. Lunch is normally provided at work site and the staff consumes it
at designated place for eating, usually a MESS HALL is arranged at site for this purpose. Eating
shall not be allowed at work locations. For site, first aid facility shall be arranged while in case of
emergency, the case shall be referred to a nearby hospital and suitable transport shall be
available at site during working hours (or overtime if required). Medical facility in the camp area
shall be provided for minor illness and routine physical disorders like flue, headache, muscular
fatigue, minor cut or injury and digestive disorders etc. and any other shall be referred to hospital
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT "H"
EQUIPMENT
Complete the following matrix indicating the quantity, type, capacity and year of manufacture for
each piece of major equipment that your company owns and can make available to perform Saudi
Aramco In-Plant construction projects. (Equipment must be available and in good operating
condition. All listed equipments are subject to verification by Saudi Aramco via site visit.)
Example:
- Complete test equipment and gages required for the inspection of welding, sand blasted
surface, painting and form & dimensional inspections are available.
- All necessary rigging and hand tools are available in sufficient quantities for fulfilling
project requirements.
* You may include any equipment that you propose to use which is not included in the matrix.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT "H-1
EQUIPMENT
The Company Winteco Premier Co. (WPC) has acquired a Laydown area of about 10,000 m2
on lease for a period of three years (extendable on mutual agreement) starting June 2011, in
Tuffaih near Askan of Ministry of Interior, Jubail.
This area is used for offloading and storage of project material and equipment when their direct
shifting at project site is not feasible. The location is selected near to the project site for
convenient transportation. At present, this area is being used for the construction support of 12
no. of Process and Storage tanks at SAMCo Acrylic Acid project at TASNEE petrochemicals
Complex Jubail.
Four persons (2x Equipment maintenance mechanics and 2x electricians) are deployed for
routine maintenance and upkeep of equipment and machines at laydown area as well as project
site. Any major repair or overhaul is conducted through hiring maintenance services from our
affiliate firms.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT "I"
WORK EXPERIENCE
Copy this form as necessary and use a separate sheet for each contract
Estimated
Completion Date: Current % Complete: %
Describe the contract's scope of work: Your description must include: the type of facility, the location
of facility (on plot or off plot), the type of construction and a brief description of work performed.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT "I-1
Copy this form as necessary and use a separate sheet for each contract
Estimated
Completion Date: Current % Complete: %
Describe the contract's scope of work: Your description must include: the type of facility, the location
of facility (on plot or off plot), the type of construction and a brief description of work performed.
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EXHIBIT "J"
LOSS PREVENTION
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In-Plant General Bid Slate
EXHIBIT "K"
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In-Plant General Bid Slate
EXHIBIT "K-1
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In-Plant General Bid Slate
EXHIBIT "L
SAUDIZATION
2.12.1 What is the percentage of the Saudi Arab workforce in your company?
2.12.2 Provide a list of Saudi Arab employees (with the duty joining date), who
are continuous in services with your Company over five (5) years.
Ans: 2 List of Saudi employee working with company for over 5 years
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
EXHIBIT "M
DETAILED OUTLINE
(in your company's own format)
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
Provide the following evidence to assist Saudi Aramco in evaluating the effectiveness of your
companys safety program. Evidence includes both: (1) written statements of what your
company intends to do (e.g., in your corporate safety program), and (2) samples of recent after-
the-fact actual records (at least 5 records over a time period of at least six months) to verify
proper implementation (e.g., signed attendance sheets, meeting minutes, training records,
certificates, completed checklists).
Written programs are to specify: (1) the responsibilities of involved personnel, (2) minimum
requirements/procedures for successful implementation of the program, (3) training on the
program to be provided to personnel responsible for implementing the program, and (4)
recordkeeping (documentation/forms to be maintained).
All submitted documents and records are to be in English and be submitted in the order listed
below, with tabs clearly separating each section.
WORK EXPERIENCE Submit your companys: (1) full name, (2) mail address, (3)
commercial registration number, (4) Saudi Aramco vendor number, and (5) list of
specific work disciplines/crafts for which your company is seeking to be approved to
perform contractual work within Saudi Aramco (e.g., civil, mechanical, HVAC, electrical),
including evidence of your companys past experience performing this type of work.
A. Line Accountability
Provide at least the following evidence of your company managements safety commitment,
safety reporting relationships within the company, and specific management and employee
responsibilities regarding safety:
1. Written statement of your company managements safety commitment (e.g., safety policy
statement) that is signed by your companys top management (e.g., CEO, Owner).
2. Organizational chart, etc., that clearly defines the safety reporting relationships (1) within
your company and (2) between your companys field operations and Saudi Aramco.
3. Clear and complete definition of safety responsibilities for your companys (1) senior
management, (2) project managers, (3) supervisors/foremen, and (4) employees.
4. Official written statement that every employee has the right to (1) stop his own work and
to (2) stop the work of others due to unsafe conditions or acts.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
1. Written new employee safety orientation program, which specifies the: (1)
responsibilities of involved personnel, (2) minimum requirements/procedures for
successful implementation of the program, (3) training on the program to be provided to
personnel responsible for implementing the program, and (4) recordkeeping
(documentation/forms to be maintained).
2. List of topics covered by your new employee safety orientation program, which are
applicable to the hazards of your companys operations and the employees type of work.
3. Recent records (at least 5) to verify proper implementation of your companys safety
orientation program (e.g., signed attendance sheets, employee training records).
C. Training/Certification
Provide at least the following evidence that your companys employees receive safety
training, job skills/craft competency training, and required certifications:
1. Written safety training program that includes: (1) a description of the basic safety training
courses (e.g., first aid, fire safety, hazard recognition, confined space safety, H 2S safety,
driving safety) provided to your companys employees, (2) how these safety training
courses are delivered (e.g., in-house, third-party), and (3) which of these courses are
required for each type of job (e.g., documented in a safety training matrix or safety
training plan).
2. Recent records (at least 5) to verify proper implementation of your companys safety
training program (e.g., signed attendance sheets, employee training records).
3. Written job skills/craft competency training program that includes: (1) a description of
the specific job skills/craft training courses required for each type of job (e.g., HVAC
technician, plumber, pipefitter, scaffolder, welder) that are specific to their work for Saudi
Aramco, (2) how these job skills/craft training courses are delivered (e.g., in-house and/or
third-party), and (3) refresher training frequency.
4. Recent records (at least 5) to verify proper implementation of your companys job
skills/craft training program (e.g., signed attendance sheets, employee training records).
5. List of jobs performed by your companys employees that require Saudi Aramco-
approved certification (e.g., scaffold supervisor/inspector, crane/heavy equipment
operator, rigger, welder).
6. Sample copies of valid and current certificates earned by your companys personnel for
each type of job that requires certification.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
D. Behavioral Compliance
Provide at least the following evidence of how your employee compliance with safety rules
and regulations is achieved, including your companys performance appraisal, safety
incentive/recognition, and disciplinary action programs:
E. Safety Meetings
Provide at least the following evidence that periodic safety communication meetings (e.g.,
weekly safety meetings) are conducted, and that safety is an agenda item at regular internal
contractor management meetings:
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
F. Safety Inspections
Provide at least the following evidence that periodic safety inspections of job sites by
contractor site management, on-site supervisors, and employees are conducted, findings
documented, and corrective actions taken:
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In-Plant General Bid Slate
A. Hazards Understood
Provide at least the following evidence of your companys procedures to identify and mitigate
safety and health hazards your employees may encounter while performing contracted work:
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In-Plant General Bid Slate
3. Written procedure(s) that specifies the first aid and/or medical supplies to be available
on-site for the type of work to be performed.
4. Sample records to verify that your company has certified First Aiders, Saudi Arab
Ministry of Health (MOH) certified medical personnel, and ambulance(s) available in
accordance with Saudi Arab Government requirements.
5. Copies of contractual agreements that your company has made with local health care
provider(s) to provide emergency and inpatient medical treatment for your companys
employees.
6. Copies of contractual agreements that your company has made to provide full, private,
medical insurance coverage (including emergency and in-patient medical treatment) for
your companys employees.
7. Recent records (e.g., signed attendance sheets with topics) showing that your companys
employees receive emergency response training.
8. Sample records that identify exit routes and assembly areas where head counts are to be
performed for contractor-occupied facilities.
D. Subcontractor Management
Provide evidence of your companys procedures for selecting subcontractors who have an
effective safety program, and for monitoring their job site performance to ensure compliance
with safety requirements.
1. If subcontractors are used or likely to be used, provide your companys written program
(specifying responsibilities, requirements/procedures, training, and recordkeeping) for
selecting subcontractors that have an effective safety program.
2. If subcontractors are used or likely to be used, provide records to verify that your
company selects subcontractors that have an effective safety program.
3. If subcontractors are used or likely to be used, provide your companys written program
(specifying responsibilities, requirements/procedures, training, and recordkeeping) that
describes how your company monitors your subcontractors job site safety performance
to ensure compliance with safety requirements.
4. If subcontractors are used or likely to be used, provide records (e.g., site inspection
records, audits, checklists) from past jobs to verify that your company monitors your
subcontractors job site performance to ensure compliance with safety requirements.
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Pre-Qualification Questionnaire
In-Plant General Bid Slate
A. Management/Supervision
1. Provide evidence (e.g., company statement/policy, CEO/Owner letter) that your companys
(1) management and (2) supervision are explicitly expected to perform an active role in
managing and promoting safety within your company.
2. Provide evidence (e.g., job descriptions, list of responsibilities) that each of the
management/supervisory positions shown on your companys organization chart (see item I-
A2 above) have clearly defined and specific safety responsibilities.
B. Safety Personnel
1. Provide job descriptions, which include defined responsibilities and minimum qualifications
(e.g., required safety experience, education, training, certifications), for your companys (1)
safety manager/professional(s) and (2) field/site safety officers/supervisors.
2. Provide evidence that your company has at least one designated safety manager or other
safety professional with the primary responsibility for administering your companys overall
safety program.
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In-Plant General Bid Slate
Provide the following in-Kingdom employee on-job injury (including injuries from motor
vehicle accidents) and occupational illness data for the past three years and year-to-date
(also provide your companys official record from the Saudi Arab Government General
Organization for Social Insurance [GOSI], if applicable):
For definitions of FAI, MTC and LTI, see Saudi Aramco General Instruction (GI) 6.007,
Reporting of Contractor On-Job Injuries / Occupational Illnesses.
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