Cheers!
John MacDougall
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Table of Contents
Table of Contents ....................................................................................... 3
Awesome Full Courses ................................................................................ 4
Copy and Paste ........................................................................................... 6
Editing Data and Formulas ......................................................................... 7
Excel Window Commands .......................................................................... 9
Find and Replace ...................................................................................... 10
Formatting Cells........................................................................................ 11
Formula Auditing ...................................................................................... 13
Function Keys ........................................................................................... 14
Hyperlinks and Comments........................................................................ 15
Keyboard and Mouse Shortcuts ............................................................... 16
Manual Calculation ................................................................................... 17
Moving Through a Worksheet .................................................................. 17
Moving Within a Selected Range .............................................................. 19
Other Useful Shortcuts ............................................................................. 20
Pivot Tables .............................................................................................. 20
Selecting Cells in the Worksheet .............................................................. 21
Special Symbols ........................................................................................ 22
Tables and Filters ...................................................................................... 23
Working with Rows and Columns ............................................................. 24
Visual Basic Editor .................................................................................... 25
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Copy and Paste
These shortcuts are all for copying and pasting objects
in the worksheet such as cells, ranges, tables and pivot
tables. We can use paste special on other objects like
charts and shapes, but the options available in this
menu are different.
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Moves the cursor one line down if the cell
Down content contains multiple lines.
End Moves the cursor to the end of the line.
Accepts any formula edits made and moves
the active cell down by default. The default
can be changed to up, left, right or no
Enter movement.
Esc Discards any formula edits made.
F2 Edit the contents of the active cell.
Opens the Paste Name dialog box while
F3 editing a formula.
Cycles between absolute and relative cell
F4 references.
Home Moves the cursor to the beginning of the line.
Left Moves the cursor one character left.
Right Moves the cursor one character right.
Complete the formula or data entry and move
Tab the active cell one cell to the right.
Moves the cursor one line up if the cell
Up content contains multiple lines.
Alt + Enter Enters a line break while editing a cell.
Enters the value from the cell directly above
Ctrl + ' while in edit mode.
Opens the Function Arguments window after
Ctrl + A typing function name.
Move view back to the active cell when editing
Ctrl + Back Space a formula and keep the formula intact.
Deletes all characters to the right of the
Ctrl + Delete cursor.
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Complete the formula or data entry and
Ctrl + Enter remain on the current cell.
Moves the cursor to the left by one word
Ctrl + Left while in edit mode.
Moves the cursor to the right by one word
Ctrl + Right while in edit mode.
Opens the Insert Function dialog box while in
the worksheet or in the formula bar and not
Shift + F3 inside a function.
Opens the Function Arguments dialog box
Shift + F3 while editing a function.
Complete the formula or data entry and move
Shift + Tab the active cell one cell to the left.
Enters the current date at the cursor position
Ctrl + ; while in edit mode.
Enters the current time at the cursor position
Ctrl + Shift + : while in edit mode.
Inserts argument name placeholders for a
function (after typing out a valid function
Ctrl + Shift + A name).
Ctrl + Shift + U Expand or collapse the formula bar.
Ctrl + Shift + Enter Enter a formula as an array formula.
Ctrl + Shift + Left Selects one word to the left of the cursor.
Ctrl + Shift + Right Selects one word to the right of the cursor.
Formatting Cells
Proper formatting can make all the difference when it
comes to how readable a workbook is. These shortcuts
will make adding common format types quick and
effortless!
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Toggle on and off the horizontal interior
border while in the Format Cells dialog box on
Alt + H the borders tab.
Toggle on and off the left border while in the
Alt + L Format Cells dialog box on the borders tab.
Toggle on and off the right border while in the
Alt + R Format Cells dialog box on the borders tab.
Toggle on and off the top border while in the
Alt + T Format Cells dialog box on the borders tab.
Toggle on and off the upwards diagonal border
while in the Format Cells dialog box on the
Alt + U borders tab.
Toggle on and off the vertical interior border
while in the Format Cells dialog box on the
Alt + V borders tab.
Ctrl + 1 Open the Format Cells dialog box.
Apply or remove the bold format to a cell or
Ctrl + 2 range of cells.
Apply or remove the italic format to a cell or
Ctrl + 3 range of cells.
Apply or remove the underline format to a cell
Ctrl + 4 or range of cells.
Apply or remove the strikethrough format to a
Ctrl + 5 cell or range of cells.
Apply or remove the bold format to a cell or
Ctrl + B range of cells.
Apply or remove the italic format to a cell or
Ctrl + I range of cells.
Apply or remove the underline format to a cell
Ctrl + U or range of cells.
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Apply the thousands comma with two decimal
places number format to a cell or range of
Ctrl + Shift + ! cells.
Apply the date format to a cell or range of
Ctrl + Shift + # cells.
Apply the currency format to a cell or range of
Ctrl + Shift + $ cells.
Apply the percent format to a cell or range of
Ctrl + Shift + % cells.
Apply outside boarders to a cell or range of
Ctrl + Shift + & cells.
Apply the time format to a cell or range of
Ctrl + Shift + @ cells.
Remove all borders from a cell or range of
Ctrl + Shift + _ cells.
Apply the general format to a cell or range of
Ctrl + Shift + ~ cells.
Open the Format Cells dialog box with the Font
Ctrl + Shift + F tab active.
Open the Format Cells dialog box with the Font
Ctrl + Shift + P tab active.
Formula Auditing
These shortcuts are essential to know if you're trying to
trace down an error in your formula or trying to
understand a formula that's been written by someone
else.
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Selects cells that are directly precedent to the
Ctrl + [ active cell.
Selects cells that are directly dependent on the
Ctrl + ] active cell.
Selects cells that are directly or indirectly
Ctrl + Shift + [ precedent to the active cell.
Selects cells that are directly or indirectly
Ctrl + Shift + ] dependent on the active cell.
Function Keys
Here is a collection of various shortcuts involving the
function keys found at the very top of your keyboard.
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Moves the active cell in the worksheet to the
left most visible cell in the worksheet within
Home the same row.
Moves the active cell in the worksheet one cell
Left to the left.
Moves the active cell cursor and screen one
Page Down full page down.
Moves the active cell cursor and screen one
Page Up full page up.
Moves the active cell in the worksheet one cell
Right to the right.
Moves the active cell in the worksheet one cell
Up to the up.
To move one full screen to the right in the
Alt + Page Down worksheet.
To move one full screen to the left in the
Alt + Page Up worksheet.
Scrolls to the active cell if it's not in the visible
Ctrl + Back Space window.
Move to the lower most part of the current
Ctrl + Down data region.
Move to the lower right most used cell in the
Ctrl + End worksheet.
Move to the upper left most cell in the
Ctrl + Home worksheet.
Move to the left most part of the current data
Ctrl + Left region.
Ctrl + Page Down Move to the next worksheet in the workbook.
Move to the previous worksheet in the
Ctrl + Page Up workbook.
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Move to the right most part of the current
Ctrl + Right data region.
Ctrl + Tab Switch between open Excel workbooks.
Move to the upper most part of the current
Ctrl + Up data region.
Move to the lower right most used cell in the
End + Home worksheet.
Move focus to the previous pane in a
Shift + F6 workbook.
Switch between open Excel workbooks in
Ctrl + Shift + Tab reverse order.
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Other Useful Shortcuts
A collection of other useful shortcuts.
Alt + ' Opens the style dialog box.
Alt + = Inserts AutoSum.
Alt + Back Space Undo the last command.
Toggle between show and hide objects in the
Ctrl + 6 workbook.
Duplicate the formula from the cell directly
Ctrl + ' above.
Ctrl + E Flash Fill.
Ctrl + N Create a new blank workbook.
Ctrl + O Open the menu to open a saved workbook.
Open the Print (Print Preview) menu for the
Ctrl + P current worksheet.
Save the current workbook or open the Save
As menu is the file has not previously been
Ctrl + S saved.
Ctrl + W Close the current workbook.
Ctrl + Z Undo the last command or action.
Ctrl + ; Enters the current date into the active cell.
Ctrl + Shift + : Enters the current time into the active cell.
Pivot Tables
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These shortcuts are for pivot tables. You can also use
some of the shortcuts found in the Table and Filters
section with the filters found in your pivot tables.
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Selects the entire column or columns of the
Ctrl + Space Bar selected range.
Collapse the selected range to just the active
Shift + Back Space cell in the range.
Shift + Down Expands the selected range down.
Enters the add selection mode. Press Shift + F8
Shift + F8 again to exit the mode.
Selects a range from the active cell to the start
Shift + Home of the row.
Shift + Left Expands the selected range left.
Shift + Page Down Expands the selected range down one screen.
Shift + Page Up Expands the selected range up one screen.
Shift + Right Expands the selected range right.
Selects the entire row or rows of the selected
Shift + Space Bar range.
Shift + Up Expands the selected range up.
Ctrl + Shift + * Selects all data around the active cell.
Expands the selected range to the bottom right
Ctrl + Shift + End most used cell in the worksheet.
Expands the selected range to the top left
Ctrl + Shift + Home most cell in the worksheet.
Ctrl + Shift + Space Bar Selects the entire worksheet.
Special Symbols
Excel has a ton of special characters that can be
accessed from Insert > Symbols in the ribbon. If you use
some of these frequently, it's worth remembering the
shortcut for them. Hold Alt, type the number sequence
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and then release Alt. This is not even close to the
complete list. Try any 4 number combination and see
what it results in.
Alt + 0149 Insert a symbol.
Alt + 0153 Insert a symbol.
Alt + 0167 Insert a symbol.
Alt + 0169 Insert a symbol.
Alt + 0181 Insert a symbol.
Alt + 0188 Insert a symbol.
Alt + 0189 Insert a symbol.
Alt + 0190 Insert a symbol.
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Display AutoFilter list when on column
Alt + Down headings with filters.
Alt + Up Close the AutoFilter list if it's open.
Ctrl + T Insert a table.
Select the previous item in the AutoFilter
Shift + Tab menu.
Clear all Filters from the table or filtered data
Alt + A + C range.
Alt + Down + C Clear Filters from the column.
Alt + Down + E Open AutoFilter menu to the search box.
Open the Test Filter submenu for the selected
Alt + Down + F column.
Open the filter by colour submenu for the
Alt + Down + I selected column.
Alt + Down + O Sort Z to A in the selected column.
Alt + Down + S Sort A to Z in the selected column.
Open the sort by colour submenu for the
Alt + Down + T selected column.
Display AutoFilter list when in any cell of a
Alt + Shift + Down table with filters.
Refreshes the active filter so that changes
Ctrl + Alt + L made to the data is included in filter results.
Ctrl + Shift + L Toggle filters on or off in a table or range.
Ctrl + Shift + T Toggle the total row on or off in a table.
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Select from the cursor to the bottom of the
Shift + Page Down module
Shift + Up Extend the current selection up one line
Shift + Down Extend the current selection down one line
Extend the current selection to the left by one
Shift + Left character
Extend the current selection to the left by one
Shift + Right character
Ctrl + Shift + I Equivalent to Edit > Parameter Info
Ctrl + Shift + J Equivalent to Edit > List Constants
Ctrl + Shift + F2 Move the cursor to its previous position
Ctrl + Shift + F8 Equivalent to Debug > Step Out
Ctrl + Shift + F9 Equivalent to Debug > Clear All Breakpoints
Thats a lot of
shortcuts!
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