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THECONSTITUTIONOFTHE

GATESHOUSECOUNCIL
at
DUKEUNIVERSITY
Preamble
We,themembersof
Gates
House Council, with the desire to preserve within the Quadrangle and
University an atmosphere of community, free discussion, inquiry and selfexpression, to insure the personal
freedomandgeneralwelfareoftheresidents,andtoassistintheformationandexecutionofthepoliciesofthe
DukeStudentGovernmentdoherebyestablishthisConstitutionfortheresidentsoftheGates House
Council.

FranchiseandCitizenship
Allstudentswhoareresidentsof
GatesHouseshallbeentitledtovoteintheGates House elections and to
participateinthe GatesHouseCouncil.(seeArticleIV)

DiversityStatement
TheDukeUniversity
GatesHouseCouncildoesnotdiscriminateagainstage,culturalheritage,gender,creed,
sexualaffiliation,orpoliticalaffiliation.
GatesHouseCouncilisastudentrunorganizationthatrepresentsall
studentsresidingin
GatesHouse.WestrivetoenhancethequalityoflifeinGatesHouse.

ARTICLEI
HOUSECOUNCILSTRUCTURE

SECTIONI
HouseCouncil
Eachresidentialhouseshallhaveahousecouncil.Thehousecouncilistheprimarygoverningandprogramming
bodyofthehouse.Thecouncilisresponsibleforbuildingcommunitywithinthehousethroughthedualrolesof
governance and programming. The primary purpose of the house council is to promote a greater sense of
belongingandcommunityamongst itsmembers. Thecouncil shall includeall members ofthe houseand its
leadershipshallconsistofaPresident,VicePresident,Treasurer,andCommunicationsCoordinator(Secretary).
Eachhousecouncilhowevermayaddadditionalofficerswheretheydeemnecessary. Electionoftheseofficers
willbeheldinconjunctionwiththeDukeStudentGovernment.

VotingmembersoftheHouseCouncilshallconsistofeachofthefourexecutiveofficersandatleastoneappointed
representativeforeach25residentsresidingintheHouse.

Eachhousecouncilshalladheretotheexpectationsoutlinedin TheDukeCommunityStandardinPractice:A
GuideforUndergraduates.

SECTIONII
HouseCouncilExecutiveBoard
TheExecutiveBoardshallconsistofthePresident,VicePresident,CommunicationsCoordinator(Secretary),and
Treasurer.TheexecutiveboardwillbeelectedbyamajorityofthestudentsvotingintheHouseCouncilelections.

SECTIONIII
Powers,Responsibilities,andRequirementsofthePresident
A. ThePresidentshallbeofsophomore,junior,orseniorstatustheacademicyears/heistoserve;ThePresident
shallremainingoodstandingwiththeUniversitybothacademicallyandinhis/herconduct;ThePresident

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musthavelivedintheHouseforatleastoneacademicyearatthetimeheorsheittotakeofficeandliveinthe
Houseduringhisorherterm.

B. ThePresidentshallnotholdapositionofResidentAssistant.

C. ThePresidentshallhaveaworkingknowledgeoftheHouseCouncilConstitutionalArticlesandprovisions.

D. ThePresidentshallconferwiththeHouseCouncilAdvisoronallmatters.

E. TheexecutivepowersofHouseCouncilshallbeentrustedinthePresident.

F. ThePresidentshallappointexecutiveboardreplacementsfortheremainderoftheacademicyearintheevent
an office is vacated. Advice and consent of twothirds (2/3) of the voting membership present at the
announcedmeetingisrequired.

G. ThePresidentshallappointallcommitteechairswiththeconsentoftwothirds(2/3)ofthevotingmembership
presentattheannouncedmeeting.

H. The President shall call all meetings ofHouse Council and ofthe Executive Board. S/heshall also call
meetingstoorderandpresideoverthem.

I. ItistheresponsibilityofthePresident,inconjunctionwiththeAdvisor,toplantheagendaforeachmeeting.

ResponsibilitiesandRequirementsoftheVicePresident
A. TheVicePresidentshallbeofsophomore,junior,orseniorstatustheacademicyears/heistoserve;The
PresidentshallremainingoodstandingwiththeUniversitybothacademicallyandinhis/herconduct.

B. TheVicePresidentshallnotholdapositionofResidentAssistant.

C. TheVicePresidentshallactasanassistanttothePresident,assistinghim/herincompletinghis/herduties.

D. TheVicePresidentshallactasactingPresidentintheeventthatthePresidentisunabletocarryouthis/her
duties.

E. TheVicePresidentshallcompletethetermofPresidentintheeventthatthePresidentisunabletocarryout
his/herofficeatanytimeduringtheterm.

ResponsibilitiesandRequirementsoftheCommunicationsCoordinator(Secretary)
A. TheCommunicationsCoordinatorshallbeofsophomore,junior,orseniorstatustheacademicyears/heisto
serve;TheCommunicationsCoordinatorshallremainingoodstandingwiththeUniversitybothacademically
andinhis/herconduct.

B. TheCommunicationsCoordinatorshallnotholdapositionofResidentAssistant.

C. TheCommunicationsCoordinatorshalltakeminutesaswellasrollcallatallHouseCouncilmeetings.

D. TheCommunicationsCoordinatorshallreportminutesateachmeetingandsend(orpost)acopyofallminutes
totheCouncilswebpageaftertheyhavebeenapproved.

E. TheCommunicationsCoordinatorshallmaintainallrecordsoftheHouseCouncilandmakethemavailable
uponrequestofanymemberofHouseCouncil.

F. TheCommunicationsCoordinatorshallmaintainafileofallminutesthatwillbekeptontheHousewebpage.

ResponsibilitiesandRequirementsoftheTreasurer

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A. TheTreasurershallbeofsophomore,junior,orseniorstatustheacademicyears/heistoserve;TheTreasurer
shallremainingoodstandingwiththeUniversitybothacademicallyandinhis/herconduct;TheTreasurer
musthavelivedintheHouseforatleastoneacademicyearatthetimeheorsheittotakeofficeandliveinthe
Houseduringhisorherterm.

B. TheTreasurershallnotholdapositionofResidentAssistant.

C. TheTreasurershallgiveaclearandconcisereportofallfinancialtransactionsoftheHouseCouncilafterany
moneyisallocatedorwheneverdeemednecessarybytheHousePresidentorbytheAdvisor.

C. TheTreasurershallmakethebooks,oranyotherfinancialinformationoftheHouseCouncil,availableupon
requestofanymemberofHouseCouncil.

E. TheTreasurershallallocatefundsonlywiththeconsentoftwothirds(2/3)ofthevotingmembershippresent
attheannouncedmeeting.

F. TheTreasurershallprepareafinancialreportattheendofeachacademicsemester.

ProceduresImplementedonNonachievedExecutiveOfficerRequirements
A. In the event that the requirements stipulated for any Executive officer cannot be met, then the following
provisionswillbeapplied.

B. All requirements not achieved byany Executive officer shall go tothe members of the Executive board,
excludingthememberinquestion,forfullreview.

C. Upon review, appropriate sanctions or probationary measures will be voted on by the Executive board,
excludingtheofficerinquestion.

D. TheExecutiveboardshalldetermineaspecifictimethatthevotedonprovisionsmustbeachieved.

E. IntheeventthattheExecutiveofficerinquestionfailstoabidebythesemeasures,thenhe/sheshallforfeithis
orherExecutiveposition.

CommitteesofHouseCouncil
A. ThePresidenthasthepowertocreate/deleteanycommitteewithmajorityconsentoftheHouseCouncilorits
executiveboard.

B. ThePresident,withtheconsentofHouseCouncil,hasthepowertodirectallcommitteechairs.

SECTIONIV
Legislative
A. TheHouseCouncilshallhavetherighttoinitiateprojectsfortheresidentsof
GatesHouse.

B. TheHouseCouncilshallhavetherightstoenactanyprotocolsnecessaryandpropertopromotethegeneral
welfareof
GatesHouseResidentswiththefinalapprovaloftheAdvisor.

C. TheHouseCouncilwillbeundertheparliamentaryauthorityofthe1971editionof RobertsrulesofOrder,
wherethereisnoconflictwiththisconstitution.

D. TheHouseCouncilshallestablishitsownmeetingtimes,providedthatitshallmeetatleasttwiceamonthor
asdeemednecessarybytheCouncilorAdvisor.

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E.Meetingattendancequorumforalllegislativedecisionmakingshallconsistofatleasttwothirds(2/3)ofthe
votingmembership.

ARTICLEII
AMENDMENTS

SECTIONI
ThisConstitutionmaybeamendedbyamajorityvoteofthoseHouseCouncilmemberseligibletovoteonthe
proposedamendment. Constitutionalamendmentshavingapetitionsignedby5%ofHouseResidentsmaybe
broughtbeforethestudents.Theannouncementofamendmenttotheconstitutionshallbepostedinpublicareasof
thehouseand/orwebsiteatleasttwoweekspriortotheratification.Thevotingshallbeorganizedandconducted
byHouseCouncil.

SECTIONII
The Constitution may be amended by a special session of the House Council called for that purpose. The
amendmentshallbeproposedtotheHouseCouncilbyapetitionbearingthesignaturesofatleastfive(5)House
Councilmembersandshallbepassedbyatwothirds(2/3)concurrenceofthevotingmembersinattendanceatthe
special meeting. The announcement ofamendment under consideration shall be posted inpublic areas ofall
residentialareastwoweekspriortoratification.

ARTICLEIII
FINANCIALSTRUCTUREOFHOUSECOUNCIL

SECTIONI
Funding
Theguidingprincipleforfundexpendituresisthatfundsmustbeusedtodirectlybenefittheresidentsofthe
house.
A. TheHouseCouncilwilldevelopandsubmitabudgetwhichisapprovedbyatwothirds(2/3)concurrenceof
themembersinattendanceattheannouncedmeeting.

B. HouseCouncilwillsubmitabudgettotheAdvisorandResidenceCoordinatorasdirectedbytheCampus
Dean.ThisbudgetwillbepostedtotheHousewebsite.

C. AllHouseCouncilmoneysmustbekeptwithintheUniversitysaccountingsystemfacilitatedbyUCAE.

D. AnyfundingistofollowUniversityproceduresprescribedfortheallocationoffunds.Thisistoinclude,but
notbelimitedby,anyformsorpropersignatures.

E. HouseCouncilwillclarifytheusesofthesefundstoitsmembershipviadocumentedmeetingminutes.

F. OnlytheHousePresidentandHouseTreasurerwillhavesignatureapprovalforhouseexpenditures.

G. Funds may be transferred to another residential house account for the purposes of a cosponsored event
approvedinadvancetheHouseAdvisor.

H. The Advisor must approve all expenditures over $250; purchases involving merchandise (like house t
shirts/cups/etc.);purchasesofalcohol;expensesconnectedtoacontract(allcontractsmustbeapprovedin
advancebytheRC/CampusDean);andpurchasesofequipmentfortheHouse.

AlcoholExpenditures

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I. Only10%ofallocatedfundsmaybeusedforthepurchaseofalcohol(unlesstheHouseisSubstanceFree).

J. AllalcoholmustbepurchasedfromUniversityDiningandservedbyalicensedbartenderprovidedthrough
UniversityDiningprocess.

K. Foodandnonalcoholicbeveragesmustbeservedattheevent.Totalexpendituresfortheseitemsmustbeat
least50%oftheamountspenttopurchasealcohol.

FundAllocationNote: EachHouseCouncilwillhaveitsownfundcodefacilitatedthroughUCAE.Thecode
willbefundedbytheResidentialProgramFee(RPF)attherateof$30perstudentforthefallsemesterand$30per
studentforthespringsemester. Apreidentifiedcensusdatewillbeusedtodetermineoccupancyinahouse
eachsemester.

Housesareexpectedtospendallfundseachfiscalyear,howeverahousemayrolloverupto20%ofitstotal
fall/springallocationtothenextfiscalyear.Anyremainingfundswillbesweptintoacentralfundmanagedby
HDRL.Thiscentralfundwillbeusedtosupporthouseimprovements,aidinthefundingoflargescaleevents,etc.
TheDeanofHDRLwillworkwithstudentleaderstomanagethesefunds.

FundUsageNote1: HouseCouncilfunds may beusedfor:(1)suppliesandfoodforeducationalandsocial


programming efforts of the house; (2) transportation to house events off campus; (3) house merchandize; (4)
equipmentforthehouse;(4)eventrelatedexpensessuchasrentalfeesorticketstoanevent;(5)contractservices
relatedtoahouseevent;(6)alcoholupto10%ofallocatedfunds;and(7)transfertoanotherhouseaccounttoco
sponsoranevent.

Fund Usage Note 2: House Council funds may not be used to: (1) donate to charity; (2) pay for house
damages/excessivecleaningfees; (3)payregistrationfeesforstudentstoattendconferences; (4)payforcosts
relatedtoeventssponsoredbynonresidentialstudentgroups;(5)purchasegiftsforanindividual;(6)purchase
furniture.

FundingAuthorizationNote:RCand/orAdvisorscanauthorizeexpendituresifHouseCouncilisstillformingor
hasceasedfunctioning.

ARTICLEIV
VOTINGPROCEDURESOFHOUSECOUNCIL

SECTIONI
ElectionsofHouseCouncils
HouseCouncilofficersshallbeelectedbypopularvote.
a. TheResidentialLifeandDiningCommitteeofDukeStudentGovernmentshallcoordinateallelectionsin
cooperationwithHDRLleadership.

b. ElectionofthePresidentandTreasurershalltakeplaceintheSpringsemesterforthefollowingacademic
year.

Note: ElectionGuidelineswillbedistributedatalaterdate.

Publicity
A. Allcandidatesareallowedtomakeposters,signs,banners,etc.

B. AllpublicitymustbehungoncampusinaccordancewithinestablishedUniversityguidelines.

C. Allpublicitymustbekeptwithintheresidentialareasandremovedwhenelectionsarecomplete.

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Voters
A. AllstudentsresidinginGates
Housearepermittedtocastone(1)ballot.

ARTICLEV
RECALL,INITIATIVE,REVIEW

SECTIONI
TheresidentsofGates Houseshallhavethepowertorecallanyofficerelectedbythatconstituencyunderthis
Constitution.ThepetitiontorecallshallbehandedtotheHouseCouncilPresident,andshallnotbevalidunlessit
contains thesignaturesofatleast twentyfive(25%) ofthecurrent qualified voters inthat constituency. The
Presidentshall,ifthepetitionisingoodorderwithinthelimitationsofthisConstitution,directtheCouncilto
conductanelectionfortheofficerinquestion,andsaidofficershallhavetherighttobeacandidate. Thenew
electionshallbeheldnotmorethaneight(8)daysafternoticehasbeengiventotheHouseCouncilPresident.The
incumbentshallcontinueinofficeuntiltheelectionreturnsshallbeofficiallyannounced.

SECTIONII
Initiative
TheresidentsofGates Houseshall havethepowertoinitiateanyact withintheHouseCouncilprovidedthat
twentyfivepercent(25%)oftheresidentsoftheGatesHouseshallsignapetitioncallingforanelectiononabill
thattheyshallsubmitinwritingwiththepetitiontothePresident. ThePresidentofHouseCouncilshall,ifthe
petitionwereingoodorderwiththelimitationsoftheConstitution,directthe GatesHouseCounciltoconductan
electiononthebillinnotmorethenfifteen(15)daysafters/heshallhavereceivedthepetitionandbill.Public
noticeofsuchelectionshallbegivennotlessthenfive(5)daysbeforeitshalltakeplace.Amajorityofthevotes
castforthebillshallbesufficienttopassthebill.

SECTIONIII
Review
TheresidentsofGatesHouseshallhavethepowertocallforaballotonanyactoftheHouseCouncil,provided
apetitioncallsfortheballotandspecifyinwritingtheproposedactionshallbesignedbytwentyfivepercent
(25%)oftheresidentsandtransmittedinwritingtothePresidentoftheHouseCouncil.ThePresidentshall,ifthe
petition is in good order within the limitations of this Constitution, direct the House Council to conduct a
referendumonthebillinnotmorethanfifteen(15)daysbeforeitshalltakeplace.Amajorityofthevotescastfor
thebillshallbesufficienttopassthebill.

ARTICLEVI
SelectiveLivingGroupHouseRushProcedures

ARTICLEVI
SelectiveLivingGroupHouseMembershipCriteria

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RATIFICATIONANDREVIEW
ThisConstitutionshallberatifiedbyasimplemajorityoftheGatesHouseCouncilofDukeUniversity.

ThisConstitutionshallbereviewedatanypointintimeanarticlebecomesobsolete.