Board of Directors

Property Owners Association

La Reata Ranch

January 20, 2008

Subject: La Reata Board Meeting Minutes

1. Call To Order:
The meeting was called to order at 3:00 PM. Present were Nick Collier, C.M.
Nutt, and David Bell.

2. Old Business:
a. December 2007 Minutes. The minutes for December 2007 were approved.
b. Nature Trail Barriers. The barriers removed by Bluebonnet have been back in
place; however, additional barriers may need to be added to accommodate the
removal of a tree.
c. CCR Amendments (Approved in 2007). The BOD will do a detailed review
and analysis of the CCR revision ballots to determine whether some of the
proposed changes should be readdressed in another vote; i.e., there may be
issues which failed, but are of such interest to property owners that
reconsideration is appropriate.
d. POA Website. Efforts will be made to get minutes and other updates posted
on the website in a timelier manner.
e. POA Committee Roles and Responsibilities. The board will invite current
committee chairmen to the February 2008 BOD meeting to briefly review
committee functions and membership.
f. Fee Collection for 2008. In response to queries from some property owners
regarding the due date of annual maintenance fees, the board was in
agreement that beginning in 2009, statements will be mailed out in January,
due by the end of February, and considered late after the end of March.
g. Financial Records Review. The board approved the expenditure of $1,200 for
an independent review of POA financial records for 2006 and 2007 by the
accounting firm of Freemon, Shapard, & Story of Austin, TX.

3. New Business:
a. POA Records. The board raised and discussed a concern for maintenance of
records related to various POA activities, particularly those activities of the
Board of Directors and the Architectural Control Committee. The board’s
primary concern is that appropriate records and associated paper trails are
documented and maintained for future reference. The use of a “virtual office”
environment was also discussed for logging and tracking POA
issues/resolution.
 b. Spring Meeting. The tentative date for the spring meeting was set to be April
12, 2008.
c. Vendor Contract Review. The board will review all current contracts to
insure that current services are being provided as specified for the specified
price.

4. Adjournment:
The February meeting will be conducted on February 10, 2008 at Nick Collier’s
residence. The meeting was adjourned at 5:10 PM.