Art Museum of the Americas Receptions Facilities

General Secretariat of the Organization of American States

The General Secretariat of the Organization of American States, Art Museum of the Americas is
available for rental of its facilities for stand-up receptions after the Museum closes to the public at
5:00 p.m. Application for use of the Museum should be in writing and directed to the attention of
María Leyva, Specialist in charge, Art Museum of the Americas, GS/OAS; 1889 F Street, N.W.,
Washington, D.C. 20006.

At the time of the application, each organization must provide: (1) information concerning the type
and purpose of the event; (2) the full name, address and telephone number of the entity
requesting the use of the Museum; (3) the proposed hours and date of the event; (4) the number
of people expected to attend the event; (5) and the full name, telephone number, facsimile
number, and e-mail address of the contact person who will serve as the entity´s liaison with the
Museum Duty Officer, both prior to and during the event.

Users of the Museum´s facilities and grounds of the GS/OAS shall respect local laws and the
physical and logistical limitations of the facilities, and shall be subject to scheduling requirements
and staffing limitations of the Museum.

We do not rent for wedding receptions or ceremonies. Applications for rental of Museum facilities
is made though the office of the Director. A signed contract will be negotiated between the Art
Museum of the Americas and the renter.

There are two rental options. Executive Rental: Museum, Loggia & Terrace, capacity 120 people,
$2,000.00. Corporate Rental: Museum, Loggia, Terrace & Garden, capacity 1000 people,
$5,000.00, all standing up with our exhibition galleries open. The rental period is 4 hours with an
additional charge of $250 for each 1/2 hour over the 4-hour minimum.

A non-refundable deposit of $500.00 payable to the Art Museum of the Americas, OAS; and send
to our mailing address 1889 F Street, N.W., Washington, D.C. 20006, is required to hold the
scheduled date; however, you may change the date if necessary provided another date is
available. Either the renter of the Museum up to 30 days in advance may cancel the event, with
full refund of the deposit. An invoice for the balance due plus any additional overtime will be
billed immediately following the event. Final payment is due upon receipt of the invoice.

All arrangements including meetings with the Museum Duty Officer and caterer, delivery
schedules furniture arrangement and any other special requirement must be scheduled and
signed off on no later than two weeks prior to the event.

The user shall be directly responsible and accountable for all facilities supplied by the General
Secretariat. The user will assume responsibility for any and all liability resulting from personal
injury to the user, or other persons using the facilities; and/or any and all damages or loss of
property to the General Secretariat occurring during the use of the facilities. User shall promptly
indemnify the General Secretariat for any and all costs incurred by the General Secretariat in
relation to or resulting from said damages. The user will also provide the General Secretariat

MUSEO DE ARTE DE LAS AMERICAS

ART MUSEUM OF THE AMERICAS
1889 F Street, NW, Washington, DC 20006
Tel (202) 458-6016 - Fax (202) 458-6021
with a certificate of insurance purchased by the user to protect both the user and the General
Secretariat in the above mentioned circumstances and to comply with any provisions as specified
in the Agreement for the use of the Art Museum of the Americas and Facilities. The insurance
provided shall be satisfactory to the General Secretariat of the OAS.
The rental period begins at the time the guests arrives and ends when the last guest leaves. The
rental fee includes the cost of minimum of 1 staff member, two guards service, parking space
(subject to availability) parking attendant, cleaning, and engineer, necessary to cover the event.

Caterers

The Office of the Art Museum of the Americas reserves the right of approval of the renter's
selection of a caterer. Please notify the Museum Duty Officer coordinating your event of your
caterer selection as soon as possible to coordinate set-up procedures for the event. When
making arrangements with a caterer, please build in adequate time for catering set-up to meet
the 5:00 p.m entry to the Museum and the arrival of your guests. The client, caterer and
Museum Duty Officer should meet together at the Museum to go over details and logistics.
The caterer is responsible for removing all trash at the end of the rental period. All flowers,
bases, trees and musical instruments should be picked up the same night of the event.
The responsibilities of the catering company are not limited to this list. Any questions should be
addressed to the Museum Duty Officer.

Deliveries

Renter or caterer should schedule deliveries of rental equipment, liquor, etc. as soon as possible
with the Museum. In general deliveries should be made as late as possible on the day of the
event and removed the following day (Saturday rentals would have items removed on Monday.)

Restrictions

Smoking in not permitted within the Museum.

No food or drink is allowed in the Galleries.
Primary food service and bar set-up is permitted only in the Loggia and gardens. Tents are
permitted only in the gardens.
Music is permitted, but the approval of the type of music and its location within the Museum will
be made on an individual basis. No cooking facilities are available in the Museum.

Addresses

Mailing address: 1889 F Street, N.W. Washington, D.C. 20006

Museum address: 201 18th Street, N.W., Washington, D.C. 20006

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Parking space address: C Street, between 17 th and 18th Street, N.W., Washington, D.C. 20006
(subject to availability).