E-Sugam User Manual

Commercial Taxes Department National Informatics Centre
Government of Karnataka Bangalore
e - Sugam
User Manual
For
Dealers
Other Related Documents

User Manual for m-SUGAM available in the CTDs website.
Guidelines to use Excel to XML Converter enclosed in the Excel to XML downloaded File.
National Informatics Centre Commercial Taxes Department

Karnataka State Unit, Vanijya Terige Karyalaya
Mini Tower, Bangalore Gandhi Nagar, Bangalore
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No part of this document shall be reproduced without prior permission of National

Informatics Centre, Bangalore and Commercial Taxes Department, Bangalore.
User Manual Version 1.0 Release Date: 19/10/11 Page i

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Table of Contents
1. About e-SUGAM .............................................................................................................................. 1
1.1 Architecture of e-SUGAM ....................................................................................................... 1
1.2 Advantages of e-SUGAM System ............................................................................................ 2
1.3 Methods of e SUGAM Generation ....................................................................................... 3
2. Login ................................................................................................................................................ 4
3. e - SUGAM Forms New Entry ....................................................................................................... 8
3.1 To Add e-SUGAM Commodities ............................................................................................ 11
3.2 Print e-SUGAM Form............................................................................................................. 13
4. Upload XML File ............................................................................................................................ 16
4.1 Download the Converter and Convert the Excel File to XML Format ................................... 16
4.2 Upload XML File to the system ............................................................................................. 19
5. Update and Submit ....................................................................................................................... 22
6. Cancel ............................................................................................................................................ 25
7. Sample XML File .......................................................................................................................... 276
8. Codes Assigned for the Purpose of e-SUGAM Form for use in the XML format ........................ 298
9. State Codes of Various State and Union Territories ................................................................... 309
10. Regular Verification of e-SUGAM Account ............................................................................... 30
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Introduction to User Manual

This manual is the primary reference for eSUGAM: Dealer Module. The purpose of this manual
is to introduce the system to the new user and to provide sufficient details so that
as users progress through the manual they gain a full understanding of the application.
The manual is organized overall to flow from a general to a specific perspective. The
purpose being that as one reads through this manual he will be able to develop a
conceptual framework.
Also, whenever any terminology has been borrowed from the application, it has been marked in
bold. This manual is prepared for dealers/traders.
URL
http://www.ctax.kar.nic.in/
Citizens
http://sugam.kar.nic.in/
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List of Abbreviations
Abbreviation Expanded Form
AC Assistant Commissioner
CCT Commissioner of Commercial Taxes Department
CST Central Sales Tax
CTD Commercial Taxes Department
CTO Commercial Tax Officer
DC Deputy Commissioner
DVO Divisional VAT Office
INV Invoice
JCCT Joint Commissioner of Commercial Taxes Department
KST Karnataka State Tax
KTEG Karnataka Tax for Entry of Goods
LVO Local VAT Office
NIC National Informatics Department
SPB Self-Purchase Bill.
TIN Tax Identification Number
URD Unregistered Dealer
VAT Value Added Tax
VSO VAT Sub Office
User Manual Version 1.0 Release Date: 19/10/11 Page iv

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1. About e-SUGAM
e Sugam is a procedure set by the Commercial Taxes Department of Karnataka State for all the
dealers who are transporting the designated goods of worth over Rs.20000 to other dealers and
upload the same in the departments website and obtain a unique number as proof of uploading
such transporting details. The unique number thus obtained shall be produced to the check post
officer on reaching a check post.
Every dealer registered under Karnataka Value Added Tax 2003, needs to upload the details of
notified goods being dispatched or transported, in the format available in CTDs website before the
movement of goods commences.
Thus a dealer/trader before dispatching goods by a truck, first uploads each transaction details
onto the CTDs website electronically, obtains an acknowledgement, e-SUGAM for having uploaded
and then uses this e-SUGAM as a valid document for the transportation of goods. This would ensure
that all sales are properly accounted and there will not be any problem of tax evasion.
1.1 Architecture of e-SUGAM
All the registered dealers are given a unique identity through which they can upload the
transaction details. The access is controlled by a user name and password assigned to each dealer. A
user friendly uploading screen has been designed for use by dealers. The screen captures vital details
of each transaction like details of buyer, value of transaction, name of commodity etc. On uploading
the data, the central server stores the data and generates a unique number for each transaction.
While generating the e-SUGAM number, the dealer may enter the vehicle number in the e-
SUGAM form, or in any case if the dealer is unaware of the vehicle number, he may enter the
transporters mobile number in the e-SUGAM form and generate the e-SUGAM number. The
dealer/transporter can later (before reaching the check post) update the vehicle number either
online through the VAT e-Filing System or through the SUGAM mobile updation service from the
registered mobile number (of the dealer) or from the transporters mobile number entered in the e-
SUGAM form.
In the course of transportation of goods from the source place to the destination place, if there
is any transit of vehicle at the transit place, the dealer shall enter the transit place and also the
mobile number of the transporter authorized to update the transit vehicle number, in the e-SUGAM
Form and shall generate the SUGAM number. The dealer/transporter shall then update the transit
vehicle number from the registered mobile number in the prescribed format to the number
9212357123. The transit vehicle number will be updated in the system. Any further changes in the
transit vehicle number should be done within half an hour from the time of updation of the transit
vehicle number beyond which the transit vehicle number cannot be changed.
The dealer gives this unique number to the driver/person-in-charge of the goods vehicle. When
the goods vehicle reports at the check post the driver/person-in-charge simply gives the unique
number to the check post officer. The check post officer feeds this unique number into the system,
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and the details uploaded by the dealer will be displayed. The check post officer will then verify the
details uploaded with reference to the goods available in the vehicle. If there are no variations, the
check post officer will allow the vehicle to proceed. In case of any discrepancies the process of
imposition of penalty is set into motion. In case of a mobile check post the checking is done by
sending the unique number through SMS. A return message gives the details of the transactions.
As shown below in the diagram, there are various layers of redundancies in the system due to
which there is absolutely zero down time.
Figure 1: Web based eSUGAM system
1.2 Advantages of e-SUGAM System
The following are the benefits of e-SUGAM System:
Increased tax revenues for the department
Better compliance to law by dealers
Enabling processing of information by dealers
Better utilization of Human Resources
Simplified procedures and avoiding frequent visits of dealers to tax offices
Reduces detention of vehicles at check posts
Shifting capture of information from paper mode to electronic mode Paperless process.

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1.3 Methods of e SUGAM Generation
The diagram below shows the different methods of generating SUGAM Form.
Direct
Data Entry
XML File
mSUGAM SUGAM Upload
SitetoSite
Integration
Figure 2: Methods of SUGAM Generation

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2. Login
Getting Login Account
You need to request the concerned Local VAT office (LVO) or VAT Sub office (VSO) for an account
in VAT e-filing system by submitting an application to the jurisdictional LVO/VSO. After processing,
the jurisdictional LVO/VSO will provide the user name and Password. In case you have already
obtained the username and password for other purposes like e-filing of taxes, for obtaining the C
form etc, you may use the same user name and password for the purpose of obtaining e-SUGAM.
However for the first time, the jurisdictional LVO/VSO has to enable you to obtain the e-SUGAM. It is
important to maintain the user name and password securely and confidentially so as to avoid the
misuse of the same.
Regular Logging In
1. Open the Commercial Taxes Departments website (http://www.ctax.kar.nic.in/). The main page
of the CTD Website will be displayed (Refer Figure 3: CTD Website).
Figure 3: CTD Website
2. Click on the VAT efiling system (Refer Figure 3: CTD Website). The Login page of the VAT e-
Filing page will be displayed (Refer Figure 4: e-SUGAM Dealer Login Screen).

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Figure 4: eSUGAM Dealer Login Screen
3. Enter your user name and password provided by the CTD in appropriate fields and then click the
Login button (Refer Figure 4: e-SUGAM Dealer Login Screen). The home page for your User
Account will be displayed (Refer Figure 5: e-Filing System Home Page).
Figure 5: eFiling System Home Page
First time Logging In
When you login for the first time into the system successfully using the user name and password
given by the department, you will be displayed with the following screen (Refer Figure 6: First Time
Login Home page).

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Figure 6: First Time Login Home page
Instructions:
1. Click the Next button. A new screen requesting you to enter your contact information will be
displayed.
Figure 7: Dealers Contact Information page
2. Enter all the relevant contact information in appropriate fields, and click the Next button (Refer
Figure 7: Dealers Contact Information page). The Creation of New Username Module page will be
displayed.
Figure 8: Creation of New Username Module page
3. Enter the username and password of your choice in their respective boxes in the Creation of New
Username Module page and then click the Create button (Refer Figure 8: Creation of New
Username Module page). The system will generate the new username and password, if the

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username does not already exist. Once the Sign In process is complete, you will be directed to the
e-Filing system Main Page (Refer Figure 5: e-Filing System Home Page).
The e-SUGAM module has the following sub modules:
New Entry
Upload XML/ZIP file
Update and Submit
Cancel
Note:
Note
1. When you enter the contact information, the contact persons name should start with a capital letter.
2. The username should be of at least 5characters.
3. The password should be of at least 8 characters with a combination of alphabets (A-Z/a-z), numerals (0-
9) and special characters (@, #, $, %, &, *, ^).
4. Keep your User Name and Password securely. Do not share it with anybody. Ensure that only authorized
person uses this to work on e-Filing System.
5. Change your password regularly, at least once in 30-45 days and maintain/remember the password.
6. Remember to Sign Out/Log Out of the system after completion of your work.
Other Notes:
Notes
1. All fields marked in * are mandatory.
2. To log out of the e-Filing System, click Sign Out at the top right hand side of any page.
3. To go to the main page of the e-Filing System, click Main Page at the top left hand side of any page.
4. Click the Exit button in any page to exit from the respective page.
5. Enter the date in the dd/mm/yyyy format.

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3. e - SUGAM Forms New Entry

Every dealer who is transporting goods of value over Rs.20000 should possess the e-SUGAM
form. The dealer has to enter the details of the goods being transported in the e-SUGAM New Entry
form. On submitting the e-SUGAM New Entry form, the system generates a unique number and an
acknowledgement letter. The printed copy of this acknowledgement letter or the e-SUGAM serial
number should be available with the driver/person-in-charge of the goods vehicle while transporting
the goods.
Instruction:
1. In the e-Filing System home page, click eSUGAM Forms and then click New Entry option from
the drop-down list (Refer Figure 9: e-SUGAM Forms). The e-SUGAM New Entry Form will be
displayed (Refer Figure 10: e-SUGAM - New Entry Form).
Figure 9: eSUGAM Forms

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Figure 10: eSUGAM New Entry Form
2. In the e-SUGAM New Entry Form, enter the starting point and the end point of the
transportation of goods in the From Place and To Place fields respectively. In the Goods Details
section, enter the details of the goods being transported. Click the Commodity drop-down and
select the commodity from the list. If the commodity you are dealing with is not available in the
list, you can add the commodity. To add the commodity you are dealing with, refer Section 3.1
To Add eSUGAM Commodities. Enter the commodity description, quantity, taxable value,
VAT/CST collected and other amount (if applicable) of the commodity in their respective boxes.
3. Enter the details of the transporter in the Transporter Owner Details section. Enter the details
of the other dealer to whom the goods are being supplied to, in the Details of other party as per
the category of transporting goods section. The Category of Transaction and the Document
Type are correlated. The details are as given in the table below:
Category of Transaction Document Type
After Sale, After Purchase Invoice (INV)

To his Principal Invoice (INV), Consignment Note

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For goods purchased from URDs, the category will Self-Purchase bill
be After Purchase.
Consignment Sale (Receipt), Consignment Sale Consignment Note
(Dispatch)
To his shop/Godown/Storage, Stock
Stock Transfer Memo
Transfer(Dispatches)
Labor charges bill/Job work Voucher,
Job work, Return after Job work
Others
4. The Mines and Geology Department Permit Details section is applicable for dealers transporting
Mineral ores/Rocks from the quarry. Other dealers can skip this section.
5. After all the details are entered, select the type of print (Form Print/PDF Print) in the Select Print
Type section and then do one of the following:
SAVE: Click the SAVE button. The details entered will be saved and you can continue to enter
other e-SUGAM forms. To submit this form, refer Section 5 Update and Submit.
SAVE and SUBMIT: The form will be saved and submitted. The e-SUGAM form with the unique
number will be displayed (Refer Figure 11: e-SUGAM Form). You can take a print out of this
form. To print this form refer, section 3.1 Print e-SUGAM Form.
DELETE: To delete all the details entered in the e-SUGAM form, click the DELETE button.
Exit: To exit from the e-SUGAM New Entry form page, click the Exit button. The e-Filing
system main page will be displayed.

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Figure 11: eSUGAM Form
Note:
Note
1. If the dealer is unregistered, enter the TIN number as 29000000000.
2. To view instructions to fill the e-SUGAM form, click How

How to fill e-
e-SUGAM Screen?
Screen?
3.1 To Add e-SUGAM Commodities
If the commodity you are dealing with is not available in the list of commodities in the Commodity
drop-down in the e-SUGAM New Entry form, you can add the same.
Instructions:
1. In the e-Filing system home page, click the Reports and Help tab (Refer Figure 12: Reports and
Help). The screen as shown in Figure 13: Add e-SUGAM Commodity will be displayed.

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Figure 12: Reports and Help
Figure 13: Add eSUGAM Commodity
2. In the Reports and Help page, click Add eSUGAM Commodities under the heading Other
Options in the above screen (Figure 13: Add e-SUGAM Commodity). The e-SUGAM Commodities
page will be displayed.

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Figure 14: eSUGAM Commodities page
3. In the e-SUGAM Commodities page, click the Commodities drop-down and select the
commodity from the list. Click the SAVE button (Refer Figure 14: e-SUGAM Commodities page).
The commodity will be saved. The commodity will be listed in a tabular form with the
commodity code and description.
Note:
Note To delete any particular commodity, click the Delete button in the e-SUGAM Commodities page. A
confirmation message, Are you sure to Delete this Commodity will be displayed. Click the OK button. The
respective commodity will be deleted from the list.
3.2 Print e-SUGAM Form
If you have selected Form Print option, follow the steps given below:
1. To print the e-SUGAM Form, click the File menu and click the Print option from the drop-down
menu (Refer Figure 15: Form Print window). The Print window will be displayed.

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Figure 15: Form Print window
Figure 16: Print window
2. In the Print window, select the printer from the list available in the Select Printer section. In the
Page Range section select All option and then enter the Number of copies and then click the
Print button (Refer Figure 16: Print window). The copy of e-SUGAM form will be printed in the
printer selected by you.
If you have selected Pdf Print option, follow the steps given below:
1. Click the Print icon on your computer screen (Refer Figure 17: PDF Print). The Print
window will be displayed.
Figure 17: PDF Print
2. In the Printer section, click the Name drop-down and select the name of the printer. In the Page
range section, select All. In the Page Handling section, enter the number of copies in the Copies
field and click the Page Scaling drop-down and select Fit to Printable Area option from the list.
Check the Auto Rotate and Center option. Click the OK button. The form will be printed in the
printer selected by you.

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Figure 18: PDF Print window

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4. Upload XML File

If a dealer has to generate large number of e-SUGAM numbers, you may use the facility of
uploading the XML file. The dealer can enter the details in the excel file prescribed by the
department and then convert it to XML format and then upload it to the system. The size of the XML
file should not exceed 3 MB.
The dealer can download the converter from the departments website.
4.1 Download the Converter and Convert the Excel File to XML Format
1. In the e-Filing system home page, click the Reports and Help tab (Refer Figure 12: Reports and
Help). The Reports and Help page will be displayed. Click Converter in the Reports and Help page
(Refer Figure 19: Reports and Help page). The Excel to XML Converter Utility page will be
displayed (Refer Figure 20: Excel to XML Converter Utility).
Figure 19: Reports and Help page
Figure 20: Excel to XML Converter Utility

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2. Click the Download button in the Excel to XML Converter Utility page (Refer Figure 20: Excel to
XML Converter Utility). The File Download window will be displayed. In the File Download
window, click the Save button (Refer Figure 21: File Download window). The Save As window
will be displayed.
Figure 21: File Download window
Figure 22: Save As window
3. In the Save As window, click the Save In drop-down and select the location where the file has to
be saved, enter the file name in the File name box and then click the Save button (Refer Figure
22: Save As window). The zip file will be saved in the location selected by you.
4. Open the folder where the file is saved and right click the zipped folder and click Extract Here
from the drop-down (Refer Figure 23: Extract zipped folder). The folder will be extracted and
saved in the same location.

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Figure 23: Extract zipped folder
5. Double click the extracted folder. All the files in this folder will be displayed. Double click the
excel file eSUGAM.xls. The excel file will be displayed on screen.
Figure 24: Excel File location
6. Enter all details in the excel sheet and click the Convert to XML button (Refer Figure 25: Excel
File). The XML Conversion pop-up window will be displayed.
Figure 25: Excel File

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Figure 26: XML Conversion window
7. Click the Start button in the XML Conversion window (Refer Figure 26: XML Conversion window).
To change the location where the file has to be saved, click the Browse button and select the
required location where the folder has to be saved.
8. After clicking the Start button, the screen shown below will be displayed.
Figure 27: MS Excel Popup message
9. Click the OK button (Refer Figure 27: MS Excel - Pop-up message) and a message Validate the
XML file will be displayed.
Figure 28: Validate XML File
10. Click the OK button in window as shown in Figure 28: Validate XML File. On successful
conversion of the excel file to XML format, a message Validation Successful will be displayed.
The XML file will be saved in the folder selected by you. If there are some errors in the details
entered in the excel file, an error message will be displayed. So make the necessary corrections
and then proceed.
4.2 Upload XML File to the system
1. In the e-Filing system home page, click eSUGAM Forms and then click Upload XML File from the
drop-down (Refer Figure 9: e-SUGAM Forms). The e-SUGAM Invoice XML File Upload Form will
be displayed (Refer Figure 29: e-SUGAM Invoice XML File Upload Form).

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Figure 29: eSUGAM Invoice XML File Upload Form
2. In the e-SUGAM Invoice XML File Upload Form, Click the Browse button to select the XML file
(Refer Figure 29: e-SUGAM Invoice XML File Upload Form). The Choose File window will be
displayed (Refer Figure 30: Choose File to upload window).
Figure 30: Choose File to upload window
3. In the Choose File window, click the Look In drop-down and select the folder where the XML file
is saved. Select the file which is displayed or enter the name of the file in the File name box and
then click the Open button (Refer Figure 30: Choose File to upload window). After selecting the
XML file, click the Upload button. The e-SUGAM XML Validation Form will be displayed and a
message XML File Uploaded Successfully will be displayed on successfully uploading the file.
Click the Validate XML File button in the e -SUGAM XML Validation Form page (Refer Figure
31: e-SUGAM - XML Validation Form).The details in the XML File will be displayed (Refer Figure
32: After Validation of XML File).
Figure 31: eSUGAM XML Validation Form

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Figure 32: After Validation of XML File
4. Click the Save button. The data will be saved in case of no errors; else error message will be
displayed. To submit this e-SUGAM form, go to the main menu and click Update and Submit
(Refer Figure 9: e-SUGAM Forms). Refer Section 5 Update and Submit to submit these forms.

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5. Update and Submit

This option enables the dealers to update and submit the e-SUGAM Forms. In this system, the
dealers have an option to enter and save multiple e-SUGAM forms. The dealer can then select the
form, update it and then submit the form to generate the unique number.
Instructions:
1. In the e-Filing System home page, click eSUGAM Forms and then click Update and Submit from
the drop-down (Refer Figure 9: e-SUGAM Forms). The e-SUGAM Verify/Submit Form page will be
displayed (Refer Figure 33: e-SUGAM Verify/Submit Form). All the e-SUGAM forms saved by you
will be displayed.
Figure 33: eSUGAM Verify/Submit Form
2. To submit all the e-SUGAM forms, click the Submit All button in the e-SUGAM Verify/Submit
Form page. (Refer Figure 33: e-SUGAM Verify/Submit Form). The e-SUGAM Verify/Submit Form
will be displayed. The serial numbers will be generated.
Figure 34: eSUGAM Verify/Submit Form
3. Click Select against each e-SUGAM form in the e-SUGAM Verify/Submit page (Refer Figure 34: e-
SUGAM Verify/Submit Form). The Print e-SUGAM Details page will be displayed (Refer Figure 35:
Print e-SUGAM Details).

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Figure 35: Print eSUGAM Details
4. In the Print e-SUGAM Details page, select the type of print (Form Print or Pdf Print) and then
click the Print button (Refer Figure 35: Print e-SUGAM Details). The e-SUGAM Form with the
unique number will be displayed. To print the e-SUGAM Form, refer Section 3.2 Print eSUGAM
Form.
5. To update and submit the forms individually, click Select against each e-SUGAM form (Refer
Figure 33: e-SUGAM Verify/Submit Form). The e-SUGAM Update/Delete/Submit Form page will
be displayed (Refer Figure 36: e-SUGAM Update/Delete/Submit Form).

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Figure 36: eSUGAM Update/Delete/Submit Form
6. In the e-SUGAM Update/Delete/Submit Form, you can update the details entered in the form
and then do one of the following:
SAVE: Click the SAVE button. The details entered will be saved and you can submit this form
later.
SUBMIT: Click the Submit button to submit the form. The e-SUGAM form with the unique
number will be displayed. You can take a print out of this form. To print this form refer,
section 3.1 Print e-SUGAM Form.
DELETE: To delete all the details entered in the e-SUGAM form, click the DELETE button.
Exit: To exit from the e-SUGAM Update/Delete/Submit page, click the Exit button. The e-
Filing system main page will be displayed.

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6. Cancel
The cancellation of the e-SUGAM Form is allowed only in case where e-SUGAM number is
generated but cannot be viewed for some reason.
Instruction:
1. In the e-Filing System home page, click eSUGAM Forms and then click Cancel from the drop-
down (Refer Figure 9: e-SUGAM Forms). The e-SUGAM Cancel List page will be displayed (Refer
Figure 37: e-SUGAM Cancel List page).
Figure 37: eSUGAM Cancel List page
2. In the e-SUGAM Cancel List page, enter the serial number and the date of submission in their
boxes and then click the Process button (Refer Figure 37: e-SUGAM Cancel List page). The details
of the e-SUGAM form will be displayed in a tabular form. Click Select against the e-SUGAM
details displayed. The e-SUGAM cancel form will be displayed.
Figure 38: eSUGAM Cancel Form

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3. In the e-SUGAM Cancel Form, click the Reason Type drop-down and then select the reason from
the list. Enter the reason description in the Reason Desc. Box and click the Cancel button (Refer
Figure 38: e-SUGAM Cancel Form). The e-SUGAM form will be cancelled.

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7. Sample XML File

The sample XML File is as shown below:
<?xml version="1.0" ?>

<VAT505_req>
<Vat505_Det>
<Tin>29030017892</Tin>
<InvNo>1</InvNo>
<InvDt>20110907</InvDt>
<Dn_dt>20111018</Dn_dt>
<Buy_Tin>28000000000</Buy_Tin>
<Buy_Nm>abc</Buy_Nm>
<Fro_Place>mlore</Fro_Place>
<To_Place>udupi</To_Place>
<Goods_Desc>test</Goods_Desc>
<Qty_unit_det>1</Qty_unit_det>
<NetVal>1000.25</NetVal>
<TaxVal>100.50</TaxVal>
<OthVal>0</OthVal>
<Tr_Veh_Own>sdsd</Tr_Veh_Own>
<Veh_No>sds2</Veh_No>
<Gc_Lr_No>23</Gc_Lr_No>
<Trans_Goods_Cat>VA</Trans_Goods_Cat>
<Doc_type>INV</Doc_type>
<Comm_Code>2.00</Comm_Code>
<State_Cat>O</State_Cat>
</Vat505_Det>
<Vat505_Det>
<Tin>29030017892</Tin>
<InvNo>2</InvNo>
<Dn_dt>20111018</Dn_dt>
<Buy_Nm>abc</Buy_Nm>
<Fro_Place>blore</Fro_Place>
<To_Place>mlore</To_Place>

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<Goods_Desc>mlore</Goods_Desc>
<NetVal>55000</NetVal>
<TaxVal>0</TaxVal>
<OthVal>6000</OthVal>
<Tr_Veh_Own>g</Tr_Veh_Own>
<Veh_No>gfg</Veh_No>
<Trans_Goods_Cat>VE</Trans_Goods_Cat>
<Doc_type>CON</Doc_type>
</Vat505_Det>
<Vat505_Det>
<Tin>29030017892</Tin>
<InvNo>3</InvNo>
<Dn_dt>20111018</Dn_dt>
<Buy_Nm>df</Buy_Nm>
<Fro_Place>goa</Fro_Place>
<To_Place>blore</To_Place>
<Goods_Desc>goods</Goods_Desc>
<NetVal>10000</NetVal>
<TaxVal>0</TaxVal>
<OthVal>0</OthVal>
<Tr_Veh_Own>trew</Tr_Veh_Own>
<Veh_No>ka05 123</Veh_No>
<Trans_Goods_Cat>VK</Trans_Goods_Cat>
<Doc_type>LJV</Doc_type>
</Vat505_Det>
</VAT505_req>

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8. Codes Assigned for the Purpose of e-SUGAM Form for

use in the XML format
INV Invoice
CON Consignment Note

Online e-SUGAM
STM Stock Transfer Memo
Forms with the tag
Document Type
name as
SPB Self-Purchase Bill
<Doc_type>
LIV Lab Charge/Job work Voucher
OTH Others
V-A After Sales
V-B After Purchase
V-C To His Shop/Godown/Storage
V-D To his principal
V-E Interstate consignment for sale

Online e-SUGAM
Category of V-F Intrastate consignment for sale Forms with tag
Transaction name as
For Job work/Return after Job <Trans_goods_cat>
V-G
work/Line Sale/ Others
V-H Stock Transfer (Receipts)
V-I Consignment for Sale
V-J Stock Transfer (Dispatch)
V-K Others
Online e-SUGAM
Please see the codes of the commodities added by Forms with tag
Commodity Code
you in the e-SUGAM Commodities name as
<comm._code>

e - Sugam
9. State Codes of Various State and Union Territories

State Codes Name of the State Number Assigned
OT Other Countries 0
JK Jammu and Kashmir 1
HP Himachal Pradesh 2
PB Punjab 3
CH Chandigarh 4
UR Uttaranchal 5
HR Haryana 6
DL Delhi 7
RJ Rajasthan 8
UP Uttar Pradesh 9
BH Bihar 10
SK Sikkim 11
AR Arunachal Pradesh 12
NL Nagaland 13
MN Manipur 14
MI Mizoram 15
TR Tripura 16
ME Meghalaya 17
AS Assam 18
WB West Bengal 19
JH Jharkhand 20
OR Orissa 21
CT Chattisgarh 22
MP Madhya Pradesh 23
GJ Gujarat 24
DD Daman and Diu 25
DN Dadar and Nagar Haveli 26
MH Maharashtra 27
AP Andhra Pradesh 28
KA Karnataka 29
GA Goa 30
LD Lakshadweep 31
KL Kerala 32
TN Tamil Nadu 33
PY Pondicherry 34
AN Andaman and Nicobar 35

e - Sugam
10. Regular Verification of e-SUGAM Account

Every dealer shall view the report of all such entries made and the unique numbers generated
by him during every week for which a facility is provided on the websites to ensure the correctness
of the entries and also to ensure that the facility of entry of transactions made by him is not misused
by any unauthorized person. The verification of your account can be done as below:
1. Click on Reports and Help in the main menu (Refer Figure 9: e-SUGAM Forms). The Reports and
Help page will be displayed.
Figure 39: Reports and Help
2. Click eSUGAM/505 Forms under the REPORTS heading and Detailed Sub-Heading (Refer Figure
39: Reports and Help). The screen shown in Figure 40: Report - e-SUGAM Forms will be
displayed.
Figure 40: Report eSUGAM Forms

e - Sugam
3. Select the Report Type (Utilized/Cancelled), enter the Submission Date From and To in their
respective boxes and then click the Process button (Refer Figure 40: Report - e-SUGAM Forms).
All the e-SUGAM Forms of that particular period will be displayed.
After verification of the details, in case you find any entry of transaction recorded in your account is
not entered by you, then you should immediately change your password. Further, you shall also
inform the jurisdictional LVO/VSO within three days from the date of entry of such transaction which
you claim to be not made by you.

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Commercial Taxes Department National Informatics Centre

Government of Karnataka Bangalore

Other Related Documents

National Informatics Centre Commercial Taxes Department

No part of this document shall be reproduced without prior permission of National

User Manual Version 1.0 Release Date: 19/10/11 Page i

1.1 Architecture of e-SUGAM ....................................................................................................... 1

1.2 Advantages of e-SUGAM System ............................................................................................ 2

1.3 Methods of e SUGAM Generation ....................................................................................... 3

3. e - SUGAM Forms New Entry ....................................................................................................... 8

3.1 To Add e-SUGAM Commodities ............................................................................................ 11

3.2 Print e-SUGAM Form............................................................................................................. 13

4. Upload XML File ............................................................................................................................ 16

4.2 Upload XML File to the system ............................................................................................. 19

5. Update and Submit ....................................................................................................................... 22

7. Sample XML File .......................................................................................................................... 276

9. State Codes of Various State and Union Territories ................................................................... 309

10. Regular Verification of e-SUGAM Account ............................................................................... 30

User Manual Version 1.0 Release Date: 19/10/11 Page ii

Introduction to User Manual

User Manual Version 1.0 Release Date: 19/10/11 Page iii

Abbreviation Expanded Form

CCT Commissioner of Commercial Taxes Department

CST Central Sales Tax

CTD Commercial Taxes Department

CTO Commercial Tax Officer

DVO Divisional VAT Office

JCCT Joint Commissioner of Commercial Taxes Department

KST Karnataka State Tax

KTEG Karnataka Tax for Entry of Goods

LVO Local VAT Office

NIC National Informatics Department

SPB Self-Purchase Bill.

TIN Tax Identification Number

URD Unregistered Dealer

VAT Value Added Tax

VSO VAT Sub Office

User Manual Version 1.0 Release Date: 19/10/11 Page iv

1.1 Architecture of e-SUGAM

User Manual Version 1.0 Release Date: 19/10/11 Page 1

Figure 1: Web based eSUGAM system

1.2 Advantages of e-SUGAM System

The following are the benefits of e-SUGAM System:

Increased tax revenues for the department

Better compliance to law by dealers

Enabling processing of information by dealers

Better utilization of Human Resources

Simplified procedures and avoiding frequent visits of dealers to tax offices

Reduces detention of vehicles at check posts

User Manual Version 1.0 Release Date: 19/10/11 Page 2

1.3 Methods of e SUGAM Generation

Figure 2: Methods of SUGAM Generation

User Manual Version 1.0 Release Date: 19/10/11 Page 3

Figure 3: CTD Website

User Manual Version 1.0 Release Date: 19/10/11 Page 4

Figure 4: eSUGAM Dealer Login Screen

Figure 5: eFiling System Home Page

First time Logging In

User Manual Version 1.0 Release Date: 19/10/11 Page 5

Figure 6: First Time Login Home page

Figure 7: Dealers Contact Information page

Figure 8: Creation of New Username Module page

User Manual Version 1.0 Release Date: 19/10/11 Page 6

2. The username should be of at least 5characters.