Need to connect with anyone through a

visioconference around the world?

Lets discover MEETING application!

Userguide
GUIDELI
NES -
DANO
NERS
DIGITAL
 01
What is Meeting?
1.1. Meeting benefits
USERGUIDE 1.2. Welcome to Meeting
1.3 Make a video conference from your computer
1.4 Join a video conference from your computer
1.5 Join a visio conference from your Tandberg

Agenda 1.6 Share your screen with other participants

1.7 Mute or unmute your microphone
1.8 Activate or deactivate your camera
1.9 Use the chatbox

How to access Meeting?

02 2.1. How to install the app?

2.2. How to access Meeting?
2.3 How to sign in?
2.4 How to exit?

How to set up a video conference ?

3.1 Make an instant videoconference

03
3.2 Set up a videoconference
3.2.0 Organize a videconference
3.2.1 Organize a meeting in your own space
3.2.2 Organize a meeting in a temporary room
3.2.3 Organize a meeting in a physical room
3.2.4 Organise a meeting in a physical room with the smart scheduler

How to attend a Meeting?

4.1 Join a video conference from your computer

04 4.2 Join a videoconference from your iOS device

4.3 Join a videoconference from your Android devices

05 Need help?
USERGUIDE
5 reasons to use video conferencing
Save time and money
56% of global CFOs said that they
would invest in video conferencing in
order to reduce their travel needs
Increase efficiency and business impact
71% felt like they've lost a sale or business
opportunity due to lack of face-to-face
interaction
The average attention span rockets to
35 minutes on a video conference call
compared to only 23 minutes on a
telephone call
Create proximity & ease communication
89% of employees work at least once a week with
people they have never seen
64% of employees believe that face-to-face
connections with colleagues help build a relationship
Preserve work balance by easing flexible work
and mobility
Happier workers are 12% more productive
Preserve the environment
Driving to a meeting 1 hour away uses just as much
electrical power as up 1,000 hours of web conferencing.
Use Meeting, preserve the environment.
USERGUIDE

1.1. Visioconference benefits

With Meeting, you can

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USERGUIDE

What is Meeting?
USERGUIDE

1.1 Scopia vs VideoMeeting

DANONERS DANONERS
One to One One to One
One to Tandberg One to Tandberg
One to Much One to Much
One to Much + Tandberg (with Consergerie) One to Much + Tandberg (with Consergerie)

EXTERNAL USERS EXTERNAL USERS

One to External One to External
One to Much External One to Much External

DEVICES DEVICES
PC PC
Android Android
Apple Apple
Tandberg Tandberg

6
 USERGUIDE

1.2 Make a visio conference

WITH WHEN ? HOW?

DANONERS

WITH EXTERNAL
PARTICIPANTS CALL YOUR FROM
CONTACT(S) YOUR MEETING
INSTANTENOUSLY VIRTUAL ROOM
ONE TO OR
OR
I WANT TO ONE
MAKE A VISIO
MEETING
ONE TO SCHEDULE YOUR
FROM YOUR
MANY CALL(S) IN A
LOTUS NOTES
REGULAR BASIS

7
USERGUIDE

1.3 Join a visio conference

From a Lotus Notes Click on the link in your
invitation invitation (cf details)
FROM
YOUR PC
From your Meeting Join the virtual room of
software the organizer (cf details)
I WANT TO
JOIN A FROM A
Click on join
VISIO TANBERG (cf details)
MEETING
From your Lotus Click on the link in your
Notes invitation invitation (cf details)
FROM YOUR
MOBILE If you receive
a call Accept the call
(cf details)

8
USERGUIDE

How to access Meeting?

USERGUIDE
2.1. How to install it?
From your laptop
The software will be installed during a
installation campaign before go live.
You will see the following screenshot
Click on Install
Once done, the software is installed.
If it is not installed, enter this link
FIRST CONNECTION USE
From an iOS device From other mobile device
Transition solution
From a professional iPhone/iPad:
go to DanApps and look for Acano .
Download the app
No App available for Android system
If you want to download it on a non (cf: slide how to access?)
Danone device :
go to App Store and look for Acano The system is not compatible with
Download the app Windows phone
10
USERGUIDE

2.2. How to access?

2
1. From your laptop: go to your desktop. Launch
the Meeting software
1
2. From your iOS device: open the Acano
application Transition solution

3. From another mobile device: Click on this link.

4. From Tandberg / Physical room : No app, Transition solution

please see specific section to join a meeting
from Tandberg / Physical room

11
USERGUIDE

2.3. How to sign in?

From your iOS device
From your computer (Acano App)
1. Enter your Danoner email address
2. Enter your Windows password
3. Click on sign in

1
2
You can check the sign me in when
meeting start box to register your
connection information. 3

Follow the same steps, if you are using

it from your iOS Acano application
USERGUIDE

2.4. How to exit?

To sign out Meeting, from your computer:

1. Click on your settings wheel

on the right top corner
2. Click on sign out

Be careful, if you click on the

cross it will only minimize
the windows and not the
application.
USERGUIDE

How to set up a
videoconference?
USERGUIDE

3.1. Discover your new homepage Settings

Shortcut to make a instant call

Your field of Danone Your private

Your last activities Directory visio room
contact
Your last Join your
contact last
information contact

Search bar
Access to
other call
options
Add your last
contact in your
favorites

15
USERGUIDE

3.2 Share your screen with other participants

During a video conference, you can share your screen, following these steps:
3
1. To start sharing, select share screen
2. You have to 2 choices:
1
Share your full screen (Desktop)
Share a specific screen 2
Show only one application (if you move to another
application, participants will see a white screen)

3. To stop sharing, select leave

Only one participant can share his screen at a time

Use this feature only with a computer or an IPad

USERGUIDE

3.3 Mute or unmute your microphone

During your video conference, you can mute or unmute your microphone at any time:

To mute your microphone, select

Your microphone is activated.

Other participants can hear your This exclamation point
audio feed. means that someone has
muted your audio.

Your microphone is deactivated.

Other participants cant hear you.

If you are the host participant.

You can mute other participantsmicrophone.
Click right on the participant name
Click on mute audio
USERGUIDE

3.4 Activate or deactivate your camera

During your video conference, you can activate or deactivate your camera at any time:

To deactivate your camera, select

This exclamation point

Your camera is turned on. means that someone
Other participants can see your video. stopped your camera.

Your camera is turned off.

Other participants cant see you

If you are the host participant:

You can deactivate other participants camera.
Click right on the participant name
Click on stop video
USERGUIDE

3.5 Use your chat box

During your scheduled video conference, you can chat with other participants

Chat with other participants, if you are more than 2

To chat with other participants, select

Three things to keep in mind:

1. During the Visio conference, you write to all participants, you cannot choose a specific audience.

2. Only the host participant can keep the chat history.

3. You cannot copy paste the chat.

USERGUIDE

Tips and tricks

2. ASK TO THE CONCIERGE FOR YOUR

1. USE A NETWORK CONNECTION
PASSCODE CHANGES

Your connection and image quality will be optimized If you need to change your host or guest passcode,
with the network connection send an email request to the concierge using the
following address:

videoconference.conciergerie@danone.com
USERGUIDE

3.1. Make an instant

videoconference
USERGUIDE

3.1 How connect?

INSTANT CALL YOUR SPACEs VIA CONCERGERIE

You can edit members can You can request a temporary

Can call to user directly via TAB
People
All participants can add calls
Participants can leave video
connect. space at videoconference
All participants with permission in Conciergerie.
space can add calls.
Only Spaces have chat active.
If owner is unique member of
spaces and leave video, meeting
finish.

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USERGUIDE

3.1 Make an instant call

1
1. Open your software or application
2
2. Click on "spaces
3. Join your space by clicking on your camera icon 3 4
4. Click on participants
5. Click on call 5

6. Use the search bar to find your contact and click on

his name to call him
7. You can add as much participants as you want to 6

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USERGUIDE

3.1 Configure your Space (I)

1
1. Open your software or application
2
2. Click on "spaces
3. Select your space (appear left part of
3
application)
4. Click on edit / editar
4
5. Now, you can add members in your space.

* This participants can access your space 5

without PIN.

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USERGUIDE

3.2. Set up a videoconference

USERGUIDE

3.2.0 Organize a videoconference

Two options :

INVITE YOUR PARTICIPANTS INVITE YOUR PARTICIPANTS IN A

INTO YOUR OWN SPACE, IF: TEMPORARY ROOM, IF:
You are participating to the meeting (organizer) You are not attending to the meeting (example:
assistant)
You dont see any inconvenient with the fact of
sharing your permanent* passcode OR

*if you need to change this passcode, please send an email request You are sharing highly confidential content and
to the concierge at this address:
videoconference.conciergerie@danone.com need a specific passcode for this meeting

26
USERGUIDE

3.2.2 Organize a meeting in your own space

1. Open your Lotus Notes Calendar
2. Create an invitation, as usually
3. Before sending it, click on Online meeting
4. A pop up appears:
1. Select the template My Video Conference
2. Check the box include call-in information in
the Location
3. Click on OK
5. IMPORTANT: Dont forget to give your guest
Passcode code to your participants ! To do so,
Passcode
add it in the Description section

27
USERGUIDE

TIPS Find your guest Passcode

1. Open your application
2. Click on "spaces
3. Join your space by clicking on your
camera icon
4. Select the 3 dots
5. Click on Info
6. Copy paste your guest Passcode to
your participants
If you need to modify the guest Passcode, make a
request to the concierge at the following email
address
videoconference.conciergerie@danone.com

28
USERGUIDE

TIPS Modify your Lotus Notes Invitation

1. Open your Lotus Notes Calendar
2. Create an invitation, as usually
3. Before sending it, click on Online meeting
4. A pop up appears:
1. Select the template My Video Conference
2. Click on the Edit button
3. In the Call-In information section, modify the
invitation and add your guest passcode
Dont touch to the other section(Meeting Room URL,
Meeting Room Name or Password)

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 USERGUIDE

3.2.3 Organize a meeting in a temporary room

Email Example:
1. Send an email to
I would like to book a meeting for July 10th , between
videoconference.conciergerie@danone.com with the
10h and 12h.
following information:
Meeting Title: Product Launch
Requested Date and Time of the meeting
Meeting Description : Share the last information
Title and Description of the meeting (if need be)
about the product
If any: Danone Visio Meeting Rooms that will be used
Visio Rooms used:
(specify name and location)
Evian in Paris Headquater (17H)
2. You will receive your invitation details by e-mail
Evian in St Ouen
3. Share those details with your participants
Bledine in Bledina
When you reach the time limit of the
call, this one is extended up to 1
hour (by 15 min slot) if there are still
participant in the video conference

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USERGUIDE

Organize a meeting from a physical room with another

physical room*
For an ad hoc meeting with 1 2
another physical room

1. Tap the Call button

Make your call to the Danone Room
System
2. In the directory list, select Danone Room
Systems that you want to join
3 4
3. Tap the green call button to reach your
contact
4. Enter your contact guest Passcode

*Tandberg

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USERGUIDE

Organize a meeting from a physical room* with Danoner

space
For an ad hoc meeting with 1 2
another Danoner space

1. Tap the Call button

Make your call to the Danone Room
System
2. In the directory list, select Danone Room
Systems that you want to join
3 4
3. Tap the green call button to reach your
contact
4. Enter your contact guest Passcode

*Tandberg

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 USERGUIDE

Organize a meeting from a physical room with a

scheduled meeting
For scheduled meeting in your
space 1 2
1. Request your Host pin code to
Conciergerie
(videoconference.conciergerie@danone.
com)
2. On the screen, look for the phone book or
Directory.
3 4
3. In the directory list, select Danoners
Space
4. Look for Your Name in the list, and select it.
5. Start your call
6. Enter you Host Pin Code.

33
USERGUIDE

How to attend a
videoconference?
USERGUIDE

4.1 Join a videoconference from your computer

1. Click on join the meeting in your 2
1
Lotus link invitation
2. The meeting landing page is now
opened in Internet Explorer
3
3. Add the guest passcode received in
5 4
your invitation
4. Click on continue to launch the 6
videoconference
5. Accept the authorization requirements
6. Enter your name and click on join the
call
USERGUIDE

4.2 Join a videoconference from your iOS devices

1
1. Click on join the meeting in your
Lotus link invitation
2 5
2. The meeting landing page is now
opened
3. Add the passcode received in your
3
invitation
4. Click on continue
5. Click on open to launch the 4
application
USERGUIDE

4.3 Join a videoconference from your Android devices

If you are the host If you are the participant

1. Click on this link:

1. Go to you Lotus Mail Invite
https://join.video.danaccess.net/
2. Click on the link within the invite
2. The meeting landing page is opening
3. On the Landing page, provide the Guest
3. Click on Sign In
passcode as Passcode, click on
4. Enter your email as Username, and Windows
Continue
password
4. Enter your Name, and click on join call
5. Click again on Sign in
6. Click on the Green camera
USERGUIDE

Join a meeting from a physical room

TO JOIN A TEMPORARY
SPACE

1. When the meeting begins, click on join if available.

2. If there is not the join button:
On tablet or touch screen: click on Dial or Call
On remote control, click on the green button, and then
enter dial number form.

3. Dial the number provided in the email (7XXX), then

enter the guest passcode provided in your email
invitation

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USERGUIDE

Join a meeting from a physical room

TO JOIN A DANONER
SPACE

1. On the screen, look for the directory

2. Select Danoners Space
3. Search for the organizer name and select his space
4. Click on call
5. Enter the guest passcode provided in your email
invitation, when requested

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USERGUIDE

Need help?
USERGUIDE
Need Help?
1. REGISTER TO A TRAINING SESSION
Training sessions have been created for
everyone. Learn all the tips and tricks in one
hour, and become a digital ambassador!
2. ASK YOUR QUESTIONS ON WORKPLACE
Join Meeting Help group on Workplace
and ask all the questions you may have.
3. ASK YOUR CLUSTER DIGITAL CHAMPION
Each cluster is supported by
dedicated digital champions. Ask for
their help!
4. CREATE A CLIO TICKET
If you encounter specific technical
issues, do not hesitate to create a
CLIO ticket or call the Help Desk.