The District of Columbia Public Library

FY 2017 Operating Budget:

Year-to-Date Report
as of August 31, 2017
Wednesday, September 27, 2017

Document #9B.1
Board of Library Trustees Meeting
 FY 2017 Budget
As of August 31, 2017, 91.8% of the fiscal year has elapsed. Fiscal Month 11 (August) has not yet
closed. Obligation numbers may still change.
DC Public Library (DCPL) Local obligations are at $52.2M or 89.5% of the total Local budget of
$58.4M. Gross obligations are at $54.8M or 89.3% of the total Gross Budget of $61.3M. The
Local budget is supported by tax and non-tax revenue that is not earmarked and is allocated
during the annual budget process. The Gross sometimes referred to as the Operating Budget is
the total budget that includes resources from all funding sources (except Capital): Local, Federal,
Special Purpose (or Other or O-Type), Private and Intra-District and encompasses the Districts
day-to-day activities.
Both the Local and Gross budgets are made up of two major categories: Personal Services (PS)
and Non-Personal Services.
Personal Services (PS) includes personnel-related budget and expenditures (i.e. salaries, benefits,
overtime). The Librarys FY 2017 PS expenditures-to-date are at 89.4% (or $38.4M) of the Local
and 89.4% (or $38.7M) of the Gross budgets, respectively, as compared to 91.3% ($38.3M) of the
Local and 91.3% ($38.6M) of Gross budgets, at the same time last year. A reprogramming to move
$497K from PS to NPS is still pending final approval.
Non-Personal Services includes other than personnelrelated items, such as supplies, rent,
contracts and equipment. DCPLs NPS Local obligations are at 89.6% ($13.9M) of the Local
budget and 89.2% ($16.1M) of the Gross budget. FY 2017 NPS obligations are behind of FY 2016
Local obligations of 95.9% ($13.6M) and Gross obligations 94.5% ($14.5M), as of the same time
last fiscal year. 2
 FY 2017 Budget Status
(Local Budget as of August 31, 2017)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 31,761,077 28,679,186 3,081,891 90.3%
12 Regular Pay- Other 1,712,661 1,384,597 328,064 80.8%
13 Additional Gross Pay 840,000 568,736 271,264 67.7%
14 Fringe- Benefits- Curr Personnel 8,271,832 7,366,804 905,028 89.1%
15 Overtime 315,000 356,132 (41,132) 113.1%
Total Personnel Service (PS) 42,900,570 38,355,454 4,545,116 89.4%

Non-Personnel Service
20 Supplies and Materials 436,395 397,527 38,868 91.1%
30 Energy and Utilities 0 0 0 0.0%
31 Telephone, Telegraph, Telegram & Etc 50,000 50,000 0 100.0%
32 Rentals - Land & Structure 0 0 0 0.0%
33 Janitorial Services 0 0 0 0.0%
34 Security Services 0 0 0 0.0%
35 Occupancy 0 0 0 0.0%
40 Other Services and Charges 8,726,279 7,950,579 775,700 91.1%
41 Contractual Services & Other 56,988 54,388 2,600 95.4%
50 Subsidies and Transfers 0 0 0 0.0%
70 Equipment & Equipment Rental 6,199,350 5,403,887 795,463 87.2%
Total Non-Personnel Service (NPS) 15,469,012 13,856,381 1,612,631 89.6%

Grand Total: PS + NPS 58,369,582 52,211,835 6,157,746 89.5%

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 FY 2017 Budget Status
(Gross Budget as of August 31, 2017)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 31,761,077 28,679,186 3,081,891 90.3%
12 Regular Pay- Other 1,985,950 1,633,935 352,015 82.3%
13 Additional Gross Pay 842,000 569,916 272,084 67.7%
14 Fringe- Benefits- Curr Personnel 8,338,677 7,417,080 921,597 88.9%
15 Overtime 335,431 373,454 (38,023) 111.3%
Total Personnel Service (PS) 43,263,135 38,673,571 4,589,564 89.4%

Non-Personnel Service
20 Supplies and Materials 448,720 404,852 43,868 90.2%
30 Energy and Utilities 0 0 0 0.0%
31 Telephone, Telegraph, Telegram & Etc 150,000 150,000 0 100.0%
32 Rentals - Land & Structure 0 0 0.0%
33 Janitorial Services 0 0 0 0.0%
34 Security Services 0 0 0 0.0%
35 Occupancy 0 0 0 0.0%
40 Other Services and Charges 9,839,032 8,974,758 864,274 91.2%
41 Contractual Services & Other 56,988 54,388 2,600 95.4%
50 Subsidies and Transfers 0 0 0 0.0%
70 Equipment & Equipment Rental 7,576,065 6,539,379 1,036,686 86.3%
Total Non-Personnel Service (NPS) 18,070,805 16,123,376 1,947,429 89.2%

Grand Total: PS + NPS 61,333,940 54,796,948 6,536,992 89.3%

4
 FY 2017 Budget Status FY 2017
as of 8/31/17 (FM11 Closed)
% Year Elapsed: 91.8%

Total 8/31/17 Total 8/31/16 Total 8/31/15

PS NPS (FY17) (FY16) (FY15)
Total Local Budget: 42,900,570 15,469,012 58,369,582 56,174,872 57,036,188
Total Local Expenditures: 38,355,454 9,357,429 47,712,883 47,673,565 47,929,798
% Expended: 89.4% 60.5% 81.7% 84.9% 84.0%
Table 1 Table 2 Last PPE: 8/19/2017 w/ accrual
Total Available Local NPS Balances Total Available Local PS Balances
8/31/15 (FY15) 8/31/16 (FY16) 8/31/17 (FY17) 8/31/15 (FY15) 8/31/16 (FY16) 8/31/17 (FY17)
Amount 751,424 580,186 1,612,631 Amount 3,562,015 3,643,683 4,545,116
% 4.7% 4.1% 10.4% % 8.7% 8.7% 10.6%
5.0% Adj w/o Books & BFB