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Project Request Form

This form is to be used to request a project be established for ICT systems and
infrastructure.

Project Title
Request Date
Requestor
Faculty /
Division
Location Building Name and
room/s.

For IT software, network


or server equipment (i.e.
non location specific) use
Not Applicable
Background A brief commentary on
the circumstances
leading up to the need for
the Project, and why the
project is being
proposed, e.g.. the
business issues to be
addressed, strategic
opportunity
Objective A sentence that states
the overall objective of
the project in business
terms
Desired Outcomes and Benefits What do you expect the University will get out of this
project? This is to provide more detail than the
Objective of the Project. Add more lines as required.
Outcome Measure of Success
1.
2.
3.

4.

Scale of Impact (e.g. Uni-wide, Regional, Faculty, School)

How will the outcomes of this project add value to the University.
The value to the University should align with the 5 Values of the University, i.e.
Integrity, Courage, Innovation, Excellence and Student Centred.

Required Delivery Date

Funding Available Yes / No

Amount of Funding Available $


Funding to be sourced from (account
code) if known
Project Request Form

Stakeholders Identify stakeholders who will be affected and


recommend any other stakeholders who should be
involved
Stakeholder Relevance to Project

Impact of not running the Project


Other Impacted Projects (if known)

Organisational Impact Statement Will the project have a direct impact on any of the
following: The general community, students, all staff or
senior Flinders management? If so list who and how?
Will this project deliver new functionality or changes to
an existing environment? List areas that may be
impacted.
Project Identify the commitment required from Faculties,
Business Units in participating in the Project.

Ongoing Identify ongoing resource, cost etc. requirements


Ongoing support will be required for the system.
Service Desk and Application Services will be primarily impacted.
Project Request Form

Approvals
The relevant Dean or equivalent supports the project request by giving formal approval to proceed
Approved By

Signature

Date

ITS Only
This request is reviewed by ITS to;
ensure there is sufficient information for the next stage of the project delivery process to be progressed
to determine if capital funding will be required for the next stage of the project delivery process

The next stage of the project delivery process is to;


gather requirements
create effort and cost estimates
create draft delivery schedule
define procurement process
draft a business case
Work to be done as part BAU The Project Request has been reviewed and deemed
of Business As Usual or or that the work is more appropriately handled via a
Service Request rather than a project. No Capital
Project Project funds are required to complete the work.

If BAU selected, no additional approvals


are required.
If Project selected continue on to the next
cell.
Division Estimated Capital Reviewer
cost of next Funding
phase (Start required for
Up) next phase?
ITS $ Yes / No
Total Capital $
Funding required for
next stage
Funding Source for next stage

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