COMMISSION ON AUDIT CIRCULAR NO.

92-142A March 2, 1992

TO : All Heads of Departments, Chiefs of Bureaus and Offices of the National

Government, COA Directors, Department Chief Accountants/Heads of
Accounting Units, Heads of Auditing Units and Others Concerned.

SUBJECT: Restatement with amendments of COA Circular No. 80-142 dated June 1, 1980
on the Submission of the Analyses of the National Clearing Accounts (8-99-000
and 8-99-100) and copies of Journal Vouchers taking up transactions in said
accounts.

1.0 Purpose

This circular is issued to:

1.1 Facilitate the reconciliation of the National Clearing Accounts (NCA); and

1.2 Prescribe revised format of the analyses of National Clearing Accounts as a result
of the implementation of the Modified Disbursement System.

2.0 Legal Basis

For the Commission on Audit to discharge effectively its mandated responsibility to

submit to the President, Congress and other fiscal authorities concerned, not later than
the last day of September of each year an annual report on the financial condition and
results of operations of the national government for the preceding year, Section 41(2) of
PD 1445 provides that the chief accountant or the official in charge of keeping the
accounts of a government agency is required to submit to the Commission, year-end trial
balances and such other supporting or subsidiary statements as may be required by the
Commission not later than the fourteenth day of February.

In connection therewith, the analysis of the National Clearing Accounts, which is

considered as one of the supporting/subsidiary statements necessary in the audit of the
trial balance is hereby prescribed.

3.0 Responsibilities

3.1 The Chief Accountants/Heads of Accounting Units of the National Government

Agencies (Central, Regional and Operating Units maintaining the NCA accounts)
shall:

3.1.1 Attach to the original of the Quarterly Trial Balance submitted to the
Accountancy Office (AO) COA thru the Unit Auditor, copies of the audited
journal vouchers (JVs) taking up the accounts 8-99-000 and 8-99-100
during the quarter;

3.1.2 Attach to the original of the year-end Preliminary Trial Balance submitted
to the AO, COA analyses of the National Clearing Accounts (8-99-000 and
8-99-100), in accordance with Annexes A and B hereof together with
copies of JVs taking up the 8-99-000 and 8-99-100 for the 4th quarter.
 3.1.3 Also furnish AO, COA with JVs taking up entries to close accounts to 8-99-
000 and 8-99-100 at year-end.

3.2 The COA Unit Auditor shall:

3.2.1 Ensure the completeness and correctness of balances of the National

Clearing Accounts; and

3.2.2 Require the prompt preparation and submission of the analyses of the
National Clearing Accounts (8-99-000 and 8-99-100) and the journal
vouchers taking up the accounts to the Accountancy Office, COA.

4.0 Penalty Clause

Failure of the officials/employees concerned to comply with the requirements of

this circular shall subject them to penalty imposed under Section 26(3), Chapter 4, and
Section 55, Chapter 10 Title I-B, Book V, Executive Order No. 292, s. 1987, the
Administrative Code of the Philippines.

5.0 Repealing Clause

All circulars, memoranda, orders and existing rules and regulations in conflict
herewith are hereby revoked/amended accordingly.

6.0 Effectivity

This circular shall take effect immediately.

(SGD.) EUFEMIO C. DOMINGO, Chairman

(SGD.) ROGELIO B. ESPIRITU, Commissioner

ATTACHMENTS:

ANNEX A - ANALYSIS OF THE NATIONAL CLEARING ACCOUNT

ANNEX B - ANALYSIS OF THE NATIONAL CLEARING ACCOUNT -APPROPRIATIONS
ALLOTTED