Decision
Crs Martin/Arnold
That the Minutes of Proceedings of the Dorset Council Ordinary Meeting held on 17
July 2017, having been circulated to all Councillors, be confirmed as a true record.
Carried Unanimously
Decision
Crs Stein/Jessup
That the Minutes of Proceedings of the Dorset Council Ordinary Meeting Closed
Session held on 17 July 2017, having been circulated to all Councillors, be confirmed
as a true record.
Carried Unanimously
The purpose of this agenda item is to provide Councillors and the community with a
briefing on matters of interest dealt with during the past month by Councils
Management Team.
Recommendation
That the Management Team Briefing Report be received and noted.
____________________________________________________________________
Decision
Crs Stein/Hall
That the Management Team Briefing Report be received and noted.
Carried Unanimously
Nil
The following Question was Taken on Notice at the 17 July 2017 Council
Meeting.
Ms Louise Brooker:
(Question in relation to the Dorset Council Strategic Plan)
In the section, Natural and Built Environment, the third goal which covers Councils
preparation for and response to the effects of climate change in the coastal
environment, it has been totally deleted I noticed could you please explain your
reasons?
--------
Nil
155/17 Deputations
Nil
Cr Sheryl Martin:
Whats the charge for organisations to run small events on the mountain bike trails at
Derby and when was this passed by Council?
Cr Lawrence Archer
Could the Councillors please have the specifications, the costings and construction
schedule of the Brid River to Sandy Points Road section of the new Bridport Western
Access Road?
Cr Lawrence Archer:
In the City of Launceston agenda today (Monday 21 st) Item 16.1 in open Council
seeks approval to purchase turf stabiliser valued over the $250,000 threshold without
calling public tenders. This matter is very similar to the Derby Bike trails which Dorset
Council dealt with at our July meeting in closed session. If Launceston deals with
such matters in open Council why cannot we at Dorset do the same?
Dorset Council Meeting Minutes 21 August 2017
TRIM Ref: 17/8714
Page 6 of 12
Response by Mayor Greg Howard:
Thats a matter for Council to decide. Launceston Council doesnt dictate how we run
our Council Meetings.
Response by General Manager, Tim Watson:
Weve had this discussion before, the practice has been that when Council makes
decisions about contracts where there is commercial in confidence information, that is
why they are held in closed session.
Cr Dale Jessup:
TasWater had an information session with local businesses (I believe) regarding the
issues with trade waste. Did any Council staff attend, and if they did were there any
issues identified with the traders in Dorset?
Nil
Purpose
The purpose of this agenda item is to consider a notice of motion proposed by
Councillor S J Arnold.
Mayor Howard vacated the Chair for Item 159/17 and Deputy Mayor Hall took the
Chair.
Purpose
The purpose of this agenda item is to consider a notice of motion proposed by
Councillor G J Howard.
Recommendation Cr Howard
That Council pass a motion of no confidence in Councillor Lawrence Archer for his
decision to publicly disclose commercial in confidence information (which has only
been made available to Councillors in Closed Sessions of Council) relating to the
financial performance of Aminya and State Government support.
-----
Cr Lawrence Archer addressed the meeting, then declared an interest in Item 159/17
and stepped away from the table, but did not leave the room.
____________________________________________________________________
Decision
Crs Howard/Jessup
That Council pass a motion of no confidence in Councillor Lawrence Archer
for his decision to publicly disclose commercial in confidence information
(which has only been made available to Councillors in Closed Sessions of
Council) relating to the financial performance of Aminya and State
Government support.
Carried
Mayor Howard re-took the Chair
Cr Archer re-joined Councillors at the table.
Purpose
The purpose of this report is for Council to review the Road Policy.
Recommendation
That Council adopt the revised Road Policy.
____________________________________________________________________
Decision
Crs Hall/Jessup
That Council adopt the revised Road Policy.
Carried Unanimously
Purpose
The purpose of this report is for Council to review the Community Grants Policy.
Recommendation
That Council adopt the revised Community Grants Policy.
-----
Amendment
Crs Martin/Arnold
Where funds from a grant stream or multiple streams remain(s) unallocated following
a grant round, a supplementary round may be conducted at the discretion of the
Dorset Council Community Grants Selection Panel until such time as all grant
stream funds (within the annual budget allocation) have been awarded.
Purpose
The purpose of this report is for Council to adopt an Emergency Relief Grant Policy.
Recommendation
That:
(i) Council adopt the attached Emergency Relief Grant Policy; and
(ii) Appoint the Mayor and two Councillors to become Councils Emergency Relief
Grant Panel.
-----
Amendment
Crs Stein/Martin
(ii) Appoint three Councillors to become Councils Emergency Relief Grant
Panel.
Purpose
The purpose of this item is to present a proposed variation to the Annual Plan for
2017-18.
Recommendation
That Council defer the following 2017-18 Annual Plan item to the June 2018 quarter:
Department Project Bridport Cemetery Recommend to Council preferred
site.
____________________________________________________________________
Decision
Crs Hall/Jessup
That Council defer the following 2017-18 Annual Plan item to the June 2018
quarter:
Department Project Bridport Cemetery Recommend to Council
preferred site.
Carried Unanimously
Decision
Crs Stein/Hall
That pursuant to Regulation 15 (2) (d) of the Local Government (Meeting
Procedures) Regulations 2015, Council close the meeting to the public.
Time: 7.25 pm
Carried Unanimously
Mayor