Employee Transaction Scenario

Abstract

The actual problem is to maintain different database for an organization whose main purpose is to issue
pay-slips for their employees every month working in various departments of the organization, and
maintain details of all the departments, employees with various grades, their designations and address
details.

In the manual system it is difficult to maintain data and generating different reports according to
requesting transaction. In the present system it is becoming difficult to issue pay-slip for all the
employee every month by manually going through the various record of the organization. i.e the manger
have to go through all the records of the organization of various departments of the and find out the
employee working in a particular department and go through his grade, and he have to check the
employee leaves of that month, his earnings and his deductions along with his pf and all other
deduction including his IT and savings. So, to perform all these activities it is becoming difficult the
admin/manager every month.

Hence in order to overcome the difficulties of the organization the present system is automated to
perform all the activities of the organization.

Existing system
In the manual system it is difficult to maintain data and generating different reports according to
requesting transaction. In the present system it is becoming difficult to issue pay-slip for all the
employee every month by manually going through the various record of the organization. ie the
manger have to go through all the records of the organization of various departments of the and
find out the employee working in a particular department and go through his grade, and he have
to check the employee leaves of that month, his earnings and his deductions along with his pf
and all other deduction including his IT and savings. So, to perform all these activities it is
becoming difficult the admin/manager every month.

CreativeSoft (Corporate Office)

# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455
Proposed system:

The proposed system is designed to automate all the functionalities of the organization. The payroll
system is designed with two main modules, they are:-

Registrations

Reports

The Registration module will again consists of various sub modules:

Employee Master

Deductions Master

Department Master

Designation Master

Grade master

The Report module again consists of various sub modules:

They are:

Employee Report

Grade wise Report

Department wise Report

Designation wise Report

Payroll Report/Pay-slip Report

Registration module:

The Registration module mainly concentrates on the recruiting process,

CreativeSoft (Corporate Office)

# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455
Employee Master:

The employee master is responsible for interring details of employees working in the organization along
with their personal details like name ,date of birth, date of joining.

The employee master will also be responsible for selecting the employee in one of the existing
department along with his grade, designation of the employee in that particular department, and also
includes the PF number of the employee with his leaves details of that particular month.

CreativeSoft (Corporate Office)

# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455
Deductions Master:

The deductions master is responsible for assigning the deductions of a particular employee for
that particular month. The deductions master will insert all the deductions of particular employee for a
particular month. Here the existing

employee will be select to assign the deductions of a particular month.

Department Master:

The department master will take care about creating new department for the organization and
allow manipulations on the existing departments in the organization.

Designation master:

The designation master is responsible for creating new designations for a particular department
in the organization and also allow to do manipulations on them.

Grade master:

The grade master is responsible for allocating new grades in a department of the organization.

Reports Module:

The reports module is mainly responsible for the generating the reports for the organization
according to the user request and generating pay-slip for employee working in the
organization.

CreativeSoft (Corporate Office)

# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455
Hardware Requirements:
The selection of hardware is very important in the existence and proper working of any software.
In the selection of hardware, the size and the capacity requirements are also important.
Pentium processor -------- 233 MHZ or above
RAM Capacity -------- 128MB
Hard Disk -------- 20GB
Floppy disk -------- 1.44 MB
CD-ROM Drive -------- 32 HZ
KEYBOARD -------- 108 Standard

Software Requirements:
One of the most difficult tasks is that, the selection of the software, once system requirement is
known is determining whether a particular software package fits the requirements. After initial
selection further security is needed to determine the desirability of particular software compared
with other candidates. This section first summarizes the application requirement question and
then suggests more detailed comparisons.
Operating System -------- Windows 95/98/NT/2000
Browser -------- IE
Web/Application Server -------- Java Web Server2.0
Database Server -------- Oracle
Database Connectivity -------- JDBC
Other Tools & Technologies -------- Java (JDK), Servlets (JSDK)

CreativeSoft (Corporate Office)

# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455