Jurisdictional Guidelines for Accepting a UCC Record Presented for Filing

2010 Amendments & the 2011 IACA Forms

The following assumptions apply:

1. The problem described is the only issue; all other information on the form is correct.
2. The procedure outlined is filing office action only; it does not indicate legal effectiveness or perfection.
3. Where options are provided, the order of options does not indicate preference. The listing of options indicates that IACAs STS Section
members were unable to reach a consensus on one course of action.
4. Please be aware that the treatment of the filing may vary from the indicated Action/Deviation listed below when a filing is submitted to a
local, county-level jurisdiction.
5. Anytime a filing is accepted as to one or more debtors, but not all debtors are accepted, customer should be notified of illegible debtors.

Statutory, MARS or Electronic

Article 9 Other Regulatory
Action Jurisdiction Deviations Authority to
Filing System
Section
Deviate Differences
On All Forms

Boxes A-C: Contact Information

IL: system
a. The filer fails to provide information in items A., B., WV: rejects if C is not
Accept 9-520(a) programming
and/or C. provided
will not allow.

Address and Zip Codes

LA, MN, MO, NV: Reject

Accept for an
KS, TX, WA: Accept both LA: 9-516(b)(5)(A)
international
b. The filer provides mailing address in the city field and international and U.S. MO: Ad Rules
address.
either the state or country field for a debtor or a secured 9-516(b)(5)(A) address. NV: Admin
party address. GA, VA, WV: Accept U.S. rules/system
Reject for a
address if City and State limitation.
U.S. address.
are present.

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Section
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9-516(b)(5)(A) GA, KS, NE, NH, TN, TX,
c. The filer fails to provide a zip code for a U.S. address. Reject
9-516(b)(4) VA, WA, : Accept
LA: 9-516(b)(5)(A)
LA, MN (requires zip
d. The filer fails to provide a zip code for an international NV: Admin
Accept 9-520(a) code. Reject for intt)
address. rules/system
NM, NV, SC, WV: Reject
limitation.
Financing Statement (Form UCC1)

Section 1 & 2: Debtors Information

Regarding the box above 1a/1b, whether or not this box

is checked should not affect the way you input debtor
information. The information presented in the boxes
should be reviewed and entered as presented, where
applicable, regardless of whether the box above 1a/1b is
checked.
NH: Accept
KS, NE, TX: Accept as to
item 1a and item 1b
1a. The filer provides an organization name in item 1a
Reject 9-516(b)(5)(B) using item 1c as address
and an individual name in item 1b.
for both.
OK: Accept & index all
debtor names.
NH: Accept
KS, NE, TX: Accept as to
item 1a and item 1b
1b. The filer provides an organization name in item 1a using item 1c as address
and an individual name in item 1b. Item 2a and 2b are Reject 9-516(b)(5)(B) for both. Notify
blank and item 1c and item 2c are completed. customer of illegible
debtor for Item 2.
OK: Accept & index only
debtor names in 1a & 1b

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Section
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with complete info in 1c.

Accept as to
9-520(d) NE: File accepting
1c. The filer provides an organization name in item 1a. debtor 1. IL: system
debtor and notify
Item 1c is completed. Debtor name is provided in item programming
customer of illegible
2a. No information is provided in item 2c. Reject as to will not allow.
9-516(b)(5)(A) debtor for item.
debtor 2.
1d. The filer provides a debtor name in 1a or 1b that
wraps to multiple lines in the name field.*
Accept 9-520(a)
*Acceptance implies that the font and character size are
legible.
Accept and
index 1a as first
1e. The filer provides part of a long debtor name in item debtor name TX: Index complete
1a and continues the name in another debtor name field and index 2a debtor as single name if
9-520(a)
(item 2a or on the UCC1 Addendum in item 10a). All and/or 10a as intent is clear.
appropriate address fields are completed. separate UT: Reject
additional
debtor(s).
Accept and
1f. The filer provides part of a long debtor name in item
index the TX: Index complete
1a and continues the name in the collateral or
debtor name as 9-520(a) debtor as single name if
miscellaneous field (item 4 or on the UCC1 Addendum in
presented in intent is clear.
item 12 or item 17).
item 1a.

Section 3: Secured Partys Information

3a. The filer provides an organization name in item 3a Accept as to DE, ID, IL, LA LA: R.S. 10:9- IL: system
and an individual name in item 3b. One address is item 3a and 9-516(b)(4) MI (systems limitations), 516(b)(4) programming
provided in item 3c. item 3b using ME, MO, MN, MS, NC, MO: 9-516(c)(1) will not allow.

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item 3c as ND, NM, OH, PA, SC, UT, MT: 9-516(a)
address for MT, TN, VA and WA: indecipherable.
both. Reject PA: 9-516(c)(1)
TN: 9-516(c)(1)
UT: Form says "or"

Section 4: Collateral Information

LA: R.S. 10:9-

502(a)(3)
4a. The filer fails to provide information in item 4 or fails LA, MO, MT, ND, OK, MO: 9-504/Ad
Accept 9-520(a)
to provide an attachment. WV: Reject Rule
ND: NDCC 41-09-
87(2c)(4)
Accept and TX: Index complete
4b. The filer provides information in item 4 that appears take no action debtor as single name if
to require filing officer action (for example: Additional to the 9-520(a) intent is clear.
Debtor or indicate Debtor is a Transmitting Utility). additional UT: Accept, index as
information "none listed.

Section 5: Collateral Status Indication

5a. The filer checks both boxes (Collateral is Held in

Trust or Being administered by Decedents Personal Accept 9-520(a) UT: Reject
Representative).

Section 6: Transaction Type Indication

GA, MO, WA: Accept

with five year lapse. IN: Does allow
Accept and set
6a. The filer checks the box for Public-Finance 9-520(a) MI: Accept and give 5 Public Finance
30-year lapse MO: 9-515(a)
Transaction. 9-515(b) year lapse date. MI UCC Transaction
date.
office does not process filings on-line.
PFTs.
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IN: Does allow
Accept and set Manufactured-
6b. The filer checks the box for Manufactured-Home GA, WA, OR: Accept with
30-year lapse 9-515(b) Home
Transaction. five year lapse.
date. Transaction
filings on-line
IN & NE:
Transmitting
6c. The filer checks the box indicating the Debtor Name
Accept and set 9-520(a) Utility filings are
provided in box 1a (Organization) is a legitimate
no lapse date. 9-515(f) not allowed on-
Transmitting Utility.
line.

ID, IN, NE, NV, UT:

Reject
IL: Send to General
Counsel for review.
MI, WA: Reject if filing ID: 28-9-516A
appears to be IL: 810 ILCS 5/9-
fraudulent. 501.1
MS: Reject under bogus IN: 26-1-9.1-901
filer statute. MI: MCL 440- IN & NE:
6d. The filer checks the box indicating the Debtor Name NM, WV: Reject and 9520(5)(e) Transmitting
Accept and set 9-520(a)
provided in box 1b (Individual) is a legitimate request proof of TU. NV: Per AG Utility filings are
no lapse date. 9-515(f)
Transmitting Utility. OK: Reject. TUs are filed ND: Reject not allowed on-
at the SOS. VA: 8.9A- line.
SC: Reject paper; but 516(b)(8)(D)
Accept on-line with no TX: Texas
lapse date. Government Code
TN: Active until 405.022
terminated.
TX: May be sent to
Attorney General for
review.

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GA: Accept with five year
IN & NE:
lapse.
IL: 9-516(c)(1) Transmitting
IL, IN, MA, ME, MS, MT,
MA: 9-516 (c)(1) Utility filings are
Accept and set NE, NV, OK, OR, PA, SC,
6e. The filer checks multiple boxes in item 6a of a NV: NAC 104-225 not allowed on-
longest lapse 9-520(a) TX & UT: Reject
legitimate filing. PA: 9-516(c)(1) line.
date. NH: Reject - multiple
OR: ORS 79- NC: eFile only
actions.
0516(3)(a) allows one
NM, WV: Reject and ask
designation.
for clarification.

IN & NC: eFile

6f. The filer checks multiple boxes in item 6b
Accept 9-520(a) NEW only allows one
(Agricultural Lien and Non-UCC Filing).
designation.

Section 7: Alternative Designation

IL: system
programming
will not allow.
IN & NC: eFile
only allows one
7a. The filer checks multiple boxes in item 7. Accept 9-520(a) NE, SC & UT: Reject
designation.
IL: system
programming
will not allow.

Section 8: Optional Filer Reference Data

8a. The filer provides information in item 8. Accept 9-520(a)

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Section
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TX: Index complete
8b. The filer provides information in item 8 that appears Accept and debtor as single name if
9-520(a)
to require filing officer action. take no action. intent is clear.
UT: Accept & enter data
Financing Statement Addendum (Form UCC1Ad)
Section 9: Debtors Name Information as it Appears on
the Financing Statement.

9a. The filer fails to provide any information in this

Accept 9-520(a)
section.
9b. The filer provides information in item 9 that appears KS, TX: Index complete
Accept and
to require filing officer action (for example: Additional 9-520(a) debtor as single name if
take no action.
Debtor) intent is clear.

Section 10: Debtors Information

NH: Accept
KS, NE, TX: Accept as to
item 10a and item 10b
10a. The filer provides an organization name in item 10a
Reject 9-516(b)(5)(B) using item 10c as
and an individual name in item 10b.
address for both.
OK: Accept & index all
debtor names.
KS, NE, TX: Accept as to
item 1a and item 1b
using item 1c as address
10b. The filer provides an organization name in item 1a
for both. Notify
and an individual name in item 1b. Item 10a and 10b are Reject 9-516(b)(5)(B)
customer of illegible
blank and item 1c and item 10c are completed.
debtor for item 10.
OK: Accept & index all
debtor names

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DE: (9-
516(b)(5)(A))
IL: A/R 180.15(b).
LA: R.S. 10:9-
Accept as to DE, IL, IN, LA, NV, ND, 516(b)(5)(A)
10c. The filer provides an organization name in item 1a. debtor 1; PA, SC, TN: NV: Admin IL: system
Item 1c is completed. Debtor name is provided in item 9-520(d) Reject entire UCC. Rules/system programming
10a. No information is provided in item 10c. Reject as to MO: Accept as to debtor limitations will not allow.
debtor 2. 1. ND: Must have
address, city, state
& zip code.
PA: 9-516(c)(1)
TN: 9-516(b)(5)(A)
KS: The name in 10b
10d. The filer provides a debtor name in 10a or 10b that would be considered
wraps to multiple lines in the name field.* add'l debtor which IL: system
Accept 9-520(a) would reject filing as to programming
*Acceptance implies that the font and character size are add'l debtor unless will not allow.
legible. complete address
provided.
DE, KS, OH: Accept and
Accept and index 1a; but Reject if 10c
10e. The filer provides part of a long Debtor name in index 1a as first & 11c are blank
DE: (9- IL: system
item 1a and continues the name in another debtor name debtor name IN, TX: Index complete
9-520(a) 516(b)(5)(A)) programming
field on the Addendum, such as 10a. All appropriate and index 10a debtor as single name if
intent is clear. will not allow.
address field are completed. as second
debtor name. TN: Reject unless complete
addresses given.
Accept and
index the
10f. The filer provides part of a long Debtor name in item IN, TX: Index complete
debtor name as
10a and continues the name in the collateral or 9-520(a) debtor as single name if
only what is
miscellaneous field (item 12 or 17 on UCC1Ad). intent is clear.
presented in
item 10a.
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Section 11: Additional Secured Partys

Name/Assignor Secured Partys Name Information
Accept as to
DE, ID, IL, LA, ME,
item 11a and
11a. The filer provides an organization name in item 11a MI (systems limitations), IL: system
item 11b using LA: R.S. 10:9-
and an individual name in item 11b. One address is 9-516(b)(4) MS, MO, MN, NC, ND, programming
item 11c as 516(b)(4)
provided in item 11c. OH, TN, UT and WA will not allow.
address for
VA, MT: Reject
both
Section 12: Additional Space/Collateral
Information
Accept and
12a. The filer provides information in item 12 that
take no action
appears to require filing officer action (for example:
as to the 9-520(a)
Additional Debtor or indicate Debtor is a Transmitting
additional
Utility).
information.
Sections 13, 14, 15 and 16: Real Estate Recording
Information
GA: Accept at local level.
Accept and ND: Reject at state level;
13a. The filer checks the box in item 13. 9-520(a)
take no action. accept at local level.
OK: Reject
NC: eFile does
ND: Reject at local level
14a. The filer checks one box in item 14. Accept 9-520(a) NC: 25-9-501 not have these
OK: Reject
options..
ND: Reject at state level; NC: eFile does
14b. The filer checks multiple boxes in item 14. Accept 9-520(a) accept at local level NC: 25-9-501 not have these
OK, SC: Reject options..

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Section
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ND: Reject at state level; NC: eFile does
15a. The filer fails to provide the name and address of NC: 25-9-501
Accept 9-520(a) accept at local level not have these
record owner in item 15, after checking box 13.
OK: Reject options..
NC: eFile does
16a. The filer fails to provide the description of Real GA: Reject at local level.
Accept 9-520(a) NC: 25-9-501 not have these
Estate in item 16, after checking box 13. OK: Reject
options..

Section 17: Miscellaneous

17a. The filer provides information in item 17. Accept 9-520(a)

TX: Index complete

17b. The filer provides information in item 17 that
Accept 9-520(a) debtor as single name if
appears to require filing office action.
intent is clear.
Financing Statement Amendment
(Form UCC3)
Section 1: Initial Financing Statement File Number

IL: ILCS 5/9-

516(c)(1)
IL: system
ND: System
programming
limitation; cannot
will not allow.
1a. The filer provides an initial financing statement GA, IL, MS, MO, MT, NE, generate file
Accept and NC: Reject: eFile
number but fails to provide any other information on the 9-520(a) NV, ND, NM, PA, SC, TN, number without
take no action. requires
form. UT: Reject action.
amendment
PA: 9-516(c)(1)
type/action

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IL: system
GA, MO, MS, NE, NM, programming
PA, TN: Reject will not allow.
1b. The filer provides the initial financing statement IL: ILCS 5/9-
Accept and IL: Accept only if a box in NC: Reject: eFile
number and provides other information on an 9-520(a) 516(c)(1)
take no action. 8 is checked requires
attachment. PA: 9-516(c)(1)
ND: Accept & index if amendment
intent is clear. type/action

OK: Accept
1c. The filer provides a number assigned to an
9- UT: N/A-Utah uses UCC1
amendment (UCC3) rather than an initial financing Reject
516(b)(3)(B)(i) number for all
statement number.
subsequent filings.

Section 2: Termination

2a. A termination is received after other termination(s)

Accept 9-520(a)
have been filed.

Section 3: Assignment

3a. The filer checks the assignment item 3 and provides

Reject 9-516(b)(6)
no other information.
MO: 9-514(b)(2)
NV: Admin
3b. The filer fails to provide assignors name in item 9. Accept 9-520(a) LA, MO, NV, WV: Reject
Rules/system
limitations
3c. The assignor name in item 9 has filed a previous
Accept 9-520(a)
assignment.
3d. The filer checks the box in item 3, completes item 7,
and checks the assign collateral box in item 8 (with or Accept 9-520(a)
without description in item 8).

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3e. The filer wants to file an Assignment (assigning
collateral for a partial assignment) and checks box in item
Accept 9-520(a) NH: Reject
3 (Assignment), box in item 8 (Collateral Change) and
checks the Assign Collateral box also in item 8.
3f. The filer wants to file an Assignment (assigning
collateral for a partial assignment) and checks box in item
3 (Assignment) and checks the Assign Collateral box in Accept 9-520(a) NH: Reject
item 8, but does not check the Collateral Change box in
item 8.

Section 4: Continuation

CO: Colorados system

will allow a continuation
to be filed during the
Accept only
appropriate window
4a. Multiple continuations received within the six-month extend lapse TN: system
9-520(a) which closes once a
continuation window. date on first limitation
continuation has been
continuation.
filed or the time frame
for filing has passed
NM, SC, TN: Reject
4b. Continuation statement received within the six- Accept and
month continuation window but after termination and extend lapse 9-520(a)
prior to lapse date. date.

4c. The filer submits a continuation on the last day

MI, MN, PA, UT: Accepts MI: R440.403 (2)
within the continuation window, and the filing office is 9-
if last day is a weekend MN: MNR
closed due to a regularly scheduled reason (e.g., weekend Reject 516(b)(3)(B)(ii)
or legal holiday. 8280.0020 645.15
or regular holiday); therefore, the filing is processed on 9-515(d)
OK, TX: Accept
the next business day.

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4d. The filer submits a continuation on the last day

within the continuation window and the filing office is 9-
IN, OK, TX, WA, WV:
closed due to special circumstances (e.g., inclement Reject 516(b)(3)(B)(ii)
Accept
weather, IT system failure, etc.); therefore, the filing is 9-515(d)
processed on the next business day.

Accept - the
relevant
4e. The filer who filed an initial financing statement on anniversary 9-
February 29th, files a continuation on March 1st five years date for a 516(b)(3)(B)(ii) ND, TN: Reject
later. February 29th 9-515(d)
Filing is March
1st.

Section 5: Party Information Change

Assumption: Name change and Name add as

indicated in item 5 and item 7a or item 7b means name
not previously provided, i.e., new name. This assumption
applies to both Secured Party and Debtor.
5a. The filer fails to indicate if the Party Information
OR: Accept & take no
change affects the Debtor or Secured Party by not Reject 9-516(c)(1)
action.
checking either the Debtor or Secured Party box.
5b. The filer checks both the Debtor and Secured OR: Accept & take no
Reject 9-516(c)(1)
Party boxes in item 5. action.
5c. The amendment affects the Debtor. The filer checks DE, NH, OK, TN: Accept.
Change in item 5 and provides information in item 7a Reject 9-516(b)(5)(A) Name change does not DE: 9-520(a)
(name), but omits information in item 7c (address). affect address.
5d. The filer checks Change and only provides 9-516(b)(4), DE, OR: Accept & take no
Reject
information in item 6 (current record information). (5) action.

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Option 1 Reject
GA, IL, MA, MI, MS, MO, IL: 9-516 (c)(1)
NE, NV, ND, NM, PA and MI: MCL 440-
Option 1 TX
9-520(d) 9516(3)(a)
Reject
5e. The filer checks Delete and only provides Option 2 Accept ND: Need
information in item 7. DE, IN, ME, MN, NC, OK, information of
Option 2 -
9-520(a) OR, TN, VA, WA, OH: debtor or sec
Accept
Accept & take no action. party
ID & KS, : Accept & file as PA: 9-516(c)(1)
misc. amendment
5f. The filer checks Add and only provides information 9-516(b)(4), DE, OR: Accept & take no
Reject
in item 6 (current record information). (5) action.
5g. The filer does not check Change, Delete, or
DE, IN, OR, VA, WA:
Add in item 5. The filer has only provided information Reject 9-516(c)(1)
Accept & take no action.
in item 6 (current record information).
DE, VA, WA: Accept &
5h. The filer does not check Change, Delete, or
index.
Add but does check Secured Party or Debtor in Reject 9-516(c)(1)
IN, MN, OR: Accept &
item 5. The filer has completed information in item 7.
take no action
5i. The filer checks Change or Add. No other 9-516(b)(4), DE, OR: Accept & take no
Reject
information is provided (5) action.
5j. The filer fails to check either Debtor or Secured
DE, IN, OR, VA: Accept &
Party but an action is indicated in item 5 and required Reject 9-516(c)(1)
take no action.
information is provided in item 7.
5k. The filer checks "Debtor" and "Change" in item 5 but MT: Reject per Adm Rule
Accept and
does not provide any information in item 6 and has 9-520(a) which requires current
index
completed item 7. party.
DE: Accept & add name
5l. The filer checks Secured Party and Change in item with existing address.
5, only provides a secured party name in item 6a or item Reject 9-516(b)(4) NH, OK, TN: Accept
6b, and a secured party name in item 7a or item 7b. UT: Accept for name
change no other action
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5m. The filer checks Secured Party and Add in item
5, only provides a secured party name in item 6a or item Reject 9-516(b)(4) NH: Accept
6b and a secured party name in item 7a or item 7b.
5n. The filer checks Debtor or Secured Party and DE, NH. ND, OK, OR, TN:
9-516(b)(4),
Change in item 5, only provides a name in item 6a or Reject Accept and index new
(5)
item 6b and information in item 7c. address info as indicated.
5o. The filer checks "Debtor" and "Change" in item 5,
provides debtor name in item 6a or 6b and same debtor Accept and
9-520(a)
name in item 7a or 7b, plus completes information in index.
item 7c.
GA, ME, ND, OR, TN:
5p. The filer checks "Debtor" and "Delete" in item 5 and Accept & Index.
Accept 9-520(a)
provides a name in item 6. PA: Accept & take no
action
5q. The filer does not check the "Party Information
Change" box in 5 but does check Debtor or Secured Party
box and does check the Change, Add or Delete box and Accept 9-520(a)
provides all the necessary information in 6 and/or 7 as
needed.

Section 8: Collateral Change

IL: 9-516 (c)(1)

NV: Admin
IL, MS, MO, MT, NV, ND,
Rules/system
8a. The filer provides information in item 8 and fails to NM, PA, TN, SC: Reject
Accept and limitations
indicate requested action Deleted, Added, 9-520(a) UT: Return for more info
take no action. ND: Need
Restated, or Assigned. ME: Accept & record as
indication of type
Collateral Change.
of amendment
PA: 9-516(c)(1)

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IL: 9-516 (c)(1)
NV: Admin
GA, IL, MS, MO, NE, NV, Rules/system
ND, PA, SC, TN & UT: limitations
Accept and
8b. The filer checks all boxes in item 8. 9-520(a) Reject ND:
take no action.
ME: Accept & record as Indecipherable
Collateral Change. PA: 9-516(c)(1)
TN: systems
limitation
MO:, ND, OK Reject
MT: Reject if add, delete
or restate is checked.
ME: Accept & record as
8c. The filer checks a box or boxes in item 8 and fails to Accept and ND: Need
9-520(a) Collateral Change.
provide a description of collateral. take no action. description
OR: Accept & index for
one box; if more than
one box, accept & take
no action
Section 9: Name of Secured Party of Record
authorizing this Amendment
ND: If sec party
9a. The filer does not provide a Secured party or Debtor
Accept 9-520(a) ND, SC, WV: Reject does not appear
name in item 9.
on document
9b. The filer provides a name for the Secured Party in
item 9 that does not appear on the financing statement Accept 9-520(a) ND, SC: Reject
or other amendments.

Section 10: Optional Filer Reference Data

10a. The filer provides information in item 10. Accept 9-520(a)

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 Statutory, MARS or Electronic
Article 9 Other Regulatory
Action Jurisdiction Deviations Authority to
Filing System
Section
Deviate Differences
Accept and
take no action TX: Index complete
10b. The filer provides information in item 10 that
as to the 9-520(a) debtor as single name if
appears to require filing officer action.
additional intent is clear.
information.
Financing Statement Amendment
Addendum (Form UCC3Ad)
Section 11: Initial Financing Statement File Number

11a. The filer has not provided an Initial Financing

Accept 9-520(a) OK, SC: Reject
Statement number in item 11.
11b. The filer provides an Initial Financing Statement
Number that does not match the Initial Financing Accept 9-520(a) SC: Reject
Statement Number on line 1a of the UCC3.
Section 12: Name of Party Authorizing this
Amendment
12a. The filer does not provide the Name of Party
Accept 9-520(a) SC: Reject
Authorizing the amendment in item 12.
12b. The filer provides a name of the Party Authorizing
in item 12 that does not match the name provided in line Accept 9-520(a) SC: Reject
9a/9b of the Initial.

Section 13: Name of Debtor

13a. The filer does not provide the Debtor Name in item
Accept 9-520(a)
13.
13b. The filer provides a Debtor Name in item 13 that
does not match the name provided in items 6, 7 or 9 of Accept 9-520(a)
the UCC3.

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 Statutory, MARS or Electronic
Article 9 Other Regulatory
Action Jurisdiction Deviations Authority to
Filing System
Section
Deviate Differences

Section 14: Additional Space for Item 8 (Collateral)

Accept and
14b. The filer provides information in item 14 that
take no action
appears to require filing officer action (for example:
as to the 9-520(a)
Additional Debtor or indicate Debtor is a Transmitting
additional
Utility).
information.
Sections 15, 16 and 17: Real Estate Recording
Information
NC: eFile does
15a. The filer checks more than one box in item 15. Accept 9-520(a) SC, WV: Reject NC: 25-9-501 not have these
options.
NC: eFile does
16a. The filer fails to provide the name of the record
Accept 9-520(a) NC: 25-9-501 not have these
owner in box 16, after selecting a box in item 15.
options.
NC: eFile does
17a. The filer fails to provide the description of the Real
Accept 9-520(a) OK: Reject NC: 25-9-501 not have these
Estate in box 17, after selecting a box in item 15.
options.

Section 18: Miscellaneous

18a. The filer provides information in item 18. Accept 9-520(a) OK: Reject

TX: Index complete

18b. The filer provides information in item 18 that Accept and
9-520(a) debtor as single name if
appears to require filing office action. take no action.
intent is clear.

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 Statutory, MARS or Electronic
Article 9 Other Regulatory
Action Jurisdiction Deviations Authority to
Filing System
Section
Deviate Differences

Amendment Combinations

PAPER FILINGS ONLINE FILINGS

YES:
Does your Jurisdiction accept Amendment combinations? CO, DE, ME,
NO:
OK, IN, TX,
GA, LA, MA, MI, MT, NE, NO: MA
NC, OH, VA, YES:
NH, NV, SC MN, MO, NC,
If Yes, please answer questions a-o below. If No, proceed WA, and MN IN & ME
OH, VA, WA, WV
to the next section, Miscellaneous. (charges fee
for each
transaction)
DE: Accept & index item
4 & extend lapse date.
DE: Mgmt System
Accept index
will not accept IL: system
both IL, NH, NM, OK, PA, WV:
a. The filer checks Termination and Continuation. 9-520(a) multiple actions programming
Termination & Reject
IL: 9-516 (c)(1) will not allow.
Continuation. UT: Reject if no fee paid.
PA: 9-516(c)(1)
If fee paid, do
continuation.
DE: Accept & index item
DE: Mgmt System
Accept index 3.
will not accept IL: system
both IL, OK, PA, WV: Reject
b. The filer checks Termination and Assignment. 9-520(a) multiple actions programming
Termination & UT: Reject if no fee paid.
IL: 9-516 (c)(1) will not allow.
Assignment. If fee paid, do
PA: 9-516(c)(1)
continuation.
IL: system
Accept index DE: Mgmt System
programming
both DE: Accept & index item will not accept
will not allow.
c. The filer checks Termination and Party Information. Termination & 9-520(a) 5 if 7 is completed. multiple actions
Party IL, OK, PA, WV: Reject IL: 9-516 (c)(1)
Information. PA: 9-516(c)(1)

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 Statutory, MARS or Electronic
Article 9 Other Regulatory
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Filing System
Section
Deviate Differences
DE: Accept & index item
Accept index 8. DE: Mgmt System
both IL, NH, OK, PA, WV: will not accept IL: system
d. The filer checks Termination and Collateral Change. Termination & 9-520(a) Reject multiple actions programming
Collateral UT: Reject if no fee; IL: 9-516 (c)(1) will not allow.
Change. accept & index collateral PA: 9-516(c)(1)
if fee paid.
DE: Mgmt System
Accept -
DE: Accept & index item will not accept IL: system
extend lapse
e. The filer checks Continuation and Assignment. 9-520(a) 4. multiple actions programming
date and index
IL, NH, PA: Reject IL: 9-516 (c)(1) will not allow.
Assignment.
PA: 9-516(c)(1).
Accept - DE: Mgmt System
extend lapse DE: Accept & index item will not accept IL: system
f. the filer checks Continuation and Party Information. date and index 9-520(a) 4. multiple actions programming
Party IL, NH, PA: Reject IL: 9-516 (c)(1) will not allow.
Information. PA: 9-516(c)(1)
Accept - DE: Mgmt System
extend lapse DE: Accept & index item will not accept IL: system
g. The filer checks Continuation and Collateral Change. date and index 9-520(a) 4. multiple actions programming
Collateral IL, NH, PA: Reject IL: 9-516 (c)(1) will not allow.
Change. PA: 9-516(c)(1)
9-516(c)(1)
h. The filer checks Assignment. The filer checks box in with respect
item 5 (Party Information-Debtor) other than "Delete." Reject to
Items 6 & 7 are left blank. 9-516(b)(4)
and (6)
9-516(c)(1)
i. The filer checks Assignment. The filer checks box in with respect WA: Accept & index item
item 5 (party Information-Debtor) other than "Delete." Reject to 3 assignment Reject
Items 6 & 7 are completed. 9-516(b)(4) item 5.
and (6)

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 Statutory, MARS or Electronic
Article 9 Other Regulatory
Action Jurisdiction Deviations Authority to
Filing System
Section
Deviate Differences
9-516(c)(1)
j. The filer checks Assignment. The filer checks box in with respect
item 5 (party Information-Secured Party) other than Reject to
"Delete." Items 6 & 7 left blank. 9-516(b)(4)
and (6)
9-516(c)(1)
k. The filer checks Assignment. The filer checks box in with respect WA: Accept & index item
item 5 (party Information-Secured Party) other than Reject to 3 assignment Reject
"Delete." Items 6 & 7 completed. 9-516(b)(4) item 5.
and (6)
DE, IL, NC, OK, PA, TN,
WV: Reject
ND: If item 7 is
Accept index
completed, accept &
both IL: system
l. The filer checks Assignment. The filer checks Delete index for assignment IL: 9-516 (c)(1)
Assignment & 9-520(a) programming
in item 5 (party information-Debtor). only PA: 9-516(c)(1)
Party will not allow.
OR: Accept & index
Information.
assign. Only if #7 is
complete. If not, accept
as an amendment.
DE, IL, NH, NC, OK, PA,
Accept index
TN, UT, WV: Reject
both IL: 9-516 (c)(1) IL: system
m. The filer checks Assignment. The filer checks ND: If item 7 is
Assignment & 9-520(a) PA: 9-516(c)(1) programming
Delete in item 5 (party information-Secured Party). completed, accept &
Party will not allow.
index for assignment
Information.
only

Accept index DE: Mgmt System

DE: Accept & index item
both Assignment will not accept
n. The filer checks Assignment and Collateral Change. 9-520(a) 3 if 7 is completed.
& Collateral multiple actions
Change.
IL, NH, WV: Reject
IL: 9-516 (c)(1)

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Revised May 31, 2016 Copyright, International Association of Commercial Administrators, 2016
 Statutory, MARS or Electronic
Article 9 Other Regulatory
Action Jurisdiction Deviations Authority to
Filing System
Section
Deviate Differences
Accept index DE: Mgmt System
both Party DE: Accept & index item will not accept
o. The filer checks Party Information and Collateral
Information & 9-520(a) 5 if 7 is completed. multiple actions
Change.
Collateral IL, NH, PA: Reject IL: 9-516 (c)(1)
Change. PA: 9-516(c)(1)
Miscellaneous Items
Accept - Words
used in the
form fields
should not be MO: Index if the intent is
a. Use of words such as "same," "N/A," "not applicable," interpreted by clear. IN & TX: Index
"none," or "see attached," "see addendum," "see the filing office. 9-520(a) complete debtor as
exhibit;" or comparable phrases. Filing Office single name if intent is
should index all clear.
form fields
exactly as
given.
DE: Accept
CO: Colorado rejects all
paper forms as we have
b. Forms
mandated online filing
only.
Forms other than the national or model forms.*
ND: Also accepts own
Reject 9-521 forms.
*States that have their own forms should indicate such in
NM: Accept with double
the deviation section.
fee, provided all info is
correct.
OR: Accept Oregon form.
TN: Accepts current TN
forms.

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 Statutory, MARS or Electronic
Article 9 Other Regulatory
Action Jurisdiction Deviations Authority to
Filing System
Section
Deviate Differences
GA: Rule 103
c. Forms that mimic national or model forms (fields are GA, ME, MI, TN, VA: MI: MCL 440-9521
Accept 9-521
different sizes, fonts are different, etc.) Reject TN: Rule 1360-08-
01-.04
d. Current IACA Model forms:
Accept
UCC1 Initial Financing Statement
Accept
UCC1 Initial Financing Statement Addendum
9-521
Accept
UCC3 Amendment
Accept
UCC3 Amendment Addendum
Accept
Additional Party Addendum (UCC1AP and UCC3AP)

Accept with
attachment; do
e. Attached Pages not index
information on
Filer adds an attachment that is not the national attachment. DE, IN, MI, ND, TX:
addendum form. Accept and index if
9-521
Accept with intent is clear.
Filer adds an attachment that is not the national attachment; do
addendum form, but that contains properly formatted not index
information. information on
attachment.

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 Statutory, MARS or Electronic
Article 9 Other Regulatory
Action Jurisdiction Deviations Authority to
Filing System
Section
Deviate Differences

IL: If found, will

send to General
Counsel for
DE: Mgmt System review
will not accept
same name for NC: eFile
both parties. requires manual
ID: 28-9-516A review.
IL: 810 ILCS 5/9-
501.1
IN: 26-1-9.1-901
MI: MCL 440-
DE, ID, IN, MS, MO, MI,
9520 (5)
f. Bogus or Fraudulent Filings MT, NE, NC, ND, NM,
MO: 9-516(9)/Ad
OR, PA, SC, VA, WA:
Rules
Filer provides the same name in items 1 and 3 of the Accept 9-520(a) Reject.
MT: 9-420
Initial Financing Statement (i.e., Debtor and Secured IL: Review
NC: 25-9-516(b)(8)
Party are the same). TX: Send to Attorney
ND: Admin Rules
General for review.
OR: ORS 79-
0516(2)(h)
PA: 9-516(c)(1)
TX: Texas
Government Code
405.022
VA: 8.9A-
516(b)(8)(D)
WA: per 60.70

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 Statutory, MARS or Electronic
Article 9 Other Regulatory
Action Jurisdiction Deviations Authority to
Filing System
Section
Deviate Differences

IL: If found, will

send to General
IL: ILCS 810 5/9-
Counsel for
501.1
DE: Reject refer to review.
IN: 26-1-9.1-901
Attorney General for
MI: MCL 440-
review. NC: eFile
9520 (5)
IL: Review requires manual
MO: Ad Rule
IN, WA: Reject if review.
OH: ORC 111.241
documents appear to be
MS: Admin Rule
fraudulent
NV: Per AG
g. Copies of personal documents, such as birth MI, MS, MO, PA, NV,
Accept 9-520(a) NC: 25-9-516(b)(8)
certificates, social security number, etc., are attached. OR, SC, UT, VA: Reject
OR: ORS 56.037(1)
NC: Reject if bogus;
PA: 9-516(c)(1)
redact otherwise.
TX: Texas
OH, NE, WV: Accept and
Government Code
redact anything
405.022
resembling EIN or SSN.
UT: Part of our
TX: Send to Attorney
new law
General for review.
VA: 8.9A-
516(b)(8)(A)

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Article 9 Other Regulatory
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Filing System
Section
Deviate Differences

IL: If found, will

send to General
Counsel for
review
IL: ILCS 810 5/9-
501.1
NC: eFile
DE: Reject refer to IN: 26-1-9.1-901
requires manual
Attorney General for MI: MCL 440-
review.
review. 9520 (5)
IL & MO: Review MT: 9-420
IN, MT, PA: Reject if NE: UCC 9-513A
documents appear to be NV: Per AG
fraudulent. NC: 25-9-516(b)(8)
MI, NV, NC, OH, OK, OR, PA: 9-516(c)(1)
h. Debtor listed is a public official. Accept 9-520(a) SC, VA: Reject OH: ORC 111.24
TN: Accept and send to OR: ORS
general counsel. 205.455(2)
NH & TX: Send to TX: 405.022
Attorney General for VA: 8.9A-
review. 516(b)(8)(B), If it is
WA: May reject if obvious that it is a
recognized on the public official.
record. (Titles etc)
WA: (RCW
60.70.030(2))

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Revised May 31, 2016 Copyright, International Association of Commercial Administrators, 2016
 Statutory, MARS or Electronic
Article 9 Other Regulatory
Action Jurisdiction Deviations Authority to
Filing System
Section
Deviate Differences
ID: Title 45, Ch 17
IL: 810 ILCS 5/9-
501.1
IN: 26-1-9.1-901
MI: MCL 440-
Accept 9520 (5)
DE: Reject refer to
MO: 9-516(B)(9)
Attorney General for
*Filing officer MT: 9-420
review. IL: If found, will
can only reject NE: UCC 9-513A
ID, IL: send to the
if a statutory NV: Per AG
Review General Counsel
rejection NC: 25-9-516(b)(8)
IN, MI, MS, MO, NV, NC, for review.
reason is PA: 9-516(c)(1)
OR, PA, SC, UT, VA, WA:
i. The filing appears on its face to be bogus or fraudulent. present. The 9-520(a) OR: 79.0516(2)(h)
Reject NC: eFile
filing officer TX: Texas
MT: Reject determined requires manual
may choose to Government Code
is improper. review.
notify the 405.022
NH & TX: Send to
debtor of a VA: 8.9A-
Attorney General for
bogus filing, but 516(b)(8)(C),
review.
is not required 8.9A-516(b)(8)(B)
to do so. 8.9A-516(b)
(8) (A) &
8.9A-516(b)
(8)(D)
WA: (RCW
60.70.030(1))

IL: If found will

MI: MCL 440- send to the
j. The filing appears on its face to be bogus or fraudulent 9520(5)(e) General Counsel
Accept 9-520(a) MI, MO & NE: Reject
and names an individual as a Transmitting Utility MO: 9-516(B)(9); for review.
9-102(80) NC: eFile
requires manual
review.

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Article 9 Other Regulatory
Action Jurisdiction Deviations Authority to
Filing System
Section
Deviate Differences
MA: Accepts but does
not guarantee
compliance with request.
k. Customer Service Issues Use reasonable MO: Accepts but does
judgment to not guarantee that it will NC: not possible
9-520(a)
Filing requests made in cover letters or post-it notes, accommodate be filed first. using eFiling..
such as file first. request. PA: Cover letters or post-
it notes are not seen by
data entry or review
staff.

Accept File
the UCC record
with the filing
date and time
the UCC record
was originally
tendered for
filing (which 9-520(a),
l. Refusal errors and errors by the Filing Office. means MARS 204 & UT: Does not backdate.
backdate the 400
filing); file a
filing officer
statement to
reflect when
the backdated
filing was
added.

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Revised May 31, 2016 Copyright, International Association of Commercial Administrators, 2016
 Statutory, MARS or Electronic
Article 9 Other Regulatory
Action Jurisdiction Deviations Authority to
Filing System
Section
Deviate Differences
Accept File a
filing officer
statement
record relating
to the relevant
initial financing UT: We give them 30
m. The filer points out an error, or the filing office statement in days to bring to our
9-520(a),
discovers an error, that the filing office overtly made the UCC attention in order to
MARS 400
while entering the UCC record. Information maintain original filing
Management date.
System on the
date that the
corrective
action was
taken.
IL, MA, NE, NC, OH, TX, MS: Admin Rule
NC: eFile
n. The filer provides a number (i.e., SSN, bank account) UT, WA, WV: Redacts MO: Ad Rule
Accept 9-520(a) requires manual
that exceeds 9 digits. sensitive info. NV: Per AG
review/redaction
MS, MO, NV, SC: Reject OH: ORC 111.241

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Revised May 31, 2016 Copyright, International Association of Commercial Administrators, 2016
States that only accept online filings, and no longer accept documents submitted on paper:
CO, DE*, ND and NJ,
*Paper-based records may still be filed in DE through Authorized Filers

Jurisdictions that have validated the updated information for the 2013 Conference: CO, DE, GA, ID, IL, IN, KS, LA, ME, MI, MO, MN, MT, NE, NV,
NH, NC, ND, NM, OH, OK, OR, PA, RI, SC, TN, TX, UT, VA, WA.

Jurisdictions that have validated the updated information for the 2014 Conference: CO, GA, IL, IN, KS, LA, ME, MI, MN, MO, MT, NE, NV, NH, NC,
ND, OH, OR, RI, TN, TX, UT, VA, WA.

Jurisdictions that have validated the updated information for the 2015 Conference: CO, GA, ID, IL, IN, MA, MI, ME, MO, MN, MT, NE, NC, ND,
OH, TN, VA, WA.

Jurisdictions that have validated the updated information for the 2016 Conference: CO, GA, IL, IN, KS, MA, ME, MI, MN, MO, MT, NE, NC, OH,
VA, WA & WV.

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Revised May 31, 2016 Copyright, International Association of Commercial Administrators, 2016