Athle cField&Facility

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9163621704
 Field/Facility Rental Information
Mather Sports Center
3755 Schriever Avenue
Rancho Cordova, CA 95655
916-362-1704

General Information
All athletic field rental requests must be submitted to Jason Kukkola via email at jkukkola@crpd.com or by
appointment at the Mather Sports Center.
Submitting a Field Rental Request form by no way guarantees your reservation. Only after you receive an
approved permit is your request finalized.
Athletic field rental requests will be allocated on a quarterly basis. The schedule is as follows:
o Requests for January, February, and March must be submitted by October 15 of the previous year.
o Requests for April, May, and June must be submitted by January 15.
o Requests for July, August, and September must be submitted by April 15.
o Requests for October, November, and December must be submitted by July 15.
Rental requests made after the quarterly allocation period must be submitted at least 10 business days in
advance of date requesting. Requests made within 10 business days may not be accepted or permitted.
Mather Sports Center is available to rent Monday Friday 8am-10pm and Saturday & Sunday 8am-6pm. Other
Athletic Fields not located at the Mather Sports Center opening and closing times may vary.
Rental times must include set-up and clean-up time.
Renters are responsible for all clean-up and waste removal.
A CRPD employee(s) will be on duty during rental activities at the Mather Sports Center Only.
Premise inspection will be conducted immediately following all rentals.
The District and Mather Sports Center is not responsible for lost or stolen items.
Soccer nets and corner flags are not included or guaranteed to be provided.

Rental Fees
Please refer to facility/fields rental fees sheet for prices.
All rental fees are due at least 30 days in advance of rental date. No exceptions.
Failure to pay all fees in full at least 30 days prior to scheduled event will result in cancellation of event and
retention of deposit.
Renters who arrive earlier or stay later than the reserved time will be charged for the additional time.
Fees are not refunded for reserved time not used.
Extra costs (above facility/field rental fees) may be assessed to compensate for additional staff required for
large/special events.
CRPD reserves the right to adjust fees at any time
Changes to your rental or rentals set up within 10 business days may be subject to additional fees as outlined in
the facility/field rental fees sheet.
Security Deposit
A security deposit is required for all facility rentals and must be paid to secure a reservation for a facility/field.
Security deposits are due in full with application and processed immediately upon receipt.
Security deposits will be returned after the event date if no damages or violations occur.
Deposits made with a credit card payment will be refunded approximately 7-10 business days after the rental is
complete. Deposits made with cash or check will be refunded approximately four to six weeks after the rental is
complete.

Insurance
Rentals must obtain insurance coverage in the minimum amount of $1,000,000 and name the Cordova
Recreation and Park District as additionally insured.
If you are unable to obtain insurance via home owners or independent policy, insurance is available for purchase
through the district. Please contact Gail Bair at 842-3313 gbair@crpd.com.

Cancellation/Refund Policy
30 days or less cancellation prior to rental date = 100% retention of deposit
14 days cancellation prior to rental date = 100% retention of deposit & all fees paid
A full refund for weekend field rentals will be issued due to severe inclement weather or catastrophic
emergency with cancellation made by 12noon on Wednesday of the week leading up to the rental.
Field rental cancellations due to extenuating circumstances with little or no advance notice may/may not merit a
full refund as determined by CRPD staff.
All cancellations are required to be in writing by the person(s) listed on request form. Written cancellations can
be emailed or sent general mail. A follow-up/supporting phone call is recommended.
Failure to comply with all the Cordova Recreation and Park Districts facility/field rental policies and procedures
may result in loss of your deposit and/or facility use permit, scheduled date(s) and/or event being cancelled
early or entirely.
Any false information regarding details of your event may lead to immediate termination of your facility use
permit, scheduled date(s) and/or event, the possible loss of fees and denial of your request for future use
Cordova Recreation and Park District has the right to cancel, change or postpone any of the scheduled dates, with
72-hour notice.
 MSC Artificial Turf Rules & Regulations

NO food allowed on any playing surface or in the dugouts.

NO seeds or nuts with shell or hull are allowed ANYWHERE on synthetic fields. Only previously shelled
nuts/seeds may be consumed in designated areas.
NO gum allowed on playing field/dugout areas.
NO tobacco use of any kind on or near the fields and/or the gated complex area.
Fields must be returned to their original condition
NO metal cleats on synthetic fields.
NO gas/propane powered heathers; fires, or grills of any kind are allowed.
NO outside beverages of any kind are allowed in the gated complex area. Exception: Team water container.
Penalty: Items confiscated. If person(s) refuse to give up their unauthorized beverages/container, they will be
escorted from the premises.
NO outside food or ice chests of any kind are allowed in the gated complex area. Penalty: items confiscated. If
person(s) refuse to give up their unauthorized food/containers, they will be escorted from the premises.
Turf shoes, 3/8 or less rubber molded cleats, or athletic running shoes are recommended for the synthetic
fields.
NO concessions are allowed to be sold on any district property.
NO sports drinks/sugar based drinks allowed on playing surfaces/dugout areas of synthetic fields. Only water is
allowed.
NO hitting/kicking fences with baseballs, softballs, soccer balls, bats, feet, or other objects.
NO chairs with sharp ends allowed on fields. If spectators are allowed on the fields, only wide or flat bottom
chair supports may be used on fields.
NO stakes or sharp anchoring devices allowed.
Spectators must remain in designated areas
NO glass containers of any kind.
NO bicycles, skates, skateboards, in-line skates, or scooters.
NO animals or pets allowed. Exception: Assistance dogs.
NO spitting on the fields.
NO alcoholic beverages.
Please remove all trash and debris after use of the facility and dispose in provided receptacles.
NO picking or pulling on the grass fibers or infill granules.
NO digging into synthetic turf with feet, hands, or any other object.
NO moving portable fencing from their designated places.
NO climbing fences.
Renter is responsible for all guests behavior. Violence, excessive drinking, loud behavior and unsupervised
children are not permitted and will not be tolerated. Guests must adhere to all District policies and procedures.
CRPD may cancel any event for violations of disturbing the peace laws.

The Cordova Recreation and Park District reserves the right to search all bags, containers, and any other personal
belongings carriers brought onto the Mather Sports Center grounds. Any items found in violation will be confiscated.
The facility rules and regulations are meant for all persons in/on/around the Mather sports fields. Violation of any of
the rules by any person, regardless of whether they are a spectator, coach, participant, official, tournament sponsor,
etc. will result in immediate termination of the rental and no refunds issued.
 CRPD FIELD RENTAL FEES 2016
SYNTHETIC TURF FIELDS at Mather Sports Center
"Matinee" Fee = Weekdays before 4pm

"Primetime" Fee = Weekdays after 4pm and Weekends all day

SOFTBALL Fields (Red, Yellow, Blue) & SOCCER Fields (North & South)

Spring/Summer Season: April 1 - October 31 Matinee Fee $30 / hour per field

Primetime Fee $85 / hour per field

Softball Tournament Fee $1680 per day for all 3 fields

Soccer Tournament Fee $1400 per day for both fields

Fall/Winter Season: November 1 - March 31 Matinee Fee $30 / hour per field

Primetime Fee $95 / hour per field

Softball Tournament Fee $1920 per day for all 3 fields

Soccer Tournament Fee $1600 per day for both fields

BASKETBALL Gym & DANCE Studio

Dance Room $20/hour
Gym $50/hour or $40/hour (non-profit) 2 hour minimum
Gym - Half $25/hour or $20/hour (non-profit) 2 hour minimum

Other Fees:
Vendor Fee $50 per vendor
Gate Fee $100 per day
(Gate fee allows renter to retain all gate fees collected. Applies to softball complex tournament rentals only)

SKATE PARK at Mather Sports Center

Hourly fee without staff $100 / hour (2 hour min)

Hourly fee with one staff to patrol $120 / hour (2 hour min)
 NATURAL TURF FIELDS
Natural turf BALL FIELDS - GATED $35 / hour
$245 / day (7+ hours)
Ahlstrom Park
Mather Sports Center
Peterson Field (Hagan Community Park
Rosemont Community Park

Natural turf BALL FIELDS $25 / hour

$175 / day (7+ hours)
Argonaut Park
Dave Roberts Park
Glass Field (Hagan Community Park)
Lincoln Village Community Park
Stone Creek Park
Sullivan Field (Hagan Community Park)

Natural turf SOCCER FIELDS fields $25 / hour

$175 / day (7+ hours)
Dave Roberts Park
Federspeil Park
Gold River Park
Gold River Station Park
Hagan Community Park (2 fields)
Independence Park
Larchmont Park
Prospect Hill Park
Larchmont/Rossmoor Park (also includes a cricket field)
Sandpiper Park
Sonoma Park
Stone Creek Park (2 fields)
Sunriver Park
Tuscany Park
Veterans Park

Other options
Lights (available at Dave Roberts & Lincoln Village) $50 first hour / $30 each additional hour (2 hour min)
Field Prep* $50
*(Includes bases. Must be scheduled a minimum of 2 weeks advance notice. Exceptions may apply)

MISCELLANEOUS FEES APPLICABLE TO ALL RENTALS

Vendor Fee $50 per vendor

Additional CRPD Staff (To be assesed by CRPD) $20 per hour per staff

Rush Fee
$25
(Process a new rental within the 10 day advance notice)

Change Fee
$5 per change
(Changes made to exisiting rentals. Exceptions may apply)
 Athletic Fields & Facility Use Request
Field or Facility Requested:

Request Date: ______________________________ Activity Date(s): ________________________________

(If requesting multiple fields, dates, and/or times, please attach a detailed schedule from word, excel or PDF)

Organization Name: ____________________________Email Address:_______________________________________

Address: _______________________________________ City: ______________ State/Zip:

Name of Contact: ____________________________________________________________________________

Address: _______________________________________ City: ______________ State/Zip: _________________

Phone Number: (Day) _________________ (Evening) ____________________

Approximate # Attending: ___________________________ Type of Activity: ________________________________

Will alcoholic beverages be served? Yes / No Will insurance be purchased through CRPD? Yes / No

Times of Activity: From___________ To____________ (Please include hours for decoration and cleaning)

User agrees to be solely responsible for any and all liability, claims, loss, damages, costs and expenses, including attorneys fees, arising out of or
resulting from any injury to persons or damage to property which arise out of its use of the Districts facilities, user agrees to defend, indemnify and
hold harmless the District, its officers, agents, employees and volunteers against any and all such claims, demands, causes of actions, suits and
expenses, arising out of or resulting from its use of the Districts facilities.

I HAVE CAREFULLY READ THIS AGREEMENT, WAIVER, AND RELEASE AND FULLY UNDERSTAND ITS CONTENTS, I AM AWARE THAT THIS IS A
RELEASE OF LIABILITY AND A CONTRACT BETWEEN ME AND THE ABOVE DISTRICT AND I SIGN IT OF MY FREE WILL.
Please see Indemnity and Hold Harmless Agreement on Reverse Side

Requestors Signature: ______________________________________________________ Date: ___________________

District Representative: _____________________________________________________ Date: ___________________

OFFICE USE ONLY

Rental Fee: _________________ hours X $ _________________ per hour = $ ____________________________

Rental Fee: $ _________ Deposit: $_____________ Insurance: $ __________ Set Up: _________

Date Paid:____________Date Paid:_____________ Date Paid:____________ Date Refund Issued:__________________

Permit # Date Complete By

3755 Schriever Ave Mather, CA 95655 Phone: (916) 362-1704 Fax: (916)573-3622 Email: www.crpd.com
 Agreement, Waiver, and Release

In consideration for being permitted by Cordova Recreation and Park District (CRPD) to participate in the above activity, I
hereby waive, release, and discharge any and all claims for damages for personal injury, death, or property damage which
may have, or which may hereafter accrue to me as a result of participation in said activity (ies). This release is intended to
discharge in advance CRPD (its officers, employees, and agents) from any and all liability arising out of or connected in any
way with my participation in said activity, though that liability may arise out of negligence or carelessness on the part of
the persons or entities mentioned above. It is understood that this activity involves an element of risk and danger of
accidents and knowing those risks I hereby assume those risks. It is further agreed that this waiver, release and assumption
of risk is to be binding on my heirs and assigns. I agree to indemnify and to hold the above persons or entities free and
harmless from any loss, liability, damage, cost, or expense which they may incur as a result of my death or any injury or
property damage that I may sustain while participating in said activity.

Photograph Note: By signing this waiver, I understand that CRPD staff may photograph me and/or my minor children and
that the District may use such photographs to promote District programs now and in the future. I expressly allow, and
herby waive any objection to, CRPD photographing of me and/or my minor children when I and/or my minor children are
participating in a CRPD recreation program. I understand that all photos will remain the property of Cordova Recreation
and Park District. I do not approve of having me and/or my minor child(ren) photographed by CRPD staff or its affiliates.
I HAVE CAREFULLY READ THIS AGREEMENT, WAIVER AND RELEASE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE
THAT THIS IS A RELEASE OF LIABILTY AND CONTRACT BETWEEN MYSELF AND THE ABOVE DISTRICT AND SIGN IT OF MY
OWN FREE WILL.

Signature ___________________________________________Date _______________________

Name (Print)_________________________________________

3755 Schriever Ave Mather, CA 95655 Phone: (916) 362-1704 Fax: (916)573-3622 Email: www.crpd.com